B08 Consolidated Q and A for AAW23 Live Streaming.pdf

*CONSOLIDATED QUESTIONS AND ANSWERS*

Mission and Installation Contracting Command – Fort Bragg (MICC-FB) BLDG 2-1731 Armistead Street

Fort Bragg, NC 29310 Request for Quote (RFQ) – W9124723W0059

Below is the list of questions and answers about the subject lined RFQ. Please review and submit your quote or revise and resubmit your quote if needed.

Submission: Quotes are due via email No Later Than (NLT) 01 MAY 2023 at 11:00 AM. No telephonic quotes will be accepted. All quotes must be submitted to philhwa.kim.mil@army.mil & sterling.j.alphonse.mil@army.mil. Quotes MUST be good for ten (10) calendar days after submission.

Q: What is the physical distance of the event that will need to be covered?

Answer: Please see attachment (Attachment name: Distance for Livestream.pptx)

Q: How many cameras/operators are being requested?

Answer: At least 3 to 4 cameras

Q: Will there be any interviews of VIPs or other sound requirements?

Answer: No sound requirements, potential interview of Commander, Command Sgt. Maj. And guest speaker

Q: What time will the events take place, and will they all be outdoors (asking for lighting)?

Answer: Both events are outdoor ceremonies during the morning. The Division Run may need a little lighting, but it starts right after sunrise. please see attachment for timeline

Q: Is the preference for the archived file to be a digital download or a hard drive or both?

Answer: Both

Q: What is the budget for the production team?

Answer: This is a RFQ for 1 Job to include all in the requested PWS. Will not break down to itemized cost or pricing. Any price matter won’t be discussed.

Q: Is there an incumbent contractor from previous events?

Answer: This is a new requirement for the event and there is not a historical data.

Q: Will there be a network the production team will have access to for the live stream? If yes, what is its capabilities?

Answer: Yes, we will have wifi pucks on site.

Q; Could you please clarify how many events you are interested in live streaming over the course of All American Week? And could you specify which dates you would like to live stream.

mailto:philhwa.kim.mil@army.mil

Answer: Two events only: Monday 22May 2023 Division Run Event start at 0630-0800; Thursday 25May2023 Division Review event starts 1000hrs. Please see the PWS in the solicitation.

Q: Will we have a setup and rehearsal day prior to the event?

Answer: Yes, Friday 19May2023 Rehearsal start at 0800hrs; Set up will happen Morning of 22MAY2023 at 0400hrs prior to start of the run at 0630hrs.

Q: Will there be any graphics, video playback, or slides presentations?

Answer: We can provide those products pending completion of the contracting process. Although it is not a requirement, we do have the logo and other graphics ready for use.

Q: Would you like us to provide any audio equipment and associated labor or should we assume this will be provided by another team?

Answer: Audio Equipment will be provided by another team. No associated labor will be needed.

Q: How many speakers/presenters will there be?

Answer: Division Run 3 total, Commander, Command Sergeant Major, and Rock Band; Division Review 4 total, Commander, Narrator, Guest Speaker, Chaplain

Q: How long will each event be? What time will the live stream begin for each event?

Answer: Division Run 2 hr setup, 1 hr run should be completed by 0800hrs. Division Review 2 hr Set up, 1hr to 1.5hrs for the event

Q: Will there be an in-person audience and if so, approximately how many are attending the event?

Answer: Yes, we expect in person audience for both events; Division Run 18K estimated Soldiers participating in the run with about 100 to 150 spectators present on the sidewalks. Division Review we expect 18k estimated Soldiers on the field with an estimated 400 civilians in attendance. We expect a small media presence at both events.

Q: Should we assume there will be a team providing lighting and staging?

Answer: Yes, there has already contracted lighting staging.