Amendment W91247-21-Q-0010 P0002 (15 SEP 21).pdf

0011671164

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to post the list of questions and answ ers resulting from the solicitation and clarify that the solicitation closing date remains 16 September 2021@2:00pm ET.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Sep-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124721Q0010

X 9B. DATED (SEE ITEM 11)

03-Sep-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Sep-2021

CODE

MICC CENTER - FORT BRAGG

MICC - FORT BRAGG

2-1731 C ARMISTEAD STREET

FORT BRAGG NC 28310-5000

W91247 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

1X

W9124721Q0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

Questions and Answers

1. What is the target percent glycol in the closed loops?

Government Responser: Please refer to 5.2.1 (Specifications for Closed Heating and Cooling systems) of the PWS. It states 20-25% Prophylene Glycol.

2. What is the estimated quantity of glycol (in gallons) that will need to be provided for this contract?

Government Response: Please refer to Technical Exhibit #3 of the PWS. The far right column shows each BTU of the buildings. The Contractor shall be responsible for their own calculations based on the information provided in the PWS and during the site visit.

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

Short Contract NTE (6 Months)

Chemical Testing and Treatments for Closed Loop and Open Recirculation Tower Systems Fort Bragg, North Carolina

PART I

GENERAL INFORMATION

1. General. This is a non-personal services contract to provide water treatment services and testing for eleven (11) Water Systems (HVAC) at Fort Bragg, North Carolina to include Pope Army Airfield, Camp Mackall, Simmons Army Airfield, Airborne Special Operations Museum and Linden Oaks. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

1.1. Description of Services/Introduction. The Contractor shall provide services for complete protection through the treatment of water used for Cooling Towers (CT), Closed Loop (CL), Hot Water Boilers (HWB) and Steam Boilers (SB) located at building (307, E4268, E4068, H2313, H2113, N3627, N5332, 09127, X4047, X4647, X6146) as indicated in technical exhibit one (1).

All CT, CL, HWB and SB systems identified on the TE shall be inspected and treated based on the requirements in this PWS.

1.2. Background. The Directorate of Public Works (DPW), Fort Bragg, North Carolina has a requirement for treatment and testing of all Water Systems (HVAC) at Fort Bragg and Army-maintained facilities at Pope Field, Camp Mackall, Simmons Army Airfield, and the Airborne Special Operations Museum (ASOM) and Linden Oaks. The requirement calls for the contractor to furnish labor and necessary equipment and tools to ensure treatment and testing is accomplish in accordance with this Performance Work Statement (PWS).

1.3. Scope. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform water treatment services and testing for Water Systems (HVAC).

1.4. Period of Performance. The period of performance shall be for a six (6) months for all eleven (11) systems are complete.

1.5. Quality Control.

1.5.1. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4(a) Inspection/Acceptance).

1.5.2. The Contractor shall develop, implement, and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedures and methodologies for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP shall contain a systematic approach to monitor operations to ensure acceptable services, supplies and products described in the contract are performed at or above the standards defined in the PWS and TE #1, “Performance Requirements Summary (PRS).”

1.5.3. The Contractor shall submit their QCP within ten (10) days of performance start date.

After acceptance of the QCP, the Contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to the QC procedures. The Contractor shall submit QCP changes to the KO and Contracting Officer’s Representative (COR) within five (5) days prior to implementation. The QCP shall address at a minimum:

1.5.3.1. The Contractor’s organizational and management structure, titles, responsibilities and qualifications, work, and quality control verification.

1.5.3.2. A comprehensive program to plan and deliver quality services, prioritize services, and concentrate on the most essential services as identified in the PRS.

1.5.3.3. Methods of communications (direct and indirect) with the Government regarding performance of the contract. Communication shall include regular and formal meetings with the Government for review and analyses of key process indicators, trend analysis of process deficiencies, and problem resolution.

1.5.3.4. A method, acceptable to the Government, of identifying deficiencies in the quality of services performed under the contract before the level of performance becomes unacceptable.

Describe a method for preventing and addressing processes for corrective actions without dependence upon Government direction.

1.5.3.5. An established inspection system covering all services required by the contract. The plan shall specify areas to be inspected on both a scheduled or unscheduled basis and the title of the individual who will do the inspection. Maintain a system to inspect their subcontractor services and products to ensure compliance with contract requirements, and applicable laws and regulations. Specify tasks or areas to be inspected on a scheduled or unscheduled basis, and how inspections are to be conducted. The Contractor shall provide a current list of all titled positions and the names of the incumbents who will perform the inspections and the percentage of the work that will be inspected regularly.

1.5.3.6. A customer comment processing system for correction of COR-validated comments received verbally or through the Interactive Customer Evaluation (ICE) program. The system should be designed to provide feedback to the Government based on customer contact, investigation of derogatory comments, rebuttal to derogatory comments, or corrective action(s).

The Government-collected and graded customer satisfaction comment cards will be part of the Government’s performance evaluation process.

1.5.3.7. A disaster contingency plan. The plan shall establish procedures, identify personnel, document essential PWS disaster services, and identify the means of maintaining essential PWS services during disasters. Disaster means natural disasters (e.g., earthquake, major storm, flash flood, or hurricane), utility outage, terrorist attack, or other special circumstances identified by the Government.

1.5.4. Inspection Files. The Contractor shall keep records on-site of all inspections conducted by the Contractor and the necessary corrective action taken. Documentation of all contractor quality control inspections and corrective actions shall be maintained by the Contractor throughout the term of this contract.

1.6. Non-Conformance Report (NCR). When the Contractor’s performance is unsatisfactory, an NCR will be issued. The Contractor shall reply in writing within the period specified in the NCR, giving the reasons for the unsatisfactory performance, corrective actions taken, and procedures to preclude recurrence.

1.7. Quality Assurance. The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance.

1.8. Recognized Federal Holidays. The Contractor shall not be required to perform services on recognized federal holidays. The recognized federal holidays include:

New Year’s Day Labor Day Birthday of Martin Luther King, Jr. Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.8.1. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The Contractor shall work on the days the Government is scheduled to work.

1.8.2. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor will have the following options:

1.8.2.1. Reschedule the work so it is performed the following day unless the following day falls on a weekend.

1.8.2.2. Reschedule the work on any day that is mutually satisfactory.

1.9. Hours of Operation. The Contractor shall be responsible for providing routine services, between the hours of 7:30 a.m. and 4:00 p.m. Monday through Friday, except federal holidays, or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract. No overtime (OT) or compensatory time (CT) is authorized. Contractor personnel shall not exceed a 40 hour work week; flexible work schedules may be considered.

1.10. Place of Performance. The Contractor will have routine access to Government-controlled facilities. The work to be performed under this contract shall be accomplished at Fort Bragg, North Carolina to include Pope Field, Camp Mackall, Mackall Army Airfield, Simmons Army Airfield, Linden Oaks Subdivision, Patriot Point and Vass Rd Ammo Supply Point.

1.11. Type of Contract. This is a firm, fixed price contract.

1.12. Security Requirements. Fort Bragg is a closed post with access restrictions. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor vehicles (Contractor-owned and personal), Contractor personnel, and their personal property shall be subject to searches upon entering or leaving the Installation. The search and seizure provisions of PAM 25-30 shall apply to Contractor personnel entering or leaving Fort Bragg or activities/installations in the Fort Bragg area of responsibility which require access by Contractor personnel in performance of this contract. The Contractor should be aware that force protection awareness requirements and installation closure exercises are increasing and installation access is restrictive.

1.12.1. Access and General Protection/Security Policy and Procedures. All Contractor personnel performing work under this contract shall comply with applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative. Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel shall comply with all personal identity verification requirements as directed by Department of Defense (DoD), HQ Department of Army (DA) or local policies. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor and subcontractor security matters or processes.

1.12.2. Automated Installation Entry (AIE). Contractor personnel shall gain access to Fort Bragg through the Post’s Automated Installation Entry (AIE) Badge system. To register and receive an AIE access control badge, the Contractor must complete and submit the Directorate of Emergency Services (DES) Form 118 to the COR. Once submitted, a NCIC (National Crime Information Center) Level III background check will be completed on each employee requesting access. No employees with prior felonies or three misdemeanors, excluding routine traffic violations, within the past five years will be granted access to Fort Bragg. All contractor personnel shall be U.S.

citizens and legal to work in the United States. Contractor personnel performing work under this contract shall be escorted by Government personnel at restricted areas. The Contractor shall provide at the Post Award Conference a list of all personnel requiring access to any facility or building. The list shall include the employee’s full name and driver’s license number. The Contractor shall provide the COR with a list of Contractor personnel requiring entry into restricted areas no less than (3) calendar days thereafter. It shall be the sole responsibility of the Contractor to update the list as changes occur, or as requested by the COR and to provide the updated list no later than 24-hours after the change is determined. The application form (DES Form 118) for access cases are located on the Fort Bragg Provost Marshal webpage under the Installation Access Control tab. Sponsorship is required for all non-DOD affiliated persons. The applications (DES Form 118) will be turned into the All American Visitor Control Center (VCC) for processing and approval.

1.12.3. Contractor Vehicles. The Contractor’s vehicles shall display the Contractor’s name/logo on both sides of the vehicle so that it is clearly visible and readable to a distance of at least 50 ft.

Contractor and sub-contractor vehicles shall fully comply with the vehicle registration requirements regarding Contractor-owned and Contractor employee privately owned vehicles (POVs) as set forth in Fort Bragg Regulation 190-5, Military Police Traffic Regulation having valid NC registration, license plates and inspection stickers. Any questions regarding the regulation can be directed to (910) 432-8193. Contractor vehicles and Contractor employee POVs will be searched if the appropriate passes/decals are not displayed when entering Fort Bragg Access Control Points (ACPs). All vehicles, including those with passes/decals, are subject to random search at any time. The Fort Bragg Regulation 190-5 is available for download at the following website: https://armypubs.army.mil/.

1.12.3.1. All commercial vehicles are required to enter Fort Bragg via the Truck Plaza, which is located at the Knox St. Gate, whether or not he or she possess an AIE badge. If entry is required after normal business hours (2100 - 0500), the commercial vehicles can also use the Long St. or Honeycutt Rd. gates in addition to the Knox St. gate.

1.12.3.2. A commercial vehicle is defined by the following: Any vehicle as large as or larger than an enclosed 15-passenger van (not used for passenger transportation) OR any company vehicle pulling an enclosed trailer of any size, and all civilian fuel trucks. This includes U-Haul Trucks, UPS/FedEx delivery vehicles, etc. If the vehicle is enclosed and security personnel are unable to see inside and the vehicle is marked for commercial use, that vehicle is still required to go through Knox St. Gate for a vehicle inspection.

1.12.4. Physical Security. The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. At a minimum, the Contractor shall maintain the site and all other Contractor controlled areas in such a manner as to minimize the risk of theft, vandalism, injury, or accident. The Contractor shall comply with installation security requirements. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.13. Anti-Terrorism Program.

1.13.1. Anti-Terrorism (AT) Level I Training: Contractor personnel performing work under this contract that require access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after commencing performance under this contract. The Contractor shall submit employee certificates of completion within 30 calendar days after completion of the training. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

1.13.2. iWATCH Training. The Contractor shall brief all personnel performing work under this contract on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of performance start date, with the results reported to the COR no later than 45 calendar days after performance start date.

New employees shall complete the training within 10 calendar days of commencing performance of work under this contract. The Contractor shall provide the COR with a list of all employee names that completed the training on a Word/Excel document listing the date training was completed and each employee signature.

1.14. Safety Requirements. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with OSHA http://www.osha.gov/ and all pertinent provisions of the publication 29 CFR 1910, and EM 385-1-1, http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm Safety and Health Requirement Manual.

1.14.1. Reporting of Fire and Safety Hazards. The Contractor shall train its personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire, safety hazards, and unsafe conditions to their supervisor. The Contractor shall take corrective action to remedy reported deficiencies in accordance with the terms of this contract. The COR shall be notified of all fire and safety hazards as soon as possible.

1.14.2. Environment and OSHA. The Contractor shall comply with all local, state, and federal environmental and occupational safety laws, rules, and regulations and immediately bring to the attention of the Contracting Officer and/or COR any apparent conflict between them and the requirements of the contract for resolution. The Contractor shall notify the KO or COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or their personnel may be grounds for the Contracting Officer to suspend contract performance until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

1.15. Special Qualifications.

1.15.1 Organizational Conflict of Interest. The Contractor and any subcontractor shall not employ any person or perform a contract in a situation where the existence of conflicting roles may bias the Contractor's judgement or prevent unfair competitive advantage in accordance with Organizational Conflict of Interest Rules in FAR 9.5. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever Contractor becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.15.2 Contractor Personnel.

1.15.2.1. The Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current certifications as indicated in this PWS during the execution of this contract.

1.15.2.2. Contractor personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements.

They shall have a command of both the written and spoken English language to properly clearly, and effectively communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the general public.

1.15.2.3. Contractor personnel performing work under this contract shall be U.S. citizens unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-U.S. citizen to perform the required support.

1.15.2.4. Contractor personnel qualifications: Repairmen and Helpers. The Contractor shall provide repair personnel and helpers that have at least 1 year experience in proper fence installations and repairs.

1.15.2.5. Identification of Contractor Personnel. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractor personnel are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.15.2.5.1. Contractor personnel shall wear visible identification (i.e. clothing) identifying themselves as a contractor.

1.15.2.5.2. The Contractor shall develop, maintain, and provide the COR with an updated personnel roster. The roster shall include the names and positions of all Contractor personnel.

The roster shall also contain the name and contact information for a point of contact who will be available to receive Extended Hours DMO notifications in accordance with section 1.9.1. The Contractor shall submit an initial roster to the COR within ten (10) work days after performance start date and as changes to personnel occur.

1.15.2.5.3. The Contractor shall immediately report any lost government issued identification cards to the COR and Military and/or DOD police agencies.

1.15.2.6. Contractor Personnel Appearance and Performance: It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. The Contractor shall ensure its personnel do not perform work under the influence of alcohol, illegal prescribed drugs, or any other incapacitating agents. Contractor personnel shall be neatly groomed and dressed in business casual attire to present a professional appearance at all times.

1.15.2.6.1. Conduct of Personnel. The KO may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government. In accordance with Joint Ethics Regulations, DOD 5500.7-R, and 18 U.S.C. 1382 (1972), the removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

1.15.2.6.2. Fraud, Waste, and Abuse. In accordance with AR 11-2, Internal Management Controls, the Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor-occupied work areas. Contractor personnel shall be encouraged to be alert to and report to designated representatives suspected situations of fraud, waste, and abuse or other intentionally dishonest conduct observed during or in the performance of contract.

1.16. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The post award conference will also be utilized to ensure contractor understands all HSPD-12 requirements. The KO and/or COR may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO and/or COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government; and can be either in person or via email.

1.17. Contracting Officer Representative (COR). The KO will designate, in writing, a COR. The COR will have authority to take certain actions specifically provided and within the limitations prescribed in the designation. A copy of the designation will be furnished to the Contractor. In no event will the COR, by virtue only of his/her designation as such, empowered to execute or agree to any contract modification thereof. The KO will retain the ultimate responsibility for the administration of the contract. Any discrepancy resulting from coordination with or advisement from the COR shall be addressed, in writing, to the KO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Ensures that the Contractor performs the technical requirements of the contract; performs inspections necessary in connection with contract performance; maintains written and oral communications with the Contractor concerning technical aspects of the contract; issues written interpretations of technical requirements, including government drawings, designs, specifications; monitors Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel.

1.17.1. The Contracting Officer may designate, in writing, an Alternate Contracting Officer’s Representative. The Alternate COR will have authority to take certain actions specifically provided and within the limitations prescribed in the designation. A copy of the designation will be furnished to the Contractor. In no event will the Alternate COR, by virtue only of his/her designation as such, empowered to execute or agree to any contract modification thereof. The

Contracting Officer will retain the ultimate responsibility for the administration of the contract.

The Alternate COR’s authority shall only be in effect during the absence of the COR.

1.18. Other Direct Costs (ODC). N/A

1.18.1 N/A

1.18.2 The Government will not reimburse the Contractor for the purchase of any tools required to make the repairs. Contractor’s expenses as used herein are defined as the price paid to the supplier as evidenced by the supplier’s invoice. The Contractor shall acquire the parts and materials required for the performance of this contract at the lowest price obtainable, secure reasonable competition for such purchases when available and take all discounts and obtain all rebates possible. These discounts and rebates, and any warranties, shall be credited to the Government. The parts and materials shall be standard products of manufacturers regularly engaged in the production of such parts and materials. The Contractor shall maintain original supplier’s invoice, tickets, sales slip(s), warranties, or other documents identifying items purchased under this contract. All documents shall be available for the KO’s review and audit.

1.18.3. N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. CONTRACTOR PERSONNEL. Contractor and subcontractor employees performing working under this contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of or directly acquired by the Government and subsequently made available to the Contractor.

2.1.8. PERFORMANCE PREQUIREMENTS SUMMARY (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.10. QUALITY ASSURANCE. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the Government.

2.1.11. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.12. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.14. WORK DAY. The length of time during a day in which the Contractor provides services, in accordance with the contract. Also referred to as Business Day.

2.1.15. WORK WEEK. Monday through Friday, unless otherwise specified.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AFB Air Force Base AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer’s Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense DPW Directorate of Public Works FAR Federal Acquisition Regulation KO Contracting Officer NCR Non-Conformance Report OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not provide any services under this contract.

3.2. Facilities: The Government will not provide facilities for the Contractor’s operations.

3.3. Equipment: The Government will not provide any equipment under this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, transportation, services, and any other items necessary to provide maintenance and repair services of the perimeter fence at Fort Bragg, North Carolina in accordance with all terms and conditions contained in the contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks.

5.1. Basic Services. The Contractor shall provide services for complete protection through the treatment of water used for Closed Loop (CL) and Hot Water Boilers (HWB) as indicated in this project for the 11 buildings. All CL and HWB systems identified on the TE shall be inspected and treated based on the requirements in this PWS.

5.1.1. General. Water treatment programs designed for all waterside systems shall provide for:

a. The prevention of biological fouling, deposition of scale, corrosion beyond equipment manufacturers limits, the appearance of slime, mold, rot, fungus, bacteria, algae and their byproducts.

b. The prevention of pitting or other loss of metal beyond equipment manufacturers limits.

c. The prevention of the appearance of sludge or “gunk.”

d. The reduction of corrosive properties of the fluids handled.

e. The passivation of waterside surfaces.

f. Maintenance of suspended solids and semi-solid colloidal materials in suspension.

g. Prevention of any other deleterious or inefficient conditions affecting waterside surfaces of treated systems, including reducing existing conditions of this nature.

5.1.1.2. Chemicals. All treatment chemicals supplied shall cause no foaming or produce any disagreeable odors when properly used in the specified amounts or disposed in accordance with EPA regulations.

5.1.1.3. Chemicals proposed for treatment of all systems shall not adversely affect the non-metallic materials, such as wood, PVC, ceramic tile, etc., of the systems equipment and surrounding areas and structures

5.1.1.4. Water treatment programs for the boilers and feed all water systems shall:

a. Prevent oxygen attack of waterside metals as evidenced by the absence of active tuberculation or pitting of the waterside metal.

b. Prevent deposition of feed water impurities on equipment watersides and feed system piping.

c. Remove existing deposits gradually, safely, and without clogging piping and water passages.

d. Eliminate build-up of sludge of watersides.

5.1.2. All work performed under this contract shall comply with the regulations and accepted practices of the State of North Carolina and the United States Federal Codes, for chemical use and handling.

5.1.2.1. All chemicals for boiler treatment shall be manufactured and applied in compliance with the Food & Drug Administration Guidelines.

5.1.2.2. The contractor shall be responsible and liable for the maintenance of any defective part on the chemical treatment system. Any physical damage resulting from negligence by its employees or representatives shall be the responsibility of the contractor to repair.

5.1.2.3. The contractor shall report deficiencies noticed that are not directly related to the chemical treatment system to the COR.

5.1.2.4. The contractor shall determine the proper chemical feed or injection rates, cycles of connection, blow down rate, bleed rate, and/or make up rate to ensure proper operation of each system. Contractor’s personnel shall ensure that the proper equipment is in place, that it is all properly operating, that there are sufficient stores of chemicals in each location and that the proper amount is being fed or injected at the proper times. Contractor’s personnel shall also ensure that the proper cycles of concentration, blow-down or bleed rates and the proper make-up rates are being maintained to ensure proper operation of the program.

5.1.2.5. The contractor shall provide an executive summary of existing conditions in all systems covered under this contract to the COR during this short contract. The summary shall include at minimum for each system the following information:

1. Existing Water Chemistry

2. Estimated Evaporation

3. Blow-down, bleed, make-up or condensate return rates

4. Proposed treatment chemicals

5. Planned dosage levels, control limits, and required analyses

5.1.2.6. The contractor shall provide an analysis of make-up water to ensure proper adjustment of treatment levels based on make-up water chemistry once before the treatment is initiated. The initial analysis of make-up water shall be provided to the COR within a couple of days after the system has been treated. The second analysis of make-up water shall be provided a few weeks after the initial analysis.

5.1.2.7. . The contractor shall accept any water samples taken by the Government for analysis when conditions are suspect.

5.1.2.8. The contractor shall determine the appropriate chemical residual levels and the procedures for the maintenance of those levels to ensure that the water treatment program meets the manufacturer’s specifications.

5.1.2.9. The contractor shall conduct biological studies of biocide-treated systems while working on this short contract and report the results to the COR. The initial biological study shall be provided to the COR before and after each system completion.

5.1.2.10. The contractor shall submit a report for each system treated and inspected presenting the following:

1. Results of analyses

2. Findings of all inspections

3. Interpretation of the results and findings

4. Any deviations from the performance standards

5. Changes needed to meet the standards

6. Immediate actions for remediation

7. As-found, as-left conditions

8. Inspector’s name

9. Types of testing

5.1.2.11. The Contractor shall provide services for complete protection through the treatment of water used for Closed Loop (CL) and Hot Water Boilers (HWB). All CL and HWB systems identified on this project shall be inspected and treated based on the requirements and industry standards.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform operations necessary for providing (Chemical Testing and Treatment of 11 Buildings treated will be added to the Contract Number W9124719C0125 Option Year 3) at (Insert Contract Locations will be at the following buildings on Fort Bragg, North Carolina those buildings are 307, E4268, E4068, H2313, H2113, N3627, N5332, 09127, X4047, X4647, X6146).

The Contractor shall provide Chemical Testing and Treatment of 11 Buildings treated will be added to the Contract Number W9124719C0125 Option Year 3) at (Insert Contract Locations will be at the following buildings on Fort Bragg, North Carolina those buildings are 307, E4268, E4068, H2313, H2113, N3627, N5332, 09127, X4047, X4647, X6146.

5.2. System Listing: Contract Locations will be at the following buildings on Fort Bragg, North Carolina those buildings are 307, E4268, E4068, H2313, H2113, N3627, N5332, 09127, X4047, X4647, X6146

5.2.1: Specifications for Closed Heating and Cooling Systems:

1. Closed Loop:

a. 20-25 % Propylene Glycol

b. Nitrite C. pH (7.6-9.0)

d. Conductivity

2. Hot Water Boilers:

a. Nitrite B. pH (7.6-9.0)

c. Conductivity

5.2.1.1. The Contractor shall treat all Closed Loops with a nitrite-based inhibitor with a visible tracing additive. Nitrite levels must remain at 500 ppm or above. Conductivity must remain at1000 mu.

5.2.1.2. The Contractor shall perform testing of pH, nitrite and conductivity. The initial test shall be performed before treatment of the system. The second test shall be again performed after the system has been treated. PH must be in a range of 7.6 – 9.0.

5.2.1.3. The Contractor shall laboratory test all make-up water for heavy metals and other minerals.

5.2.1.4. The Contractor shall test Glycol for all Closed Loop 11 systems listed in contract and adjust to proper levels as needed. The initial Glycol test shall be performed before treatment of the system. The second glycol test shall be performed after the system has been treated. The results of the tests shall be documented on a Record of HVAC Testing and submitted to the

COR.

5.2.1.5. A 50 percent concentration by volume of industrial grade propylene glycol, and corrosion inhibitors, shall be provided for the system. The glycol shall be tested in accordance with ASTMD 1384 with less than 0.5 mils penetration per year for all systems metals. The glycol shall contain corrosion inhibitors. Silicate based inhibitors shall not be used. The solution shall be compatible with pump seals, other elements of the system and water treatment chemicals used within the system.

5.2.1.6. The Contractor shall provide any additional testing, treatment, and adjustments as ordered by the COR.

5.2.1.7. The Contractor shall clean any debris or trash accumulated during the treatment and dispose of empty chemical containers at an off post site.

5.2.1.8. The contractor shall inspect and test, and treat if necessary, every Closed Loop boiler and Closed Loop Cooling system listed above in the statement. The initial inspection and test shall be performed no later than a couple days before initial treatment. The contractor shall also test the system after each system is treated. The contractor shall provide a water management service report to the COR upon completion of every test. This ensures the treatment is within government guidelines and the industry standards set forth in the regulations. Government reserves the right to request field services of the contractor on a more frequent basis during startup of systems or during periods of anomalous operation as it deems necessary at no additional cost.

5.2.3.1. The Contractor shall treat all tower systems with an all-organic triazole inhibitor without heavy metals, such as chromium, molybeunum, or zinc. The inhibitor shall be tested by observation of blue color of sample water amount of inhibitor compare to standard. The pH is to be a constant 7.2 - 8.6.

5.2.3.2. The conductivity is to be measured at 6 to 8 cycles of concentration in ratio to make-up water. The conductivity shall be controlled via a conductivity microprocessor.

5.2.3.3. The biological control will be alternating isothiazoline and broad-spectrum glutaraldehyde. All testing of microbiological shall be with a SaniCheck and compared to standard.

5.2.3.4. Reserved

5.2.3.5. The Contractor shall perform the following field test after the 11 building systems after they have been treated. The field test consists of the following: power of concentration of hydrogen ion (pH), conductivity, inhibitor rate, biological count, chlorine (total and free), and cycle of concentration and testing of the following: silica and iron.

5.2.3.6. Make up water shall be tested in a laboratory for heavy metals and other minerals.

5.2.3.7. The Contractor shall be required to maintain and repair existing feed stations, chemical pumps, valves, piping, hoses and fittings and any other components or parts of equipment and system to ensure successful chemical delivery.

5.2.3.8. Water cooled systems using water cooling towers or equivalent equipment shall have both a physical and chemical cleaning before, during and after the system has been treated so that the government gets the best results and is within the industry standards of treating each system.

5.2.3.9. The cleaning of all units shall consist of removal of dirt and organic growth (algae and slime) from the basins and other readily accessible areas. A mixture of an adequate detergent and disinfectant shall be applied to the cooling tower and circulated for approximately 24 hours before draining, flushing, and refilling with containing the appropriate treatment chemicals. The selection of an adequate high alkali detergent formulated for this purpose and a disinfectant or biocide compatible with detergent shall be determined by traditional engineering practices and be based on the needs of the individual unit being serviced. Appropriate tests shall be conducted to make certain that the active detergent/disinfectant being employed is present in proper amounts at the end of 24 hours. A laboratory report of these findings shall be given to the COR for maintaining records on the servicing of water cooling towers.

5.2.3.10. Water cooled systems using water cooling towers or equivalent equipment shall receive a periodic “slug” dose of an appropriate EPA disinfectant or biocide used to control growth.

These periodic “slug” dosages shall be performed a minimum of once per month. This shall be in addition to and compatible with the normal water treatment program mentioned above.

5.2.3.11. Fan-coil units and air handlers shall be equipped with an EPA registered biocide feeder or treated with an EPA registered biocide formulated for this purpose. These are designed to inhibit bacterial growth, prevent clogging of the condensate drain system and prevent orders.

5.2.3.12. The contractor shall perform test for all closed loops and hot water boilers after each one of the 11 buildings has been treated. The buildings should be tested for quality purposes right after they been treated with chemical products prescribed for the system. The contractor shall submit a report of the results of the test to the COR.