Amendment_03_W91247-18-T-ASAD.pdf

W9124718TASAD

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment provides clarification to bidders questions to ensure full understanding of Government's requirement.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124718TASAD

X 9B. DATED (SEE ITEM 11)

08-Aug-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Aug-2018

CODE

MICC CENTER - FORT BRAGG

MICC FORT BRAGG - BLDG. 2-1731 ARMISTEAD ST.

FORT BRAGG NC 28310

W91247 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

ANSWERS TO INDUSTRY QUESTIONS

Questions & Answers I’m not familiar with Contractor Manpower Reporting option or what it entails as it hasn’t been a requirement in the past. Can you provide any additional information about what that is?

Government response: Please refer the Performance Work Statement (PWS) page 14, section 5.3 Contractor Manpower Reporting. This section also provides a website.

Is it optional or a requirement?

Government response: This is a requirement

Is the requirement for the vendor to develop, publish, and distribute a “free print media publication that requires no subscription cost that is generally free to the public,” reserving one page in the publication for an ACS advertisement?

Government response: The requirement is for the vendor to develop a one page advertising to place in their (the vendor) publication that can be distributed to elementary school students.

If yes, what are the requirements for the publication (e.g., number of pages, content not related to ACS programs, format, book-style, color requirements)?

Government response: The publication shall provide age appropriate educational content which attracts the attention of elementary school students in local child/family publications to disseminate the services/programs provided by ASC/FAP.

How many locations (public and DODEA schools) will require the publication and how many publications at each location?

Government response: All Fort Bragg DODEA schools and in the schools located in the counties of Cumberland, Harnett, Moore and Hoke.

Alternatively, is there a free-print media publication already in existence and being published that ACS would like to place a monthly ad in?

Government response: There is an existing contract however the current contract ends on 29 September 2018. The Government is seeking a contractor to develop the advertisement page, insert it into their publication, print and distribute the publication. The advertisements shall be included in free print media publication that require no subscription cost that is generally free to the public.

What is the cost of a one-page ad in the existing publication?

Government response: For proprietary reasons, the Government cannot disclose the current contractor’s price of a one page advertisement in their existing publication.

Is the contractor to bear the cost of placing the ad?

Government response: The Government’s cost will include placement of a 1 page ad in the publication.

Is the publication already being distributed to the schools or would the contractor be required to work with the publisher to obtain additional copies for public and DODEA schools? If yes, how many at each location?

Government response: There is an existing free children’s publication distributed in DoD schools and Public Schools in Cumberland, Hoke and Harnett counties that will expire on 29 September 2018. The Contractor will not be required to work with the existing publisher. The contractor will provide its own publication.

Can the work be performed remotely?

Government response: Yes.

Can data entry in the CMR system be performed remotely?

Government response: Yes.

Are there any onsite requirements for meetings, etc?

Government response: No.

Are you looking for a resource to develop one single page only, or a whole publication?

Government response: The Government is seeking a vendor with a publication that already exist that will develop a single page advertisement.

How many pages long is the publication?

Government response: There is not a page count for the vendor’s current publication.

What's the name of the publication?

Government response: The publication will be provided by the vendor.

Is there a point of contact who provides the information needed to include each month?

Government response: Yes, the Contracting Officer Representative will provide the vendor with this information.

What is the expected turnaround time?

Government response: Please refer to Part 5, Specific Tasks, section 5.2.1 How long will this resource have to produce material after information is made available from a point of contact?

Government response: Please refer to Part 5, Specific Tasks, section 5.2.1 Will this provider also have to print and distribute the hard-copy publication the DODEA schools?

Government response: Yes How is this requirement currently being fulfilled?

Government response: Government Contractor Will there be a chance to develop/manage/produce editorial content targeting the defined audiences listed?

Government response: Yes

FINAL QUESTIONS

Are there plans to clarify the responses to industry? Please see the attached government response to submitted questions, highlighting the word "vendor," which is used to describe both the designer of the one-page ACS ad as well as the publisher of an entire publication. The responses also indicate that you are planning to sole source to a specific publisher:

Q - Are you looking for a resource to develop one single page only, or a whole publication?

R- Government response: The Government is seeking a vendor with a publication that already exist (sic) that will develop a single page advertisement.

Government response: You are correct, the vendor (potential contractor) is the designer of the one page ACS ad and also the publisher of the publication.

To clarify the requirement and address final questions, the Government intends to award a Firm Fixed Price contract to a contractor to include our (Government/ACS) advertisements into their (the contractor) publication.

The awardee will be required to develop the advertisement page, insert it into their publication, print and distribute the publication. This is NOT a sole source solicitation to any specific publisher.

My concerns have not been alleviated by the responses and amendment which did nothing more than indicate that there is a current contractor (publisher? Advertisement Designer?) whose contract will end in September. Are there plans to correct the revisions?

Government response: A revised PWS was posted with Amendment 02. Your concern request clarification on the Government’s use of the term vendor which is explained above.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Aug-2018 10:00 AM to 20-Aug-2018 12:00 PM.

The following have been modified:

52.212-1 ADDENDUM

ADDENDUM TO FAR CLAUSE 52.212-1 INSTRUCTIONS TO OFFERORS, COMMERCIAL ITEMS

(JAN2017)

1. Replace paragraph (b) entitled “Submission of offers” with the following instructions:

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Only a quote submitted on the SF 1449 will be accepted and should be electronically mailed to the following:

sherry.e.carpenter.civ@mail.mil

-Quoters are requested to review the solicitation and submit only written questions and/or comments with email subject line reference: Ref: ACS Cable Television Advertising W91247-18-T- CTVA.

Quotes are due not later than 20 August 2018 by 12:00 pm EST.

2. Replace paragraph (c) entitled “Period of acceptance of offers” with the following instruction:

(c) Period of acceptance of quotes. The quoter agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

3. Replace paragraph (e) entitled “Multiple offers” with the following instructions:

(e) Multiple quotes. Quoter shall submit only one quote presenting their best terms and conditions or commercial items for satisfying the requirements of this solicitation.

4. Replace paragraph (h) entitled “Multiple Awards” with the following:

(h) Multiple awards. The Government will award on an “all or none” basis.

5. VENDOR SHALL SUBMIT THE FOLLOWING INFORMATION.

a. Company Name/Address:

b. DUNS #:

c. Cage Code:

d. Federal Tax ID:Business Size:

e. Business Type: (i.e. Minority/Woman Owned/Disadvantaged/Veteran Owned, Service Disable Veteran Owned, HubZone, 8a, etc.)

f. Point of Contact: Name/Title

g. POC Phone/Fax/E mail:

h. Proof of sufficient and adequate resources or the ability to obtain them. (i.e. letter of credit from bank or financial institution)

i. Required Representations (See Full Text FAR Clause 52.209-11 and 52.212-3)

6. The Offeror shall incorporate all appropriate discounts in their quote that are applicable to this solicitation.

7. Quotes shall be good for at least 60 days after submittal.

8. Roster of personnel expected to perform services under this contract.

(End of Addendum)

52.212-2 ADDENDUM

ADDENDUM 52.212-2 EVALUATION -- COMMERCIAL ITEMS.

1. Award will be made on the basis of the lowest evaluated price that meets the specifications in solicitation W91247-18-T-ASAD

2. SITE VISIT: NONE.

3. QUESTIONS: NONE

4. Price. Overall price will be evaluated.

(i) The Quoter must submit a proposed job price amount for the line item listed in the solicitation.

(ii) The Quoter shall ensure the job price is represented in two decimal positions only (example: $0.27, NOT $0.27434)

(iii) Quotes submitted must clearly identify the corresponding line item for each item priced as well as each item's unit price and quantity. A total price of all items shall also be included.

(iv) As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding by adding one-half to the quoter's final price. Thus, the quote's total price for the purpose of evaluation will include the base period, first option second option, third option and fourth option. Quoters are required to price all periods of the contract and the four options.

5. The Quoter shall incorporate all appropriate discounts in their quote that are applicable to this solicitation. Trade-offs between cost/price and non-cost/price factors are not permitted.

6. Quotes shall be good for at least 60 days after submittal.

Contract Type: Firm-Fixed Price (FFP)

POINT OF CONTACT. The Government point of contact for this action is Ms. Sherry Carpenter, Contracting Officer, via email: sherry.e.carpenter.civ@mail.mil

PWS

ARMY COMMUNITY SERVICES FAMILY ADVOCACY PROGRAM (ACS/FAP)

SCHOOL AGE ADVERTISEMENT

PERFORMANCE WORK STATEMENT (PWS)

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide ACS/Family Advocacy Program (FAP) one-page advertisements in a contractor provided local children and family publications to disseminate the services/programs provided by ASC/FAP. The advertisements shall be included in free print media publication that require no subscription cost that is generally free to the public. The contractor is responsible for providing the publication.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to ensure that advertisements in local children and family publications that defined in this PWS is performed efficiently, accurately, on time and incompliance with the requirements of the this document except for those items specified as government furnished property and services.

1.2 Background: The ACS mission is to facilitate a Commander’s ability to provide comprehensive, coordinated, and responsive services which support readiness of Soldiers, Civilian employees, and their Families. Services include a wide variety of prevention-focused life skills, educational classes, briefs, workshops, outreach events/activities, information and referral, and activities which are designed specifically to prevent or reduce family violence. Army Regulation 608-18 mandates that the Family Advocacy Program Manager (FAPM) institute a robust outreach effort to educate the military community on the prevention of family violence, which includes child abuse and intimate partner violence.

1.3 Objectives: Deploy a one-page advertisement that shall be displayed in a contractor provided publication intended for elementary school students. The advertisements shall be included in free print media publication that require no subscription cost that is generally free to the public. The publication shall be distributed through public and DODEA schools that can be taken home by children to their parents/caregivers. The publication shall provide age appropriate educational content which attracts the attention of elementary school students in local child/family publications to disseminate the services/programs provided by ASC/FAP.

1.4 Scope: The publication shall provide age appropriate educational content which attracts the attention of elementary school students. The targeted demographic for the advertisement is military family members, spouses, intimate partners, parents and caregivers of young children that reside on Fort Bragg and in the counties of Cumberland, Harnett, Moore and Hoke.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) option years.

Base Period: 30 September 2018 through 29 September 2019.

Option year one (1): 30 September 2019 through 29 September 2020;

Option year two (2): 30 September 2020 through 29 September 2021;

Option year three (3): 30 September 2021 through 29 September 2022;

Option year four (4): 30 September 2022 through 29 September 2023.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The QCP shall document how the contractor will meet and comply with the quality standards established in this statement of work. The QCP must include a self-inspection plan, internal staffing plan, and an outline of the procedures that the Contractor will use to maintain quality, timeliness, responsiveness, customer satisfaction. The contractor shall develop and implement The QCP is to be delivered within 30 days after contract award QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system. The QCP shall contain methods of communications (direct and indirect) with the Government regarding performance of the contract.

Communication shall include regular and formal meetings with the Government for review and analyses of key process indicators, analysis of process deficiencies, and problem resolution.

The QCP shall have a customer comment processing system for correction of Contracting Officers Representative (COR) validated comments received verbally or through the Interactive Customer Evaluation (ICE) program. The system should be designed to provide feedback to the Government based on customer contact, investigation of derogatory comments, rebuttal to derogatory comments, or corrective action(s). Government collected and graded customer satisfaction comment cards will be part of the Government’s performance evaluation process. The contractor shall document all customer complaints and report the complaint to the COR within one workday after receipt of complaint. The contractor shall use electronic mail or other written memoranda as notification. Each customer complaint reported to the COR shall have a scheduled completion date subject to COR approval.

1.6.2. Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6.3 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the statement of work standards. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product and service and those contract clauses prescribing inspection to ensure the products service conforms to the contractual requirements.

1.6.3 Recognized Holidays: The contractor is not required to perform services on holidays.

1.6.4. Place of Performance: The work to be performed under this contract will be performed at the contractor’s facility.

1.6.5 Type of Contract: The government will award a firm fixed contract.

1.6.6 Access and General Protection Policy and Procedures: All Contractor personnel performing work under this contract shall comply with Fort Bragg Installation applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative.

1.6.7.1. Physical Security: The contractor shall be responsible for safeguarding all government information and property provided for contractor use. At the close of each work period materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

1.6.7.2. Contractor Personnel Roster: The Contractor shall provide a roster of personnel expected to perform services under this contract to the COR, no later than ten (10) workdays prior to commencing work. This personnel roster shall include the employee's full name and position to be held. The Contractor shall update this roster within ten (10) calendar days if personnel changes occur during the duration of the contract.

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The post award conference will also be utilized to ensure contractor understands all HSPD-12 requirements. IAW AR 70-13 para 4.b. (1). The contracting office will hold periodic status or progress meetings with the contracting officer, the COR, the contractor, and other personnel as necessary (at least quarterly) to discuss problems, progress of the contract, and contractor performance. This meeting will be held at a mutually agreed location, or telephonically. The CORs must ensure that they receive copies of written minutes and other correspondence related to these meetings, including follow-up actions. These meetings shall be at no additional cost to the Government.

1.6.9. Contracting Officer Representative (COR): The Contracting Officer will designate, in writing, a COR. The COR will have authority to take certain actions specifically provided and within the limitations prescribed in the designation. A copy of the designation will be furnished to the Contractor. In no event will the COR, by virtue only of his/her designation as such, empowered to execute or agree to any contract modification thereof. The Contracting Officer will retain the ultimate responsibility for the administration of the contract. Any discrepancy resulting from coordination with or advisement from the COR shall be addressed, in writing, to the Contracting Officer. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assures that the Contractor performs the technical requirements of the contract;

performs inspections necessary in connection with contract performance; maintains written and oral communications with the Contractor concerning technical aspects of the contract; issues written interpretations of technical requirements, including government drawings, designs, specifications; monitors Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel.

1.6.9.1. The Contracting Officer will designate, in writing, an Alternate Contracting Officer’s Representative. The Alternate COR will have authority to take certain actions specifically provided and within the limitations prescribed in the designation. A copy of the designation will be furnished to the Contractor. In no event will the Alternate COR, by virtue only of his/her designation as such, empowered to execute or agree to any contract modification thereof.

The Contracting Officer will retain the ultimate responsibility for the administration of the contract. The Alternate COR’s authority shall only be in effect during the absence of the COR.

1.6.10. Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m. Monday thru Friday.

1.6.11. Identification of Contractor Employees: All contract personnel attending meetings where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12. Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights. The Contractor shall NOT post information to public website or social media locations, personal or professional that in any way disclose participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.13. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.14 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with statement of work in order to commence full performance of services on the contract start date.

1.6.15 General Security Requirements:

1.6.15.1 Anti-Terrorism (AT) Level I Training: Contractor personnel performing work under this contract that require access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after commencing performance under this contract. The Contractor shall submit employee certificates of completion within 30 calendar days after completion of the training. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf.

1.6.15.2 iWATCH Training: The Contractor shall brief all personnel performing work under this contract on the local iWATCH program [training standards provided by the requiring activity Anti-Terrorism Office (ATO)]. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award with the results reported to the COR NLT 45 calendar days after contract award. New employees shall complete the training within 10 calendar days of commencing performance of work under this contract, with the results reported to the COR NLT 15 calendar days.

1. 6.15.2.1 iWatch is simply common awareness. Contract employees can be good sources of information. iWatch training would include organization instructions on “things to look for” and a phone number to call in case the contract employees have information regarding possible terrorist or criminal activities. Providing contractors with awareness materials such as the iWatch brochure or wallet card is a cost effective alternative to training. The card describes suspicious activity and can be modified to include the COR in reporting procedures. Samples of the iWatch brochure and posters are available on the Antiterrorism Enterprise Portal (ATEP) at https://army.deps.mil/army/sites/PMG/prog/ATEP/iWATCH%20Army/Forms/AllItems.aspx and https://www.army.mil/e2/c/downloads/287489.pdf.

1.6.15.3. OPSEC Training: All Contractor employees and sub-Contractor employees performing services under this contract will complete Level I OPSEC training within 30 calendar days of employment under this contract.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ACS Army Community Services CFR Code of Federal Regulations COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAP Family Advocacy Program FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest PWS Performance Work Statement PIPO Phase In/Phase Out QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not provide any personnel, services, facilities, utilities or equipment.

3.2. Materials: The Government will provide the contractor content for the advertisement at least 2 days before the contractor's established publishing deadline. The Government's advertisement content will be sent to the contractor in high resolution (non-pixilated) portable document file (pdf) format.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5.1. Basic Task: Contractor shall provide a one full-page advertisement that shall be displayed in contractor's publication intended for elementary school students. The advertisements shall be included in free print media publication that require no subscription cost that is generally free to the public.

5.2 The contractor shall perform, and complete an accurate one full-page of advertising space and in color. The Contractor shall provide one full-page free advertising design services. The ACS/ FAP marketing strategy mandates specific design parameters. However, the design may change from month to month depending on events scheduled for the month/week in question. The designs will generally be the same, but with different messaging each month.

5.2.1. The Government shall have the option to change the advertisement monthly. The Government shall provide content for the advertisement at least 2 days before the contractor's established publishing deadline. The Government's advertisement content will be sent to the contractor in high resolution (non-pixilated) portable document file (pdf) format.

5.2.2. The contractor shall efficiently, accurately publish the advertisement in 12 consecutive monthly publications.

5.3. Contractor Manpower Reporting: The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. The required data fields include:

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub- contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Product Service Code (PSC)/Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant PSC/FSC for each sub-contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor, and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

(End of Summary of Changes)