Success Lake - Office Janitorial Services QAs.pdf
PDF 174 KB Posted
- Attached to
- Success Lake - Office Janitorial Services
- Solicitation number
- W9123826QA017
About this file
This file is a Questions and Answers (Q&A) document for federal contract opportunity W9123826QA017, Success Lake - Office Janitorial Services. The document addresses 17 bidder inquiries regarding contract performance requirements, submission procedures, and facility specifications.
Key operational requirements clarified include: monthly in-person quality control inspections by the prime contractor are mandatory, with no alternative remote methods accepted; prime contractor attendance at pre-work meetings is required in person for the base year and each option year; normal working hours are Monday through Friday, 7:00 AM to 4:30 PM, with contractor access during stated hours; and unescorted facility access for contract employees will be coordinated after award during the pre-contract meeting. Regarding specific services, the Government confirmed that only the Office Headquarters and Tule fee buildings contain carpeted areas requiring semi-annual shampooing, and monthly pressure washing applies to building exteriors only, excluding roofs. Government water connections are available on site for pressure washing operations. Facilities are available for site visits Monday through Friday, 8:00 AM to 4:00 PM, with contractors encouraged to visit to obtain accurate square footage measurements for carpeted areas, restrooms, and pressure washing locations. Quote submission procedures require electronic email submission to both contacts listed on SAM.gov, and all required forms, attachments, representations, and certifications are detailed in the Performance Work Statement. The Government declined requests for virtual meeting attendance, designating local supervisors to perform QC inspections on behalf of the prime contractor, or providing specific square footage measurements without site visits.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation Amendment - SF1449.pdf | ||
| Solicitation Amendment SF 30.pdf | ||
| Solicitation Amendment 0001.pdf | ||
| Solicitation.pdf | ||
| Wage Determination 2015-5657.pdf | ||
| PWS.KO Approved.pdf |
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W9123826QA017, Success Lake - Office Janitorial Services Q&As
1. Is a monthly in-person QC inspection by the Prime Contractor required, or would the Government accept alternative quality control methods such as remote inspections, photographs, virtual meetings, and monthly QC reports?
1A. Yes, the prime contractor must perform the QC in person.
2. Regarding the Pre-Work Meeting requirement, may the Prime Contractor attend the meeting virtually, or is in-person attendance required prior to the base year and each option year?
2A. Yes, the prime contractor must attend in person.
3. Is there an incumbent contractor currently performing these services? If so, is their pricing publicly available through USASpending.gov or another source?
3A. No, no current contractor performing these services.
4. Is a site visit available prior to the July 14th quote deadline? We would like the opportunity to walk the facilities before submitting our quote to ensure accurate pricing.
4A. Facilities are available M-F 8am-4pm.
5. Regarding contractor personnel access — what is the process and estimated timeline for obtaining unescorted access to the facility for contract employees?
Should this process be initiated before or after contract award?
5A. Access to facilities will be coordinated after award and during pre-contract meeting.
6. The PWS states normal working hours are Monday through Friday, 7:00AM to 4:30PM. Are contractors permitted to begin work exactly at 7:00AM or is there a check-in or access control process at the facility that may affect the actual start time? Can the contractor work earlier than 7:00AM, if so how early?
6A. Yes, contractors will have access during the stated working hours.
7. Regarding the monthly pressure washing requirement, is there access to government water connections on site?
7A. Yes, access to water is on site.
8. PWS references four buildings but does not specify whether all buildings have carpeted areas requiring semi-annual shampooing. Can you confirm which specific buildings have carpet?
8A. Recommend contractors do a site visit for accurate carpet requirement. Office HQ and Tule fee building are only ones with carpet.
9. How many restrooms are included, and what is their total square footage?
9A. Recommend contractors to do a site visit for accurate footage of restrooms.
10. Could you please confirm whether quotes may be submitted electronically via email, or if only sealed/hard-copy submissions are accepted?
10A. Yes, please submit it by email
11. The method of submission (email, PIEE, SAM.gov, or other platform) 11A. Please submit quote by email to both names listed on SAM.gov
12. Whether there are any additional required forms, attachments, representations, or certifications that must be included with the quote.
12A. Please read the PWS, and you will all the information you need.
13. Would the Government consider this requirement satisfied if the prime contractor designates a qualified local site supervisor or local subcontractor lead to perform documented monthly QC inspections on behalf of the prime contractor, with the prime contractor maintaining oversight, reviewing the inspection documentation, and remaining fully responsible for contract performance?
13A. No
14. Due to scheduling constraints and geographic limitations, I will be unable to attend the meeting in person. However, I would like to respectfully request approval to attend the COR kickoff and OPSEC briefing virtually, if that option is available.
14A. No, meeting must be in person.
15. Could the Government provide the approximate carpeted square footage for each building requiring the semi-annual carpet cleaning services?
15A. Contractors can obtain accurate square footage by visiting the facilities.
16. Could the Government provide the approximate square footage requiring the semi-annual strip and wax services?
16A. Contractors can obtain accurate square footage by visiting the facilities.
17. Could the Government clarify the monthly pressure washing requirement, including the approximate areas to be serviced?
17A. Power wash the exterior of building. Roof is not included. Approximate area is recommended by visiting the facilities.
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