Questions and Answers - Herbicide.pdf

W9123826QA011, Pine Flat Herbicide Services LPTA Questions and Answers

1. How many people are currently bidding on these job?

1A. This is not releasable info.

2. Will the first application start asap or in Fall?

2A. The target of the first application is February, and the target second application is April.

3. All the acres that have been measured in this bid are SURVEYED area or SURFACE area?

3A. No, all areas are approximate areas measured from satellite imagery.

4. Where are the invasive weeds miscellaneous acre’s locations (is there an exact location possible or the nearest location)?

4A. The invasive weed locations

• How grown are the weeds?

a. Can be various stages. New growth is typical during the first application

• Are these only invasive weeds or also brush control?

a. Invasive weeds

• Will these be masticated before herbicide treatment?

a. No

5. Regarding Campsites: will the campsites be closed for application days? Or how will the public be stopped from getting in the sprayed areas? I noticed that we need to post signs, however what about people not to be present during the spray.

5A. Application will be made around occupied campsites. COR will coordinate visitor reservations during application days.

6. Attachment D: Regarding Reporting to CDPR. Do we need to report through Sac County CalAg Reports or through Fresno County?

6A. Reporting will be made in accordance with all federal, state, and county requirements.

These reports are made directly from the contractor to each respective agency.

• Besides the Calag reporting, do we also submit the Attachment D to your agency (along with invoice)?

a. Yes, attachment D is required to be provided to the COR with each invoice.

• If so, will it be possible to send the PDF form from CalAg that shows the exact same info that attachment D or HAS to be attachment D persei.

a. Attachment D is required to be submitted to the COR with each invoice.

• And the attachment D has to be for EACH site, or ONE ONLY with the totals for the whole project?

a. One form will be submitted for each application period.

7. QAL: It says anyone who does the application has to have a QAL/QAC. If there is an assistant that will not be performing the application itself, but only helping by moving a hose or branches etc., HAS TO HAVE A QAL/QAC?

7A. The contractor can appoint a QAL/QAC person of their preference.

8. The request requires a 90% rate of success from the first application. Even if that is an achievable goal, the products per sei does not guarantee 90% in the first application. Will an allowance of up to 90% but no less than 70% success be considered a successful application? Since most of the treatments show a 90% success at the 2nd application forwards.

8A. Previous contractors have been successful in meeting the 90% kill rate. Contractors are encouraged to the most effective chemicals they can

9. Regarding the areas where possibly no vehicle is accessible and taking in consideration that the contractor cannot use water from the government facility neither mixing on site.

How will the staff of the facility arrange access to the area to carry the premixed materials as well as water? How will contractor's vehicles get to the area of treatment?

9A. Water will be made available to contractor. Washing or flushing of spraying equipment is not permitted. PWS has been revised.

Contractors are encouraged to use a combination of truck mounted and backpack style sprayers. Contractors will be given access to all treatment areas.

10. If we desire to use other chemicals that are approved by CA, EPA, AND CDPR registrations. Do they need to be sent for approval once the job has been awarded to the contractor or must be specified in the bid?

10A. All proposed chemicals will be provided to the COR during the pre-work meeting, and prior to use.

11. Will the bids be public for other bidders, or only the Contracting officers will have access to it?

11A. No, competing bid are not public information.

12. To whom do we need to contact for site inspections of all the areas to be treated prior bidding?

12A. Pine Flat project offices, Verne Adams, 559-787-2589

13. Regarding the FARS documentation. FAR 52.212-4 (h) patent. In the case that the contractor has any patent "formula" to be used for the spray; will the contracting office keep this private as well? Does the contractor have to make it known in the bid or if the job has been awarded?

13A. Yes, the Government will keep it private and no we do not need the Contractor formula. However, we do need the MSDS Sheet on the chemical used.

14. Do we need to be currently registered in Fresno County to be able to perform the treatment or is being registered in Sacramento County enough?

14A. The winning contractor must get and provide proof of Fresno County registration upon award, before on-site services begin.

15. Regarding the Quality Control Plan (QCP): Is it acceptable for the prime contractor to utilize a qualified third-party inspection party to perform verification and documentation (such as photos and reporting) for the service, if the prime contractor remains fully responsible?

15A. Yes, the contractor can perform the QCP in any manner they deem appropriate

16. Regarding the California Herbicide Applicator License requirement: If a subcontractor is performing the work, is it acceptable to submit the subcontractor’s valid California Herbicide Applicator License to satisfy this requirement?

16A. Yes.

17. What was the previously awarded contract amount for this project?

17A. Price it as you wish, prior contract amount is not being released.

18. What is the maximum procurement or budget allocated for this opportunity?

18A. This not releasable info