Solicitation Q and A Janitorial Services Eureka.pdf

QUESTIONS AND ANSWERS - Janitorial contract for Armed Forces Career Center Eureka

1. Confirm eligibility to submit a bid despite not being present for the site visit. If there are any further steps needed to take to ensure compliance - You may still submit a proposal despite missing the site visit. The site visit was not a requirement for proposal submission. Please ensure your proposal is submitted via email to the POC listed on SAM.gov and includes all required documents. The proposal should include a completed SF 1449, a pricing table detailing all costs. Additional supporting documents may be included as necessary. All files should be clearly labeled.

2. The solicitation letter it stated 7 locations but was only shown one location during site visit/walk through – This is a single location. Please refer to other SAM Ads if you are interested in the other location. .

3. How long does the contractor have to on-ramp? - There is no formal on-ramp period.

The current contractor will coordinate a hando with the awardee to ensure a seamless transition. The awarded contractor must be prepared to begin full performance on the start date specified in the contract.

4. (pg. 4 of 15 of PWS) Re-Lamping- will the government provide light bulbs, fluorescent tubes, ballast and starters and any special lighting that is required? Contractor MUST ensure LED tubes and lamps are used with the existing ballast hardware? Will a list be made available of what is currently in use? LED T8 lamps that are ballast compatible or equivalent (Is this government provided) – Please refer to the attachment titled “PWS Janitorial Service Eureka CA”. Pages 3 and 4 describes all of the duties required. All the supply items are to be provided by the contractor.

5. (pg. 4 of 15 of PWS) Descale toilet and urinals- Do we provide urinal screens/cakes?

– Please refer to the attachment titled “PWS Janitorial Service Eureka CA”. Pages 3 and 4 describes all of the duties required. All the supply items are to be provided by the contractor.

6. (pg. 4 of 15 of PWS) Change HVAC filters – MERV 6-8 filters or better (Is the government provided?) – Please refer to the attachment titled “PWS Janitorial Service Eureka CA”. Pages 3 and 4 describes all of the duties required. All the supply items are to be provided by the contractor.

7. (pg. 4 of 15 of PWS) Should only be done by a truck mounted unit outside the facility with only the hose and wand brought inside. No “Rug Doctor Machines” or similar type of machine is acceptable for use., due to the location of this facility in the mall will you approve an industrial carpet extraction system? – Please refer to the attachment titled “PWS Janitorial Service Eureka CA”. Pages 3 and 4 describes all of the duties required. Yes, Per the PWS “Only the high performance hot water extraction systems commonly called “Steam Cleaning” be used”.

8. How many facilities are included? – This SAM.GOV AD is for the single location at Eureka, CA. If you are interested in other facilities, please look through the

SAM.GOV.

9. How many windows, HVAC units, and other units are included that need replacement of items & other the services listed – Please refer to the attachment titled “PWS Janitorial Service Eureka CA”. Pages 3 and 4 describes all of the duties required.

10. Information regarding the current or previous incumbent contractor is for this location? - This information is publicly available and can be found through the SAM.gov by searching for past contract awards related to this requirement. The Government will not provide info on prior contracts. Offerors are encouraged to conduct their own research using SAM.gov or some public search engine like Google.

11. What is your preferred method for proposal submission—email, upload via PIEE/WAWF, or another platform? - Proposals can be submitted via Email to the POC listed in SAM.gov (luis.a.valencia@usace.army.mil)

12. Is there a specific format or structure you’d like the proposal and attachments to follow (e.g., PDF, pricing table, technical narrative, etc.)? - Offerors should submit proposals in PDF/Word/Excel format. The proposal should include a completed SF 1449, and a pricing table . Additional supporting documents may be included as necessary. All files should be clearly labeled.

13. Will there be a bid meeting on a conference call or in person? Also when can we submit questions? – At this time there is no plans for a bid meeting or conference call. You can submit questions to the POC posted on SAM.gov (luis.a.valencia@usace.army.mil) prior to the due date.

14. How would you like the proposal to be submitted? - Proposals shall be submitted via email to luis.a.valencia@usace.army.mil no later than April 15th 20025 as posted on SAM.gov.

15. Request to schedule a site visit and walk through – Site visit was scheduled for

March 19th – no additional site visits are scheduled at this time.

16. Request for additional/follow up site visit – Site visit was scheduled for March 19th – no additional site visits are scheduled at this time.

17. Unable to open the PDF attachments – There should be no issues opening the PDF’s as of 4/1/2025 all the attachments were able to be opened

18. Is the Janitorial Service required to purchase and provide replacement of things like toilet paper, paper towels, etc – per the PWS The Contractor shall provide all necessary labor, transportation, tools, materials, equipment, and supplies required to perform services.