Industry Day Questions Answers W9123823S0JOC Final.pdf

MOTCO JOC Industry Day

Questions & Answers

W91238‐23‐S‐0JOC

1. Will there be a second industry day @ the POM Site?

Government Response: It is currently undetermined if a second industry day will be scheduled for POM. If a site visit is scheduled it will be issued with the solicitation.

2. Will the Contractor coefficient be inclusive of Div 01 costs? Including Supervision, Safety and

Quality Control?

Government Response: Yes, contractor coefficient to be all inclusive. Per AFARS 5117.9001, “JOC Price Book” (JOCPB) means the compilation of repair, maintenance, and minor construction tasks, associated units of measure and unit prices that are used in job order solicitations and a JOC. JOC unit prices include direct material, labor and equipment costs, but not indirect costs or profits which are addressed in the coefficient(s). The use of labor‐only line items is appropriate for use when proper internal controls are in place and incidental to construction. Labor line items are not to provide services, typically performed under a separate service or requirements contract. The JOCPB reflects the current local costs in detail for construction tasks expected to be performed in the geographical area of the base contract with the primary use of developing a detailed line item price. For CONUS, the JOCPB shall be developed using commercially available pricing tools to ensure consistent and comprehensive pricing of tasks unless the contracting officer determines the use of a commercially available pricing tool is not in the best interest of the government.

“Coefficient” means a numerical factor that represents costs (generally indirect costs) not included in JOCPB unit prices (e.g., general and administrative and other overhead costs, insurance costs, bonding and alternative payment protection costs, protective clothing.

3. Will catalogue modifiers be allowed if utilized appropriately?

Government Response: Catalogue modifiers will not be allowed within the JOC price book

(AFARS 5117.9001). If a non‐priced line item exists that price will be negotiated.

4. Will Government allow two difference coefficients; one for each site?

Government Response: Yes, there will be two different coefficients; one for MOTCO and one for

Presidio of Monterrey (POM).

5. Will Contractor be required to provide bonding based on each task order or based on the maximum order value?

Government Response: The contractor will be required to providing bonding to cover the estimated annual maximum contract value or an amount specified by the solicitation.

6. Will A&E Services be included?

Government Response: No, A&E services will not be included.

A JOC must only be used for the projects covered at AFARS 5117.9000. The requiring activity’s reoccurring facilities engineering support services, such as utility plant operation, custodial, grounds maintenance, refuse collection and disposal, and similar work shall not be acquired using a JOC. Architect‐engineer services as defined in FAR 36.102 and Design‐Build requirements as defined in FAR 36.3 shall not be acquired under a JOC. However, informal (shop) and as‐built drawings, incidental to the job, reflecting the plan of action and the completed project, are anticipated under a JOC.

7. Asbestos & Lead‐ Hazardous material abatement required?

Government Response: Asbestos & Lead‐Hazardous material may be required and will be Task

Order Specific.

8. Will these sample projects be used in the solicitation?

Government Response: The intent is to include seed projects with the solicitation however anything subject to change and the official solicitation will identify the requirement.

9. Will there be an umbrella specification going to be a part of the JOC or will there be project specific specifications?

Government Response: The IDIQ provides general specifications. The task orders will have defined specifications/requirements.

10. What is the anticipated average size project?

Government Response: Anticipated average project size is undetermined. Per FAR 52.216‐19, Order Limitations will specify the minimum and maximum.

11. What is the anticipated annual volume for the JOC contract?

Government Response: The anticipated annual volume for the JOC contract is up to $9.8 million per year for both MOTCO and POM.

12. What is the anticipated division of work for MOTCO and the other location?

Government Response: The anticipated division of work for MOTCO is 60%+ MOTCO, 40%+ POM however subject to change.

13. Will the JOC procurement be a best value procurement?

Government Response: Yes, the JOC procurement will be best value.

14. In the JOC solicitation will there be sample project(s) or will there a seed project(s)?Government

Response: The JOC solicitation will contain seed/actual task orders.

15. What unit price book and estimating software will be used on this contract?

Government Response: The estimating software to be used on this contract is e4Clicks.

16. Will there be State Historic Preservation Office (SHIPO) requirements?

Government Response: No, this positions will be handled 100% by the Government.

17. Will the JOC contract do design build projects?

Government Response: No, the JOC will not include design build projects.

A JOC must only be used for the projects covered at AFARS 5117.9000. The requiring activity’s reoccurring facilities engineering support services, such as utility plant operation, custodial, grounds maintenance, refuse collection and disposal, and similar work shall not be acquired using a JOC. Architect‐engineer services as defined in FAR 36.102 and Design‐Build requirements as defined in FAR 36.3 shall not be acquired under a JOC. However, informal (shop) and as‐built drawings, incidental to the job, reflecting the plan of action and the completed project, are anticipated under a JOC.

18. On building 85 will the Army be providing a design with regards to the exterior façade & ATFP?

Government Response: Yes, the Government will be providing a design with regards to the exterior façade & ATFP.

19. Does the CORPS anticipate a lot of off hour work? If so, what is the anticipated amount?

Government Response: The CORPS does not anticipate a lot of off hour work. All work to be completed during normal working hours. However please note there may be instances where it will be permitted to mitigate disruptions for required utility outages. Less than 10%.

20. What is the anticipated numbers of coefficients for this solicitation? For example, standard hours, non‐standard hours and for different locations.

Government Response: Anticipated number of coefficients per location.

a. JOC Normal Working Hours MOTCO

b. JOC Other than Normal Working Hours MOTCO

c. JOC Non‐Pre Priced Items MOTCO

d. JOC Normal Working Hours POM

e. JOC Other than Normal Working Hours POM

f. JOC Non‐Pre Priced Items POM

21. Will there be a laydown area provided to the JOC with water, sewer and power to allow the JOC to install a temp trailers for an office?

Government Response: Yes, there will be a laydown area provided with power only.

22. Typical RS means does not have line items for UXO work. How does the CORPS plan to handle this?

Government Response: UXO requirement is required for any work in the tidal area. USACE provides a UXO specialist to review dig permits. Any excavation beyond 6‐inches will require

UXO survey (for tidal area only) provided by the Contractor. Inland Area does NOT require UXO survey. All UXO work to be handled as non‐pre‐priced line items.

23. What is the dig permit process? Is the contractor required to call 811 and have a 3rd party locator?

Government Response: MOTCO to provide dig permit checklist which identifies requirements.

The contractor is required to have a 3rd party locator.

24. How does MOTCO currently get their smaller (JOC projects) done?

Government Response: MOTCO currently gets smaller projects done through USACE standalone contracts.

25. What other IDIQ contracts being used on MOTCO?

Government Response: None.

26. How many different buildings/facilities on MOTCO?

Government Response: The estimated number is 54 facilities and 410 Real Property assets such as paved roads, transformers, etc. Further information to be provided under the solicitation.

27. Performance Hours

a. With exception of emergency type projects/task orders, is intent of requirements to be performed during normal working hours?

Government Response: Yes, it is the Governments intent that requirements be performed during normal working hours.

28. Multilayered project coordination

a. Should contractor be expected to rely on working through tasks in coordination with

Government contractors (NMCI/High‐voltage/Shops/Pump House, etc)?

Government Response: No, the contractor shall coordinate with MOTCO DPW.

b. Will contractor be expected to coordinate for scheduling? (i.e. flooring project in a SCIF may require squadron work, 3rd party FF&E and leadership coordination)

Government Response: Yes, Contractor is required to coordinate with MOTCO DPW on task order projects. Access to secure areas requires escort. Project cannot conflict with mission schedule. MOTCO DPW will inform the Contractor of any schedule conflicts that would impact execution of task order.

29. Propriety Systems

a. Do facilities on base require utilization of specific vendors for proprietary type systems?

Government Response: Some, Yes. Locks, fire alarm systems, etc. Yes ‐ systems must be compatible to what is existing at MOTCO.

30. Supervision

a. For this contract, what supervision hats would be required?

Government Response: Per FAR 52.236‐6 Superintendence by the Contractor, at all times during performance of this contract and until the work is completed and accepted, the

Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

b. Would contractor be required to have job trailer/facilities on both POM/MOTCO year round through end of contract?

Government Response: The Contractor is required to meet the terms and conditions of the awarded contract. It is up to the Contractor on how they meet those terms and conditions.

31. Contract Mods/Economic Impact

a. During these unprecedented times, material & procurement time escalations continue to be volatile? Despite firm fixed nature of future IDIQ, will contractor be able to recoup escalations/supervision via contract modifications?

Government Response: No, contractors under fixed‐price contracts generally must bear the risk of cost increases. The JOCPB reflects the current local costs in detail for construction tasks expected to be performed in the geographical area of the base contract with the primary use of developing a detailed line item price. The software is updated accordingly to those software terms. The software to be used is e4Clicks.

32. Design

a. Is the intent of this contract to issue task orders on a design‐build basis?

Government Response: No, this contract will not issue a task order on a design‐build basis.

A JOC must only be used for the projects covered at AFARS 5117.9000. The requiring activity’s reoccurring facilities engineering support services, such as utility plant operation, custodial, grounds maintenance, refuse collection and disposal, and similar work shall not be acquired using a JOC. Architect‐engineer services as defined in FAR 36.102 and Design‐

Build requirements as defined in FAR 36.3 shall not be acquired under a JOC. However, informal (shop) and as‐built drawings, incidental to the job, reflecting the plan of action and the completed project, are anticipated under a JOC.

b. Please clarify design requirements as typical to the task orders.

Government Response: A JOC must only be used for the projects covered at AFARS

5117.9000. The requiring activity’s reoccurring facilities engineering support services, such as utility plant operation, custodial, grounds maintenance, refuse collection and disposal, and similar work shall not be acquired using a JOC. Architect‐engineer services as defined in

FAR 36.102 and Design‐Build requirements as defined in FAR 36.3 shall not be acquired under a JOC. However, informal (shop) and as‐built drawings, incidental to the job, reflecting the plan of action and the completed project, are anticipated under a JOC.

33. SOW

a. For future task orders, will a defined scope of work be issued? Or will contractors be required to perform onsite joint scoping?

Government Response: A defined scope of work will be issued however it is the Contractors responsibility to field verify.

34. Are there any specific security and/or citizenship requirements?

Government Response:

MOTCO: US Citizenship and is required to pass a NCIC background check.

POM: The details to be provided in the solicitation.

35. Will all the projects be designed or will there be any design‐build aspects?

Government Response: All projects will be designed.

A JOC must only be used for the projects covered at AFARS 5117.9000. The requiring activity’s reoccurring facilities engineering support services, such as utility plant operation, custodial, grounds maintenance, refuse collection and disposal, and similar work shall not be acquired using a JOC. Architect‐engineer services as defined in FAR 36.102 and Design‐Build requirements as defined in FAR 36.3 shall not be acquired under a JOC. However, informal (shop) and as‐built drawings, incidental to the job, reflecting the plan of action and the completed project, are anticipated under a JOC.

36. Bldg. E106 are biologist required regarding wildlife issues?

Government Response: Monitoring not required for E106 scope. Contractor to coordinate with

MOTCO DPW if wildlife issues arise.

37. Are drawings/as‐builts available for the buildings included in IDIQ/JOC?

Government Response: Yes, drawings will be provided at the task order level. If as‐builts are available, they will also be provided.

38. Where is the lay‐down area & trailer area located?

Government Response: See MAP

39. Remove the $10M bonding requirement. The $10M bond would cost our company roughly

$200,000 with no guarantee of revenue.

Government Response: The solicitation will identify the requirement for bonding.

40. Remove the minimum staffing requirement. We are located roughly 15 miles from the MOTCO facility. As a small business this would burden us tremendously to facilitate a complete second office with three highly paid staff members with no guarantee of revenue.

Government Response: The solicitation will identify the key personnel for this IDIQ. The

Contractor will only be required to have a trailer on site at MOTCO.

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