Solicitation W91238-23-R-0035 Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Purpose of this Amendment is to address solicitations questions asked by interested parties.

The proposal due date remains unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Apr-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9123823R0035

X 9B. DATED (SEE ITEM 11)

14-Apr-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Apr-2023

CODE

USACE SACRAMENTO DISTRICT

ATTN: CONTRACTING DIVISION

1325 J STREET

SACRAMENTO CA 95814-2922

W91238 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9123823R0035

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE (SF 30)

The following have been modified:

THE PURPOSE OF THIS AMENDMENT

1. As of 27 April 2023, the following Contractor questions and Government responses are provided below.

Question 12: Item 13. Volume III mentions Section G - Contract Administration Data. However, I don't see that section in the solicitation. Where can that be found?

Response: An Amendment will be forthcoming to remove the reference to Section G. It was an artifact of our contracting software system PD2. In addition, the reference to Section K will be changed to reference Section 00 21 00.

Question 13: 10.2 Price Schedule:

10.2.1 "Offerors shall provide hourly labor rates for all labor disciplines."

The solicitation calls for hourly rates to be provided and there are no disciplines found in the solicitation. Can the Government please provide a list of disciplines/ labor categories and a format they would like to see listed in the proposal?

Response: Please reference Section 10.1 and 10.2 of the Solicitation. 10.2. Price Schedule: The Offeror shall complete the attachment titled 'Direct & Indirect Rate Pricing Schedule' provided in section J of the RFP and shall include the following price breakdown. Offerors are required to propose all five years of the five-year ordering period

Question 14: The previous bidder inquiries asked about using the standard USACE PPQ Form and using previous forms and the Government has said NO. In the form being supplied in this solicitation pack there is no location for the offeror to list the scope of the work for the project listed on the PPQ. Are we able to submit a coversheet that includes the scope of the projects to help the Government assess a fair relevancy rating?

If there is not scope included with the PPQ then the Government is not able to determine the relevancy of the scope to this MATOC scope.

Response: The recommended approach to edit the .pdf PPQ would be to save it as a Word Document and add the appropriate text, and then re-convert it to an Adobe or similar .pdf document before uploading the proposal

2. Solicitation section 00 21 00 – Instructions, paragraph 13 Volume III is hereby changed:

From: Section K – Representations, Certifications and Other Statements of Offerors.

To: Section 00 21 00 - Representations, Certifications and Other Statements of Offerors.

3. Paragraph 13 Volume III Section G Contract Administration Data is hereby removed.

SECTION 00 21 00 - INSTRUCTIONS

The following have been modified:

INSTRUCTIONS TO OFFERORS

1. GENERAL INFORMATION:

1.1. The U.S. Army Corps of Engineers (USACE), Sacramento District intends to conduct this acquisition by use of Competitive Source Selection Procedures in accordance with the provisions set forth in this solicitation, Federal Acquisition Regulation (FAR) Part 15.3, Department of Defense Federal Acquisition Regulation Supplement (DFARS) 215.3, Army Federal Acquisition Regulation Supplement (AFARS) 5115.3, Department of Defense Source Selection Procedures, and the Army Source Selection Supplement (AS3) to the Department of Defense Source Selection Procedures. The Government intends to award up to four (4) Indefinite Delivery/Indefinite Quantity (ID/IQ) contracts as part of a Multiple Award Task Order Contract (MATOC) pool for Dam Repair & Maintenance Construction to the offerors submitting proposals determined to be most advantageous to the Government. Task orders awarded under this MATOC will be firm fixed price. Instructions to offerors for preparation of proposals are found in Section 00 21 00 of the solicitation; the Government’s evaluation criteria for selection of the MATOC awardee are found in Solicitation Section 00 22 00.

1.2 As this is not a sealed bid acquisition, no public proposal opening will occur, and no information will be given out as to the number of offerors or the results of the competition until all awards are made.

1.3. In accordance with FAR 15.101-1, award will be made on the basis of each offeror’s past performance record and price proposal, with performance more important than price. All evaluation factors and significant subfactors that will affect contract award and their relative importance shall be clearly stated in the solicitation; and the solicitation will state whether all evaluation factors other than cost or price, when combined, are significantly more important than, approximately equal to, or significantly less important than cost or price.

NOTE: The intent is to award up to (4) contracts; however, if the Contracting Officer determines during the source selection process that fewer or more than that number of contracts should be awarded, the Contracting Officer has the discretion of adjusting that number (higher or lower) or to elect to award none at all. In any case, the Government may not award any contract that does not represent a "best value" to the Government using trade-off selection procedures as set forth below and as required by the Federal Acquisition Regulation (FAR) and other supplementary guidance.

2. REQUIRED REGISTRATIONS

2.1. System for Award Management (SAM): Offerors must possess an active SAM registration at the time of proposal submission and must maintain an active registration in the SAM database at https://www.sam.gov/portal/public/SAM/ to be eligible for a Government contract award. If the offeror is a joint venture, the joint venture entity must have valid SAM registration in the SAM database representing the joint venture as one business/firm/entity. If at the time of award an offeror is not properly registered in the SAM database, the Government reserves the right to decline to award to that offeror.

2.2. All prospective Offerors and their subcontractors must be registered in the System for Award http://www.sam.gov/portal/public/SAM/

Management (SAM - www.SAM.gov) and the Procurement Integrated Enterprise Environment (PIEE) website to be able to download solicitation information.

3. DEFINITIONS

An ‘Offeror’ is a business entity seeking to do business with the Government that submits a proposal in response to this solicitation.

A ‘proposal’ is documentation prepared by the Offeror in response to this solicitation and submitted to the Government for evaluation and consideration of award.

‘Government’ is the U.S. Army Corps of Engineers, Sacramento District.

The ‘System for Award Management (SAM) database’ is the primary Government repository for Contractor information required for the conduct of business with the Government.

4. SUBMISSION OF INQUIRIES:

4.1. Bidder Inquiry. Technical inquiries and questions are to be submitted via Bidder Inquiry in ProjNet at: https://www.projnet.org/projnet/ no later than 10 calendar days after release of the solicitation, to give the Government adequate time to respond or to take appropriate actions prior to the deadline for receipt of offers. The Bidder Inquiry system is to be used to ask and receive answers to all questions.

4.2. To submit and review inquiry items, prospective offerors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below. A prospective offeror who submits a comment /question will receive an acknowledgement of their comment/question via email, followed by an answer to the comment/question after review by our technical team.

Project ID: W91238-23-R-0035 Project Name: Dam Repair & Maintenance Indefinite Delivery Indefinite Quantity (IDIQ) Multiple Award Task Order (MATOC) Quick Add Key: CXG3X5-F6XAUX

4.3. All timely questions and approved answers will be made available through ProjNet. The question and Government response will be viewable to all interested parties.

4.4. Registration for ProjNet Bidder Inquiry Access. If you are already registered, go to Entering Bidder Inquiries in ProjNet Bidder Inquiry System below.

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

8. Entering Bidder Inquiries in ProjNet Bidder Inquiry System

9. For future access to ProjNet, you will not be emailed any type of password. You will utilize http://www.projnet.org/projnet/ your Secret Question and Secret Answer to log in.

10. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

11. Identify the Agency. This should be marked as USACE.

12. Key. Enter the Bidder Inquiry Key listed above.

13. Email. Enter the email address you used to register previously in ProjNet.

14. Click Continue. A page will then open asking you to enter the answer to your Secret

Question.

15. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

16. Follow online screen instructions to enter specific bidder inquiries for the project.

4.5. Offerors are requested to review the solicitation in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

4.6. If the Offeror encounters technical difficulties, there is a call center that can provide assistance.

The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

4.7. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be made public after receipt of proposals.

4. 8. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unclear, the offeror should immediately notify the Contracting Division in writing through ProjNet with supporting rationale.

4.9. The Government intends to award contracts based on initial proposals, without discussions, if possible.

4.10.Other Information Required: Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the government.

4.11 The deadline date and time for Contractual and Technical inquiries and questions is 4:00 p.m. PST on 29 April 2023. No telephonic interaction will be allowed.

5. DIRECTIONS FOR SUBMITTING PROPOSALS

Specific Proposal Instructions:

5.1 Proposal Expenses and Pre-contract Costs. This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation. The Government also will not be responsible for costs associated with preparing proposals for individual task orders. Finally, the Government will not pay for or subsidize any costs incurred for attendance at the pre-proposal conference or site visits for task orders. Note specifically that this is a negotiated acquisition, not a sealed bid procurement. Issuance of this solicitation does not constitute an award commitment on the part of the Government.

5.2 In the event the Government elects to establish a competitive range, discussions may be held with offerors in the competitive range (in accordance with FAR Part 15.306(c)(2)), in order to award a contract to the offeror submitting the proposal that is most advantageous to the Government, as determined by analysis using the evaluation standards set forth in Section 00 22 00 of the solicitation. Offerors are advised that the Government may make award without discussions, clarifications or any contact concerning the proposals received (FAR Part 15.306(a)(2)). Therefore, proposals should contain the most favorable terms from a price and technical standpoint. Do not assume that offerors will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

5.3 Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

5.4 All solicitation documents will be posted through the Procurement Integrated Enterprise Environment (PIEE) website https://piee.eb.mil OR https://piee.eb.mil/xhtml/unauth/home/login.xhtml which is transmitted to www.sam.gov.

5.5 Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. The offeror shall submit in its proposal all required information specified in this solicitation at or before the exact time specified. There will be no public opening of the proposals received in response to this solicitation. IMPORTANT: Failure to follow the proposal preparation instructions set forth below may cause a proposal to be deemed unacceptable by the Government and thus eliminated from the competition without further consideration.

5.6 The submission of a signed proposal as specified in this solicitation shall constitute the Offeror's understanding and acceptance of all terms and conditions of the solicitation. Accepted proposals shall remain in effect and valid for a period of 120 calendar days from the date set for closing.

5.7 These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure consistency in the submission of necessary information to provide for the comprehensive evaluation of proposals.

5.8 If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unclear, the Offeror shall immediately notify the Contracting Officer through Projnet with supporting rational NLT 29-APR-2023. The Offeror is reminded that the Government reserves the right to award a contract based on the initial proposal, as received, without discussion.

5.9 The Government will retain one copy of all unsuccessful proposals.

5.10 All referenced documents for this solicitation are available on the PIEE and Sam.Gov Opportunities website. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information is posted to the website for this solicitation.

5.11 Debriefings. The debriefing of all offerors, successful or unsuccessful, will be conducted in accordance with FAR 15.505 – Pre-award Debriefing of Offerors or FAR

15.506 – Post-award Debriefing Offerors. Offerors shall be permitted only one (1) debriefing. Unsuccessful offerors will receive written debriefings and be afforded the opportunity for informal discussions on the offeror’s proposal to be conducted upon written request.

5.12 Other Information Required: Provide the name, title and telephone number of the company/division point of contact of the individual(s) authorized to obligate your company contractually. Also, identify those individuals authorized to negotiate with the government.

6. PROPOSAL SUBMISSION (Section 00 21 00)

6. 1 PROPOSAL SUBMISSION REQUIREMENTS

6.2 Each volume shall be submitted electronically through the Procurement Integrated Enterprise Environment (PIEE). Any portion of the proposal that is changed (as a result of negotiations or proposal revisions) should be annotated and dated. Each volume shall be clearly labeled with its Title and a copy https://piee.eb.mil/xhtml/unauth/home/login.xhtml http://www.sam.gov/ number (e.g., copy 1 of 5).

6.3 Each paragraph should be single spaced and separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be produced in landscape mode.

6.4 The following volumes shall be submitted:

Volume Title Digital Copies Maximum Pages

I Past Performance

1 Previous Experience 21

Past Performance No Limit

II Price 1 No limit

III Other Submission Requirements 1 No limit

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

7. PROPOSAL FILES

7.1. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and Request for Proposal (RFP) number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply

7.2. File Packaging. All of the proposal files shall be compressed (zipped) into one file titled proposal zip using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc. Files shall be in read-only format, using PDF files. All price breakdown information to aide in the price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007. Each disc shall be externally labeled with the volume number, date, and the offeror’s name.

**Please note – Self extracting exe files are not acceptable.

Title the single files in the following format:

W91238-23-R-0035_Company Name_Volume_I_Past Performance W91238-23-R-0035_Company Name_Volume_II_Price

W91238-23-R-0035_Company Name_Volume_III_Other Submission Requirements

To submit proposals electronically via PIEE.

Contract Specialist – Ronald.p.arbour@usace.army.mil.

Contracting Officer – barton.t.kirkpatrick@usace.army.mil.

NOTE: Do not assume that electronic communication is instantaneous. Please make allowances for delays in transmittal. Recommend confirming with the Contract Specialist or Contracting Officer that the proposal was received.

7.3. Content Requirement. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal.

Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

8. VOLUME I – Past Performance The volume shall be organized into the following sections:

8.1 Section 1 – Factor 1 Past Performance/Previous Experience. Shall consist of the evaluation of both past performance and previous experience. The evaluation of previous experience will include consideration of the project type, complexity, size (shall be between $500,000 and $6,000,000), and include unique characteristics of the referenced project tasks that is similar/same to the requirements outlined in Base MATOC Specifications and Specification Section 01 11 00 Summary of Work.

8.2 Previous Experience (Limited to 21 Pages):

Significant recent, relevant, experience performing related construction that includes up to six projects demonstrating the offeror's project management, experience and capabilities as the prime contractor or subcontractor on dam maintenance project(s). The Contractor shall demonstrate successful completion of the following specialized activities:

• Abrasive blasting and coating of dam hydraulic steel structures in a permit-required confined space with a wet and humid environment requiring negative air pressure containment.

• Welding to AWS D1.5/D1.5M codes on hydraulic steel structures in permit-required confined spaces.

• Steel fabrication of dam hydraulic steel structure components.

• Repair or replacement of slide gates.

• Repair or replacement of Tainter gates.

• Repair or replacement of dam high pressure oil piping systems, including but not limited to piping, hydraulic power units, gate controls, hydraulic hoists, and operating cylinders.

8.3 Past Performance (No Page Limit).

The projects submitted for previous experience will be included in the past performance evaluation. The offeror may submit Past Performance information on any other projects that the Offeror believes is relevant to this solicitation Only past projects performed within the last 6 years are eligible for inclusion in Volume 1, including any ongoing projects that have been at least 75% billed. Offerors may submit all Government and/or commercial contracts awarded during the past six years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as construction efforts that are the same as or similar to this effort (as compared to North American Industry Classification System (NAICS) code 237990) required by the RFP.

8.4 Past Performance Questionnaire. For all projects submitted in Volume 1, a Past Performance mailto:Ronald.p.arbour@usace.army.mil mailto:barton.t.kirkpatrick@usace.army.mil.

Questionnaire must be completed and included. Projects in which PPQs or CPARS are not available will be assigned a Neutral Confidence Rating. The offeror shall complete Part I of the Past Performance Questionnaire (Attachment 2) and e-mail the questionnaire to the past project customer and technical representative responsible for the past projects. The POCs shall be instructed to electronically complete Part II of the questionnaire and e- mail the entire questionnaire to the Contracting Office no later than the proposal due date, to:

Ronald.p.arbour@usace.army.mil Barton.t.kirkpatrick@usace.army.mil

9. Submissions

9.1 Each past project submitted shall include the following information, presented in this order:

Customer (agency, military branch, state, city, etc.)

Contract and (if applicable) task order number, at award Contract/task order title Contract/task order award date Notice to Proceed (NTP) date (if applicable) Project completion date Project duration (days) Final Contract/task order cost/price to the Government/Customer Explanation for any cost or schedule growth.

Location of work (City/Installation, State, Territory, Commonwealth, etc.)

Individual Point of contact for the customer/client.

Name Title Role (Contracting Officer, Program Manager, etc.)

Mailing address Phone number (work Email address

Description of the work performed Work subcontracted out, and percentage of overall effort the subcontracted work represented.

Work which was self-performed, and percentage of self-performed work.

Any other additional information.

Explanation of how the work performed is relevant to this solicitation.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination For all contracts, the offeror shall provide data on all manufacturing warranty returns. Data shall delineate total number of warranty returns, number of Could Not Duplicate (CND), number of failures attributable to GFE component failures, and number and nature of failures attributable to the offeror’s delivered product.

mailto:Ronald.p.arbour@usace.army.mil mailto:Barton.t.kirkpatrick@usace.army.mil

9.2 New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of Commitment shall be included in the proposal for these employees to be considered.

10. VOLUME II – Price The volume shall be organized into the following parts:

10.1. Volume II, Factor I Price

Offerors shall ensure their cost proposal includes the following documents properly filled out with all required information:

• Cover Sheet

• Acknowledgement of Amendments (if any)

• Copy of Completed Standard Form 1442

• Joint Venture Agreement (if applicable)

• Cost or Pricing Data sufficient to support cost analysis

• Completed Base IDIQ Direct & Indirect Rate Pricing Schedule spreadsheet

IAW FAR 15.403-3(a), Offerors are required to submit cost or pricing data information which will be used to evaluate the reasonableness and realism of the proposed cost/price. Cost Proposals which are missing any of these documents or include incomplete documents may be considered to have one or more weaknesses under factor I.

10.2. Price Schedule: The Offeror shall complete the attachment titled ‘Direct & Indirect Rate Pricing Schedule’ provided in section J of the RFP and shall include the following price breakdown. Offerors are required to propose all five years of the five-year ordering period.

10.2.1. Offerors shall provide hourly labor rates for all labor disciplines.

10.2.2. If the Offeror’s labor categories differ from the Government, as identified in Tab MAP of the Direct & Indirect Rate Pricing Schedule the Offeror shall map their proposed personnel or labor categories to the MATOC categories and provide the mapping in the Direct & Indirect Rate Pricing Schedule.

10.2.3. If any of the labor categories are subcontracted or apply to consultants, their rates shall be provided in the Direct & Indirect Rate Pricing Schedule as well. Provide only one rate per labor discipline. For each Subcontractor, label the categories on the Direct & Indirect Rate Pricing Schedule as “SUB.” Subcontracted rates must be supported with quotes that provide the burdened and unburdened rates of the subcontractor, and the source selection methodology used to select the subcontractor.

10.2.4. Offerors shall provide in an Excel worksheet an unburdened labor rate, the “Base Hourly Rate” for each of the five years of the ordering period starting in FY23 for each of the labor categories provided on the Direct & Indirect Rate Pricing Schedule. Applicable indirect rates and costs and the Burdened Labor Rates shall be provided on the Direct & Indirect Rate Pricing Schedule for each category for each year.

10.2.5. The Offeror should submit the basis of estimate which includes any information reasonably required to explain the estimating process, including the judgmental factors applied and the mathematical or other methods used in the hourly rates proposed. Offerors shall also include the mathematical and personnel composition of their categories and rates with traceable calculations for labor rate averaging, weighting and effective rates in Excel.

10.2.6. A proposal that does not provide rates as instructed may not be evaluated and therefore not considered for award.

10.3 The rates proposed will be legally binding and will be the maximum rates that the Offeror will use for any task orders issued against the MATOC or modification issued within the five-year ordering period of the contract. Lower rates may be offered at the task order level.

If formal Forward Pricing Rate Agreement as defined in FAR 15.407-3 has been negotiated, provide a complete copy. Identify the company’s cognizant DCMA and DCAA office and provide current contact information for each.

Provide copies of recent DCAA or DCMA correspondence that approves proposed indirect rates. If no rates are approved, provide the latest incurred cost proposal submitted to DCAA.

i) Indirect Rates: Offerors must submit an explanation of how the indirect rates were computed and applied and shall provide the basis of estimate for each of the indirect rates and factors proposed for each year. The Offeror must provide Cost Breakdowns of the indirect base and the indirect pool costs, rate composition, and calculations in Excel, supported by audited financial data reconciled to the general ledger. Offerors should show trends and budgetary data to provide a basis for evaluating the reasonableness of proposed rates.

ii) Cost Elements: Subcontracts, Materials, and Other Direct Costs (ODCs) should be provided in the Direct & Indirect Rate Pricing Schedule.

iii) Travel: should be discretely proposed in the Direct & Indirect Rate Pricing Schedule.

iv) Profit: Shall be proposed in the Direct & Indirect Rate Pricing Schedule.

v) Escalation: Offers shall provide the rate of annual escalation for each cost element and the basis for the rate proposed for each year in Excel.

11. Compliance. Failure to comply with the RFP requirements for Cost information may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award

12. General Instructions. In accordance with Federal Acquisition Regulation (FAR) 15.402 and 15.403-1, certified cost or pricing data are not required based on the fact that adequate competition is expected for this procurement. Information other than certified cost or pricing data may be provided in contractor format providing that sufficient information is made available. Information submitted shall be prepared following the instruction in FAR 15.403-5. If after receipt of proposals the Contracting Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions at FAR 15.403-1 apply, the Offeror may be required to submit cost or pricing data. Additionally, in the event that adequate competition is not obtained, the Contracting Officer may incorporate FAR 52.215-20 entitled, “Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data,” into the solicitation and request a Certificate of Current Cost or Pricing Data. There are no page limitations for this volume. Proposal information included in this volume which is not directly related to Cost will be disregarded.

13. VOLUME III – OTHER SUBMISSION REQUIREMENTS

Certifications and Representations – Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below and provided with the RFP. An authorized official of the firm shall sign the SF 1442 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Section A – Standard Form 1442 (SF 1442), Solicitation, Offer and Award Section 00 21 00 – Representations, Certification and Other Statements of Offerors

Proposal due date is identified on Block 13 of the SF 1442.

The submission of a signed proposal as specified in this solicitation shall constitute the Offeror's understanding and acceptance of all terms and conditions of the solicitation. Accepted proposals shall remain in effect and valid for a period of 120 calendar days from the date set for closing

(End of Summary of Changes)