PWS revised .pdf

Performance Work Statement for American River Common Features 2016, Lower American River Sites

2-1 & 2-3 (phase 1) Onsite and Offsite Mitigation

July 06, 2022 Revised July 28, 2022

1. INTRODUCTION:

This contract is for the acquisition of container plants. See Attachment A PLANTING SCHEDULE for the specified plant list, container sizes and quantities of each species of plant.

2. GENERAL INFORMATION:

This is an acquisition for the propagation of mitigation plantings for impacts to habitat arising from the American River Common Features (ARCF) 2016 Lower American River Contracts 1 and 2. The mitigation for those impacts will be performed under several contracts. The major work elements described herein include providing container plants as specified, plant delivery and maintaining plants at the contractors nursery. Maintenance tasks include, watering, weeding, and maintaining overall seedling health to foster proper development. Plants must be grown specifically for this contract and may not be plants that are already in stock at a nursery. The contractor is responsible for growing and maintaining sufficient quantities of plants to ensure delivery of the specified quantity of plans in Attachment A, PLANTING SCHEDULE. Attachment A allows substitution of 1 gallon and 2 gallon sized containers for Treepot 4 sized container plants. Upon contract award the contractor must provide the government a list of any container size substitutions for Treepot 4 sized plant material stating which species and what number of each species any container size substitutions will be made, and the container size they are to be supplied in. Subsequent to submitting the statement the contractor must adhere to this statement in regards to the number and container sizes supplied for each affected species.

Note that the number of each species of plant does not change, substitutions are only in container size supplied, not numbers of each required species.

The overall responsibility of the Contractor is to plan, coordinate, organize, manage, and perform the activities described herein.

The purposed of this contract is to supply the number of plants specified in Attachment A PLANTING SCHEDULE to the project sites as specified herein.

3. BACKGROUND, SITE LOCATION, AND ACCEPTANCE CRITERIA:

a. Delivery Location: The sites the plants will be delivered to are located along the

American River in Sacramento County, CA.

Erosion site 2-1 is located on the south bank of the American River Between Glen

Hall park and the Guy West bridge.

Erosion site 2-3, phase 1 is located within the Campus Commons Golf Course located just downstream of the H Street Bridge.

The Rio Americano East and West sites are located on the North Bank of the

American River between the Estates Drive River Access and the Harrington Way River Access, which are upstream of the Watt Avenue Bridge.

The Rossmoor East site is located on the South bank of the American River off of Rossmoor Drive, within the Rossmoor Bar park.

The Glen Hall site is located near Glen Hall park at the end of Carlson Drive.

Delivery locations within the general areas described above will be provided to the contractor after contract award and prior to delivery of the plants.

b. Collection Area: It is preferred that the propagules (Seeds and Cuttings) for the required species and number of plants to be provided under this contract must have been collected within the Sacramento Valley or surrounding foothills. Propagules from outside this area are however, acceptable. Refer to Attachment B, PLANT ACQUISITION SPECIFICATIONS.

c. Acceptance Criteria:

All plant material must be in the amount, proper species, container size, heights and conditions specified in the Plant Growth Standards in Attachment B Section

PLANT ACQUISITION SPECIFICATIONS.

Each container must be labeled. Label must be waterproof, UV resistant and state plant species botanical and common name.

All plant material must be disease and pest free.

All seedling containers must be 95% weed free at delivery Plant material rootball must be well developed with rootlets and the soil bond within the rootball must remain intact when it is removed from its container.

Letter of authenticity must be provided by the Contractor to the COR within 60 days of contract award stating all plant material propagule sources conform to the requirements for the collection area stated in paragraph b above, Collection Area.

4. PROJECT SCHEDULE:

The Contractor must adhere to the following schedule.

Task Calendar Days

Start-Completion Date

Contract Award 1 8/0118/2022 (Assumed) Acquire or propagate plants, Grow and Maintain Plants at Nursery

226 5/15/2022 -03/15/2023

Deliver Plants to Project Sites 61 03/15/2023– 5/15/2023 Option 1 – Maintain Plants at Nursery 90 5/16/2023 – 8/13/2023 Option 2 – Maintain Plants at Nursery 90 8/14/2023 – 11/11/2023

5. DESCRIPTION OF SUPPLY:

Provide all specific plants required in Attachment A PLANTING SCHEDULE to the standards in Attachment B PLANT ACQUISITION SPECIFICATIONS to the specific project sites.

6. CONTRACT OBJECTIVES:

a. Grow the required containerized plants to meet contract requirements. See Attachment B PLANT ACQUISITION SPECIFICATIONS for detailed requirements.

b. Maintain the required seedlings in healthy condition. See Attachment B PLANT

ACQUISITION SPECIFICATIONS for detailed requirements.

c. Deliver the required seedlings in healthy conditions to the sites listed in paragraph 4a

i. Seedlings must be separated into groups by species and individually labeled. All seedling containers must be 95% weed free at delivery. See Attachment B PLANT ACQUISITION SPECIFICATIONS for detailed requirements.

ii. See Table A, Target Project Schedule for delivery times. Deliver required number and species of seedlings to the mitigation sites in the specified sized of nursery container. See Attachment B PLANT ACQUISITION SPECIFICATIONS for detailed requirements. Delivery must be coordinated between the nursery, installation Contractor and the Government Contract Officer Representative (COR).

iii. The contractor receiving the plants may request up to two deliveries of plants to each site. Deliver the plants to each site in up to two separate deliveries within the delivery window. Refer to Table \A, Target Project Schedule for delivery times.

7. SUSTAINABLILITY:

a. EPA Designated: Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials, and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request.

b. Biobased: The United States Department of Agriculture (USDA) designates certain biobased products for Federal procurement and specifies minimum biobased content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum biobased content level. Refer to the BioPreferred web site:

(http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml) for the complete list of designated products and the associated minimum biobased content level requirements.

8. INSPECTIONS:

a. The COR will inspect the growing containerized plants at the Contractor’s nursery, through the life of the contract. Inspections may be as frequent as deemed necessary by the COR and shall be arranged for at the request of the COR

9. AUTHORITIES/TECHNICAL DIRECTION:

The Contractor must take no direction from any Government employee or any other person other than the Government Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor will comply with the Changes clause of this contract when the contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contractor Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. Contracting Officer’s Representatives are limited to the authorities stated in the COR appointment letters

10. PAYMENT AND INVOICES

Invoices must be submitted no more often than quarterly. Each line item on an invoice must give a detailed description of the contract line-item number (clin). Upon receipt, the Contracting Officer will certify that the requested earnings are appropriate before payment will be made. Invoices must include all necessary information, including any necessary supporting documentation required as part of this Performance Work Statement. All invoices must reflect the contract number W91238-22-P- XXXX, see Blank 2 of the Standard Form 1449. The final invoice must be marked “FINAL.”

Copies of all invoices must be provided to the following:

A “draft” invoice must be emailed to the COR prior to the original invoice is sent to

Millington. This representative will inspect completed work as stated on the invoice and then submit to the Contractor a confirmation notice or temporary denial of payment until work is completed. After the Contractor has received the approval by the Contracting Officer’s Representative named above, the approved original invoice may then be mailed to the payment center in Millington, Tennessee.

Original invoice only without additional information or supporting documentation must be submitted to:

USAED, FINANCE CENTER

ATTN: CEFC-FP

5722 Integrity Drive Millington, TN 38054-5005

CEFC-Payments@usace.army.mil

Electronic copy of each invoice with all required information including any necessary supporting documentation:

U.S. Army Corps of Engineers

Attn: COR (TBD at time of award) Email address provided at time of award

Each invoice must be provided with a date, a unique invoice number, contract number, company name, USACE Project Name, as well as clin number, task description and amount being billed against. It also must include a billing summary history of all preceding invoices billed.

11. PERFORMANCE ASSESSMENT

A. Monitoring Performance. During the course of the evaluation period, the COR will track contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

B. Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per Performance Work Statement (PWS) element.

The self-assessment shall address both the strengths and weaknesses of the Contractor’s performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the payment re-calculation

C. COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

D. Payment Determination. The Contracting Officer may meet with the COR to discuss the COR's report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding payment re-calculations are unilateral decisions made solely at the discretion of the Government.

E. Payment Re-Calculations. Notwithstanding any other clause of this contract, payment recalculations will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

F. The QASP is the evaluation method the Government will use to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the Government under any other provision of the contract in determining the quality of the Contractor’s performance.

PERFORMANCE REQUIREMENTS SUMMARY (PRS) AND

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Required Services/Deliverables Performance Standard Surveillance Method Frequency

Grow Plants

Where applicable seeds and cuttings, collected, where applicable seeds and cuttings propagated, where applicable plants planted in containers.

Sufficient number of containers planted to meet quantity requirements for each species, taking into account that mortality and poor growth of a small percentage of plants is normal in a nursery, therefore adequate amount of plants of each species are being grown to ensure delivery of health plants in the required number and size for each species.

Sufficient number of plants in containers alive and in good health,, free of disease and weeds.

Unscheduled visits, inspection at delivery

Minimum 1 per quarter

Delivery

Required number of plants of the specified species delivered to each of the delivery sites. Plants delivered meet quality requirements for root growth and top growth.

Inspection at nursery prior to delivery an inspection at site upon delivery Twice, overall

Option 1 Maintain Plants for 90 days

Plants maintained at nursery in good health, adjustment to watering, fertilizing made to optimize plant health, reduce propensity of plants to become rootbound.

Unscheduled visits, inspection at delivery

Minimum 1 per quarter

Option 1 Maintain Plants for 90 days

Plants maintained at nursery in good health, adjustment to watering, fertilizing made to optimize plant health, reduce propensity of plants to become rootbound.

Unscheduled visits, inspection at delivery

Minimum 1 per quarter