W9123820Q0012 RFQ Questions and Answers dated 4-14-20.docx

RFQ Questions & Answers 14 Apr 2020 W9123820Q0012 Hensley Lake Sewerage Pumping Services RFQ

1. Is this a follow-on requirement? If so, could you please provide the incumbent contract number for this opportunity? If not, is this a new requirement?

Answer: The previous Contract No. W91238-15-P-0036 Hensley Lake Septic Pumping Services was initially awarded for a base year plus 4 option years, totaling $137,479.00 for all 5 years. The Government will not be providing the previous contractor’s name nor will it be providing a copy of the previous contract.

2. Is this a new requirement?

Answer: Yes, this will be a new requirement and/or contract.

3. When will there be a site visit and how many site visits will be scheduled?

Answer: Site Visit Date/Time/Location: By Appointment Only. Hensley Lake/Hidden Dam, 25207 Road 407, Raymond, CA 93653-0085, Mainline: 559-673-5151

4. What is the deadline to email Questions/Answers from interested vendors?

Answer: The deadline to email Questions/Answers from interested vendors to Healon.D.Knight@usace.army.mil was Friday, 10 Apr 2020, 5pm (PST).

5. May we fax or email our proposal and other required RFQ documents? If so, what is the fax number and/or email address? What are the RFQ deadline(s)?

Answer: Please email all proposals and other required solicitation documents regarding W9123820Q0012 Hensley Lake Sewerage Pumping Services Request for Quotation to the following:

U.S. Army Corps of Engineers, Sacramento District, Contracting Division Attn: Ms. Healon Knight, Contract Specialist Email: Healon.D.Knight@usace.army.mil RFQ Deadline: Wednesday, 15 Apr 2020, 5pm (PST).

6. Should the Prime Contractor be at the site visit? Or can the Subcontractor attend the site visit without the Prime Contractor?

Answer: This a question that only the Prime Contractor or Subcontractor whom will be performing the work can answer. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

7. What is the percentage of the work should the Prime Contractor perform if they use a Subcontractor to perform the services required by the contract?

Answer: According to FAR Part 52.219-14 -- Limitations on Subcontracting, the prime contractor must perform at least 50% of the work.

8. Where does the federal government publically announce federal contracting opportunities?

Answer: www.beta.SAM.gov (formerly Federal Business Opportunities) website.

9. Where may I find the Federal Acquisition Regulation Manual or the Defense Federal Acquisition Regulation Manual?

Answer: https://www.acquisition.gov/far (FAR & DFARS) website.

10. Where can I see the scope for this RFP?

It is within the RFQ under the Performance Work Statement (PWS) Section regarding W9123820Q0012 Hensley Lake/Hidden Dam Sewerage Pumping Services RFQ located on www.beta.SAM.gov.

11. Are vendors required to be registered with www.sam.gov at the time of contract award?

Answer: Yes. Otherwise, the potential vendor will not be considered or selected for contract award if they are not registered with www.sam.gov that includes having a DUNS and Cage Code. This is how the vendor receives invoice payment for the awarded contract.

12. More clarification needed regarding the amount of Portable Chemical Toilets listed within the PWS Pricing Schedule. Is the Contractor supposed to provide and/or service 612 to 636 Chemical Toilets from the Base Year through Option Year 4 annually as outlined within the PWS Pricing Schedule?

Answer: The vendor shall furnish all labor, supplies, materials, transportation and equipment necessary to successfully perform sewage pumping services for Government-owned portable restrooms (they do not provide the restrooms). Depending on what year (Base Year through Option Year 4), those number of services may be up to the quantity units referenced below (i.e. up to 636 services for Option Year 4).

PWS Pricing Schedule

ITEM SCHEDULE QTY UNIT UNIT PRICE TOTAL AMOUNT

Base Year 0001AB Portable Chemical Toilets 612 EA _______ __________

Option Year 1 1001AB Portable Chemical Toilets 624 EA _______ __________

Option Year 2 2001AB Portable Chemical Toilets 624 EA _______ __________

Option Year 3 3001AB Portable Chemical Toilets 624 EA _______ __________

Option Year 4 4001AB Portable Chemical Toilets 636 EA _______ __________

13. The NAVFAC/USACE Past Performance Questionnaire (Form PPQ-0) on page 59, what exactly is this asking for? Is it just any previous jobs we have completed? I don't understand what NAVFAC/USACE stands for and what past performance it is asking for.

Answer: Please complete the Contractor’s portion of the NAVFAC/USACE Past Performance Questionnaire (Form PPQ-0) on page 59. The Contractor must complete Blocks 1-4, providing a reference regarding any past performance or work related to Sewerage Pumping Services. Please include the Company Name, Point of Contact, Telephone No., Email and brief statement of what the work performed included. The information is to be submitted with your proposal/quote as stated on RFQ Pages 10-11 under ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS.

14. What is the PWS Pricing Schedule and NAVFAC/USACE Past Performance Questionnaire (Form PPQ-0) and where do I locate them?

Answer:

SF1449 Request for Quotation Proposal is located on RFQ Pages 1-5, the explains the annual pricing for the Base Year, Option Year 1, Option Year 2, Option Year 3 and Option Year 4. Page 1, should be signed and dated by the Contractor.

PWS Pricing Schedule is located on RFQ Pages 59-62, explains the individual pricing and services listed which is performed for the Base Year, Option Year 1, Option Year 2, Option Year 3 and Option Year 4.

NAVFAC/USACE Past Performance Questionnaire (Form PPQ-0) is located on RFQ Pages 63-67.

The Contractor must complete Blocks 1-4, providing a reference regarding any past performance or work related to Sewerage Pumping Services. Please include the Company Name, Point of Contact, Telephone No., Email and a brief statement of the work performed. The information is to be submitted with your proposal/quote as stated on RFQ Pages 10-11 under ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS.

15. Page 10, which discusses the four (4) different factors to be remitted with the offer. So I assume this is just something the Contractor type up, correct?

Answer: No. The four (4) different factors is how your proposal will be evaluated once submitted. The Contractor’s proposal/quote should demonstrate these four (4) factors. There is nothing that the Contractor has to type up, prepare or submit.

16. In reviewing the quote - On the appendixes it only shows 2 maps but not all locations... Could you clarify or send maps of lake. Also, is there any digging on the septic lids or all they all exposed and easily accessible? Due to COVID-19 - Can we attend the site and see what the services will require?

Answer: Site Visit is by appointment only as mentioned within the RFQ, RFQ Pages 10-11 under ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS. The Hensley Lake Pumping Services RFQ Maps are within the PWS-Performance Work Statement Section, RFQ Pages 48-58, Appendixes D, E, F, G, H, I, J, K, L, M and N.

· Attached are all the maps that have been extracted out of the PWS. All locations are shown on the maps and most of them show the septic tank lids that are exposed. See Appendixes D, E, F, G, H, I, J, K, L, M and N.

· There may be some minimal digging or sweeping involved, but it is usually very little if the septic tank lids get covered by leaves or debris from rain/wind.

· Due to COVID-19 restrictions, the lake is closed for all recreation; however, site visits can be scheduled to see the service locations, but those site visits will need to be coordinated ahead of time and in accordance with the current COVID-19 requirements for physical distancing and wearing of face covering (N-95, surgical mask or cloth covering). I am also requesting no more than 4 per group. Please be aware that all recreation areas are currently barricaded off with concrete barricades and boulders, which may require a fair amount of walking (up to 2 miles) if a heavy equipment operator is not available at the time of the scheduled site visit. Due to COVID-19 minimal staffing requirements, personnel to accompany vendors are subject to change at any time and all scheduled site visits are subject to cancellation at any time.

17. Underneath the PWS-Pricing Schedule, the items/services quantity units are broken down by each. Does this mean monthly or yearly? Please clarify? For example, if

0001AA Pre-work meeting 1 EA Question: Per month or year?

Answer: All of the units listed are per contract year.

18. For item 1001AD, The RV dump station item does not state how many specific gallons? Is it a trailer or septic tank?

Answer: The RV Dump Station is a septic tank that has a 6,000 gallon capacity. Details regarding the RV Dump Station are included in the PWS, Section 11.5.