Draft_PWS.pdf

Performance Work Statement (PWS) Englebright Lake – Herbicide Spraying Services

28 February 2019

Part A - General Information:

1. Summary: The Contractor shall be responsible for all costs related to performing this contract and its successful completion. Services shall be performed at various locations within the Englebright Lake project boundaries, Yuba and Nevada Counties, CA. All work, materials and equipment shall be subject to the control and approval of the Contracting Officer Representative (COR).

2. Authorities/Technical Direction: The Contractor shall take no direction from any Government employee, or any other person other than the Government Contracting Officer that changes the terms and conditions of this contract action, scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action, received by the Contractor before the Contractor shall act upon those changes. The Contractor shall comply with the changes clause of this contract when the Contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contracting Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer.

Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters.

3. Period of Performance: This contract consists of a Base Year and four (4) Option Years.

4. Pre-Work Meetings: The Contractor shall meet with the Park Manager at least 5 days prior to commencement of work to discuss contract requirements and provide proof of meeting the following requirements:

a. General park orientation.

b. Valid California Driver’s License.

c. General Liability Insurance.

d. Automobile Liability Insurance.

e. Worker’s Compensation Insurance (if you have employees).

f. Submittal of any required commercial licenses to perform this work.

g. Safety and first-aid responsibilities.

h. Understanding of the Performance Work Statement.

i. Understanding of the performance standards.

j. Understanding of the billing procedures.

5. Area Closures: In the event that any part or the entire Park is permanently or temporarily closed, the segments of this contract pertaining to that area may not be required and therefore not utilized. The number of facilities may vary. Contractor shall not perform work in those closed areas or facilities that will not be in use and shall not be compensated for work not accomplished.

6. Work Locations: Service shall be performed in the areas listed in Attachment 6 unless otherwise specified by the COR. It is essential that the Contractor possess a vehicle in good working order to make trips between work locations and fulfill contract requirements. It is possible that some areas will be closed longer than noted in the contract specifications or undergo major changes in operational status. If these changes become effective, the Contractor shall be notified two weeks before implementation

Some service locations are accessible only by vessel. The Government will provide vessel transportation when spraying is required in areas that are only accessible by boat. Varying lake levels and/or inclement weather may restrict access into a service location. This condition shall not release the Contractor from completing the service as specified.

7. Work Schedule:

a. Days of Operation: A business day shall be considered Monday through Friday. Service shall be as indicated within this PWS. The Contractor will be notified of changes at least 72 hours in advance. Services might be required on weekends. No work shall be conducted on days other than those scheduled without prior approval from the Park Manager.

b. Hours of Operation: Work completed under this PWS shall be accomplished between 8:00 a.m. and 4:30 p.m. unless otherwise approved by the COR. The Contractor shall notify the COR the services are unable to be performed for any reason.

c. Federal Holidays: When a service day falls on a Federal Holiday, the service shall be performed on the next following workday. The ten Federal Holidays are as follows:

i. New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

ii. When one of the above designated holidays falls on a Sunday the following Monday is observed as the legal holiday. When a designated holiday falls on a Saturday the preceding Friday is observed as a legal holiday.

8. Invoices & Payments:

Invoices for payment shall be submitted upon completion of all tasks as outlined in the schedule. Invoices shall include all necessary information, including the contract number and any necessary supporting documentation. Invoices shall be submitted to the following agencies and individuals. Email is the recommended method for submission.

Original invoice WITHOUT additional information or supporting documentation:

USAED, Finance Center Attn: CEFC-FP 5722 Integrity Dr.

Millington, TN 38054-5005 Fax: 901-874-8731 Email: CEFC-Payments@usace.army.mil

One copy of the Invoice WITH all required information including any necessary supporting documentation:

The Government Technical POC and/or COR must receive a copy of the invoice:

U.S. Army Corps of Engineers, Sacramento District Attn: Douglas Grothe

PO BOX 6

12896 Englebright Dam Rd Smartsville, CA 95977 Phone: 530-432-6427 Email: Doug.Grothe@usace.army.mil

The Contracting POC:

U.S. Army Corps of Engineers, Sacramento District Attn: Roxana Ahola (CESPK-CTB) Contracting Division 1325 J Street Sacramento, CA 95814-2922 Phone: 916-557-7599 Email: Roxana.Ahola@usace.army.mil mailto:Doug.Grothe@usace.army.mil

NOTE: All invoices must reflect the contract number (Block 2 of the SF-1449) and the final invoice must be marked “FINAL,” otherwise your invoice may be rejected.

Contract Payments: Payment is NET 30 unless the Contractor specifies prompt payment discount terms in the quote/proposal. The Government shall pay the Contractor upon submission of proper invoices for the supply/service delivered and accepted for the portion of the work actually performed under the contract. Payment shall be made as indicated in the contract’s Payment Schedule; payment is not based on percentage of completion. Deliverables as defined in the Payment Schedule of the contract must be accepted by the Government before payment will be made. For any payment questions, contact the above Government Technical POC or COR.

Part B – Work to be Performed:

1. General Information: The Contractor shall provide all labor, equipment, materials, supplies, transportation and supervision necessary to perform all herbicide services at Englebright Lake.

2. Grasses and Weeds Service: Spray Date: Third (3rd) week of March or One Month after award. The Contractor shall spray an approved mixture of pre-emergent and emergent herbicides at recreation and operation areas in accordance with the performance work statement requirements and specifications described in Attachment

6. The treatment must completely kill targeted vegetation and prevent its regrowth during the recreation season.

3. Poison Oak Service: Spray Date: First (1st) week of May. The Contractor shall spot spray approved herbicides to control poison oak at recreation and operation areas in accordance with the PWS and specifications described in Attachment 6.

4. Special Spray Service: Spray Date: As requested by the COR, the Contractor shall only perform special spraying at the request of the Park Manager and will consist of up to three (3) spraying service trips of 10,000 square feet each, in accordance with the PWS. Typical weeds that will be sprayed include blackberry, scotch broom, cocklebur, yellow starthistle and various other thistles, but may include any type of undesirable weed species. The Contractor may be required to spray at multiple locations within the project boundaries during a single service trip. See Attachment 4 for project location map.

5. Ability to Perform: The Contractor shall have sufficient equipment and labor to perform services prescribed. If for any reason the Contractor is unable to perform any service as scheduled, the COR shall be notified in advance.

6. Recommended Equipment: Truck or trailer mounted spray rigs may be used along roadways. Equipment must continuously stir and agitate chemicals being sprayed.

Hand sprayers shall be used in all recreation areas and when spot spraying poison oak.

7. Approved Chemicals: Chemicals must be registered with the EPA and be approved for use in California and Nevada/Yuba Counties. The Contractor may only use chemicals that are approved in advance by the Park Manager.

8. Herbicide Chemical Precautions: All chemical solutions must be pre-mixed off project. No mixing of chemicals is allowed on the project site. Chemicals used near trees and shrubs must resist leaching. All cleaning of equipment and disposal of excess chemicals must be done off project and in accordance with all applicable State, County and Federal codes. Water shall not be obtained from government sources for the purpose of mixing chemicals, flushing tanks or washing equipment.

9. Acceptable Performance: Treatment must completely kill targeted vegetation and prevent its regrowth during the recreation season. If, for any reason, at the end of a 30-day period, results are not considered satisfactory by the Park Manager, the Contractor will be required to re-spray unacceptable areas at the Contractor's expense, in accordance with the PWS and Quality Assurance and Surveillance Plan (QASP).

Part C – Contractor Responsibilities:

1. Quality Control: It is the responsibility of the Contractor to personally inspect the worksite a minimum of every 30 days to ensure adherence to contract specifications and acceptable performance standards. Contact with the Park Office must be made upon arrival during these visits.

2. Facilities/Deliveries: The Government will not supply office, storage or operational facilities to the Contractor. Government personnel will not accept deliveries of materials that are to be used or installed by the Contractor.

3. Keys: The Contractor shall be responsible for any keys issued. Keys are for the exclusive use of the Contractor and authorized employees while performing the specified services. Contractor shall be liable for any costs involved in changing locks due to lost keys. Key loss shall be reported to the Park Manager immediately. Keys shall be turned in to the Park Manager immediately upon completion and or termination of the contract.

4. Hazardous Waste: If the Contractor encounters hazardous waste or materials during the performance of this contract, Contractor shall immediately notify the COR upon discovery.

5. Title 36, Chapter III, Part 327, Rules and Regulations: The work to be performed under this contract shall be within the boundaries of land administered by the U.S. Army Corps of Engineers. The Contractor and contract employees are subject to all Title 36 regulations while completing work under this contract. No special provisions or entitlements shall be granted to the Contractor or contract employees.

6. Safety and Health Codes: The Contractor shall comply with all pertinent provisions of the Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirement

Manual, the California State Health Code, Cal-OSHA, and Yuba and Nevada Counties Codes. EM 385-1-1 can be viewed at the following website:

http://www.publications.usace.army.mil/USACEPublications/EngineerManuals. An observed violation of safety requirements shall be grounds for the Government to stop work. Work shall not continue until the violation is corrected.

7. Employees: The Contractor shall furnish competent, safety conscious personnel. If employees prove to be incompetent or unsatisfactory, the Contractor shall remove them immediately and replace them at the CORs discretion. For safety and security purposes, the Contractor shall submit IN WRITING the name, address and phone number of all personnel performing services under this contract prior to the commencement of work. The Contractor shall submit IN WRITING the name of all employees discharged during this contract. Employee or their supervisor on site shall be able to effectively communicate in the English language.

8. Safety: Appropriate personal protective equipment (PPE) will be identified in an Activity Hazard Analysis (AHA) and must be worn at all times while providing services.

The Contractor and their employees shall wear a uniform shirt (whether long or short sleeve) that bears a company logo or embroidered patch to identify contracted employee(s). All Contractors and their employees shall wear clothing suitable for the weather and work conditions while performing the duties of this contract. The minimum required shall be shirt, long trousers and leather or other protective work shoes or boots, per EM 385-1-1. A clean, well-groomed appearance shall be maintained at all times while on duty.

9. Area Safety: The work to be performed shall be within the boundaries of public recreation areas and the attention of the Contractor and his employees is directed to the need for extreme caution and care while driving and/or operating equipment in these locations. The Contractor and employees shall comply with all state and local traffic laws. The Contractor and contract employees shall not park in any reserved or restricted parking areas except as approved in advance by the Park Manager. The Contractor will post public notices at each access road informing park visitors of herbicide applications each day that the contractor performs work. Notices will list the dates of work and will remain posted until the product has dried and there are no concerns for public health or safety.

10. Equipment: General employee safety equipment includes safety shoes, safety glasses, hard hats, hearing protection, gloves, and/or other additional personal safety equipment required for specific work duties. Vehicle use shall be restricted to paved road, dirt, or gravel roadways. Off-road operation of Contractor vehicles shall be prohibited unless provided specific exception by the Park Manager. The equipment used by the Contractor for the specified service shall be in satisfactory operating condition and shall be maintained in this condition. The Government reserves the right to require the Contractor to discontinue the use of unsatisfactory equipment and to require that such equipment be replaced with acceptable equipment to maintain contract compliance. The decision of the Contracting Officer as to serviceability of the equipment shall be final. Equipment shall meet current Federal, State and local safety requirements and all applicable requirements of the Corps of Engineers Safety Manual, EM 385-1-1. The Contractor shall conduct a daily pre-work safety inspection of all equipment.

11. Disposal: The disposal of any waste materials shall be done at approved locations and in accordance with all applicable State and County regulations. The Contractor shall be responsible for locating a legal dump site for all waste material. No waste of any kind shall be discharged on Government property.

12. Protection of Government Facilities: The Contractor shall be responsible for restoring any Government facilities or property damaged as a result of Contractor's operations. Reasonable care shall be used to avoid damage to existing structures, equipment, facilities, and vegetation in the areas serviced. Any damage shall be repaired or the items replaced, as directed by the Park Manager, at no cost to the Government. If the Contractor shall not make such repair or replacement, the cost thereof shall be deducted from normal contract payments. The Contractor will take the necessary precautions to identify the target species, assure equipment is in proper working order and avoid spraying if unfavorable weather conditions exist or are forecasted. Dye markers will not be used where facilities could be damaged by stain.

13. Hazardous Spill Notification: The Contractor shall immediately notify the Park Office of any chemical spills which occur on Government property. The Contractor shall also notify appropriate local and state agencies as required and arrange for the spill clean-up. Any cost incurred during clean-up is the Contractor's responsibility.

14. Exposure Data Report: The Contractor shall submit a Safety Exposure Report, CESPD Form 94, to the Park Manager with each service invoice. See Section J, Attachment 1 for Form 94. It shall be the Contractor’s responsibility to provide additional copies.

15. Certification: The Contractor must be certified by the State of California as a Pesticide Applicator. The Contractor shall have all licenses, certifications and registrations required by the State of California and Yuba and Nevada Counties, for the types of chemicals used to fulfill contract requirements. Copies of current certifications and registrations shall be submitted during the pre-work meeting.

16. Service Record Sheets: The Contractor shall sign-in prior to the start of work and sign out at the end of the day. The Contractor shall deliver to the Park Office a completed service record sheet for each service day. Service record sheets shall include a description of each service performed, date, start time, total time on the project, the number of Contractor personnel, and the signature of the service person.

Any reports required by state, local or other Federal agency shall be the responsibility of the Contractor.

17. Safety Data Sheet (SDS): The Contractor shall submit a SDS and product information sheet or label for any chemicals used. This information shall be given to the Park Manager before work begins.

18. Activity Hazard Analysis: The Contractor shall submit to the Park Manager an Activity Hazard Analysis (AHA) to include all phases of the work to be performed prior to the start of service. AHAs shall be reviewed and updated annually. A sample AHA format is shown in Attachment 3.

19. Accident Records: The Contractor shall maintain an accurate record of, and shall report to the Contracting Officer in the manner and on the forms prescribed by the Contracting Officer, all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incidental to work performed under this contract. Medical expenses for Contractor personnel are the responsibility of the Contractor.

20. Insurance: A copy of evidence showing the acquisition of the following insurance, is required by this contractor, and shall be submitted to the Park Manager prior to the commencement of work.

a. General Liability Insurance.

b. Automobile Liability Insurance.

c. Worker’s Compensation Insurance

21. Call-out Number: The Contractor shall maintain a telephone number and means of contact during normal working hours 8:00 a.m. to 4:30 p.m., Monday through Friday.

The contact shall be a person or answering service or machine. Once the Corps has notified this contact, the Contractor shall be considered officially notified when called for problems or other work related items.

22. Lost and Found: All personal property found anywhere on Government property shall be accounted for and turned over to the Park Manager.

23. Reporting Safety Hazards: The Contractor shall report any potential safety hazards encountered while performing services and/or any situation that interferes with the Contractor’s scope of operation. Any hazard that is immediately dangerous to the public or to the Contractor shall be reported to the Park Office or to a Park Ranger without delay.

24. Pesticide Application Reporting: The Contractor will submit a Pesticide Application Record, Attachment 7, to the Park Manager within 10 working days following each herbicide application.

25. Sustainability:

EPA Designated Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials, and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request.

Safer Choice The contractor shall provide Safer Choice labeled products under this contract, as applicable. The contractor is encouraged to visit http://www2.epa.gov/saferchoice/products for updated lists of qualifying products.

Bio-based The United States Department of Agriculture (USDA) designates certain biobased products for federal procurement and specifies minimum biobased content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum biobased content level. Visit the BioPreferred web site for the complete list of designated products and the associated minimum biobased content level requirements.

Energy Star As required in clause 52.223-15 Energy Efficiency in Energy-Consuming Products, the contractor shall only provide products that earn the ENERGY STAR label and meet ENERGY STAR specifications for energy efficiency. The contractor is encouraged to visit http://www.energystar.gov for complete product specifications and updated lists of qualifying products.

EPEAT

The contractor shall exclusively provide EPEAT-registered products under this contract, as applicable. The Contractor is responsible for ensuring products meet the latest EPEAT requirements at the time of delivery. Visit www.epeat.net for complete product specifications, registration requirements, and updated lists of qualifying products.

Sustainable Product Reporting The contractor shall submit a [quarterly/semi-annual/annual] report to the Contracting Officer’s Representative quantifying the number of EPEAT-registered products delivered under this contract (by product type and EPEAT rating). The report shall include data for the current quarter, current fiscal year, and total contract period. A sample matrix for this data is shown below.

Product Type

Non-EPEAT Registered

EPEAT

Bronze

Silver

Gold

Computers & Displays

Imaging Equipment

Televisions

Asset Take-Back The Contractor shall assess the remaining value of purchased equipment at the end of its useful life based on its current value. The Government may return the equipment to the Contractor and use the assessed value to offset the purchase price of a new device.

As part of the proposal, the Contractor shall clearly identify its approach to device end-of-life management. Unless approved by the Government as a management option, electronic assets shall not be disposed of in a landfill or by incineration.

For any equipment removed by the Contractor and scheduled to be refurbished or recycled, the Contractor is required to demonstrate as part of its management plan that those actions will be handled by a refurbisher or recycler that is third-party certified to one of the known electronics recycling certification programs that is used in the United States, the Responsible Recycling Standard (R2) or the E-Stewards Standard.

FEMP

As required in clause 52.223-15 Energy Efficiency in Energy-Consuming Products, the contractor shall only provide products that meet Federal Energy Management Program (FEMP) purchasing specifications for energy efficiency under this contract, as applicable. Covered product categories and the applicable energy efficiency requirements can be found at http://energy.gov/eere/femp/covered-product-categories.

WaterSense The contractor shall provide WaterSense labeled products under this contract, as applicable. The contractor is encouraged to visit http://www.epa.gov/watersense for complete product specifications and updated lists of qualifying products.

26. Security:

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

iWATCH and/or CorpsWatch: The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

E-verify: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

Part D – Government Responsibilities:

1. Contract Monitoring: The Government shall monitor the Contractor’s performance in all functional areas under this contract and shall reserve the right to use whatever additional surveillance procedures are deemed appropriate. Contractor services shall be monitored using the random sampling method, the planned sampling method and/or 100% inspection method. The Government reserves the right to change or alter the type of inspection plan at its discretion at any time.

Performance Requirements Summary (PRS) Englebright Lake - Herbicide Spraying Services

Performance Standard

Exceptional Very Good Satisfactory Marginal Unsatisfactory

Basic Definition

Contractor exceeds the performance requirements for the milestone, deliverable, or standard, with no substantive input from the government.

Contractor exceeds the performance requirements for the milestone, deliverable, or standard, with minimal input from the government.

Contractor meets the performance requirements for the milestone, deliverable, or standard, with moderate input from the government.

Contractor meets the performance requirements for the milestone, deliverable, or standard, with significant input from the government.

Contractor does not meet the performance requirements for the milestone, deliverable, or standard, after significant input from the government.

Performance Category: Quality of Service

Quality

The contractor shall complete all requirements and carry out all services in accordance with the Performance Work Statement (PWS) to include APP and AHAs.

Inspections of the work performed exceeds the requirements of the PWS.

No deficiencies noted.

Inspections of work performed meets and /or exceeds the requirements of the PWS.

Several correctable deficiencies noted, but the deficiencies do not compromise the quality of work performed.

Inspections of work performed meets the requirement of the PWS.

Several correctable deficiencies noted, but the deficiencies do not compromise the quality of work performed.

Inspections of work performed meets or does not meet the minimum requirements of the PWS.

Numerous correctable deficiencies noted, but some of the deficiencies compromise the quality of work performed.

Inspections of work performed does not meet the requirements of the PWS.

Numerous correctable and uncorrectable deficiencies noted, and the deficiencies compromise the quality of work performed.

Performance Category: Schedule

Schedule

The contractor shall complete all requirements in accordance with the PWS and performs the work on the designated days and quantities listed.

Contractor Achieves requirement more than 98 percent of the time (unless the COR waives this requirement), per criteria established in the PWS and the QASP.

Contractor Achieves requirements less than 98 percent but more than 95 percent (unless the COR waives this requirement), per criteria established in the PWS and the

QASP.

Contractor Achieves requirements less than 95 percent but more than 90 percent (unless the COR waives this requirement), per criteria established in the PWS and the

QASP.

Contractor Achieves requirements less than 90 percent but more than 85 percent (unless the COR waives this requirement), per criteria established in the PWS and the

QASP.

Contractor Achieves requirements less than 85 percent (unless the COR waives this requirement), per criteria established in the PWS and the

QASP.

Performance Category: Safety

Safety

The contractor shall maintain an effective safety program as outlined in the PWS.

No significant safety deficiencies are reported during QA inspection of fieldwork. No lost time accidents or injuries are recorded during the fieldwork.

No more than one (1) serious safety deficiencies are reported during QA inspection of fieldwork. If any serious safety deficiency is noted during the project, appropriate investigation, corrective action, implementation, and written verification of the corrective action are provided to the COR. No lost time accidents or injuries are recorded during the fieldwork.

No more than two (2) serious safety deficiencies are reported during QA inspection of fieldwork. If any serious safety deficiency is noted during the project, appropriate investigation, corrective action, implementation, and written verification of the corrective action are provided to the COR. No lost time accidents or injuries are recorded during the fieldwork.

No more than three

(3) serious safety deficiencies are reported during QA inspection of fieldwork. If any serious safety deficiency is noted during the project, appropriate investigation, corrective action, implementation, and written verification of the corrective action are provided to the COR. No more than one lost time accident or injury is recorded during the fieldwork.

More than three

(3) serious safety deficiencies are reported during QA inspection of field activities, or a serious safety deficiency is reported but not properly investigated and corrected, or two or more lost time accidents or injuries is recorded during the fieldwork.

Performance Category: Management of Key Personnel and Resources

Management of Key Personnel and Resources

All personnel proposed by the contractor were assigned to the project.

Some personnel were substituted by higher qualified individuals.

Zero (0) instances of resource management issues creating a negative impact to the activity.

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by higher qualified individuals.

No more than one (1) instance of resource management issues creating a negative impact to the activity.

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by equally qualified individuals.

Informal poor performance feedback on conduct of personnel is provided by the COR but are corrected.

No more than two (2) instances of resource management issues creating a negative impact to the activity.

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by equally qualified individuals.

Formal letter of poor performance feedback on conduct of personnel is provided by the COR but are corrected.

No more than three (3) instances of resource management issues creating a negative impact to the activity.

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by lesser qualified individuals.

Written request from KO requesting removal of assigned personnel for poor performance or notification of poor performance is provided by the COR and is not corrected.

More than three

(3) instances of resource management issues creating a negative impact to the activity.

Rating System

If a deliverable as described in the QASP is rated as being of unsatisfactory quality at the time that the PMP deadline for the milestone/deliverable expires, the deliverable will automatically receive an unsatisfactory rating for timeliness. At no point will a milestone/deliverable receive an exceptional, very good, or satisfactory rating for timeliness if it is rated as being of unsatisfactory quality. Overall satisfactory performance on a milestone/deliverable requires ratings of satisfactory, very good or exceptional for the quality, timeliness, and safety standards.

Surveillance Methodology

The surveillance methods listed below will be used in the execution of this QASP:

100% Inspection - All key performances and deliverables will be evaluated through 100% inspection (e.g., on-site inspection, document review). The COR will document performance for each completed milestone/deliverable prior to payment, as described in the QASP.

Periodic Progress Inspection - At the COR’s discretion, periodic inspections may be conducted to evaluate progress toward and/or completion of key milestones and deliverables. The COR may complete a periodic progress inspection if s/he believes that deficiencies exist that must be addressed prior to milestone/deliverable completion.

While corrective action or re-performance will be required if necessary, the Contractor will not be financially penalized for unacceptable performance recorded in periodic progress reports, provided that final performance evaluation of the milestone/deliverable is deemed acceptable.

Visitor/Customer Feedback - Additional feedback will be obtained through random visitor/customer feedback. To be considered valid, input must set forth clearly and in writing and details nature of the feedback. The feedback must be signed, and be forwarded to the KO. The KO will maintain a summary log of all formally received customer feedback as well as a copy of each feedback in a documentation file.

Surveillance Documentation

Quality Assurance Monitoring Form - The COR will use a performance evaluation form to record evaluation of the Contractor’s performance for each deliverable in accordance with the methodology described in this QASP. The COR must substantiate, through narratives in the form, all exceptional, very good, marginal, and unsatisfactory ratings. Performance at the satisfactory level is expected from the Contractor. At a minimum, the evaluation form will indicate actual and scheduled delivery times and number of reviews required to achieve the final product. The COR will forward copies of all completed performance evaluation forms to the KO and Contractor within one week of performing the inspection.

KO Role in the Surveillance Process - The KO will review each performance evaluation form prepared by the COR. When appropriate, the KO may investigate further to determine if all the facts and circumstances surrounding the event were considered in the COR opinions outlined on the form. The KO will immediately discuss any marginal or unsatisfactory rating with the Contractor to assure that corrective action is promptly initiated.

QA File - The COR will maintain a complete QA file. This file will contain copies of all performance evaluation forms and any other related documentation. The COR will forward these records to the KO at termination or completion of the contract. All performance assessment forms, attachments and working papers must be marked

“FOR OFFICIAL USE ONLY/SOURCE SELECTION INFORMATION - SEE FAR 2.101

AND 3.104” according to Freedom of Information Act Program, FAR 3.104, and 41 USC Sect. 423. Assessment reports may also contain information that is proprietary to the contractor. Information contained on the CPAR, such as trade secrets and protected commercial or financial data obtained from the contractor in confidence, must be protected from unauthorized disclosure. COR’s shall annotate on the assessment report if it contains material that is a trade secret, etc., to ensure that future readers of the evaluations are informed and will protect as required. Contractor performance information is privileged source selection information. It is also protected by the Privacy Act and is not releasable under the Freedom of Information Act.

Payment and Corrective Action

Satisfactory Performance - Full payment for a milestone/deliverable will be provided upon verification of overall satisfactory performance, as rated on quality and schedule.

This verification will be recorded in a performance evaluation form submitted to the KO specifying overall Contractor performance as satisfactory, very good, or exceptional for the milestone/deliverable.

A Quality Assurance Monitoring Form has been attached to provide a sample of the minimum key elements planned for the QASP.

Additional Government surveillance activities may include, but are not limited to, the following:

• Work plan review and approval

• Participation in Technical Project Planning (or equivalent) sessions

• Oversight of survey & analysis activities

• Oversight of field sampling activities

• Oversight of all waste management functions/responsibilities

• Review of all waste management documentation

• Separate/split laboratory QA samples

• Review and approval of meeting minutes

• Review and approval of all deliverables to regulatory agencies

• Review of quality control documentation

• Review of project safety record

• Adherence to the approved work plan

QUALITY ASSURANCE MONITORING FORM

Date: ___/____/______

Work Task (Milestone/Activity): _______________________________________

Survey Period: ___/____/______ through ___/____/______

Method of Surveillance: COR Review

Evaluation of Contractor’s Performance: _______

Corrective Action Required: Yes No

Narrative Discussion of Contractor’s Performance during Survey Period:

ATTACHMENT 1

SAFETY EXPOSURE REPORT

ATTACHMENT 2

MONTHLY SAFETY MEETING MINUTES

CONTRACTOR: _______________________________________________________________

DATE: ________________ TOPIC: __________________________________

SUMMARY:

CORRECTIVE ACTIONS REQUIRED (IF ANY):

Feb 2018

ATTACHMENT 3

Jan 2018

ACTIVITY HAZARD ANALYSIS

Date Prepared

Date Revised

Revision No.

Project

Analysis prepared by:

Reviewed by:

Accepted by:

Doug Grothe Park Manager

Activity

Hazard

Recommended Controls

Activity

1. 1.1. 1.

1.2 1.3

2. 2.1 2.2 2.3

3. 3.1 3.2 3.3

4. 4.1 4.2 4.3

5. 5.1 5.2 5.3

ATTACHMENT 4

MAP OF SERVICE AREA

Updated 2018

ATTACHMENT 5

Repair/Work Request

Jan 2018

Date: Name:

Specific item that needs to be repaired:

Physical Location:

Repair/Work Request Details:

Priority: □ 1: Deferrable, low priority

□ 2: Normal, for effective operation

□ 3: Urgent, to stop eventual loss

□ 4: Critical, to stop immediate loss

Reason for Priority:

ATTACHMENT 6

HERBICIDE APPLICATION LOCATIONS AND SPECIFICATIONS

Note: All areas are approximated. It is the contractor’s responsibility to verify areas for performance

1. Grasses and Weeds Service Areas:

a. Gravel Parking Lots: (Surface and edges)

(1) Narrows Upper Lot (225’ x 85’) 19,100 Sq Ft

(2) Farrell’s Ranch Lot (110’ x 40’) + (85’ x 49’) 8,600Sq Ft

Subtotal: 27,700 Sq Ft

b. Roadsides and Paved Lot Borders: (4’ strip each side)

(1) Narrows & Joe Miller Entrance Signs (4) Mooney Flat Road 100 Sq Ft

(2) Road to Narrows Day Use (3000’ x 8’) including Boat Ramp 24,000 Sq Ft

(3) Road to Park Office (640’ x 8’) 5,100 Sq Ft

(4) Road to Shop (1525’ x 8’) 12,200 Sq Ft

(5) Narrows Day Use Lot (600’ x 8’) 4,800 Sq Ft

(6) Government Vehicle Parking Lot (300’ x 4’) 1,200Sq Ft

(7) Joe Miller Recreation Area Road (3870’ x 8’) 31,000 Sq Ft

(to Lower & Middle Parking Lots; includes Boat Ramp)

(8) Joe Miller Lower and Middle Lots (1170’ x 4’) 4,700 Sq Ft

(9) Pavement Cracks with Vegetation 300 Sq Ft

Subtotal: 83,400 Sq Ft

c. Structure Perimeter: (4’ perimeter)

(1) Shop Storage Yard (including all buildings, 2,200 Sq Ft sheds, concrete landings & well head)

(2) Water Treatment Plant and Tank 600 Sq Ft

(3) Evaporation Pond Fenceline plus entire area within fenceline 8,300 Sq Ft

(4) Lift Station (between Park Office and Water Treatment Bldg) 200 Sq Ft

(5) Stairway behind Park Office 300 Sq Ft

(6) Telephone Poles (pair) uphill from east door of Park Office 100 Sq Ft

(7) Building Perimeter and Fencline behind Park Office Annex 400 Sq Ft

(8) Stairway from Narrows Restroom to Park Office 400 Sq Ft

(9) Narrows Monitor Interpretive Display 300 Sq Ft

(10) Narrows Picnic Area – 8 BBQ Grills (10’ radius around each) 2,500 Sq Ft

(11) Narrows Picnic Area – 8 Tables 1,200 Sq Ft

(12) Narrows Picnic Area Stairs and Trail to Overlook 2,300 Sq Ft

(13) Joe Miller Well Head 100 Sq Ft

(14) Joe Miller Restroom (rear) 100 Sq Ft

Subtotal: 19,000 Sq Ft

d. Boat-In Campgrounds:

(1) 98 Fire Rings and Grills (10’ radius around each) 30,800 Sq Ft

(2) 97 Tables (4’ perimeter and underneath) 17,700 Sq Ft

(3) 23 Portable Toilets (2’ perimeter) 1,200 Sq Ft

Subtotal: 49,700 Sq Ft

e. Fire Breaks:

(1) Overlook (10’ perimeter) 100 Sq Ft

(2) Hogback / Bonanza 10,500 Sq Ft

(3) Longs Cove 19,500 Sq Ft

(4) Longs Point 13,000 Sq Ft

(5) Rocky Bluff 9,600 Sq Ft

(6) Singles / Shadyside 12,000 Sq Ft

(7) Boston Bar / Upper Boston 30,000 Sq Ft

(8) Cherokee 9,400 Sq Ft

(9) Bucks Beach 9,500 Sq Ft

(10) Dixon Hill 10,200 Sq Ft

(11) Point Defiance 14,000 Sq Ft

(12) Lower Missouri 9,800 Sq Ft

(13) Missouri Bar 23,800 Sq Ft

(14) Sunnyside 7,200 Sq Ft

(15) Rice’s Crossing 1,600 Sq Ft

Subtotal: 180,200 Sq Ft

Grasses and Weeds Service Grand Total: 360,000 Sq Ft

2. Poison Oak Service Areas:

a. Recreation Areas:

(1) Narrows and Joe Miller Recreation Area Roadsides and Paved 1,100 Sq Ft

Parking Lot Borders, 10’ Each Side (1,062,200 x 0.1%)

(2) Narrows-Joe Miller Fishing Access Trail, 10’ Each Side 300 Sq Ft

(3) Boat-in Campgrounds (239,546 x 0.1%) 200 Sq Ft

(25’ radius around 102 Campsites, 1 Group Camp Shelter and 23 Portable Toilets)

(4) 5 Oaks Nature Trail, 10’ Each Side (176,000 x 0.2%) 400 Sq Ft

(5) Boat-in Campground Foot Paths, 10’ Each Side (540,000 x 0.1%) 500 Sq Ft

Subtotal: 2,500 Sq Ft

b. Operational Areas:

(1) Shop Storage Yard Area 800 Sq Ft

(2) Water Treatment Plant/Lift Station Road 100 Sq Ft

(3) Path from Lift Station to Park Office 100 Sq Ft

Subtotal: 1,000 Sq Ft

Poison Oak Service Grand Total: 4,500 Sq Ft

3. Special Spraying: (Only by request of the Park Manager)

a. Various Recreation and Operation Areas:

1) Trip #1 Spraying 10,000 Sq Ft

2) Trip #2 Spraying 10,000 Sq Ft

3) Trip #3 Spraying 10,000 Sq Ft Special Spraying Grand Total: 30,000 Sq Ft

ATTACHMENT 7

Englebright Lake Pesticide / Herbicide Application Record

(Date) (Time) (Temp) (Wind)

(Location Pesticide / Herbicide Applied) (Acres)

(Target Pest)

(Trade Name / Manufacturer) (EPA Class) (EPA Number) (Solution %)

(Trade Name / Manufacturer) (EPA Class) (EPA Number) (Solution %)

(Trade Name / Manufacturer) (EPA Class) (EPA Number) (Solution %)

(Trade Name / Manufacturer) (EPA Class) (EPA Number) (Solution %)

(Application Rate) (Application Quantity) (Application Unit)

(Application Equipment Used) (Form Applied) (Dilution)

(Formula # 1) (Formula # 2)

Description:

(Signature & Date of Sprayer) (Signature & Date of Contract Monitor)

Feb 2018