Combo_SynopsisSolicitation_19-Q-0013.pdf

DEPARTMENT OF THE ARMY

SACRAMENTO DISTRICT, CORPS OF ENGINEERS

1325 J STREET

SACRAMENTO, CALIFORNIA 95814-2922

30 January 2019

REPLY TO

ATTENTION OF:

Thomas Tran Contracting Division

SUBJECT: Request for Quote – Water Quality Sampling and Testing Terminus Dam/Lake Kaweah, Tulare County, CA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with FAR part 13.5 and additional information included in this notice. USACE Sacramento intends to award a Firm Fixed Price Purchase Order with a Base and (4) Option Years in response to this solicitation. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is being set aside 100% for Small Business.

General Information

RFQ Number: W91238-19-Q-0013

Request for Quotation (RFQ) Request for Proposal (RFP) Invitation for Bid (IFB)

North American Industry Classification Code (NAICS): 541380 Size Standard: $15 Million

Set-aside 100% for Small Business

Quotes are due February 8, 2019 at 11:00am PT to Thomas.Tran@usace.army.mil

Contract line item number(s) (CLINs) information:

Line Item Description of Service Quantity

Unit of Issue

Unit Price

Total Price

Base Year: This is an informational line item only for pricing. All line items containing quantities are estimated quantity line items, see Statement of Work for more information. The contractor shall furnish all services, labor, supplies, tools, materials, transportation, fuel and supervision necessary to test the potable water systems, wells and oxidation ponds at Lake Kaweah.

0001AA Pre Work Meeting 1 EA

0001AB

Test for Coliform Bacteria and Chlorine Residual during the first week of each month at Lemon Hill, Kaweah, Horse Creek and Slick Rock Recreation Areas and the Administration Area 45 Each

0001AC Coliform Re-Test as required and requested 24 Each

0001AD

Test of Raw Water for Coliform Bacteria during the first week of the month at the Kaweah, Horse Creek and Slick Rock Recreation Areas and at the Administration wells. 36 Each

0001AE Raw Water re-test as required and requested 24 Each

0001AF

Test for Nitrates during the first week of April at the Kaweah, Horse Creek and Slick Recreation Area and the Administration wells. 4 Each

0001AG

Test for Nitrites during the first week of April at the Kaweah, Horse Creek and Slick Recreation Area and the Administration wells. 4 Each

0001AH

Test for dissolved oxygen monthly at Horse Creek Oxidation Pond 9 Each

0001AJ

Test for Formaldehyde, Zinc, Phenol and Ammonium during the first week of January, April, July, and October at Horse Creek Oxidation Pond. NOTE: In BASE YEAR service shall be performed April, July and October. 3 Each

0001AK Sampling Trip Fee 9 Each 0001AL Sampling fee for retests as required and requested 24 Each

0001AM

Test for general mineral, physical and inorganics once during the contract period (one test at each well: Kaweah, Horse Creek, Slick Rock and the Administration Area well for a total of 4 tests during the contract period) 4 Each

0001AN

Test for Dibromochloropropane (DBCP) once during the contract period (one test at each well:

Lemon Hill/Kaweah Pump House, Horse Creek Pump House, Slick Rock Pump House and the Administration Area well for a total of 4 tests during the contract period). 4 Each

0001AP

Test for Methyl Tertiary Butyl Ether (MTBE) once during the contract period (one test at each well:

Lemon Hill/Kaweah Pump House, Horse Creek Pump House, Slick Rock Pump House and the Administration Area well for a total of 4 tests during the contract period). 4 Each

Total

Option Year One: This is an informational line item only for pricing. All line items containing quantities are estimated quantity line items, see Statement of Work for more information. The contractor shall furnish all services, labor, supplies, tools, materials, transportation, fuel and supervision necessary to test the potable water systems, wells and oxidation ponds at Lake Kaweah.

1001AB

Test for Coliform Bacteria and Chlorine Residual during the first week of each month at Lemon Hill, Kaweah, Horse Creek and Slick Rock Recreation Areas and the Administration Area 60 Each

1001AC Coliform Re-Test as required and requested 24 Each

1001AD

Test of Raw Water for Coliform Bacteria during the first week of the month at the Kaweah, Horse Creek and Slick Rock Recreation Areas and at the Administration wells. 48 Each

1001AE Raw Water re-test as required and requested 24 Each

1001AF

Test for Nitrates during the first week of April at the Kaweah, Horse Creek and Slick Recreation Area and the Administration wells. 4 Each

1001AG

Test for Nitrites during the first week of April at the Kaweah, Horse Creek and Slick Recreation Area and the Administration wells. 4 Each

1001AH

Test for dissolved oxygen monthly at Horse Creek Oxidation Pond 12 Each

1001AJ

Test for Formaldehyde, Zinc, Phenol and Ammonium during the first week of January, April, July, and October at Horse Creek Oxidation Pond. 4 Each

1001AK Sampling Trip Fee 12 Each 1001AL Sampling fee for retests as required and requested 24 Each

Option Year Two: This is an informational line item only for pricing. All line items containing quantities are estimated quantity line items, see Statement of Work for more information. The contractor shall furnish all services, labor, supplies, tools, materials, transportation, fuel and supervision necessary to test the potable water systems, wells and oxidation ponds at Lake Kaweah.

2001AB

Test for Coliform Bacteria and Chlorine Residual during the first week of each month at Lemon Hill, Kaweah, Horse Creek and Slick Rock Recreation Areas and the Administration Area 60 Each

2001AC Coliform Re-Test as required and requested 24 Each

2001AD

Test of Raw Water for Coliform Bacteria during the first week of the month at the Kaweah, Horse Creek and 48 Each

Slick Rock Recreation Areas and at the Administration wells.

2001AE Raw Water re-test as required and requested 24 Each

2001AF

Test for Nitrates during the first week of April at the Kaweah, Horse Creek and Slick Recreation Area and the Administration wells. 4 Each

2001AG

Test for Nitrites during the first week of April at the Kaweah, Horse Creek and Slick Recreation Area and the Administration wells. 4 Each

2001AH

Test for dissolved oxygen monthly at Horse Creek Oxidation Pond 12 Each

2001AJ

Test for Formaldehyde, Zinc, Phenol and Ammonium during the first week of January, April, July, and October at Horse Creek Oxidation Pond. 4 Each

2001AK Sampling Trip Fee 12 Each 2001AL Sampling fee for retests as required and requested 24 Each

Option Year Three: This is an informational line item only for pricing. All line items containing quantities are estimated quantity line items, see Statement of Work for more information. The contractor shall furnish all services, labor, supplies, tools, materials, transportation, fuel and supervision necessary to test the potable water systems, wells and oxidation ponds at Lake Kaweah.

3001AB

Test for Coliform Bacteria and Chlorine Residual during the first week of each month at Lemon Hill, Kaweah, Horse Creek and Slick Rock Recreation Areas and the Administration Area 60 Each

3001AC Coliform Re-Test as required and requested 24 Each

3001AD

Test of Raw Water for Coliform Bacteria during the first week of the month at the Kaweah, Horse Creek and Slick Rock Recreation Areas and at the Administration wells. 48 Each

3001AE Raw Water re-test as required and requested 24 Each

3001AF

Test for Nitrates during the first week of April at the Kaweah, Horse Creek and Slick Recreation Area and the Administration wells. 4 Each

3001AG

Test for Nitrites during the first week of April at the Kaweah, Horse Creek and Slick Recreation Area and the Administration wells. 4 Each

3001AH

Test for dissolved oxygen monthly at Horse Creek Oxidation Pond 12 Each

3001AJ

Test for Formaldehyde, Zinc, Phenol and Ammonium during the first week of January, April, July, and October at Horse Creek Oxidation Pond. 4 Each

3001AK Sampling Trip Fee 12 Each 3001AL Sampling fee for retests as required and requested 24 Each

Option Year Four: This is an informational line item only for pricing. All line items containing quantities are estimated quantity line items, see Statement of Work for more information. The contractor shall furnish all services, labor, supplies, tools, materials, transportation, fuel and supervision necessary to test the potable water systems, wells and oxidation ponds at Lake Kaweah.

4001AB

Test for Coliform Bacteria and Chlorine Residual during the first week of each month at Lemon Hill, Kaweah, Horse Creek and Slick Rock Recreation Areas and the Administration Area 60 Each

4001AC Coliform Re-Test as required and requested 24 Each

4001AD

Test of Raw Water for Coliform Bacteria during the first week of the month at the Kaweah, Horse Creek and Slick Rock Recreation Areas and at the Administration wells. 48 Each

4001AE Raw Water re-test as required and requested 24 Each

4001AF

Test for Nitrates during the first week of April at the Kaweah, Horse Creek and Slick Recreation Area and the Administration wells. 4 Each

4001AG

Test for Nitrites during the first week of April at the Kaweah, Horse Creek and Slick Recreation Area and the Administration wells. 4 Each

4001AH

Test for dissolved oxygen monthly at Horse Creek Oxidation Pond 12 Each

4001AJ

Test for Formaldehyde, Zinc, Phenol and Ammonium during the first week of January, April, July, and October at Horse Creek Oxidation Pond. 4 Each

4001AK Sampling Trip Fee 12 Each 4001AL Sampling fee for retests as required and requested 24 Each

Total

Grand

Quotes/offers shall be valid for 60 days from the offer due date.

Offeror’s Business Information:

Business Name: _______________________________

Authorized Agent’s Signature/Date

DUNS Number/Cage Code: ______________________

Tax ID Number: _______________________________

Business Size (select one): Large Small

Wage Determination No.: 2015-5657 Revision No.: 7 Date of Revision: 12/26/2018

This document can be viewed at:

http://www.wdol.gov/sca.aspx

Performance Work Statement January 2019

Project: Water Quality Sampling and Testing Services at the Terminus Dam/Lake Kaweah, Tulare County, CA.

Points of Contact

Contracting Officer’s Mr. Phil Deffenbaugh Representative (COR) U.S. Army Corps of Engineers

CESPK-CO-SK

PO Box 44270 34443 Sierra Drive Lemon Cove CA 93244

PH: (559) 597-2301

Email: Phil.Deffenbaugh@usace.army.mil

Safety Officer Mr. Curtis Morris U.S. Army Corps of Engineers, Sacramento District Attn: CESPK-SO 1325 J Street Sacramento, CA 95814-2922 Curtis.D.Morris@usace.army.mil Ph: (916) 557-5358 http://www.wdol.gov/sca.aspx mailto:Phil.Deffenbaugh@usace.army.mil

Contracting POC Mr. Thomas Tran U.S. Army Corps of Engineers, Sacramento District 1325 J Street Sacramento, CA 95814-2922 Thomas.Tran@usace.army.mil Ph: (916) 557-7543

Payment Questions: Direct payment questions to the COR

For prompt payment, submit invoices to all parties and follow the guidance provided in the Invoicing and Payment paragraph. Payment is NET 30 unless the Contractor specifies prompt payment discount terms in the quote/proposal.

Incomplete or inaccurate invoices shall be returned to the Contractor for revision.

1. General Information

1.1 This is a performance-based contract for Water Quality Sampling and Testing Services at Terminus Dam/Lake Kaweah. The overall responsibility of the Contractor is to plan, coordinate, organize, manage, and perform the activities described within this contract in accordance with the performance objectives.

1.2 In the event that any part of the entire Park is permanently or temporarily closed, the segments of this contract pertaining to that area shall not be required and therefore not utilized. The number of facilities may vary. Contractors will not perform work in those closed areas or facilities that are not in use unless directed and shall not be compensated for work not completed.

2. Introduction

2.1 This Performance Work Statement describes the basic objectives for Water Quality Sampling and Testing at Lake Kaweah. Lake Kaweah is located approximately 20 miles East of Visalia, California. Lake Kaweah operates and maintains four (4) wells Headquarters, Kaweah Recreation Area, Horse Creek Recreation Area and Slick Rock Recreation Area) and one (1) oxidation pond (Horse Creek recreation Area). The Performance Based Service Contract provides potential Quoter/Offeror’s the flexibility to develop cost effective solutions and the opportunity to propose innovative alternatives to meet the stated objectives. It also presents the Government with an opportunity to assess the offeror’s understanding of all aspects of the effort to be performed by eliminating the “how to” instructions to accomplish the required effort normally contained on the Statement of Work that the Government traditionally provides to prospective Offeror’s.

3. Description of Services

3.1 Except for those items furnished at the discretion of the Government, the Contractor shall furnish all labor, materials, equipment, transportation and supplies necessary to fulfill the terms and conditions stated in this contract. The Contractor shall be responsible for all costs mailto:Thomas.Tran@usace.army.mil related to performing Water Quality Sampling and Testing duties. Services include, but are not limited to, travel to sampling site, taking samples and getting them tested by an approved laboratory, record keeping and reporting. All work, materials and equipment shall be subject to the control and approval of the Contracting Officer’s Representative (COR). For the services in this contract, the Park Manager has been designated in writing by the Contracting Officer (KO) as the COR.

3.2 The Owner/Principal of the company shall be available to meet with the KO or COR on a monthly basis.

4. Site Inspection

4.1 Prior to submitting quotes, vendors are strongly urged to inspect the job site where services are to be performed to accurately observe conditions that may affect the cost of performance of the contract.

4.2 In no event will failure to inspect the site constitute grounds for the withdrawal of a bid after opening or for a claim after the award of the contract. (FAR 52.237-1)

5. Pre-Work Meeting

5.1 At least 10 days prior to commencement of work, the Contractor shall contact the COR or their representative to schedule a pre-work meeting. This meeting will be held at the Terminus Dam/Lake Kaweah Park Headquarters, 34443 Sierra Drive, Lemon Cove, CA 93244.

5.2 During the pre-work meeting, the Contractor shall provide the COR with the following for approval:

5.2.1 Copies of safety data sheets (SDS) for all chemical products to be used by the Contractor or their employees during the execution of this contract.

5.2.2 Uniform. (See Section 16.3)

5.2.3 Proof of insurance for all vehicles to be used by the Contractor or their employees while operating on U.S. Army Corps of Engineers (USACE) property.

5.2.4 Contractor vehicle identification decals/magnets shall read “PARK Contractor”. (See Section 16.5)

6. Ability to Perform

6.1 The Contractor and their employees shall be responsible for maintaining accurate and detailed records as required by the contract.

6.2 The Contractor and their employees shall be capable of communicating with visitors, other contractors, outside agencies and project personnel in a respectful and courteous manner.

6.3 The Contractor shall furnish competent personnel. If employees furnished prove to be incompetent, the Contractor shall remove them and furnish satisfactory employees at the discretion of the COR.

7. Materials, Equipment & Supplies

7.1 The Contractor shall be responsible for all materials and equipment in their possession. The Contractor shall be accountable for any loss, damage, or misuse of government equipment.

7.2 The Contractor shall be responsible for all keys issued. Keys are for the exclusive use of the Contractor while performing contractual services. The Contractor shall be liable for any costs associated with changing locks due to lost keys. Key loss shall be reported to the COR immediately. Keys shall be turned into the COR immediately upon completion of contractual services for the year or termination of the contract.

7.3 In the performance of the work herein, the Contractor shall furnish all necessary materials including, but not limited to sample containers, sampling and transportation equipment, and any other needed supplies. All supplies shall be subject to approval of the COR.

7.4 The Contractor shall maintain telephone services that will enable the COR or his/her designated representative to have communication capability during daylight hours, and shall return all calls to the COR or his/her designated representative within 24 hours of receipt.

7.5 The Contractor shall maintain keys and combinations to all gates and buildings required to perform contract services. Any changes to combinations made by the Contractor shall be pre-approved by the COR. Any locks exclusively accessible by the Contractor, but inaccessible to park staff will be removed and replaced at the Contractor’s cost.

7.6 Collected waste material must be disposed of properly. The Contractor shall have access and use of government contracted trash bins for the disposal of such waste material.

8. Reporting

8.1 The Contractor shall maintain a service log record (provided by the Government) of all services performed for each workday. This service log record shall include dates worked, times at each location and duties performed. Other documentation may be included as applicable. The service log will be provided by the COR and kept current on a daily basis.

This service log shall be considered Government property and shall be made available by the Contractor for inspection at all times. Services not recorded on the log sheets upon completion will be considered incomplete or not performed for billing purposes.

8.2 The Contractor shall submit a monthly invoice for payment, verifying that all units, quantities and amounts are true and correct. The Contractor shall sign the invoice.

8.3 The Contractor shall maintain an accurate record of, and shall notify the Contract Ranger, Senior Park Ranger, or COR immediately following the occurrence/discovery, of any accidents resulting in death, injury, occupational disease, and/or damage to property or equipment, incidental to work performed under this contract.

8.4 All personal property found anywhere on Government property shall be accounted for and turned over to a Park Ranger for inclusion into the Lost and Found Program.

8.5 The Contractor shall submit a Safety Exposure Report, CESPD Form 94-R, to the COR or his/her representative with each monthly invoice. Failure to submit this form may delay payment for services performed. See Attachment D.

8.6 The Contractor shall report any needed repairs, malfunctions, damage, vandalism to Government property, and/or any potential safety hazards encountered while performing services to the COR immediately. Equipment malfunctions, if applicable, shall also be reported. If there is an immediate danger to the public or the potential thereof, the Contractor shall notify the Park Office or any Park Ranger immediately. Record this information in the daily log and include the name of the individual to whom it was reported.

8.7 Analysis Reporting: Contractor shall notify Lake Kaweah Park Manager at (559) 597-2301 of any test component, which exceeds state of California Water Quality Standard for the component. Coliform results shall be reported in MPN/100 ml format. A hard copy of all the test results and the final chain of custody shall be sent to the Park:

Park Manager, Lake Kaweah P.O. Box 44270 (34443 Sierra Drive) Lemon Cove, CA 93244 Copies of all test results shall be provided on the State Electronic Data Transfer (ETT) Form as required by state law to:

County of Tulare, Environmental Health Services Nilsa Gonzalez, Environmental Health Specialist 5957 South Mooney Boulevard Visalia, CA 93277

(559) 733-6441, ext. 2802 Fax (559) 733-6932

9. Security

9.1 The Contractor shall maintain all combinations, codes, passwords and instructions in a confidential and secure manner.

10. Tasking and Program Objectives:

The Contractor shall be responsible for services described herein. The Government objectives are described in the “Performance of Work Requirements Summary” contained in Attachment A.

The Contractor shall develop a “Performance Work Plan” that contains solutions to accomplish the same objectives as stated in the Performance of Work Requirements Summary, as they are applicable to the services required in the Schedule. The Contractor may use whatever method he/she chooses to meet the objectives, as long as the end result satisfies the minimum acceptable levels (MAL) of performance as defined in the Performance Work Requirements Summary contained in Attachment A.

The Contractor shall be responsible for:

11. Services to be performed

11.1 Potable Water Sampling

11.1.1 Monthly Water Quality Tests: (Line Items XXX1AB, XXX1AC, XXX1AD, XXX1AE)

Furnish labor, materials, and equipment necessary to perform water quality sampling and testing at Lake Kaweah. Sampling will be conducted at the Kaweah, Lemon Hill, Horse Creek, Slick Rock Recreation Areas, and the Administration Area.

11.1.1.1Perform testing for coliform bacterial each month December through November (one test at five locations each month, annual total, 60 tests) NOTE: In BASE YEAR service shall be performed March through November. Service shall include testing for the residual chlorine field test at each location.

11.1.1.2 Re-Test for Coliform. In the event that retesting shall be required, the additional tests shall be performed as requested by the Park Manager. These services are not scheduled and shall be invoiced and paid as requested and completed.

11.1.1.3 Perform testing of raw water for coliform bacteria monthly (one test at each well: Lemon Hill/Kaweah, Horse Creek, Slick Rock and Administration Area wells for a total of 48 tests annually). NOTE: In BASE YEAR service shall be performed shall be performed March through November. The lab shall use the multiple tubing method for analysis.

11.1.1.4 Re-Test for raw water. In the event that retesting shall be required additional tests shall be performed as required and requested by the Park Manager. These services are not scheduled and shall be invoiced and paid as requested and completed.

11.1.2 Annual Water Quality Tests: (Line Items XXX1AF, XXX1AG) Furnish labor, materials, and equipment necessary to perform water quality sampling and testing at Lake Kaweah.

Sampling will conducted at the Kaweah/Lemon Hill, Horse Creek and Slick Rock Recreation Area, and Administration Area well sites.

11.1.2.1 Perform testing for nitrates once annually (one test at each well for a total of 4 tests annually).

11.1.2.2 Perform testing for nitrites once annually (one test at each well for a total of 4 tests annually).

11.2 Oxidation Pond Testing (Line Items XXX1AH, XXX1AJ)

11.2.1 Perform testing for dissolved oxygen monthly at Horse Creek Oxidation Pond.

11.2.2 Perform testing for Formaldehyde, Zinc, Phenol and Ammonium during the first week of

January, April, July, and October at Horse Creek Oxidation Pond. NOTE: In BASE YEAR service shall be performed April, July and October.

11.3 Potable Water Well Testing (Once per contract period) (Line Items 0001AM, 0001AN, 0001AP)

11.3.1 Perform testing for general mineral, physical and inorganics once during the contract period

(one test at each well: Kaweah, Horse Creek, Slick Rock and the Administration Area well for a total of 4 tests during the contract period).

11.3.2 Perform testing for Dibromochloropropane (DBCP) once during the contract period (one test at each well: Lemon Hill/Kaweah Pump House, Horse Creek Pump House, Slick Rock Pump House and the Administration Area well for a total of 4 tests during the contract period).

11.3.3 Perform testing for Methyl Tertiary Butyl Ether (MTBE) once during the contract period (one test at each well: Lemon Hill/Kaweah Pump House, Horse Creek Pump House, Slick Rock Pump House and the Administration Area well for a total of 4 tests during the contract period).

12. General Service Provisions

12.1 The Project water systems include four wells (Slick Rock, Horse Creek, Kaweah and

Administration) and five distribution systems (Slick Rock, Horse Creek, Kaweah and Lemon Hill Recreations areas and the Administration Area).

13. Estimated Service Schedule/Frequency

13.1 Monthly Water Quality Tests: Monthly water quality sampling and testing will be completed during the first week of each month. NOTE: In BASE YEAR service shall be performed March through November. If needed re-tests will be completed on the same or next business day.

13.2 Quarterly Water Quality Tests: Quarterly water quality sampling and testing will be completed during the first week of January, April, July and October. NOTE: In BASE YEAR service shall be performed April, July and October.

13.3 Annual Water Quality Tests: Annual water quality sampling and testing will be during the first week of April annually.

13.4 Oxidation Pond Testing:

13.4.1 Monthly Oxidation pond sampling and testing will be completed during the first week of each month.

13.4.2 Quarterly Oxidation Pond sampling and testing will be completed during the first week of January, April, July, and October at Horse Creek Oxidation Pond. NOTE: In BASE YEAR service shall be performed April, July and October.

13.5 Potable Water Well Testing (Once per contract period) this sampling and testing will be completed only once during the contract period. Sampling and testing will be completed during the first week of April during the base year.

13.6 Budgetary constraints may reduce the expected quantity and/or frequency, which can be increased or decreased at any time at the discretion of the COR.

14. E-Verify

14.1 As of September 8, 2009, employers with federal contracts or subcontracts are required to use E- Verify to determine the employment eligibility of employees performing direct, substantial work under those federal contracts. Information on registration for and use of the E-Verify program can be obtained via the Internet at the Department of Homeland Security Web site:

http://www.dhs.gov/E-Verify .

15. Period of Performance

15.1 The contract shall consist of a Base Year plus four (4) Option Years as follows. Option Years are exercised at the discretion of the Government.

Base Year shall be from 01 March 2019 to 30 November 2020.

Option Year 1 shall be from 01 December 2019 to 30 November 2020.

Option Year 2 shall be from 01 December 2020 to 30 November 2021.

Option Year 3 shall be from 01 December 2021 to 30 November 2022 Option Year 4 shall be from 01 December 2022 to 30 November 2023.

16. Standards of Employee Conduct

16.1 The work to be performed is within the boundaries of public areas. The Contractor’s attention is directed to the needs for extreme caution and care while driving and operating equipment.

Safety requirements of EM-385-1-1 shall apply to all work. A copy of the Engineering Manual is available at the Park Headquarters for review.

16.2 The Contractor and their employees shall be required to adhere to the following standards of dress and conduct while performing work. These regulations are enforceable as per the US Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, 15 September 2008, the California State Health Code, and County Codes.

16.3 The Contractor shall provide and wear during all duty hours, an approved uniform consisting http://www.dhs.gov/E-Verify http://www.dhs.gov/E-Verify http://www.dhs.gov/E-Verify of shirt, pants and closed-toe shoes. Uniform shirts shall have a company name/identifier and an employee name located on the front. All clothing shall be clean and in good condition.

Cut-offs, stained, and/or tattered/frayed clothing, sandals or open toe shoes will not be allowed. Advertisement logos and clothing displaying offensive text or graphics is prohibited.

16.4 A clean, well-groomed appearance shall be maintained at all times while on duty.

16.5 The Contractor shall display door magnet or other approved decals on each of the front doors of their vehicle(s) while on duty. The decals or signs shall be identical for each vehicle and door and shall read “PARK Contractor”. Any magnetic decals shall be removed from the vehicle when the Contractor is not performing contract services and when operating the vehicle off USACE property. The magnetic decals shall be provided by the Contractor and approved by the COR prior to being displayed on the Contractor’s vehicle.

16.6 The cost of the uniform and vehicle door magnets shall be the responsibility of the Contractor and shall be incorporated into the bid price.

16.7 The Contractor shall not be in possession of any weapons in the public use areas at any time.

16.8 The Contractor shall not take part in any selling or advertising activities.

16.9 The Contractor shall not perform any duties relative to any other contract duties while in performance of this contract.

16.10 Alcoholic beverages and/or illegal substances shall not be consumed eight hours prior to duty nor be consumed or possessed at any time while the Contractor is performing contract services. The Contractor shall not be under the influence of any substance that impairs his/her ability to safely perform contract services.

16.11 The Contractor and their employees shall not smoke in or around any Government owned structures or facilities. Additionally, the Contractor shall not smoke while in contact with the public and/or Government personnel.

16.12 The use of any Government property without proper authorization will not be permitted.

16.13 The Contractor shall comply with all CFR Title 36 regulations while performing services under this contract. The Contractor and their employees shall cooperate fully with all Corps of Engineers Employees, local law enforcement and State agencies. The Contractor and their employees are not authorized to direct the work of other contractors.

17. Protection and Use of Government Facilities and Equipment

17.1 The Contractor shall be responsible for restoring any Government facilities or property damaged as a result of the Contractor’s operations. Reasonable care shall be used to avoid damage to existing structures, equipment, facilities, and vegetation in the areas serviced. Any damage shall be repaired or replaced as directed by the COR, and at no cost to the Government. If the Contractor does not make such repairs or replacement, the cost thereof will be deducted from normal contract payments.

17.2 The Government will provide repairs, as needed, to Government property used by the public.

However, if damages are found to be a result of the Contractor’s negligence or lack of reasonable care, the cost of repairs or the cost of replacement will be the responsibility of the Contractor. If the Contractor does not reimburse the Government for such repairs or replacement, the cost thereof will be deducted from normal contract payments.

18. Performance Evaluation Meeting

18.1 The issuance of a Contract Discrepancy Report (CDR) may be cause for the scheduling of a meeting with the Contractor, KO and the COR. A mutual effort will be made to resolve all problems identified. The Government will prepare written minutes of the meeting. The Contractor, KO, and the COR will sign minutes of the meeting(s).

18.2 Should the Contractor not concur with the minutes, he/she will state in writing to the KO within ten calendar days any areas he does not concur and explain the reasons for non-concurrence. The KO will review and consider the reasons submitted for the Contractor’s non-concurrence and make a decision. The KO will notify the Contractor of the decision in writing within ten calendar days.

19. Remedial Actions

19.1 The COR will verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation will be made on the COR checklist of the date and the time the deficiency was discovered and the date and time the Contractor was notified.

19.2 If the Government creates any discrepancies in contract services, these will not be counted against the Contractor’s performance.

19.3 When the Contractor is not meeting the limits of satisfactory performance, a CDR will be issued to the Contractor. The seriousness of the failures should govern whether to issue a CDR at the end of the period or as soon as the limits of satisfactory performance is exceeded.

19.4 When a CDR is issued for a service, the KO must deduct from the periodic payment, a percentage of that payment as indicated in the Performance of Work Requirements Summary (Attachment A).

19.5 If the Contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, another CDR will be issued and the appropriate amount will be deducted from the periodic payment in accordance with the disincentive rate listed in the attached Performance Requirements Summary (Attachment A).

19.6 A third CDR will be the cause for a Cure Notice. However, the KO may issue a Cure Notice or

Show Cause letter at any time he/she deems appropriate. Depending on the overall performance of the Contractor, an unsatisfactory reply to the Cure Notice should require a Show Cause letter to be issued, followed by consideration of termination of the contract.

19.7 A Contractor Performance Assessment Report may be prepared. The Contractor Performance Assessment Reporting System (CPARS) is a web-based system used to input data on contractor performance. Once the data is input to the CPARS system, this data is then uploaded to the Past Performance Information Retrieval System (PPIRS) database and is made available for use in source selections. These contractor performance assessment reports (CPARS) will be used as an aid in awarding contracts to contractors that consistently provide quality, on-time products and services that conform to contractual requirements.

See https://www.cpars.csd.disa.mil/ and https://www.ppirs.gov/ for details.

20. Contractor’s Quality Control Plan (QCP):

20.1 The Contractor shall establish and maintain a complete QCP to assure the requirements of this contract are provided as specified. This QCP shall be forwarded to the COR at time of award. The COR will review the QCP and list any needed clarifications, and return to the Contractor for response, if necessary, reference Attachment B. The Contractor’s QCP shall http://www.cpars.csd.disa.mil/ https://www.ppirs.gov/ https://www.ppirs.gov/ include the following, or have incorporated into the document during performance of the contract, at a minimum:

20.1.1 An inspection plan covering all services is required by this contract. The inspection plan shall specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections shall be accomplished and documented, and shall specify the title of the individual(s) who will perform the inspections.

20.1.2 On-site records of all inspections conducted by the Contractor noting necessary corrective actions taken. The Government reserves the right to request copies of any and/or all inspections.

20.1.3 Active or established internal policies and procedures for updating equipment and procedures that may affect the performance of the contract.

20.1.4 Methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable and organizational functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total acceptable performance.

20.1.5 Identify the character, physical capabilities, certifications and ongoing training of each employee performing services under the contract.

20.1.6 Maintain a log to account for all requests for immediate services. The log shall indicate the date and time of services, and description of results and completion of these services. The log shall also contain any complaints or problems, with procedures taken, to allow for corrections and/or elimination before effects caused interruption of performance of the contract.

21. Authorities/Technical Direction

21.1 The Contractor shall take no direction from any Government employee or any other person other than the Government KO that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the KO will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor shall comply with the Changes clause of this contract when the Contractor believes direction has been given from persons other than the Government KO that equate to a change by notifying said KO as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the KO. COR’s are limited to the authorities stated in the COR appointment letters. If a COR is appointed under this contract, they will be appointed by written letter from the KO to the Contractor and COR specific to this contract only. COR appointment letters from previous contracts at this installation are not valid for this contract.

22. Payment and Invoices

22.1 Invoices for payment shall be submitted upon completion of tasks as outlined in the pricing/payment schedule. Invoices shall include all necessary information, including any necessary supporting documentation required as part of this Performance Work Statement. All invoices must reflect the contract number W91238-XX-X-XXXX, see Block 2 of the Standard

Form 1449. The final invoice must be marked “FINAL.” Copies of all invoices shall be provided to the following:

22.1.1 An original invoice WITHOUT additional information or supporting documentation shall be mailed to:

USAED, Finance Center Attn: CEFC-FP 5722 Integrity Dr.

Millington, TN 38054-5005

22.1.2 A copy of each invoice WITH all necessary supporting documentation as required by this Performance Work Statement shall be mailed to the following individuals:

Mr. Phil Deffenbaugh U.S. Army Corps of Engineers CESPK-

CO-K

PO Box 44270 Lemon Cove, CA 93244

PH: (559) 597.2301

Email: Phil.Deffenbaugh@usace.army.mil

Mr. Thomas Tran U.S. Army Corps of Engineers, Sacramento District 1325 J Street, Sacramento, CA 95814-2922 Thomas.Tran@usace.army.mil

PH: (916) 557-7543

23. Contract Payments

23.1 The Government shall pay the Contractor upon submission of proper invoices for the services delivered and accepted or for the portion of work actually performed under the contract.

Payment shall be made as indicated in the contract’s Payment Schedule. Deliverables as defined in the Payment Schedule of the contract must be accepted by the Government before payment will be made.

23.2 The Contractor shall be paid at the completion of monthly services for the amount of work accomplished. Failure to complete any of the required items defined in the contract specifications for a particular service shall be cause for that service to be considered incomplete in its entirety. Incomplete services are not billable by the Contractor. As per the Performance Work Statement, if work accomplished is unsatisfactory and does not meet the contract specifications, the Contractor shall be subject to the parameters set forth in the Performance Work Statement, and may be held liable for any costs to the Government to correct the problem. The COR shall verify invoices before payment will be authorized.

23.3 The Contractor shall submit a monthly invoice for payment, verifying that all units, quantities and amounts are true and correct. Invoices shall be received by close of business on the first business day of the following month at Terminus Dam/Lake Kaweah.

23.4 The final payment will be authorized when all Government issued equipment has been mailto:Phil.Deffenbaugh@usace.army.mil returned and all reporting requirements have been met.

24. Parking

24.1 Contractor employees may park privately owned vehicles in the area designated for parking by the COR. It is the responsibility of the Contractor to ensure his employees park in the appropriate designated parking areas. The Government will not invalidate or make reimbursement for parking violations of the Contractor’s employees under any conditions.

25. Use of Site Facilities

25.1 The Government shall not be responsible for any loss, damage, or theft of Contractor items. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance used by Contractor’s employees.

25.2 The Government will not furnish a storage building at the site for use by the Contractor to store supplies and equipment. The Government will not be responsible for any damage to or loss of the Contractor’s equipment and supplies stored on the Government’s premises. The Contractor shall be responsible for maintaining fire extinguishers and other safety equipment.

25.3 The Contractor shall be responsible for the proper and safe use of any chemicals, pesticides, herbicides, cleaning solutions, etc. in accordance with manufacturer’s recommendations. An SDS (Safety Data Sheet) is required for all chemicals, pesticides, herbicides and cleaning solutions.

25.4 Electricity and phone service will NOT be furnished by the Government for the Contractor’s work area.

26. Inspections

26.1 The Contractor will perform a monthly inspection. During this inspection the appearance of the site will be observed, and any deficiencies noted within the scope of the contract will be corrected as soon as practicable. Items that need correcting outside the scope of the contract will be reported to the KO or his/her representative.

26.2 The Contractor will be required to submit inspection reports (including pictures) and work accomplished to the KO monthly. The KO is located at the US Army Corps of Engineers, Sacramento District. The inspection forms will be provided to the Contractor.

27. Supervision and Training

27.1 The Contractor shall provide a supervisor who speaks fluent English on site at all times.

27.2 The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor shall remove employees for cause, to include, but not limited to, misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government and CDCR.

ATTACHMENT A

PERFORMANCE OF WORK REQUIREMENTS SUMMARY

1. The purpose of this exhibit is to:

a. List the contract requirements considered most critical to acceptable contract performance.

b. Show, where applicable, the maximum allowable degree of deviation from perfect performance for each requirement that shall be allowed by the Government before contract performance is considered unsatisfactory.

c. Define the procedures the Government shall use in reducing the Contractor’s monthly payment if satisfactory performance is not rendered.

2. The Government’s quality assurance procedures are based on actual performance of the contract and all areas will be reviewed periodically, (e.g. daily, weekly, monthly, quarterly, semi-annually, etc.).

3. The criteria for acceptable and/or unacceptable performance are as follows:

a. Contract requirements. The criteria for requirements are the level of performance deemed acceptable by the Government.

b. If the quality of work does not comply with the contract requirements, the COR will initiate and the Contractor shall be required to complete a Contract Discrepancy Report (CDR).

c. The CDR will require the Contractor to explain in writing why performance was unacceptable, how performance will be returned to an acceptable level, and how recurrence of the problem will be prevented in the future. The Contractor will not be paid for services not rendered in accordance with the standards set forth in this contract.

d. If the level of performance is deemed unacceptable to the Government, concurrent with two unsatisfactory ratings, monthly payment will be reduced for unsatisfactory performance by the percentage as shown in the chart below:

(1) OBJECTIVE: Accident Prevention Plan (APP) Performance Standard Minimum

Acceptable Level (MAL) & Desired Level

Method and Frequency of Inspection

Disincentive, Incentive & Remedy

Obtain an approved Accident Prevention Plan as per specifications outlined in Section 10.1.

100% required at both the MAL and

DL

Review by COR and approved by the Safety Officer prior to initialization of any work.

Disincentive: Invoice payment shall be reduced by 10% for failing to meet MAL.

Incentive: Full payment of invoice. Remedy:

The Contractor shall develop a plan for completion and approval of the APP.

Continuous review until performance is satisfactory.

(2) OBJECTIVE: Office Janitorial Cleaning Services Performance Standard Minimum

Acceptable Level (MAL) & Desired Level

Method and Frequency of Inspection

Disincentive, Incentive & Remedy

Water Quality Sampling and Testing Service in various locations as per specifications outlined in Section 11

95% required at the MAL and 100% required at

DL

Random quality assurance inspections by the COR

Disincentive: Invoice payment shall be reduced by 10% for failing to meet MAL.

Incentive: Full payment of invoice.

Remedy: The Contractor shall develop a plan for completion of sampling and testing requirements. Continuous review until performance is satisfactory.

(3) OBJECTIVE: Maintain Property, Record Keeping and Reporting Performance Standard Minimum

Acceptable Level (MAL) & Desired Level

Method and Frequency of Inspection

Disincentive, Incentive & Remedy

Maintain keys/combinations to the locks on the recreation area entrance gates, all restroom access, and others determined necessary by the COR as outlined in Section 9.

100% required at both the MAL and

DL

Monthly record inspection by the

COR

Disincentive: Invoice payment shall be reduced by 100% or full cost of all necessary lock core re-keying (whichever is higher) deduction for failing to meet MAL (Keys/combinations become lost, stolen, or compromised).

Incentive: Full payment of invoice.

Remedy: The Contractor shall maintain accountability of keys/combinations at all times.

Lost or stolen keys will require the replacement of numerous Best locks/cores. Continuous

Maintain service record log as outlined in Section 8.

95% required at the MAL and 100% required at

DL

Monthly record inspection by the

COR

Disincentive: Invoice payment shall be reduced by 5% for failing to meet MAL.

Incentive: Full payment of invoice. Remedy:

The Contractor shall develop a plan for completion of all inspection items. Continuous review until performance is satisfactory.

Report all incidents, accidents, vandalism, etc. as outlined in Section 8.

95% required at the MAL and 100% required at

DL

Monthly record inspection by the

COR

Disincentive: Invoice payment shall be reduced by 5% for failing to meet MAL.

Incentive: Full payment of invoice. Remedy:

The Contractor shall develop a plan for completion of all inspection items. Continuous review until performance is satisfactory.

Report necessary repairs and malfunctions as outlined in Section 8.

95% required at the MAL and 100% required at

DL

Monthly record inspection by the

COR

Disincentive: Invoice payment shall be reduced by 5% for failing to meet MAL.

Incentive: Full payment of invoice. Remedy:

The Contractor shall develop a plan for completion of all inspection items. Continuous review until performance is satisfactory.

ATTACHMENT B

Quality Assurance Surveillance Plan: The QASP will consist of periodic inspections conducted by the COR or their designated representative. A surveillance report will be prepared by the KO and forwarded to the Contractor. The Contractor shall respond to any complaints and/or ratings of poor performance within five (5) calendar days, after receipt of the report.

MANAGEMENT SUPPORT RATING

CRITERIA

CLIN PERFORMANCE OBJECTIVE INDICATORS OF SUCCESS

Accident Prevent Plan Safety Officer has approved the Accident Prevention Plan

E-Verify

Contractor has verified all personnel working on this project through E- Verify.

Pre-Work Meeting

The Contractor has attended the Pre-Work Meeting in accordance with the

PWS.

Water Quality Sampling and Testing Services

The Contractor has performed water quality sampling and testing services and prepared and submitted reports 98% of the time with no outstanding or uncorrectable issues discovered during quality assurance inspections.

Gates and Locks

The Contractor unlocked and locked all gates and locks within the specified times at least 98% of the time and in accordance with the Performance Work

Record Keeping and Reporting

The Contractor maintained a Service Log Sheets and reported all incidences and issues in accordance with the Performance Work Statement.

ATTACHMENT C Service Log Sheets (Example)

Monthly Samples

Date Time Location Type Employee

6/1/14 1200 Slick Rock Monthly Coliform Doe, J.

6/1/14 1300 Horse Creek Monthly Coliform Doe. J.

6/1/14 1324 Horse Creek D.O. Doe, J.

Clauses included in this combined solicitation/synopsis are not all inclusive. Clauses included on any ensuing award may include all or some of the below clauses. Contractor’s should assume that all of the below clauses are applicable to this acquisition. Additional clauses may also be added at the discretion of the contracting officer upon award

52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS

(IAW FAR 12.301(b)(1))

OCT 2015

Addendum to 52.212-1:

Paragraph (b), entitled “Submission of Offers,’:

Offers may be submitted via electronic mail only. Submit signed and dated offer at or before 11:00AM PT, February 8, 2019. All offers must be sent via electronic mail all documents must be scanned in .pdf (Acrobat) format and emailed to Thomas.Tran@usace.army.mil.

Offerors shall submit, at a minimum, the following documents with quotes/offers:

1. TBD

2. Completed and signed page of…