A07.1_Specifications_13Mar15.pdf

TECHNICAL SPECIFICATIONS

W91238-15-R-0013

SECTION 01000

DESIGN BUILD: PROJECT DESCRIPTION/SCOPE OF WORK

PARAGRAPH TITLE PAGE NO.

1 Intent 01000-2

2 Objective 01000-2

4 Task Orders 01000-4

5 Definitions 01000-4

6 Work to be Performed 01000-5

7 Typical Activities to be Performed under Specific Task Orders

01000-9

8 Technical Criteria 01000-15

SECTION 0100 SPECIFICATIONS

PERFORMANCE ORIENTED CONSTRUCTION ACTIVITIES

General Requirements

1. Intent.

The intent of this contract is to provide a timely response to the design, construction, maintenance, repair, or rehabilitation (MRR) needs at Government installations and facilities.

Typical efforts include requirements primarily within NAICS 236220, but also Specialty Trades within NAICS 238. The contractor shall maintain the capability to provide quick response for this work. Work requirements will vary from site to site. Task orders issued under this contract shall be issued for work within the Sacramento District US Army Corps of Engineers Military and Civil Works boundaries in the States of California, Nevada, and Utah and other locations within the boundaries of the South Pacific Division. Task orders will be primarily issued by the Sacramento District, however, other may be authorized to issue task orders under proposed contract as designated by the Sacramento District Contracting Officer.

2. Objective.

a. The primary objective of this contract is to provide site survey, work plan, and maintenance, repair, and rehabilitation services on Government installations and facilities. The work shall be of high quality and contracted for at a reasonable price, and performed in a fast manner with a minimum number of change orders. The ability to: survey and identify deficiencies; plan and document the work required to correct deficiencies; provide incidental engineering services;

estimate the cost of the work; obtain subcontracts or perform the work with the contractor’s own work forces; and manage the construction effort while insuring quality and safety are paramount to the success of this contract. It is not critical that the contractor be prepared to execute all the work under this contract with its own workforce, but it must perform such work in order to manage the work throughout the Sacramento District in a cost effective and quality manner while meeting project schedules. The contractor shall be responsible for managing and executing facility or installation deficiency corrections.

b. Typical Work Requirements. In order to meet the objectives of this contract, the contractor must provide expertise in certain areas in order to accomplish the required work. Disciplines and related work requirements may include, but are not limited to:

(1) Architectural. Enclosures, shelters, building systems, mobile buildings, chimneys, grout, mortar, concrete, brick, concrete masonry units (CMUs), waterproofing, insulation, caulking and sealants, roofing, gutters, drains, metal decking, joists, siding and exterior surfacing, levelers, docks, ramps, stairs, shelving, windows, doors, painting, finishes, louvers, awnings, shutters, panels, grills, ceilings, acoustical areas, walls, paneling, flooring (conductive and nonconductive), carpeting, tiles, builder’s hardware, signage, metals, woods and plastics, millwork, thermal and moisture protection, playground equipment, fireproofing, equipment systemization layouts, building fixtures and furnishings, and handicap systemization.

(2) Civil. Topographic surveying, grading and earthwork, surface and subsurface storm drainage and drainage control structures, storm water management, erosion and sediment control, clearing and grubbing, paving and surfacing for roads, parking areas and sidewalks, parking layout, pavement markings, traffic control and signage, gates and fencing, curbs and gutters, railroads, dewatering, landscaping, seeding and sodding, riprap, geotechnical investigations, slope stabilization, foundations, borings, trenching, piles and caissons, bridges, spill containment, berm, demolition, wetlands delineation, and airfield runway and taxiway.

(3) Cost. Life cycle costing, benefit-cost analyses, economic analysis, and cost estimating services.

(4) Electrical. Electrical distribution and network balancing (aerial and underground), transmission lines, poles (telephone and power), towers, ducts, raceways, conduits, tubing, connectors, wires, cable, cable trays, outlet boxes, cabinets and enclosures, supports, fiber optics cable and equipment, manholes, concrete pads, insulators, lightning arrestors, transformers, capacitors, switches, relays, fuses, grounding, lightning protection, cathodic protection, service entrances, panel boards, circuit breakers, motor control centers, special equipment/systems, targeting systems, resistance heating, starters, uninterrupted power supplies (UPS), beacons, batteries, generators, solar systems, receptacles, lighting fixtures, lamps, ballasts, equipment connections, special outlets, disconnect switches, splices, terminations, control systems, security systems, IDS, utilities monitoring and control systems (UMCS), and similar micro processsor environmental control systems, audio and visual communication systems, telephone systems, instrumentation systems, and fire detection and alarm systems.

(5) Environmental. Industrial and sanitary sewers, waste treatment facilities, septic tanks with drains, portable toilets wells, water treatment facilities, water distribution systems, potable and fire water supplies (including wells, piping, pumps, valves, sprinklers, water use analyses, leakage analysis, and hazardous waste analyses, and disposal of waste products.

(6) Mechanical. Heating, ventilation and air-conditioning (HVAC) systems and components, chillers, refrigerants, cooling towers, air handling equipment, energy conservation, heat transfer surfaces, furnaces, air distribution, valves, pumps and associated piping and ducts;

conveying systems, elevators, dumbwaiters, moving walks, box conveyors, hoists and cranes, lifts, escalators with associated electrical and hydraulic controls; incinerators, boilers, material handling systems, dryers, steam lines, transient tubes, shredders, plumbing fixtures, special equipment/systems, sterilization systems, fuel distribution (i.e. propane, natural gas, and slurries), petroleum oil lubricants (POL), storage tanks for fuel, gas, water, and sewage, piping systems, fire suppression (water, chemical, and gas), fuel use and leak analyses, sterilizers, compressed air production and distribution systems, medical and industrial gas distribution systems, exhaust systems, steam systems, pipe insulation, and plumbing systems involving water, solids, and hazardous waste.

(7) Safety. Life safety, fire protection systems, industrial hygiene, inflammatory gases, medical safety and hygiene, asbestos and/or lead based paint evaluation and removal/encapsulation, blast distances, failure mode and effective analyses (FMEA), Occupational Safety and Hazards Act (OSHA) and American Disability Act (ADA) evaluations.

(8) Structural. Structural design and analysis of building systems and ancillary structures (concrete, masonry, steel, etc.), foundations, underwater structures, reinforced concrete, equipment mounting, shock isolation reinforced masonry, wood, steel joists, steel decks, structural steel frame systems, steel bracing, seismic design and evaluations, steel connections, non-building structures, welding procedures, detailing of structural components and hardened (protective) structures. Non-building structures such as elevated tanks, vertical tanks on ground, horizontal tanks, retaining walls and buried structures. Anchorage and support of mechanical and electrical equipment. Applications of industry building codes and standards.

(9) Systems. Quality control, operations and maintenance (O&M) manuals and procedures both preventative and breakdown, training, human factors engineering, upgrade assessments, equipment inventories and O&M documentation to obtain support, energy system surveys, O&M training efforts to support the MRR, System/equipment and life safety repair and maintenance efforts for existing systems/equipment, logistical support, accreditation surveys.

(10) Other Requirements. Asbestos and/or lead based paint abatement may be required during equipment/systems remediation. On-site inspection and checkout of MRR effort will be required. Demolition and/or temporary removal and reinstallation of supporting elements in the project related areas may be required. Surveys and assessments of systems/equipment may be required prior to MRR action. On-site inspection and acceptance services may be required. Ancillary work necessary to support the MRR action project or to restore the work area to the condition prior to the MRR action project may be included.

3. Task Orders.

Fixed price task orders shall normally be issued bilaterally against this contract. The Contracting Officer or Contracting Officer’s Representative will issue a request for proposal stating the efforts to be accomplished to complete the work. The task order will be competed amongst the MATOC pool and negotiated to a fair and reasonable firm-fixed-price. The task order will be identified as design-build or construction only, as appropriate. Once the task order is awarded the wage rate will remain in force for the duration of the task order. The contractor will submit a detailed proposal in response to the RFP. To support the proposed price, the contractor’s proposal will include detailed backup cost details. Examples of such detail include, but are not limited to: subcontractor quotations; labor hours and associated costs proposed materials and supplies and quotations; equipment costs; extended overhead (field office) costs;

performance and payment bond costs; travel costs; overhead and G&A costs; and proposed profit/fee.

4. Definitions. The following is a list of typical work requirements contemplated to be performed under this contract. This list is not all inclusive. Typical activities to be performed under a task order are listed in paragraph 7.

a. Site Survey/Investigation: An inspection of an installation or facility to evaluate areas which need MRR action.

b. Site Visit: A visit to an installation or facility to obtain specific information pertaining to a proposed

MRR action.

c. Work Plan: The minimal documentation required for the Government to monitor the contractor’s efforts with regard to scope, schedule, costs, codes, and standards in order to perform a MRR action to correct a situation. The work plan’s level of detail will be commensurate with the complexity of the project. Details to be included in a work plan may include, but are not limited to:

general methodology for performing the work; single line diagrams; sketches; schedules;

engineering calculations and criteria; manufacturers’ data such as catalog cuts of equipment and installation requirements; and cost estimates. Ultimately, the approved work plan represents the definitized scope of work. The contractor may be requested to prepare a cost proposal for the construction portion of the requirement based on the approved work plan.

d. Facility Rehabilitation Project (FRP): A project undertaken to correct an MRR situation identified by the facility with details taken from a site survey, site visit, feasibility study, or related sources.

These projects may involve operation, maintenance, repair, or rehabilitation, as stated in the task order, to remedy the situation. They are activated by a task order based on the facility requirements.

e. Maintenance, Repair, and/or Rehabilitation Action: The construction action taken to correct a

MRR situation. It results from the implementation of a work plan or other documents provided.

f. Submittals: Documents required to be submitted by the contractor to support or record the actions being taken under the task order requirements. Each task order will specify what submittals are required. Examples are: site investigation/survey reports; work plans; site safety and health plan; quality control Program; work schedules; as-built/progress and final drawings;

equipment warranties; O&M manuals; correspondence records.

g. Task Order: Directive issued to the contractor that delineates the requirements for work to be performed. The tasks are the individual efforts to be performed by the contractor and are contained in the task order.

h. Quality Assurance (QA): The procedure by which the Government fulfills its responsibility to be certain that the contractor’s quality control is functioning and the specified service is realized.

i. Contractor Quality Control (CQC): The contractor’s system to manage, control, and document its activities to comply with the contract requirements.

6. Typical Activities to be Performed under Specific Task

a. General. The contractor shall, commencing upon issuance of a task order, furnish all materials, equipment, transportation, and supervision to safely and efficiently perform the required work. All tasks to be completed under this contract shall be performed in accordance with applicable provision of the US Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 and the Architectural and Engineering Instructions (AEI) Design Criteria, unless other criteria is provided by the Contracting Officer. Task requirements describd below shall be identified when applicable, in each task order issued under this contract. The list is not all inclusive, and work requirements may be tailored to the specific need of a task order.

b. Contractor’s Representative. The contractor shall execute all work under the direction of a

Project Manager who is acceptable to the Contracting Officer. The Project Manager shall have adequate experience to oversee task accomplishment, administer all instructions, and answer all questions from the Contracting Officer or his/her designated representative pertaining to the specific requirements of each task order. Additionally, the Project Manager shall be responsible for complete coordination of all work under the task order. All work shall be accomplished with adequate internal controls and review procedures which will eliminate conflicts, errors, and omissions and ensure the technical adequacy of all output. The Project Manager will be identified, in writing, to the Contracting Officer, prior to commencement of work under each task order. The contractor shall submit the qualifications of the Project Manager to the Contracting Officer for approval. Should there be a need to change Project Managers during task order performance, the contractor will notify the Contracting Officer in writing.

c. Overall Responsibility. The contractor shall be responsible for all site surveys, site investigations, site visits, feasibility studies, calculations, work plans, MRR action, equipment startup and testing and/or repair, warranty, and training required to implement the task order requirements, including, but not limited to, equipment, materials, software, applicable engineering documentation, and other necessary services and/or products required to correct, implement, test and to provide a complete and fully operational facility, unless otherwise indicated in the task order or as directed by the Contracting Officer.

d. Codes and Standards. The site surveys, site visits, work plans, studies, calculations, corrective actions, equipment repair, startup and testing and/or related work shall conform to the requirements of this contract and task order. The contractor shall adhere to codes and standards as specified therein. All codes and standard requirements shall be based on the latest edition of applicable codes. All work shall comply with local, state, national, and/or installation codes, whichever are the most stringent.

e. Professional Certification. Registered professional engineers, architects, and industrial hygienists shall certify with their signature and stamp all task order efforts involving life safety and/or fire protection situations as well as certifying proper usage of codes and standards.

See contract clause entitled Requirements for Registering Designers (section 00700) for additional requirements.

f. Permits: The contractor is responsible for identifying and obtaining all permits from Federal, state, local or installation agencies. See contract clause entitled “Permits and Responsibilities” located in section 00700.

g. Labor Requirements: The contractor must possess or have access to a variety of skills in order to perform certain task order efforts. Representative vocations and related knowledge include, but are not limited to:

(1) Safety Engineer, Project Superintendent, Quality Control Manager, Health Officer, and

Contract Administrator: Experience in MRR projects.

(2) Architectural, Engineering, Training and Engineering Support Professionals: Experience in design, design review and engineering service for MRR projects. May include architects, senior engineers (except safety), training specialists, and technical writers.

(3) Project Engineer/Architect: Requires a recognized 4/5 year degree in engineering or architecture; registered professional engineer. Experience in engineering, design in MRR projects.

(4) Program and Project Managers: Should have a recognized four year college degree in engineering or related technical field or business/management. Experience managing and supervising engineering and facility MRR.

(5) Technical Personnel: Experience in the specific technical skills needed to accomplish specific task order requirements. Examples of vocations may be: light truck drivers;

unskilled laborers; equipment operators; heavy truck drivers; painters; secretaries; word processors; shipping/receiving clerks; and carpenters. Other vocations that required specific certifications to practice their trade and be conversant with various codes and standards may include: electricians, electronics instrumentation; fire alarm; air conditioning mechanics; sheet metal workers; plumbers; pipe fitters; welders; masons, and documentation preparation clerks.

h. Documentation. The contractor shall implement, maintain, and control a system for identification, preparation, reproduction, distribution, and maintenance of all documentation, dates and information necessary for its internal management as well as Government management of the individual projects and the total program.

i. Presentations and Meetings. Time and locations of presentations and meetings shall be identified in each task order.

j. Price Proposals. Prior to issuance of any task order, the Government shall request a proposal from the contractor in the MATOC pool for the requested work. Each price proposal shall in be in sufficient detail as required by above entitled “Task Orders.”

k. Safety and Health Program. Site activities in conjunction with the tasks performed under this contract may pose safety hazards which require specialized expertise to effectively address and eliminate. The contractor shall be responsible for preparing and implementing an effective safety and health program. Upon issuance of the first task order for construction work under this contract, the contractor shall submit a generic site safety and health plan within the time limits specified in the task order. The plan shall be capable of being adapted to the sites specified on subsequent task orders. A designated individual shall have direct responsibility for the overall safety and health program. Each task order shall have a designated individual responsible for the site safety, and each task order will require a task order site specific safety and health plan (SSHP) amendment to the generic safety plan which addresses the specific work and associated hazards expected to be encountered at each location.

(1) Site Safety and Health Plan (SSHP). The SSHP shall be prepared in accordance with the following requirements and shall comply with all federal, state and local health and safety requirements, e.g. the Occupational Safety and Health Administration (OSHA) requirements (29 CFR 1910 and 1926) and the US Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1). The SSHP shall address those elements which are specific to the site and has potential for negative effects of the safety and health of workers and other personnel on site. Where a specific element is not applicable, the contractor shall make a negative declaration in the plan to establish that adequate consideration was given to the topic, and a brief justification for its omission shall be given. This SSHP shall also cover asbestos and/or lead-based paint removal. It will not cover hazardous material or environmental remediation.

(2) Staff Organization, Qualifications and Responsibilities. A fully trained and experienced site safety and health officer (SSHO), responsible to the contractor may be delegated to implement the on-site elements of the SSHP. The SSHP shall be in a form usable by authorized Government representatives and other authorized visitors to the site during site operations. The operational and health and safety responsibilities of each key person shall be discussed. The organizational structure, with lines of authority for safety and health and overall responsibilities of the contractor and all subcontractors shall be provided. Each person assigned specific safety and health responsibilities shall be identified in writing to the Contracting Officer. The assigned safety person may have additional duties on site when approved by the Contracting Officer during negotiations.

(3) Accident Prevention. The SSHP may serve as the Accident Prevention Plan provided it addresses all content requirements of both 29 CFR 1910 and EM 385-1-1. All Accident Prevention Plan elements required by EM 385-1-1, but not specifically covered by these elements shall be addressed in this section of the SSHP. Daily safety and health inspections shall be conducted to determine if site operations are conducted in accordance with the approved SSHP and contract and task order requirements.

(4) Personal Protective Equipment. A Personal Protective Equipment (PPE) program shall be provided in the SSHP if necessary. Minimum levels of protection necessary for each task/operation to be performed shall be based on the hazard assessment/risk analysis.

(5) Medical Surveillance. All personnel requiring respiratory protection shall have an annual medical examination to ensure they are physically qualified to wear respiratory protection. Those requiring respiratory protection shall be fit tested in accordance with appropriate regulations. Any other medical surveillance requirements shall be determined by on-site conditions and exposures.

(6) Noise Control. The contractor shall monitor for hazardous noise conditions. If warranted, a hearing conservation program and noise abatement program shall be implemented.

(7) Standard Operating Procedures, Engineering Controls and Work Practices. The contractor shall develop Standard Operating Procedures for minimizing hazards and taking action to correct hazards where necessary. Site rules and safe work practices shall be discussed and shall include such topics as use of the buddy system, smoking restrictions, material handling procedures, confined space entry, excavation safety, physiological and meteorological monitoring for heat/cold stress, illumination, sanitation, and daily safety inspections, etc. This list of topics is not intended to be all inclusive.

(8) Logs, Reports and Record Keeping. Record keeping procedures for training logs, safety inspection logs, employee/visitor registers, medical surveillance records and certifications, air monitoring results and personal exposure records shall be described.

All personnel exposure and medical monitoring records shall be maintained in accordance with applicable OSHA standards, CFR 1910 and 1926. All recordable accidents/injuries/illnesses shall be reported to the Contracting Officer or authorized representative immediately. A completed ENG 3394, Accident Investigation Report, shall be submitted promptly and in accordance with AR 385-40 and USACE Supplement 1 to that regulation.

l. Quality Control Program. The contractor shall be responsible for preparing and implementing an effective quality control program. Upon issuance of the first task order under this contract, the contractor shall submit a generic quality control plan within the time limits specified in the task order. The plan shall be capable of being adapted to the sites specified on subsequent task orders. A designated individual shall have direct responsibility for the overall quality control program. Each task order shall have a designated individual responsible for quality control.

(1) General. The contractor’s quality control program shall ensure that all work required under a task order conform to the requirements whether or not the work is performed by the contractor or by subcontractors or suppliers. The contractor shall be responsible for performing all necessary inspections and tests to assure conformance to drawings, specifications, or other task order requirements unless the required inspection and/or test is specifically designated in the task order to be performed by the Government.

(2) Content of Quality Control Plan. The plan shall address, as a minimum, the following to cover all aspects of construction, including all work by subcontractors, fabricators, and suppliers; description of the quality control organization, showing lines of authority and acknowledgment that the staff shall implement the three phase control system for all aspects of the specified work; name, qualifications, duties, responsibilities, and authorities of each person assigned a quality control function; submittal management procedures, including those of subcontractors, fabricators, and suppliers: control, verification and acceptance testing procedures; procedures for tracking construction deficiencies; reporting procedures; and a list of the definable features of the work (determined by each task order).

(3) Organization. The contractor shall designate a qualified quality control program person who shall have the authority to act in all quality control matters for the contractor. This person shall be on-site while work is in progress or have a qualified designated alternate to act in his/her absence. If required, additional inspection staff may be needed depending on the needs of the task order requirements.

(4) Records. The contractor shall maintain current records on an appropriate approved format of all inspections and tests performed. These records shall provide factual evidence that the required inspections or tests have been performed, including: type and number of inspections or tests involved; results of inspections or tests; nature of defects, causes for rejection, etc.; proposed corrective action; and results of corrective actions taken. The contractor shall not build upon or conceal any feature of the work containing uncorrected defects, and payment on deficient items will be withheld until satisfactorily corrected. These records must cover both conforming and defective items and must include a statement that all items incorporated in the work are in full compliance with the terms of the task order. These records shall be turned over to the Contracting Officer or authorized representative at the completion of the task order.

Daily construction quality control reports will be completed by the Contractor’s on-site representative and will be periodically reviewed by the quality control manager.

(5) Three Phase Inspection System and Impletmentation of Government Resident

Management System (RMS): See Section 01440 for additional requirements for Contractor Quality Control implementation.

(6) Schedules. The contractor shall establish controls necessary to assure scheduled completion dates are not impacted by delinquent submittal data and/or operational tests.

Periodic reports shall be submitted to the Contracting Officer or authorized representative that may include, but are not limited to, the following: status of drawing submittals; submittal dates for manuals, test reports, spare parts, etc.; schedule of operational tests and/or training periods; delivery dates for materials or equipment that may impact task order completion; plan of action for correcting deficiencies or delays in task order progress.

(7) Coordination Meeting. Prior to the acceptance of the quality control plan and start of construction, the Contracting Officer or authorized representative may meet with the contractor to discuss the contractor’s quality control program. The meeting shall develop mutual understandings relative to details of implementation of the quality control program. Minutes will be prepared and signed by both the Contracting Officer and the contractor. Subsequent meetings may be necessary to discuss quality control issues.

m. Insurance Requirements. Within 15 days after issuance of each task order, the contractor shall provide to the Contracting Officer or his authorized representative certificates of insurance demonstrating that the insurance is adequate, valid, and current.

n. Performance and Payment Bonds/Notice to Proceed. Upon issuance of a task order for construction work or issuance of a modification (if in an amount of $50,000.00 or greater) to a task order involving new construction work, the contractor shall provide, to the Contracting Officer, adequate performance and payment bonds in the amounts specified in section 00100 of this contract. Construction work for each task order shall not commence until a Notice to Proceed has been issued by the Contracting Officer and acknowledged by the contractor.

5. Typical Activities to be Performed under Specific Task Orders.

General. The activities to be performed by the contractor under this contract and subsequent task orders are described in general terms below. Task requirements described below shall be identified, when applicable, in each task order issued under this contract. This list is not all inclusive, and work requirements may be tailored to the specific needs of a task order. A price for the required work will be negotiated and agreed upon prior to the start of effort.

a. Design Charette. The purpose of this task is to begin project design. The contractor shall survey the site, building, or area as indicated in the task order. The contractor shall make a video recording (dvd) of the proposed MRR actions with emphasis on the particular items to be repaired or rehabilitated. Unless otherwise stated in the task order, the site visit and site survey shall involve the following as a minimum:

(1) Investigate each of the problem areas stated in the scope of work. Investigate and analyze any obvious code or accreditation violations.

(2) Review existing as-built drawings, maintenance records, and other pertinent documentation as required.

(3) Interview on-site maintenance personnel and staff as required.

(4) Gather data to prepare a site description, a hazard and risk analysis, a site control document, and a site disruption plan which itemizes actual, probably and potential interruptions to installation operations along with recommendations to reduce the effects of unavoidable interruptions.

(5) Develop a basis during the survey to prepare budget cost proposals for the MRR action elements.

(6) Operate or observe operation of existing systems/equipment, as applicable, under the direction of installation personnel in order to isolate and evaluate problem areas.

(7) Investigate and document the presence or absence of asbestos and/or lead-based paint in the proposed work area and surrounding work area with the goal of preparing an abatement plan. Interview facility personnel and review existing documentation as required. After the review, conduct an on-site investigation of the proposed work area in conjunction with facility personnel to visually locate and identify asbestos and/or lead-based paint insulation or surface coverings which cannot be proven to be non-asbestos, but shall be considered to be such and treated accordingly. If none is encountered or presumed present, the contractor shall so certify in writing.

b. Site survey report. The contractor shall prepare and submit a site survey report documenting the site visit. The report shall be divided into the following sections:

(1) Site description. Provide a brief description of the site under investigation, including a complete summary of safety and health hazards anticipated on site.

(2) Hazard Assessment and Risk Analysis. The Contractor shall provide a complete description of the work to be performed with a complete summary of hazards anticipated. The contractor shall identify the safety and health hazards that may be encountered for each task or site operation to be performed. Each task/operation is to be discussed separately. Material Safety Data sheets (MSDS) for each hazardous substance discovered or brought on site shall be included as an appendix to the Site Safety and Health Plan (SSHP).

(3) Site Control. The SSHP shall include a site map, description of work, on/off site communication systems, site access controls, and security procedures.

(4) Site Information. Provide a list of people contacted during the survey, as well as any relevant information obtained.

(5) Problem Areas. Include a narrative description of each problem area (related to rehabilitation action) that was investigated during the survey. Also include a list of any code or accreditation violations in these areas. Indicate areas investigated which warrant further study and those which do not warrant further efforts.

(6) Disruption Plan. Develop and submit a site disruption plan, signed off by installation personnel, which identifies actual, probable, and potential interruptions to installation operation, with corrective actions.

(7) Asbestos and/or Lead Based Paint Abatement (Removal/Encapsulation) Plan. The report shall contain an abatement plan and schedule for the abatement of any asbestos and/or lead-based paint in the work and surrounding area, both identified by type, percent, and location. This plan shall contain recommendations for in-place or removal abatement procedures. OSHA Standard 29 CFR 1910.1001 shall apply. OSHA Standard 29 CFR 1926.1101 requires that asbestos is presumed to be present in all facilities constructed before 1980. The provisions of OSAH Standard 1926.22 shall apply to the abatement of lead based paint. The plan shall be monitored throughout the rehabilitation effort. Abatement shall be carried out in a manner which minimizes the cost and impact on the rehabilitation action; i.e., encapsulating lead-based paint and/or asbestos containing equipment and areas where possible, instead of removing the materials. No rehabilitation effort shall begin until the work area is certified asbestos/lead based paint free, or abated by the Contractor.

(8) Proposed Work Plan. Clearly define the scope of work to be included in the work plan.

Define the recommendations for resolving each problem area that was investigated.

Include any drawings/sketches/schedules which may be applicable to the proposed remediation action. Describe any equipment/system to be supplied as part of the rehabilitation action.

c. Work Plan/Simplify Design Submittal . Preparation of a quality work plan is the key to the success of the rehabilitation efforts of this contract. Level of detail will vary with the complexity of the requirement. The work plan/Simplify Design shall be prepared and submitted to the Contracting Officer. The Contracting Officer may accept the submittal on its own merit or reject the submittal and request a resubmittal in the form of a back check final.

The back check final submittal shall be to ascertain that all Government comments from the initial submittal have been incorporated.

(1) Work Plan/Simplify Design Submittal. Each work plan submittal shall be submitted and assembled in such a way to allow the Government to conduct a thorough engineering review, as well as perform a detailed cost estimate. The material presented shall be presented in the specified order (defined below). All submittals will be itemized on an Engineering Form 4025. The work plan submittal shall include individual sections for each of the topics defined below.

(a) Table of Contents.

(b) Scope of Work. A complete copy of the task order scope of work shall be included.

(c) Site Investigation (Survey/Visit) Report. A copy of the complete site investigation

(survey/visit) report, to include if applicable, the asbestos/lead-based paint abatement plan.

(d) Study Results. Include a general synopsis of each study performed (i.e., site survey report, feasibility study, etc.). The synopsis shall define each study performed (i.e., site survey report, feasibility study, etc.). The synopsis shall define each of the alternatives evaluated, as well as the approved results.

(e) Work Plan Description. The description shall include detailed discussions of the work to be performed, including descriptions of the work items to be removed and/or installed, all assumptions, a list of specific codes and standards to which the MRR action will adhere, and all conclusions and recommendations, as well as a list of equipment and/or personnel that will be used on the site. The narrative shall be accompanied by all calculations, load or sizing, software input and output sheets, system alternative considerations, equipment supplier selection data, and other material utilized in arriving at the MRR action recommended. Where required, structural and load bearing calculations performed by a registered professional engineer shall be utilized, where applicable, and submitted with this narration.

(f) Method of Maintenance, Repair, and Rehabilitation (MRR). The work plan shall include, with accompanying description, a schedule of how the work is to be accomplished; in-house, subcontractor, or factory installed. Each Contractor or factory representative to be used to perform the work defined in the task order shall be listed and described. The list shall also include a brief narrative of the responsibilities and duties of each Contractor and/or factory representative. Provide rationale for why the work is to be performed by the entity proposed (i.e., cost effective, quality, and schedule).

(g) Specifications. Completed project specifications shall be included as required to fulfill the requirements of the task order. The completed project specifications shall be used by the Contractor to obtain proposals from the individual equipment/system manufacturers. The project specifications needed for submission are required to obtain competitive bids from equipment suppliers and will be as called for in each task order. Corps of Engineers Guide Specifications (technical parts only) may be used, but are required only when so stated in the task order. Otherwise manufacturers’ specifications may be used. To obtain competition for equipment and any subcontractors required, the Contractor shall prepare preliminary drawings, sketches, schedules, etc., as required, and forward these to a minimum of two (2) separate and distinct local suppliers/subcontractors (with no brand name affiliation with each other) for quotes on each equipment/system proposed. The Contractor shall obtain detailed supplier/subcontractor quotes from a minimum of two (2) local suppliers/subcontractors. All quotes shall be provided to the Contracting Officer as backup to the cost proposals. The contractor shall obtain detailed supplier/subcontractor quotes broken down into distinct equipment costs and installation costs in terms of man-hours, dollars, and skills. The detailed quotes shall be forwarded to the Government as part of the final cost proposal. For other than full and open competition, justification shall be submitted by the Contractor.

Where replaced equipment/systems are turned over to the Contractor for disposal;

every effort should be made to obtain credit from the disposal of this equipment/system towards reducing the cost of the contract. The Contractor shall then complete the work plan package in such detail and prepare specifications as required to tie together the shop drawings, catalog cuts, and installation requirements into a comprehensive package that defines the maintenance, repair, and rehabilitation (MRR) action in detail that allows the Government to conduct an engineering review and perform a detailed cost estimate.

(h) Manufacturer’s Data. Manufacturer’s catalog cuts and specifications shall be submitted as required to document the equipment and materials to be supplied.

Also, manufacturer’s installation procedures or execution specifications shall be included, as required, to indicate the methods and means of installation of all material and equipment. The Contractor shall use the manufacturer’s data to tie together the shop drawings, catalog cuts, and installation requirements into a comprehensive package that defines the MRR action.

(i) Drawings/Sketches. Drawings with material and equipment schedules plus detailed double line shop/installation drawings shall be submitted to show the location and relationship of all equipment and material. Single line drawings shall include, but not be limited to, floor plans, utility and equipment layout drawings, foundation plans, shop drawings, demolition drawings, control drawings, and P&I diagrams as required to completely define the MRR action when viewed in conjunction with shop drawings, catalog cuts, and manufacturer’s installation requirements. MRR actions involving potential life safety hazards shall be overseen and signed off by a registered professional engineer experienced in the area of the MRR action. A phased demolition plan shall be prepared which designates items, equipment, systems, etc., to be removed and indicates the disposition on all removed material, equipment, and debris.

(j) Project Schedule. The project schedule shall define the time line of all activities required to implement the MRR action for the project. Phasing of the MRR action shall be based upon the coordination and approval of facility personnel. The Contractor shall document the phasing required for the entire MRR action. The project schedule shall define all equipment shutdown and re-activation dates. Also, the Contractor shall define the use of any temporary equipment necessary to perform equipment shutdowns. The project schedule shall be presented utilizing Primavera 6.0 software or higher.

(k) Installation Alternatives. The Contractor may document any recommended installation alternatives, potential areas of cost reduction, and any recommended changes to the scope of work if the alternatives are documented to be economically feasible. The Contractor shall present economical justification for each installation alternative. The Contractor shall present enough information (manufacturer’s data and/or drawings/sketches) to properly define each alternative, as well as the advantages and disadvantages of each alternative.

(l) Project Specific Site Safety and Health Plan. Any necessary modifications to the Site Safety and Health Plan submitted under the initial task order shall be documented and submitted as part of the work plan. If applicable, the contractor shall state that the Site Safety and Health Plan does not require any modifications.

(m) Project Specific Quality Control Plan. Any necessary modifications to the Quality Control Plan submitted under the initial task order shall be documented and submitted as part of the work plan. If applicable, the Contractor shall state that the original Quality Control Plan does not require any modifications.

(n) Operation and Maintenance (O&M) Manuals Outline. Proposed outlines of necessary O&M manuals shall be submitted, including type of equipment or system, level of effort, and worker requirements.

(o) Testing Outline. Proposed outline of required testing shall be submitted, including type, length, and required personnel.

(p) Training Outline. Proposed outline of necessary training shall be submitted, including type, length, and required personnel.

(q) Video Tapes. Four copies of the video recording made for the project in the format of DVD.

(2) Review Comments. All review comments submitted to the Contractor on the work plan shall be resolved in writing to the satisfaction of the Contracting Officer. The back-check final submittal of the work plan shall include a copy of all the review comments submitted to the Contractor regarding the final submittal of the work plan. Where the work plan is accepted without a back-check, written responses to review comments shall be provided to the Contracting Officer.

(3) Work Plan Review Meeting. Where specified by the task order or requested by the Contracting Officer, the Contractor shall attend a work plan review meeting following the initial work plan submittal, if called for in the task order. The review meeting shall be used by the Contractor to resolve any technical comments or issues. Review meetings shall be coordinated by the Contracting Officer.

d. Maintenance, Repair, and Rehabilitation (MRR) Action. Construction shall start following the approval of the work plan. The contractor shall be required to:

(1) Attend a pre-construction conference with Government personnel such as the Contracting Officer or authorized representative, Installation Representative; Government’s Program/Project Manager. The purpose of the conference is to outline the procedures that will be followed by the Government in its administration of the task order and to discuss performance that will be expected from the contractor. The conference will also give the contractor an opportunity to ask questions about the Government’s supervision and inspection of task order work, security requirements, regulations, etc. The following items will be reviewed at the conference (not an all inclusive list):

(a) Authorities of the Contracting Officer and authorized representative and procedures for administering the task order.

(b) Contractor labor standard provisions.

(c) Contract modification and administration procedures.

(d) Payment estimate data and procedures.

(e) Contractor insurance requirements.

(f) Contractor performance evaluations.

(g) Installation rules and regulations.

(2) Begin work on the MRR action in accordance with the task order scope of work (approved work plan) and following an approved work schedule. The contractor shall meet the following requirements:

(a) Comply with the approved Site Safety and Health Plan submitted with the initial task order, as well as adaptations specific to the instant task order.

(b) Comply with the approved Quality Control Plan submitted with the initial task order, as well as adaptations specific to the instant task order.

(c) Prepare and certify a comprehensive work schedule based on the approved work plan.

Any changes to the schedule are subject to the approval of the Contracting Officer.

(d) Provide MRR action in accordance with the approved work plan.

(e) Conduct all necessary testing and inspections of equipment and systems and provide documentation that should include items such as: project nomenclature; system or equipment description; testing requirements; location and duration of testing; and test results.

(f) Prepare O&M manuals, including manufacturer’s recommended spare parts list. The manuals shall be based on the requirements of ER 25-345-1. The manuals shall include methods for operating each separate component and for operating the systems in a systematic manner. The location of the item shall be described and a clear and concise narrative description of the item, operating function, characteristics, its interrelationship with other system components shall be provided. The maintenance portion shall provide comprehensive details of components and parts with illustrations of how the components and parts are systematically arranged and located. Instructions shall prescribe the manufacturers recommended schedule preventive maintenance plans and shall also identify seasonal maintenance requirements and frequencies. Preventive and breakdown maintenance shall be covered to include the manufacturer’s name, model number, service manual, and parts list for each major system component and subcomponent. Framed instructions, encased in environmentally protective covering, shall be prepared in a manner consistent with the final configuration of the system or equipment at the end of the task order. They shall include system or equipment diagrams and condensed operating and maintenance instructions. A complete set shall be placed at strategic operating locations on the system or equipment. The O&M manuals shall be provided in a bound document which is clearly tabbed, indexed, and marked for easy use.

(g) Prepare a training program and train Government personnel in operation and maintenance of systems or equipment. The program shall provide instruction on operation, troubleshooting, maintenance and repair of equipment and systems related to the task order. Instructions may include both a classroom phase and a practical application phase.

The course material shall include the operation and maintenance plans and manuals as instructional materials. The program shall be conducted in a location provided by the Government. A training outline shall be submitted to include: teaching objective; time and length of instruction; place of instruction; training aids required; recommended audience;

and a brief description of the topics.

(h) Provide system, equipment, and construction warranties. Standard commercial warranties shall be turned over to the Government at the end of the task order. A list of companies (names, addresses, and phone numbers) that honor the warranties shall be provided.