PWS_with_QASP_Sac_Res_8-19.doc

PERFORMANCE WORK STATEMENT

STATEMENT OF WORK

FROM FEBRUARY 1, 2014 THROUGH SEPTEMBER 30, 2019

SPECIFICATIONS FOR GARDENING SERVICES

17 JULY 2014

1. Statement of Work

The work required under this contract provides for Mowing and Maintenance of ground area at the Sacramento Resident Office. The Contractor shall furnish labor, material, and equipment necessary to provide gardening service to be performed in accordance with attached special provisions, contract clauses, scope of work and wage rate during the period of February 1, 2015 through September 30, 2019 located at:

Sacramento Resident Office

2194 Ascot Avenue

Sacramento County

Rio Linda, CA 95673

2. Authorities The Contractor shall take no direction from any government employee or any person other than the contracting officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost/price or schedule. Changes authorized by the contracting officer will be in the form of a written, official, signed modification to the contract action received by the contractor before the Contractor will act upon those changes. The Contractor will comply with the changes clause of this contract when the contractor believes direction has been given from persons other than the contracting officer that equate to a change by notifying the Contracting Officer. Any direction given by any government employee or any other person outside their authority must be reported to the Contracting Officer. Contracting Officer Representatives (CORS) are limited to the authorities stated in the COR appointment letters.

3. Points of Contact Resident Office point of contact is: Fred Martin, 916-649-0133

Contracting point of contact is: Robert Garcia, 916-557-7229

4. Contract Period

Performance Period: February 1, 2015 through September 30, 2015

Provide for four option years:

Option Year 1: October 1, 2015 through September 30, 2016

Option Year 2: October 1, 2016 through September 30, 2017

Option Year 3: October 1, 2017 through September 30, 2018

Option Year 4: October 1, 2018 through September 30, 2019

5. Mowing Developed Area This service is to be scheduled weekly- Monday to remain constant throughout the period of the service agreement. During the inclement weather, gardening for the Sacramento Resident Office still needs to be accomplished. Work needs to be started prior to 2:00 p.m.

a. Mow and edge all lawn areas.

b. Weed flowerbeds around trees and area between street and fence in order to maintain a weed-free condition.

c. Remove all lawn clippings, uprooted weeds, leaves, debris, and litter from Area grounds, which includes all rock areas on premises, and place in Government-furnished container.

d. Use a brand name lawn and weed killer to kill all growth under perimeter fence.

e. Lawn area will be fertilized one time during this period: September

f. Area east of the employee parking lot and at both ends will have the weeds cut down or weed killer applied as needed during this period.

Pre-work Meeting: The contractor shall attend a pre-work meeting with the Sacramento Resident Office Contracting Officer before the Base Year and before each of the Option Years. The location of the meeting will be Sacramento Resident Office, and the time and date of the meeting will agreed upon by the Contractor and the Sacramento Resident Office.

6. Safety Safety Program – The Contractor shall conform to all applicable provisions on OSHA and EM 385-1-1 Safety and Health Requirements. EM 385-1-1 may be obtained at the following website: http://www.usace.army.mi/inet/usace-docs/eng-manuals/em385-1-1/toc.htm The contractor shall provide Safety Plan with an activity hazard analysis. The analysis shall address the specific work and hazard pertaining to the contract.

7. Protection of Government Building, Equipment, and Vegetation (Apr 1984) The Contractor shall use reasonable care to avoid damaging existing buildings, equipment and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

8. Payment and Invoices

Payment of firm-quantity Line items will be made monthly in arrears at the contract unit price for the services actually performed. Payment for Estimated Quantity of Line Items will be paid in accordance with the Estimated Quantity Line Item section of this Statement of Work, located above.

The contractor will submit an original invoice on the last working day of each month to the Sacramento Resident Office. Send copies of the monthly invoice to the UFC in Millington (address below) and to the contract specialist.

1. Finance Center, Attn: CEFC-AO-P, 5720 Integrity Drive, Millington, TN 38054-

2. Sacramento Resident Office, Attn: Fred Martin, 2194 Ascot Ave., Rio Linda, CA

95673.

3. US Army Corps of Engineers, Attn: Robert Garcia, 1325 J Street, Sacramento, CA

95814-2922.

QASP

PERFORMANCE OF WORK REQUIREMENTS SUMMARY (PRS)

1. The purpose of this exhibit is to:

a. List the contract requirements considered most critical to acceptable contract performance.

b. Show, where applicable, the maximum allowable degree of deviation from perfect performance for each requirement that shall be allowed by the Government before contract performance is considered unsatisfactory.

c. Define the procedure the Government shall use in reducing the Contractor’s payment if satisfactory performance is not rendered.

2. The Government’s quality assurance procedures are based on actual performance of the contract and all areas will be reviewed after scheduled completion.

3. The criteria for acceptable and unacceptable performance are as follows:

a. Contract requirements: The criteria for requirements are that level of performance deemed acceptable to the Government.

b. If the quality of work does not comply with the contract requirements, the Contracting Officer’s Representative (COR) will initiate and the CONTRACTOR shall be required to complete a Contract Discrepancy Report (CDR).

c. The CDR will require the CONTRACTOR to explain in writing why performance was unacceptable, how performance will be returned to an acceptable level, and how recurrence of the problem will be prevented in the future. The CONTRACTOR will not be paid for services not rendered in accordance with the standards set for in this contract.

d. If the level of performance is deemed unacceptable to the Government concurrent with two unsatisfactory ratings, payment will be reduced for unsatisfactory performance by the percentage as shown in the chart below:

1.0 Surveillance Methodology

The surveillance methods listed below will be used in the execution of this QASP.

1.1 100% Inspection

All key milestones and deliverables will be evaluated through 100% inspection (e.g., on-site inspection, document review). The COR will document performance for each completed milestone/deliverable prior to payment, as described in the QASP.

1.2 Periodic Progress Inspection

At the Government’s discretion, periodic inspections may be conducted to evaluate progress toward and/or completion of key milestones and deliverables. The COR may complete periodic progress inspection if s/he believes that deficiencies exist that must be addressed prior to milestone/deliverable completion. While corrective action or re-performance will be required if necessary, the Contractor will not be financially penalized for unacceptable performance recorded in periodic progress reports, provided that final performance evaluation of the milestone/deliverable is deemed acceptable.

1.3 Customer Feedback

Additional feedback may be obtained through random customer feedback. To be considered valid, input must set forth clearly and in writing the detailed nature of the feedback, must be signed, and must be forwarded to the Contracting Officer (KO). The KO will maintain a summary log of all formally received customer feedback as well as a copy of each feedback in a documentation file.

2.0 Surveillance Documentation

2.1 Quality Assurance Monitoring Form. The COR or his/her designated representative will use a performance evaluation form to record evaluation of the Contractor’s performance for each milestone and deliverable in accordance with the methodology of the QASP. The COR must substantiate, through narratives in the form, all ratings. Performance at the satisfactory level is expected from the Contractor. At a minimum, the evaluation form will indicate actual and scheduled delivery times and number of reviews required to achieve the final product.

2.2 Corrective Action Process. When a milestone/deliverable receives an overall marginal or unsatisfactory rating, the Contractor will explain, within 5 days, in writing to the COR why performance was marginal or unsatisfactory, how performance will be returned to satisfactory levels, and how recurrence of the problem will be prevented in the future.

2.3 KO’s Role in the Surveillance Process. The KO will review each performance evaluation form prepared by the COR. When appropriate, the KO may investigate further to determine if all the facts and circumstances surrounding the event were considered in the COR’s opinions outlined on the form. The KO will immediately discuss any marginal or unsatisfactory rating with the Contractor to assure that corrective action is promptly initiated.

2.4 Annual Performance Assessment. At the end of every year, the COR will prepare a written Contractor Performance Assessment Report (CPAR) for the KO summarizing the overall results of his/her surveillance of the Contractor’s performance during the previous 12 months. This report will become part of the formal QA documentation.

2.5 QA File. The COR will maintain a complete QA file. This file will contain copies of all performance evaluation forms and any other related documentation. The COR will forward these records to the KO at termination or completion of the contract. All performance assessment forms, attachments and working papers must be marked “FOR OFFICIAL USE ONLY/SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104” according to Freedom of Information Act Program, FAR 3.104, and 41 USC Sect. 423. Assessment reports may also contain information that is proprietary to the Contractor. Information contained on the CPAR, such as trade secrets and protected commercial or financial data obtained from the Contractor in confidence, must be protected from unauthorized disclosure. COR’s shall annotate on the assessment report if it contains material that is a trade secret, etc., to ensure that future readers of the evaluations are informed and will protect as required. Contractor performance information is privileged source selection information. It is also protected by the Privacy Act and is not releasable under the Freedom of Information Act.

3.0 Payment and Corrective Action

3.1 Satisfactory Performance. Full payment for a milestone/deliverable will be provided upon verification of overall satisfactory performance, as rated on quality and schedule. This verification will be recorded in a performance evaluation form submitted to the KO specifying overall Contractor performance as satisfactory, very good, or exceptional for the milestone/deliverable.

3.2 Marginal or Unsatisfactory Performance. If a milestone/deliverable is found to be below the MAL for the quality performance standard, re-performance is required until the milestone/deliverable receives a rating of satisfactory or better. This re-performance is required regardless of cost or schedule constraints that may result from the marginal or unsatisfactory performance, unless the KO has opted to terminate the contract. If a rating of satisfactory or better is not achieved, the Government may reduce the contract price to reflect the reduced value of the services in accordance with FAR 52.212-4 (a).

3.3 The final QASP will be developed with the COR and the Contractor and will be based on the final PWS.

Additional Government surveillance activities may include, but are not limited to, the following:

· Work plan review and approval

· Participation in Technical Project Planning (or equivalent) sessions

· Oversight of survey & analysis activities

· Oversight of field activities

· Oversight of all waste management functions/responsibilities

· Review of all waste management documentation

· Review and approval of meeting minutes

· Review and approval of all deliverables

· Review of quality control documentation

· Review of project safety record

· Adherence to the approved work plan

4.0 Monitoring Method: 100% inspection of milestones / deliverables associated with objective

(1) OBJECTIVE: Pre-Work Meeting

Remedy: The CONTRACTOR shall submit all pertinent documents i.e. insurance forms, licenses, vehicle/equipment inspection forms etc. The CONTRACTOR shall also submit a detailed work schedule to include equipment, personnel and approximate time for mowing. Contract services will not be permitted to start for failing to meet MAL

(2) OBJECTIVE: Safety Plan

Remedy: The CONTRACTOR shall develop an Accident Prevention Plan (APP) as outlined in EM 385 1-1, Appendix A. Contract services will not be permitted to start for failing to meet MAL

(3) OBJECTIVE: Landscaping & Gardening Service Once Weekly

Mow and edge all lawn areas

Weed flower beds around trees

Weed between fence and street in order to maintain a weed free condition

Remove all lawn clippings, uprooted weeds, leaves, debris, and litter from area grounds which includes all rock areas on premises, place in Government furnished container.

Use a brand name lawn and weed killer to kill all growth near perimeter fence

Area east of the employees parking lot and at both ends will have the weeds cut down or weed killer applied as needed during this period.

Remedy: The CONTRACTOR shall develop a plan for completion of all inspection items. The CONTRACTOR shall have an opportunity to re-perform services outlined in paragraph 5.a, b, c, d, & f until landscaping or gardening is satisfactory. 10% deduction from invoice for failing to meet MAL.

(4) OBJECTIVE: Annual Tasks (September)

Remedy: The CONTRACTOR shall develop a plan for completion of all inspection items. The CONTRACTOR shall have an opportunity to re-perform services outlined in paragraph 5.e until landscaping or gardening is satisfactory. 10% deduction from invoice for failing to meet MAL