A.01.13_Specifications_.pdf

Specifications for

DEPARTMENT OF THE ARMY

HUNTINGTON DISTRICT, CORPS OF ENGINEERS

HUNTINGTON, WEST VIRGINIA

This page was intentionally left blank for duplex printing.

IFB No. W9123718B0003 MBC06

PROJECT TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 80 00 SPECIAL CONTRACT REQUIREMENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 CONTRACT CONSIDERATIONS

01 22 00.00 20 APPLICATION FOR PAYMENT

01 28 00.00 10 CONTRACT MODIFICATIONS

01 31 19.00 40 PROJECT CONFERENCES

01 32 01.00 10 PROJECT SCHEDULE

01 32 16.00 20 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

01 33 00 SUBMITTAL PROCEDURES

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

01 38 10 PROGRESS PHOTOGRAPHS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.00 40 CONTRACTOR QUALITY CONTROL

01 45 00.15 10 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

01 50 00 TEMPORARY CONSTRUCTION FACILITIES

01 57 20.00 10 ENVIRONMENTAL PROTECTION

01 60 00.00 40 MATERIAL AND EQUIPMENT

01 78 00 CLOSEOUT SUBMITTALS

DIVISION 31 - EARTHWORK

31 00 00 EARTHWORK

31 05 22 GEOTEXTILES USED AS FILTERS

31 11 00 CLEARING FOR CIVIL WORKS

31 23 00 ROCK EXCAVATION

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 01 00 EMERGENCY ACCESS ROAD AND MISCELLANEOUS SITE WORK

32 92 19 SEEDING

DIVISION 33 - UTILITIES

33 46 16 SUBDRAINAGE PIPING

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

SECTION TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

SECTION 00 80 00

SPECIAL CONTRACT REQUIREMENTS

PART 1 GENERAL

1.1 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

1.2 SUBMITTALS

1.3 LIQUIDATED DAMAGES--CONSTRUCTION

1.4 DOCUMENT SECURITY

1.4.1 For Official Use Only (FOUO)

1.5 SECURITY REQUIREMENTS

1.5.1 Foreign Nationals

1.6 AT/OPSEC REQUIREMENTS

1.7 RECORDKEEPING AND REPORTING

1.8 CONTRACT DRAWINGS AND SPECIFICATIONS

1.9 SUBMISSION OF CONTRACT DOCUMENTATION

1.10 WAGE RATES

1.11 CONTRACTOR SUPPLY AND USE OF ELECTRONIC SOFTWARE FOR PROCESSING

DAVIS-BACON ACT CERTIFIED LABOR PAYROLLS

1.12 REQUIRED INSURANCE

1.12.1 Insurance Certification

1.13 QUANTITY SURVEYS

1.14 PERFORMANCE EVALUATION OF CONTRACTOR

1.15 EQUIPMENT OWNERSHIP AND OPERATING EXPENSE SCHEDULE (MAR 1995)

1.16 AVAILABILITY AND USE OF UTILITY SERVICES

1.16.1 Government Furnished Utility Services

1.17 PROGRESS SCHEDULE

1.17.1 Schedule Preparation

1.18 PAYMENT

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION (NOT APPLICABLE)

-- End of Section Table of Contents --

DOCUMENT 00 80 00 Page 1

SECTION 00 80 00

SPECIAL CONTRACT REQUIREMENTS

PART 1 GENERAL

1.1 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

Comply with the Contract Clause 52.211-10.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only or as otherwise designated. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section

01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of Employees; G|SM Investigation Package for Contractor and Subcontractor Employees;

G|SM

1.3 LIQUIDATED DAMAGES--CONSTRUCTION

Comply with the Contract Clause 52.211-12. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

1.4 DOCUMENT SECURITY

Contractors working for and on USACE projects shall provide the appropriate physical security for all related items as detailed/prescribed in AR 380-5, dated 29 September 2000.

1.4.1 For Official Use Only (FOUO)

For Official Use Only (FOUO): The unauthorized disclosure of the information contained in the attached documents is forbidden to protect the Government's interest in compliance with program effectiveness under AR 380-5 and as follows:

a. During working hours, reasonable steps shall be taken to minimize risk of access by unauthorized personnel. After working hours, FOUO information can be stored in unlocked containers, desks or cabinets if U.S. Government or U.S. Government-contract building security is provided. If U.S. Government-contract building security is not provided, FOUO information must be stored in locked desks, file cabinets, bookcases, or similar locked containers.

b. FOUO documents and material can be transmitted via first class mail, parcel post, or, for bulk shipments, fourth class mail. Electronic transmission of FOUO information by voice, data, facsimile or similar means, shall be by approved secure communications systems whenever possible. (AR 380-5 (dated 29 September 2000))

c. Record copies of FOUO documents shall be disposed of in accordance

DOCUMENT 00 80 00 Page 2 with AR 25-400-2. Non-record FOUO documents shall be destroyed by shredding or tearing into pieces and discarding the pieces in regular trash containers.

1.5 SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on this contract who require access in and/or around any Huntington District facilities shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with "Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors" (HSPD 12). The Huntington District Security Management Office shall submit contractor(s) personal information in order to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee's suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results provided by the Huntington District Security Management Office of the background investigation. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

Contractors shall submit a complete investigation package for Contractor and Subcontractor employees to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number and (4) Task Order Number when applicable.

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management office).

Contractor shall report any changes in personnel or at anytime conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, Security Management Office will make recommendations to the PCO or their Designated Representative. The Security Management Office cannot give approval due to unfavorable report(s). The Security Management Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise Contractor of the decision.

DOCUMENT 00 80 00 Page 3

1.5.1 Foreign Nationals

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters Staff to accomplish. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, "Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives" dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers' contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, Contractor is encouraged to work closely with the Security Management Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Security Management Office by phone, letter, or email at the following numbers/addresses:

US Army Corps of Engineers

ATTN: CELRH-SM

502 Eighth Street Huntington, WV 25701

Sandra L. Hardwick, phone (304) 399-5612;

e-mail sandra.l.hardwick@usace.army.mil or

Stephen R. Curry, phone (304) 399-5695;

e-mail stephen.r.curry@usace.army.mil or

Matthew D. Green, phone (304) 399-5294;

e-mail matthew.d.green@usace.army.mil

DOCUMENT 00 80 00 Page 4

1.6 AT/OPSEC REQUIREMENTS

Contractors are required to comply with the following:

1. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the Contracting Officer's Representative no later than three (3) business days after the initial contract award.

1.7 RECORDKEEPING AND REPORTING

The Contractor shall maintain a roster of all background investigation requests. The roster shall be maintained and available for inspection by the Contracting Officer upon request. A copy will also be provided to the Contracting Officer on a monthly basis. At a minimum, the roster shall include the following information:

Full Name of Employee Employer Date Phase I Background Check Requested Date of Phase I Approval/Disapproval Date Phase II Background Investigation Requested Date of Phase II Approval/Disapproval Date Foreign National/Recent U.S. Citizen Check Requested Date Foreign National/Recent U.S. Citizen Check Approval/Disapproval

Other information may also be included on the roster. However, the Contractor is responsible for protecting all sensitive personal information such as social security numbers, birth dates, etc.

1.8 CONTRACT DRAWINGS AND SPECIFICATIONS

Comply with Contract Clause 252.236-7001. Contractor shall field verify all dimensions on drawings prior to commencing design and layout of the work.

1.9 SUBMISSION OF CONTRACT DOCUMENTATION

Provide contract documentation in an electronic format to the greatest extent practicable. Contract documentation to be submitted electronically includes, but is not limited to, the following:

Submittals, including ENG 4025 transmittal form

Meeting Minutes

Construction Photographs

Correspondence

Requests for Information

Payroll Documents

DOCUMENT 00 80 00 Page 5

Statement and Acknowledgement Forms (SF 1413)

Request for Additional Classification (SF 1444)

Progress Payment Requests and Supporting Documentation

Contract Modification Documentation, including SF 30, Contractor's Offer, Cost/Pricing Audit Report, and Certificate of Current Cost or Pricing Data

Contractor Quality Control Reports (with attachments)

Accident Reports

Schedules and Schedule Updates

Closeout Documentation, including Release of Claims

Electronic files must be of sufficient quality that all information is legible. Electronic format shall be in Adobe.PDF format, unless otherwise specified or directed by the Contracting Officer's Representative (COR).

Whenever possible, PDF files shall be generated from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required. Files exceeding 30 pages shall be indexed and bookmarked to allow efficient navigation of the file. When required, the electronic file must include a valid electronic signature, or scan of a signature.

Email electronic documents fewer than 10MB to an email address as provided by the COR. Electronic documents over 10MB shall be provided on a CD/DVD, or through an electronic file sharing system such as the AMRDEC SAFE Web Application located at the following website:

https://safe.amrdec.army.mil/safe/

The Government reserves the right to request hard copy submission of any item, if deemed necessary. The Contractor shall be prepared to provide up to eight (8) additional paper hard copies of any contract document at the discretion of the COR, at no additional cost to the Government. In addition to the electronic file format described above, the following list of documents shall be provided in their original format because law or other regulations require signed originals be kept in accordance with FAR

4.805 -- STORAGE, HANDLING, AND DISPOSAL OF CONTRACT FILES (this list is taken from Appendix 5 to Annex C to OPORD 2012-66):

Advance Payment Bond

Bid Bond including Annual Bid Bond

Performance Bond including Annual Performance Bond

Payment Bond

Patent Infringement Bond

Any performance security instruments

Certificate of Insurance

DOCUMENT 00 80 00 Page 6

Novation/Change of Name Agreement

Assignment of Claims

Any document containing a raised seal. Examples include:

o Notarized documents o Architecture Drawings

Paper Payroll Documents

Physical signatures on contracts and modifications o SF 1442 o SF 30

1.10 WAGE RATES

Wage rates shall be in accordance with Contract Clause 52.222-6

CONSTRUCTION WAGE RATE REQUIREMENTS.

1.11 CONTRACTOR SUPPLY AND USE OF ELECTRONIC SOFTWARE FOR PROCESSING

DAVIS-BACON ACT CERTIFIED LABOR PAYROLLS

(a) The Contractor is encouraged to use a commercially-available electronic system to process and submit certified payrolls electronically to the Government. The requirements for preparing, processing and providing certified labor payrolls are established by the Davis-Bacon Act as stated in FAR clause 52.222-8, PAYROLLS AND BASIC RECORDS and FAR clause 52.222-13, COMPLIANCE WITH CONSTRUCTION

WAGE RATE REQUIREMENTS AND RELATED REGULATIONS.

(b) If the Contractor elects to use an electronic Davis-Bacon Act payroll processing system, then the Contractor shall be responsible for obtaining and providing for all access, licenses, and other services required to provide for receipt, processing, certifying, electronically transmitting to the Government, and storing weekly payrolls and other data required for the Contractor to comply with Davis-Bacon and Related Act Regulations. When the Contractor uses an electronic Davis-Bacon Act payroll system, the electronic payroll service shall be used by the Contractor to prepare, process, and maintain the relevant payrolls and basic records during all work under this construction contract and the electronic payroll service shall be capable of preserving these payrolls and related basic records for the required three (3) years after contract completion. If the Contractor chooses to use an electronic Davis-Bacon Act payroll system, then the Contractor shall obtain and provide electronic system access to the Government, as required to comply with the Davis-Bacon and Related Act Regulations over the duration of this construction contract. The access shall include electronic review access by the Government contract admin office to the electronic payroll processing system used by the Contractor.

(c) The Contractor's provision and use of an electronic payroll processing system shall meet the following basic functional criteria:

commercially available; compliant with appropriate Davis Bacon Act payroll provisions in the FAR; able to accommodate the required numbers of employees and subcontractors planned to be employed under the contract; capable of producing an Excel spreadsheet-compatible electronic output of weekly payroll records (format at

DOCUMENT 00 80 00 Page 7 http://rms.usace.army.mil/Home/SiteMap) for export in an Excel spreadsheet to be imported into the Resident Management System (RMS) Contractor Mode, that in turn shall export payroll data to the Government's Resident Management System (RMS); demonstrated security of data and data entry rights; ability to produce Contractor-certified electronic versions of weekly payroll data; ability to identify erroneous entries and track the data/time of all versions of the certified Davis-Bacon Act payrolls submitted to the Government over the life of the contract; capable of generating a durable record copy, that is, a CD or DVD and PDF file record of data from the system database at end of the contract closeout. This durable record copy of data from the electronic D-B payroll processing system shall be provided to the Government during contract closeout.

(d) All Contractor-incurred costs related to the Contractor's provision and use of an electronic payroll processing service shall be included in the Contractor's price for the overall work under the contract. The costs for Davis-Bacon Act compliance using electronic payroll processing services shall not be a separately bid or reimbursed item under this contract.

1.12 REQUIRED INSURANCE

In reference to Contract Clause INSURANCE--WORK ON A GOVERNMENT INSTALLATION, FAR 52.228-5, the Contractor shall procure and maintain, during the entire period of his performance under this contract, the following minimum insurance:

a. Workmen's Compensation. Workmen's Compensation and Occupational Disease Coverage, as legally required by the State wherein the work is being performed.

b. Comprehensive Automobile Liability Insurance. Bodily injury coverage with minimum limits of $200,000 per person and $500,000 per occurrence, and $100,000 per occurrence for property damage shall be required.

c. Comprehensive General Liability Insurance. Bodily injury coverage with minimum limit of $500,000 per occurrence shall be required.

Property damage coverage with a minimum limit of $100,000 per occurrence shall be required.

1.12.1 Insurance Certification

Before commencing work under this contract, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained. The policies evidencing the required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe or (2) until thirty (30) days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

1.13 QUANTITY SURVEYS

a. Quantity surveys shall be conducted, and the data derived from these surveys shall be used in computing the quantities of work performed and the actual construction completed and in place.

DOCUMENT 00 80 00 Page 8

b. The Contractor shall conduct field surveys for Common Excavation, Rock Excavation and for Placement of Common Fill or Backfill and Toe Key Aggregate for any periods for which progress payments are being requested. All of these surveys shall be conducted under the direction of a representative of the Contracting Officer, unless the Contracting Officer waives this requirement in a specific instance. Using these surveys, the Government shall make such computations as are necessary to determine the quantities of work performed for which progress payments are requested. The computations used for payment shall be made as follows:

For use in tracking the progress of Construction and for estimating/verifying the quantities submitted for the Contractor’s request for Progress Payments, the Government shall provide a Microstation drawing model file with Cross Sections taken at 20 foot intervals along the proposed centerline for the Emergency Access Road Alignment. Promptly upon completing each survey, the Contractor shall show the current limits of construction as surveyed in the Cross Section Model File depicting the surveyed areas. With each new survey, a Microstation Level shall be created and named in a way to describe the survey, i.e. “Request for Progress Payment – October 2019”. This level shall then be used to depict the line work for the surveyed ground conditions as well as for any text labels for the measured areas and computed volumes.

Starting with the line work currently shown as the existing ground in the Contract Drawings or from the previous pay request survey’s line work, each subsequent survey end area volumes in cubic yards shall be computed from the cross sections at 20 foot intervals.

These volumes will be used as the basis of payment for the work as constructed for each progress payment.

Survey Deliverables: For each subsequent survey and/or payment request, the Contractor shall provide to the Government the updated Cross Section Model file and all of the data used to generate the new line work. This survey data is not limited to, but shall include copies of all field notes, all surveyed point files in PNEZD ASCII format, any breakline data used for surface creation, and any surfaces (DTM’s), used to generate the line work for each request for payment.

All survey data to be provided in NAD27 NAVD29 Kentucky South Zone State Plane Coordinate System and with a unit definition of US Survey Feet.

c. Survey personnel. All quantity surveys required by the Contractor shall be made by personnel of a professional engineering and/or surveying firm experienced in the practice of such work. The survey personnel shall have the following minimum qualifications.

(1) Instrument person shall be proficient in the operation of precise and semi-precise instruments including total stations, levels, and automated data collectors. If applicable instrument person shall prepare all survey notes in a firm and legible manner.

(2) Rodman and/or chainman. At least one rodman and/or one chainman, with a minimum of six months prior experience each, DOCUMENT 00 80 00 Page 9 shall be assigned to each survey party.

d. The Contractor shall maintain complete and accurate field notes, sketches, recordings and computations required in establishing the necessary horizontal and vertical control. All survey data shall be recorded in accordance with accepted standards and as approved by the Contracting Officer. All the above data shall be available at all times during the progress of the work for ready examination and use by the Contracting Officer. Upon request of the Contracting Officer, the Contractor shall furnish a copy of above survey data.

1.14 PERFORMANCE EVALUATION OF CONTRACTOR

It is the Corps' standard operating procedure that the Contracting Officer evaluate the Contractor's performance and prepare a performance report using the web-based application CPARS (Contractor Performance Assessment Reporting System) for construction contracts of $700,000 or more. After an evaluation (interim or final) is written by the Corps, the Contractor has a 60-day period to access, review and comment on the evaluation. Accessing and using CPARS requires having specific software, called PKI certification, installed on the user's computer. The certification, a Department of Defense requirement, was implemented to provide security in electronic transactions. The certification software could cost approximately $100-$125 per certificate, per year and is purchased from an External Certificate Authorities (ECA) vendor. Current information about the PKI certification process and for contacting vendors can be found on the web site: http://www.cpars.gov. The Contractor is encouraged to participate in the performance evaluation process, access to CPARS and PKI certification is the sole responsibility of the Contractor.

1.15 EQUIPMENT OWNERSHIP AND OPERATING EXPENSE SCHEDULE (MAR 1995)

(a) This special contract requirement does not apply to terminations.

See UAI 5152.249-9000, BASIS FOR SETTLEMENT OF PROPOSALS, and FAR Part 49.

(b) Allowable cost for construction and marine plant and equipment in sound workable condition, owned or controlled, and furnished by a contractor or subcontractor at any tier shall be based on actual cost data for each piece of equipment or groups of similar serial and series for which the Government can determine both ownership and operating costs from the Contractor's accounting records. When both ownership and operating costs cannot be determined for any piece of equipment or groups of similar serial or series equipment from the Contractor's accounting records, costs for that equipment shall be based upon the applicable provisions of EP 1110-1-8, CONSTRUCTION EQUIPMENT OWNERSHIP AND OPERATING EXPENSE SCHEDULE, REGION II. Working conditions shall be considered to be average for determining equipment rates using the schedule unless specified otherwise by the Contracting Officer. For equipment not included in the schedule, rates for comparable pieces of equipment may be used or a rate may be developed using the formula provided in the schedule. For forward pricing, the schedule in effect at the time of negotiations shall apply. For retroactive pricing, the schedule in effect at the time the work was performed shall apply.

(c) Equipment rental costs are allowable, subject to the provisions of FAR 31.105(d)(ii) and FAR 31.205-36, RENTAL COSTS. Rates for equipment rented from an organization under common control, lease-purchase arrangements, and sale-leaseback arrangements, will be determined using

DOCUMENT 00 80 00 Page 10 the schedule, except that actual rates will be used for equipment leased from an organization under common control that has an established practice of leasing the same or similar equipment to unaffiliated lessees.

(d) When actual equipment costs are proposed and the total amount of the pricing action exceeds the Simplified Acquisition Threshold (SAT), the Contracting Officer shall request the Contractor to submit either certified cost or pricing data, or partial/limited data, as appropriate. The data shall be submitted on Standard Form 1411, Contract Pricing Proposal Cover Sheet.

1.16 AVAILABILITY AND USE OF UTILITY SERVICES

1.16.1 Government Furnished Utility Services

The Government will not provide any utilities under this contract.

1.17 PROGRESS SCHEDULE

1.17.1 Schedule Preparation

Prepare schedules in accordance with Section 01 32 01.00 10 PROJECT

SCHEDULE.

1.18 PAYMENT

No separate payment will be made for the work covered under this section and all costs in connection therewith shall be included in the applicable contract price to which the work pertains.

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION (NOT APPLICABLE)

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DOCUMENT 00 80 00 Page 11

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 00 00

CONTRACT CONSIDERATIONS

PART 1 GENERAL

1.1 SCOPE

1.2 SUBMITTALS

1.3 DESCRIPTION OF WORK

1.3.1 General Project Features

1.3.2 Work Covered by Contract Documents

1.3.3 Work by Other Prime Contractors

1.4 CONTRACT CONSIDERATIONS

1.4.1 Contractor Use of Site

1.4.1.1 General

1.4.1.2 Site Layout Organization Plan

1.4.2 Identification of Government Furnished Property

1.4.3 Payments

1.4.3.1 Applications for Payment

1.4.3.2 Measurement and Payment

1.4.4 Contract Modifications (Change Orders)

1.4.5 Safety

1.4.6 Materials, Equipment and Workmanship

1.4.7 Permits, Licenses, Fees and Taxes

1.4.8 Shop Drawings, Product Data, and Samples

1.4.9 Network Analysis Schedules

1.4.10 Project Conferences

1.4.11 Reference Standards

1.4.12 Construction Photographs

1.4.13 Quality Control

1.4.14 Submittals

1.5 PAYMENT

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

SECTION 01 00 00 Page 1

SECTION 01 00 00

CONTRACT CONSIDERATIONS

PART 1 GENERAL

1.1 SCOPE

a. Description of the Work.

b. Contract Considerations.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only or as otherwise designated. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section

01 33 00 SUBMITTAL PROCEDURES:

SD-02 Shop Drawings

Site Layout Organization Plan; G|CM

1.3 DESCRIPTION OF WORK

1.3.1 General Project Features

The Town of Martin Emergency Access Road will provide a direct route from the Redevelopment site to Ice Plant Hollow Road, which is connected to KY 1428. The proposed road, which will be approximately 520 feet in length, will begin at the roadway section constructed in the Town Hall/Police Station Contract. The elevation difference between the two locations is roughly 48 feet. The Emergency Access Road will have a 15 mph design speed.

The roadway typical sections will be (2) 12 foot lanes with 2 foot paved shoulders. Lane widening will be incorporated to address the off-tracking of larger vehicles that may use the road.

The road will be classified as a rural collector road in rolling terrain. It will be operational only during emergency situations. Any other time, the road will be closed for traffic using gates at both ends.

The project will require roadway embankment, roadway excavation, borrow excavation, and rock excavation. Several drainage features will also be needed. These items include pipe, a manhole, an outlet structure, headwalls, and a box culvert. Because of the steep roadway grade, channel lining will be necessary to protect roadside ditches from erosion.

During construction, Redevelopment Drive will be utilized to haul material in and out of the job site. Once the Emergency Access Road is complete, Redevelopment Drive will be resurfaced. The resurfacing operation will consist of milling, paving, and installation of pavement striping and pavement markings.

1.3.2 Work Covered by Contract Documents

Perform all the work shown on the drawings and identified in Divisions 01 through 34 of the technical specifications and Section 00 80 00 SPECIAL

SECTION 01 00 00 Page 2

CONTRACT REQUIREMENTS.

1.3.3 Work by Other Prime Contractors

Comply with the Contract Clause 52.236-8 OTHER CONTRACTS.

1.4 CONTRACT CONSIDERATIONS

1.4.1 Contractor Use of Site

1.4.1.1 General

Comply with the Contract Clauses 52.236-7 PERMITS AND RESPONSIBILITIES, 52.236-9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS, 52.236-10 OPERATIONS AND STORAGE AREAS and

52.236-12 CLEANING UP.

1.4.1.2 Site Layout Organization Plan

Within fifteen (15) calendar days after the date of Notice of Award, submit a Site Layout Organization Plan showing the Contractor's proposed layout of facilities on the site. The Contracting Officer will review the plan and issue its comments within fifteen (15) calendar days of receipt of the same. Acceptance of the final plan by the Contracting Officer is a prerequisite to the Contractor's use of the site. Upon completion of the work, vacate from the site all plant and temporary facilities and complete post-construction as specified in Section 01 57 20.00 10 ENVIRONMENTAL PROTECTION. Submit plant layout drawings in accordance with Section

01 50 00 TEMPORARY CONSTRUCTION FACILITIES.

1.4.2 Identification of Government Furnished Property

Comply with the requirements of Section 01 60 00.00 40 MATERIAL AND

EQUIPMENT.

1.4.3 Payments

1.4.3.1 Applications for Payment

Payments will be made in accordance with the Contract Clauses and with the applicable provisions of Section 01 22 00.00 20 APPLICATION FOR PAYMENT.

1.4.3.2 Measurement and Payment

Measurement and payment shall be determined in accordance with Contract Clauses 52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS, 252.236-7008

CONTRACT PRICES--BIDDING SCHEDULES, 52.232-5 PAYMENTS UNDER FIXED-PRICE

CONSTRUCTION CONTRACTS, “QUANTITY SURVEYS” and with the payment paragraphs of each of the technical specifications sections.

1.4.4 Contract Modifications (Change Orders)

Modifications shall be determined in accordance with the provisions of Section 01 28 00.00 10 CONTRACT MODIFICATIONS, Contract Clauses 52.243-4 CHANGES and 252.236-7000 MODIFICATION PROPOSALS--PRICE BREAKDOWN of Section

00 70 00 CONTRACT CLAUSES.

SECTION 01 00 00 Page 3

1.4.5 Safety

Safety shall be the responsibility of the Contractor. Comply with the provisions of the Contract Clauses 52.236-13 ACCIDENT PREVENTION and 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND SAFETY DATA and with Section 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS of the specifications.

1.4.6 Materials, Equipment and Workmanship

Comply with the Contract Clause 52.236-5 MATERIAL AND WORKMANSHIP and with Section 01 60 00.00 40 MATERIAL AND EQUIPMENT of the specifications.

1.4.7 Permits, Licenses, Fees and Taxes

The Contractor shall ascertain the extent of, and pay for all necessary permits, licenses, fees, and taxes in accordance with the provisions of the Contract Clauses 52.236-7 PERMITS AND RESPONSIBILITIES and 52.229-3 FEDERAL, STATE, AND LOCAL TAXES of Section 00 70 00 CONTRACT CLAUSES.

1.4.8 Shop Drawings, Product Data, and Samples

Comply with the Contract Clause 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION and with Section 01 32 16.00 20 SHOP DRAWINGS, PRODUCT DATA AND SAMPLES of the specifications.

1.4.9 Network Analysis Schedules

Comply with Section 01 32 01.00 10 PROJECT SCHEDULE.

1.4.10 Project Conferences

Comply with the provisions of Section 01 31 19.00 40 PROJECT CONFERENCES of the specifications.

1.4.11 Reference Standards

Comply with the individual technical specifications sections and with Section 01 42 00 SOURCES FOR REFERENCE PUBLICATIONS.

1.4.12 Construction Photographs

Comply with Section 01 38 10 PROGRESS PHOTOGRAPHS of the specifications.

1.4.13 Quality Control

Comply with Contract Clauses 52.236-6 SUPERINTENDENCE BY THE CONTRACTOR and 52.236-5 MATERIAL AND WORKMANSHIP and with Section 01 45 00.00 40

CONTRACTOR QUALITY CONTROL.

1.4.14 Submittals

Comply with the requirements of Section 01 33 00 SUBMITTAL PROCEDURES.

1.5 PAYMENT

No separate payment will be made for the work covered under this section and all costs in connection therewith shall be included in the applicable contract price to which the work pertains.

SECTION 01 00 00 Page 4

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

SECTION 01 00 00 Page 5

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 22 00.00 20

APPLICATION FOR PAYMENT

PART 1 GENERAL

1.1 SCOPE

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 FORMAT

3.2 PREPARATION OF APPLICATIONS

3.3 SUBMITTAL PROCEDURES

3.4 SUBSTANTIATING DATA

3.5 ESTIMATED EARNINGS

3.6 PAYMENT

SECTION 01 22 00.00 20 Page 1

SECTION 01 22 00.00 20

APPLICATION FOR PAYMENT

PART 1 GENERAL

1.1 SCOPE

Procedures for preparation and submittal of Application for Payment.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 FORMAT

Use format approved by the Contracting Officer. For each item, provide a column for listing: Item Number; Description of work; Scheduled Value, Previous Applications; Work in Place under this Application; Authorized Changes; Total Completed to Date of Application; Percentage of Completion;

Balance to Finish; and Retainage. Other entries required by the Contract Clause 52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS shall be included.

3.2 PREPARATION OF APPLICATIONS

a. Present required information on electronic media printout.

b. Execute certification by signature of authorized officer.

c. Use data from Bid Schedule. Provide dollar value in each column for each line item for portion of work performed.

d. List each authorized Change Order as an extension on continuation sheet, listing Changes number and dollar amount as for an original item of work.

3.3 SUBMITTAL PROCEDURES

a. Submit one (1) digital copy and one (1) hard copy of each Application for Payment.

b. Submit an updated construction schedule with each Application for Payment.

c. Payment Period: Submit at monthly intervals, as stipulated in the Contract Clause 52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS.

d. Submit under transmittal form specified in Section 01 33 00

SUBMITTAL PROCEDURES.

3.4 SUBSTANTIATING DATA

a. Submit substantiating information, and data justifying dollar amounts in question.

b. Provide one (1) copy of data with cover letter for each copy of submittal. Show Application number and date, and line item by number

SECTION 01 22 00.00 20 Page 2 and description.

c. Comply with Contract Clauses 52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACT and 52.232-27 PROMPT PAYMENT FOR CONSTRUCTION

CONTRACTS.

d. Below is a list of substantiating data that is required to be submitted for each payment application:

Up-to-Date Payroll Records Signed Contractor Certification including all subcontractor information required by FAR 52.232-5(b)(1)(ii thru iv) Current Submittal Register Approved Submittals on Installed Property Up-to-Date Progress Chart Weekly Documentation of Safety Meetings and Attendance Up-to-Date Quality Control Reports Current Deficiency Report Satisfactory On-Site Safety Conditions Stored Materials Invoice Acceptable Work-in-Place Required Tests Performed and Reports Received Progress Percentage Recommended Payment Updated Contract Status in RMS

3.5 ESTIMATED EARNINGS

a. The Contractor shall submit estimated earnings through the 30th of each month no later than the 25th of each month. Supporting data shall be submitted as requested by the Contracting Officer.

b. The Contractor shall also prepare an estimated earnings report that outlines estimated earnings by month for the entire contract duration.

The Contractor shall also prepare an estimated earnings report that outlines estimated earnings by month by bid schedule line item for the entire contract duration. The first report shall be submitted no later than thirty (30) calendar days after Notice to Proceed. Supporting data shall be submitted as requested by the Contracting Officer.

3.6 PAYMENT

No separate payment will be made for work under this section and all costs in connection therewith shall be included in the applicable contract price for the item to which the work pertains.

SECTION 01 22 00.00 20 Page 3

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 28 00.00 10

CONTRACT MODIFICATIONS

PART 1 GENERAL

1.1 SCOPE

1.2 SUBMITTALS

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 DOCUMENTATION OF CHANGE IN CONTRACT SUM/PRICE AND CONTRACT TIME

3.2 CHANGE PROCEDURES

3.3 CORRELATION OF CONTRACTOR SUBMITTALS

3.4 PAYMENT

SECTION 01 28 00.00 10 Page 1

SECTION 01 28 00.00 10

CONTRACT MODIFICATIONS

PART 1 GENERAL

1.1 SCOPE

a. Submittals.

b. Documentation of change in Contract Sum/Price and Contract Time.

c. Change procedures.

d. Correlation of Contractor submittals.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only or as otherwise designated. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section

01 33 00 SUBMITTAL PROCEDURES:

SD-07 Certificates

Authorized Change Document Individual

a. Submit name of the individual authorized to receive change documents, and be responsible for informing others in Contractor's employ or Subcontractors of changes to the work.

b. Submit in accordance with Contract Clause 52.243-4 CHANGES.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 DOCUMENTATION OF CHANGE IN CONTRACT SUM/PRICE AND CONTRACT TIME

a. Furnish information required by Contract Clauses 252.236-7000 MODIFICATION PROPOSALS--PRICE BREAKDOWN, 52.243-4 CHANGES and 52.211-18

VARIATION IN ESTIMATED QUANTITY.

b. Maintain detailed records of work done. Provide full information required for evaluation of proposed changes, and to substantiate costs of changes in the work.

c. Document each quotation for a change in cost or time with sufficient data to allow evaluation of the quotation.

d. On request, provide additional data to support computations:

(1) Quantities of products, labor, and equipment.

(2) Taxes, insurance and bonds.

(3) Overhead and profit.

SECTION 01 28 00.00 10 Page 2

(4) Justification for any change in Contract Time.

(5) Credit for deletions from Contract, similarly documented.

e. Support each notice for additional costs, and for work done, with additional information:

(1) Origin and date of claim.

(2) Dates and times work was performed, and by whom.

(3) Time records and wage rates paid.

(4) Invoices and receipts for products, equipment, and subcontracts, similarly documented.

3.2 CHANGE PROCEDURES

a. In accordance with the Contract Clause 52.243-4 CHANGES the Contracting Officer may at any time issue a change order which affects changes in the work. The Contractor shall submit its notice in accordance with the Contract Clause 52.243-4 CHANGES.

b. If the Contractor regards an action or inaction by the Contracting Officer as a change to the contract terms and conditions, the Contractor shall follow the procedures in Contract Clause

52.243-4 CHANGES.

c. The Contractor may propose a change by submitting a request for change to the Contracting Officer, describing the proposed change and its full effect on the work, with a statement describing the reason for the change, and the effect on the Contract Sum/Price and Contract Time with full documentation and a statement describing the effect on Work by separate or other contractors. Document any requested substitutions in accordance with Section 01 60 00.00 40 MATERIAL AND EQUIPMENT.

3.3 CORRELATION OF CONTRACTOR SUBMITTALS

a. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust time for other items of work affected by the change, and resubmit.

b. Promptly enter changes in Project Record Documents.

3.4 PAYMENT

No separate payment will be made for work under this section and all costs in connection therewith shall be included in the applicable contract price for the item to which the work pertains.

SECTION 01 28 00.00 10 Page 3

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 31 19.00 40

PROJECT CONFERENCES

PART 1 GENERAL

1.1 SCOPE

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 PROJECT MANAGEMENT TEAM "PARTNERING" CONFERENCE

3.1.1 Partnering

3.1.2 Team Effort

3.1.3 Attendance

3.1.4 Conference Chair

3.1.5 Time

3.1.6 Duration

3.1.7 Location

3.1.8 Frequency

3.1.9 Cost

3.2 PRECONSTRUCTION CONFERENCE

3.2.1 Timing

3.2.2 Attendance

3.2.3 Minimum Agenda

3.3 COORDINATION MEETING

3.3.1 Safety Coordination Meeting

3.4 PROGRESS MEETINGS

3.4.1 Type of Meetings

3.4.2 Arrangements

3.4.3 Administration

3.4.4 Location of Meetings

3.4.5 Attendance

3.4.6 Minimum Agenda

3.5 PREINSTALLATION CONFERENCES

3.5.1 Timing

3.5.2 Attendance

3.5.3 Notification

3.5.4 Administration

3.5.5 Coordination

3.6 CALLED MEETINGS

3.6.1 Timing

3.6.2 Administration

3.7 PAYMENT

SECTION 01 31 19.00 40 Page 1

SECTION 01 31 19.00 40

PROJECT CONFERENCES

PART 1 GENERAL

1.1 SCOPE

a. Contractor participation in partnering conference.

b. Contractor participation in preconstruction meeting.

c. Scheduling and administration of weekly progress meetings.

d. Preinstallation conferences.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 PROJECT MANAGEMENT TEAM "PARTNERING" CONFERENCE

3.1.1 Partnering

In order to most effectively accomplish this contract, the Government proposes to form a cohesive partnership with the Contractor and its subcontractors. This partnership would strive to draw on the strengths of each organization in an effort to achieve a quality project done right the first time, within budget, and on schedule. Participation in the partnership will be totally voluntary by the parties. Any cost associated with effectuating this partnership will be agreed to by both parties and will be shared equally, with no change in contract price.

3.1.2 Team Effort

This endeavor seeks an environment that nurtures team building cooperation, and trust between the Government and the Contractor.

3.1.3 Attendance

To attain this goal, the Government proposes a joint partnering conference attended by up to seven (7) officers from each organization representing management, and the key site staff of each entity.

3.1.4 Conference Chair

A designated person, agreed to by the partnership will facilitate and chair the conference, establish its agenda and issue its minutes to all participants.

3.1.5 Time

The conference will be held within thirty (30) days after award. The Contracting Officer will notify the Contractor of the exact days.

3.1.6 Duration

Maximum one (1) day.

SECTION 01 31 19.00 40 Page 2

3.1.7 Location

Within a sixty (60) mile radius from the project site at a facility which offers conference rooms and food service.

3.1.8 Frequency

Follow-up partnering workshop will be determined by the partnership.

3.1.9 Cost

All costs in connection with rented facilities and special consultants invitees, approved by the Partnership, will be shared equally by the Partnership. Each organization will pay other costs of its respective employees attending the conference.

3.2 PRECONSTRUCTION CONFERENCE

3.2.1 Timing

The Contracting Officer will schedule the conference after Notice of Award.

3.2.2 Attendance

The Contracting Officer, Contractor and major subcontractors.

3.2.3 Minimum Agenda

a. Review of the Contractor's Quality Control (CQC) plan submitted in accordance with Section 01 45 00.00 40 CONTRACTOR QUALITY CONTROL.

b. Introduction and Outline of Conference.

c. Safety.

d. Design Briefing.

e. Scheduling.

f. User Coordination.

g. Labor Relations.

h. Defense Priorities and Allocations System (DPAS).

i. Environmental Protection.

j. Contractor Organization.

k. Discussion of Critical Items, problem areas and questions.

l. The Contracting Officer will issue the minutes of the meeting to all participants.

3.3 COORDINATION MEETING

Attend coordination meeting as specified in Section 01 45 00.00 40

CONTRACTOR QUALITY CONTROL.

SECTION 01 31 19.00 40 Page 3

3.3.1 Safety Coordination Meeting

Schedule and attend a safety coordination meeting.

3.4 PROGRESS MEETINGS

3.4.1 Type of Meetings

Schedule and administer weekly construction progress meetings, coordination meetings, called meetings, and preinstallation conferences, throughout progress of work.

3.4.2 Arrangements

Make physical arrangements, prepare agenda, and distribute notice of each meeting to participants, and to the Contracting Officer, four (4) calendar days in advance of meeting date.

3.4.3 Administration

The Contractor shall preside at meetings, record minutes, and distribute copies within two (2) calendar days after meeting to participants and to entities affected by decisions at meetings, with one (1) digital copy to the Contracting Officer.

3.4.4 Location of Meetings

To be determined by Contracting Officer.

3.4.5 Attendance

Contracting Officer, Contractor, job superintendent, Contractor's Quality Control Manager, subcontractors, and suppliers as appropriate to agenda;

professional consultants and utilities and agencies may attend as appropriate.

3.4.6 Minimum Agenda

a. Approval of minutes of previous meetings.

b. Review of work progress.

c. Field observations, problems, and decisions.

d. Identification of problems which impede planned progress.

e. Review of submittals schedule and status of submittals.

f. Review of off-site fabrication and delivery schedules.

g. Maintenance of progress schedule.

h. Corrective measures to regain projected schedules.

i. Planned progress during succeeding work period, including a two-week look ahead provided by the Contractor presented in bar chart format.

j. Coordination of project progress.

SECTION 01 31 19.00 40 Page 4

k. Maintenance of quality and work standards.

l. Affect of proposed changes on progress schedule and coordination.

m. Other business relating to work.

n. Safety.

3.5 PREINSTALLATION CONFERENCES

3.5.1 Timing

When required in individual specification sections, convene a preinstallation conference at work site prior to commencing work of the section.

3.5.2 Attendance

Require attendance of entities directly affecting, or affected by, work of the section.

3.5.3 Notification

Notify the Contracting Officer seven (7) calendar days in advance of meeting date.

3.5.4 Administration

Prepare agenda, preside at conference, record minutes, and distribute copies within seven (7) calendar days after conference to participants, with one (1) digital copy to the Contracting Officer and the Contracting Officer Representative.

3.5.5 Coordination

Review conditions of installation, preparation and installation procedures, and coordination with related work.

3.6 CALLED MEETINGS

3.6.1 Timing

At any time during the construction period, the Contracting Officer may call for special meetings with the Contractor's staff to review the work.

3.6.2 Administration

The Contractor shall attend all called meetings, record minutes, and distribute copies within seven (7) calendar days after…