W91237-16-T-0026.pdf

SEE ADDENDUM

(No Collect Calls)

W91237-16-T-0026 25-Feb-2016

b. TELEPHONE NUMBER

304-399-5337

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 17 Mar 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CYNTHIA A OXLEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING BRANCH

CYNTHIA OXLEY, 502 8TH STREET

HUNTINGTON WV 25701

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

304-399-5281FAX:

TEL: 304-399-5337 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$18.0 Millon

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF85

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

This Request for Quote (RFQ) is for an Indefinite Delivery Indefinite Quantity Contract to provide all management, labor, supplies, materials and equipment necessary to perform Cleaning and Janitorial Services at Summersville Lake, Summersville, WV (Nicholas County). All work shall be performed in strict compliance with the attached statement of work and all other terms, clauses and conditions incorporated herein. The base period for this contract will be from date of award through 31 December 2016.

Note: This solicitation contains an option clause to extend the awarded contract for up to four (4) additional one- year periods. The one-year option periods are as follows:

Option Period 1: 01 January 2017 through 31 December 2017 Option Period 2: 01 January 2018 through 31 December 2018 Option Period 3: 01 January 2019 through 31 December 2019 Option Period 4: 01 January 2020 through 31 December 2020

One award will be made from this RFQ.

This procurement is 100% set-aside for Small Business, under NAICS code 561720 ($18.0 million average annual receipts for the previous three years).

The Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

There is no bonding requirement for this procurement action.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed (base year and option years) will be considered as a material deviation from the requirements of the Request for Quote (RFQ) and the quote will be rejected.

Note: Subject to the provisions herein, award will be made as a whole to the lowest priced responsible and responsive offeror.

(a) The Government reserves the right, prior to making an award, to conduct a pre-award survey of the prospective Contractor in order to determine that the Contractor can meet the minimum standards for responsible, prospective Contractors as delineated in the Federal Acquisition Regulation, paragraph 9.104. The pre-award survey may include but will not be necessarily be limited to the following factors:

(1) Financial resource

(2) Ability to comply with required schedule

(3) Past record of integrity

(4) Past records of performance; and

(5) Ability to meet other qualification and eligibility requirements to receive an award of a contract.

(6) Have the necessary organization and experience

(7) Have the necessary production and resources

(b) Offerors are advised that accomplishment of this survey is a part of the evaluation process and is not to be construed as an indication that an offeror will receive or is in the best position to receive the resultant award.

Submit Offers to: Cynthia.A.Oxley@usace.army.mil

OR

U.S. Army Corps of Engineers

Room 419, ATTN: Cynthia Oxley 502 8th Street Huntington, WV 25701

Quotes are due on the date and time identified on page 1 (box 8) of this solicitation.

Electronic submittals may be accepted.

For contractual/technical questions, please contact Cynthia Oxley at 304-399- 5337 or by e-mail at cynthia.a.oxley @usace.army.mil.

To set up a site visit, contact the Park Manager at 304-872-

3412.

Contract Award

D.1 The contract award will be made as a whole to the contractor offering the lowest price, after a determination of responsibility is made by the Contracting Officer and prices are determined to be fair and reasonable (see paragraph D.3). This means that low price will be the determining factor considered for award of this contract. “Offeror Quotes” as referred to in this solicitation shall include a completed Price Breakout Schedule as included in this solicitation.

D.2 Content. Offeror quotes and any supporting information shall be specific and complete in every detail and shall contain the information necessary to properly assess the Contractor's capability to perform the specified contract services, D.3 Quoted Prices. The completed Price Breakout Schedule will be reviewed for completeness and compatibility with the estimated price to perform the contract services. Quoted prices will be evaluated for price reasonableness. The Offeror’s price quote will also be evaluated for proportionality and balance. An Offerors’ price quote may be considered to have unbalanced pricing when it contains line item prices that are significantly over or understated when compared to the estimated cost or competitive pricing. An offerers’ quote may be rejected if the Contracting Officer determines that the lack of balanced pricing poses an unacceptable risk to the Government.

D.4 Overall Price Evaluations. The Government will evaluate quoted prices for award purposes by adding the Offerors’ total price for the base year, to the total prices for all option years. See FAR 52.217-5. Evaluation of pricing for option year periods, will not obligate the Government to exercise the option(s). All unit prices shall be inclusive of all costs associated with this contract. For example, there will be no additional payment for supervision, administration, equipment, supplies, profit or other items/services not included on the price breakout schedule.

D.5 Discounts. Prompt payment discounts will not be considered in the evaluation of quotes.

D.6 The Government intends to evaluate price quotes and award a contract without discussions with offerors. Therefore, the offeror's initial quote should contain the offeror's best terms.

D.7 A Government Representative may verify any information provided in the quote to better evaluate the Offerors’ ability to perform.

D.8 Simplified Acquisition procedures are being used per FAR Part 13 and Subpart 13.5.

BASIC CONTRACT PERIOD – 1 MARCH 2016 THRU 31 DECEMBER

CLEANING SERVICES‐SUMMERSVILLE LAKE

ITEM DESCRIPTION QUAM U/M U/P AMOUNT

0001 March 2016 Cleaning Services as per Calendars 1 MO Job $

0002 April 2016 Cleaning Services as per Calendars 1 MO Job $

0003 May 2016 Cleaning Services as per Calendars 1 MO Job $

0004 June 2016 Cleaning Services as per Calendars 1 MO Job $

0005 July 2016 Cleaning Services as per Calendars 1 MO Job $

0006 August 2016 Cleaning Services as per Calendars 1 MO Job $

0007 September2016 Cleaning Services as per Calendars 1 MO Job $

0008 October 2016 Cleaning Services as per Calendars 1 MO Job $

0009 November 2016 Cleaning Services as per Calendars 1 MO Job $

0010 December 2016 Cleaning Services as per Calendars 1 MO Job $

0011 Extra Restroom/Washhouse Cleaning 3 EA $ $

0012 Extra Picnic Shelter Cleaning 3 EA $ $

0013 Guaranteed Amount 1 EA $ $

TOTAL BASIC CONTRACT PERIOD $

OPTION Year 1 – 1 MARCH 2017 THRU 31 DECEMBER 2017

1001 March 2017 Cleaning Services as per Calendars 1 MO Job $

1002 April 2017 Cleaning Services as per Calendars 1 MO Job $

1003 May 2017 Cleaning Services as per Calendars 1 MO Job $

1004 June 2017 Cleaning Services as per Calendars 1 MO Job $

1005 July 2017 Cleaning Services as per Calendars 1 MO Job $

1006 August 2017 Cleaning Services as per Calendars 1 MO Job $

1007 September2017 Cleaning Services as per Calendars 1 MO Job $

1008 October 2017 Cleaning Services as per Calendars 1 MO Job $

1009 November 2017 Cleaning Services as per Calendars 1 MO Job $

1010 December 2017 Cleaning Services as per Calendars 1 MO Job $

1011 Extra Restroom/Washhouse Cleaning 3 EA $ $

1012 Extra Picnic Shelter Cleaning 3 EA $ $

1013 Guaranteed Amount 1 EA $ $

TOTAL OPTION PERIOD 1 $

OPTION Year 2 – 1 MARCH 2018 THRU 31 DECEMBER

2001 March 2018 Cleaning Services as per Calendars 1 MO Job $

2002 April 2018 Cleaning Services as per Calendars 1 MO Job $

2003 May 2018 Cleaning Services as per Calendars 1 MO Job $

2004 June 2018 Cleaning Services as per Calendars 1 MO Job $

2005 July 2018 Cleaning Services as per Calendars 1 MO Job $

2006 August 2018 Cleaning Services as per Calendars 1 MO Job $

2007 September2018 Cleaning Services as per Calendars 1 MO Job $

2008 October 2018 Cleaning Services as per Calendars 1 MO Job $

2009 November 2018 Cleaning Services as per Calendars 1 MO Job $

2010 December 2018 Cleaning Services as per Calendars 1 MO Job $

2011 Extra Restroom/Washhouse Cleaning 3 EA $ _ $

2012 Extra Picnic Shelter Cleaning 3 EA $ $

2013 Guaranteed Amount 1 EA $ $

TOTAL OPTION PERIOD 2 $

OPTION Year 3 – 1 MARCH 2019 THRU 31 DECEMBER

3001 March 2019 Cleaning Services as per Calendars 1 MO Job $

3002 April 2019 Cleaning Services as per Calendars 1 MO Job $

3003 May 2019 Cleaning Services as per Calendars 1 MO Job $

3004 June 2019 Cleaning Services as per Calendars 1 MO Job $

3005 July 2019 Cleaning Services as per Calendars 1 MO Job $

3006 August 2019 Cleaning Services as per Calendars 1 MO Job $

3007 September2019 Cleaning Services as per Calendars 1 MO Job $

3008 October 2019 Cleaning Services as per Calendars 1 MO Job $

3009 November 2019 Cleaning Services as per Calendars 1 MO Job $

3010 December 2019 Cleaning Services as per Calendars 1 MO Job $

3011 Extra Restroom/Washhouse Cleaning 3 EA $ $

3012 Extra Picnic Shelter Cleaning 3 EA $ $

3013 Guaranteed Amount 1 EA $ $

TOTAL OPTION PERIOD 3 $

W91237-16-T-0026

OPTION Year 4 – 1 MARCH 2020 THRU 31 DECEMBER

4001 March 2020 Cleaning Services as per Calendars 1 MO Job $

4002 April 2020 Cleaning Services as per Calendars 1 MO Job $

4003 May 2020 Cleaning Services as per Calendars 1 MO Job $

4004 June 2020 Cleaning Services as per Calendars 1 MO Job $

4005 July 2020 Cleaning Services as per Calendars 1 MO Job $

4006 August 2020 Cleaning Services as per Calendars 1 MO Job $

4007 September2020 Cleaning Services as per Calendars 1 MO Job $

4008 October 2020 Cleaning Services as per Calendars 1 MO Job $

4009 November 2020 Cleaning Services as per Calendars 1 MO Job $

4010 December 2020 Cleaning Services as per Calendars 1 MO Job $

4011 Extra Restroom/Washhouse Cleaning 3 EA $ $

4012 Extra Picnic Shelter Cleaning 3 EA $ $

4013 Guaranteed Amount 1 EA $ $

TOTAL OPTION PERIOD 4 $

GRAND TOTAL BASE PLUS ALL OPTION PERIODS $_____________

*All calendars are in Exhibit K.

SUMMERSVILLE LAKE CLEANING SERVICES SECTION C

DESCRIPTION/SPECIFICATIONS

SECTION C-1, GENERAL

TABLE OF CONTENTS

Page

C-1.1 BACKGROUND

C-1.2 SCOPE OF WORK

C-1.3 SCHEDULE OF WORK

C-1.4 PERFORMANCE EVALUATION MEETINGS

C-1.5 PERMITS AND LICENSES

C-1.6 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES.. 4

C-1.7 SAFETY AND ACCIDENT REPORTING

C-1.8 SECURITY REQUIREMENTS

C-1.9 DAMAGE REPORTS

C-1.10 CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY

C-1.11 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND

PROPERTY

C-1.12 SUPERVISION

C-1.13 QUALITY CONTROL

C-1.14 QUALITY ASSURANCE

C-1.15 DEFICIENCIES

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.17 CONTRACTOR WORK SCHEDULE

C-1.18 SAFEGUARDING GOVERNMENT PROPERTY

C-1.19 ENVIRONMENTAL PROGRAM

C-1.20 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS

C-1.21 PREWORK CONFERENCE

C-1.22 REPORTS

C-1.23 MINIMUM PERSONNEL QUALIFICATIONS

C-1.24 DEFINITIONS

SECTION C-2, CLEANING SERVICES, SUMMERSVILLE LAKE

C-2.1 SCOPE OF WORK

C-2.2 GENERAL

C-2.3 SERVICE EQUIPMENT

C-2.4 SPECIAL PROVISIONS

C-2.5 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

C-2.6 ITEMS TO BE FURNISHED BY THE GOVERNMENT

C-2.7 SERVICE AREAS

C-2.8 WORK SCHEDULE CALENDAR CODES

SECTION

C-1 General

C-1.1. BACKGROUND. The project is located on Gauley River, a tributary of the Ohio River, in Nicholas County near Summersville, West Virginia. The project purposes served are flood control, recreation, water quality control, and fish and wildlife enhancement. Approximate annual visitation to Corps operated recreation areas is 950,000.

C-1.2. SCOPE OF WORK. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform the cleaning services at the Summersville Lake project recreation areas and office, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference.

Contractor shall perform all related Contractor administrative services necessary to perform the work such as procurement, quality control, Contractor financial control, and maintenance of accurate and complete records and files.

It is emphasized that the work described in this contract is an important part of the Corps mission. The work described will be performed in a public recreation area. The Corps is committed to "Customer Care" and providing quality professional service.

NOT TO EXCEED AMOUNT AND GUARANTEED AMOUNTS. The Government reserves the right to place order for items or combinations of items not in excess of $490,000.00 during the entire contract period. The Government guarantees to order $1,960.00 against the base period of this contract and $980.00 for each option period, if exercised.

C.1.3. SCHEDULE OF WORK.

a. General. Cleaning services will be ordered by issuance of Task

Orders (DD Form 1449, see Exhibit I) and shall be performed in accordance with the Monthly Work Schedule Calendars shown in Exhibit K.

In situations when additional cleanings of a restroom/ shower house or a picnic shelter are necessary, additional work will be ordered by issuance of Task Orders using individual items for extra cleanings from the Price Schedule.

During an emergency, the Contractor may be required to perform this additional work based upon issuance of verbal orders given by the Contracting Officer prior to actual issuance of a Task Order. In this case, he must begin performance of work within two hours of notification. The Task Order will be issued on the next business day after issuance of the verbal order.

Award of a contract does not guarantee that the Government will order all of the types of services listed under the contract from the Contractor. The Government reserves the right at any time during the duration of this contract to perform any portion of the services listed, to have the services performed in any other way it deems necessary, to increase or decrease service frequencies and/or quantities in any or all areas or portions of areas, or to close any area or portion of an area and delete any subsequent services in the closed area. In the event that services are reduced under this contract, the Government will issue a modification of the Task Order to stop work or to change the Work Schedule Calendars. The contractor’s invoice shall be proportionally reduced for services not performed. An example showing the method used to calculate the deduction for reduced services is included in Exhibit O.

b. Staffing Schedule. The Contractor shall provide an adequate number of fully qualified personnel and supplies to perform the work specified herein in accordance with an approved work schedule.

c. Holiday Work. Work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the Contracting Officer Representative (COR). Additional personnel may be required to handle the additional work load during holiday periods because of heavy visitation. The ten Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th)

Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

d. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the Contracting Officer when severe conditions make it impractical or dangerous to perform the work. The Contractor will be notified of any Contracting Officer determination to extend the performance period or cancel the work due to inclement weather.

C-1.4. PERFORMANCE EVALUATION MEETINGS. The Contractor or Contractor Representative shall contact the COR by telephone by 9:00 a.m., no less often than once per week on the first work day of the week that cleaning services are scheduled to issue Task Orders, discuss contract work items, performance of work, inspections and quality control. The Contractor or his authorized representative shall meet with the COR in person if problems exist, such as the issuance of a Contract Discrepancy Report (CDR).

Meetings will be held at the Project Office beginning by 9:00 a.m. The COR may reduce this schedule, or change the calling time, meeting time, and reporting place if mutually agreeable between the COR and the Contractor.

C-1.5. PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses or permits required to perform the contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C-1.6. IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. The Contractor shall furnish his employees standardized uniforms (shirt) with a company patch or printed company identification on the breast pocket or on the sleeve at the top of the left arm, within 30 days after notice of award of the contract. Any employee hired 30 calendar days after award of the Contract shall be in the required uniform within 14 calendar days of the date of hire.

Contractor uniforms shall not resemble U.S. Army Corps of Engineers uniforms. Tee shirts will not be considered acceptable uniforms. If blue jeans are selected as the standard pants type, they shall be dark, not faded, and without holes or tears.

Contractor employees and subcontractors shall wear these uniforms at all times they are performing work under this contract. Exceptions may be granted by the COR for short term workers or special circumstances specified by the COR. Stained or faded uniforms shall not be worn. Uniform shirts shall be buttoned and neatly tucked into pants at all times employees are on duty.

Steel- toed safety shoes shall be worn at all times.

All vehicles used by the Contractor to perform work under this contract shall be identified with the company name displayed in a professional manner on both front doors. The Contractor may require his employees to report in their own vehicles to the project, but these personal vehicles shall be parked in the Contractor’s compound, or at a site designated by the COR. Vehicles used by the Contractor to perform administrative functions, such as morning meetings or crew supervision, must also be marked.

C-1.7. SAFETY AND ACCIDENT REPORTING.

a. General. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised at date of solicitation.

Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

b. Contractor Abbreviated Accident Prevention Plan (AAPP). The

Contractor shall prepare a site-specific Abbreviated Accident Prevention Plan as outlined in EM 385-1-1, Appendix A beginning with subparagraph 3.k on page A-10. Contractor must address each element/sub-element in the order they appear in the outline. Any element the contractor feels is not applicable to work under this contract must be listed and a brief explanation provided. Plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday-Friday 8:30 a.m. - 4 p.m.

at (304)399-5039/5032/5326.

The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManual s /EM_385-1-1.pdf.

Included in Exhibit C, for your information and use is CESO Checklist A-01.

This checklist was developed to assist you in the development of a site-specific Abbreviated Accident Prevention Plan. This checklist is provided as a tool only and does not replace a written Accident Prevention Plan.

c. Contractor Risk Management Process. Contractor shall use Job

Activity Hazard Analysis (AHA) for the purpose of risk assessment. Before beginning each work activity Contractor performing that work activity shall prepare an initial assessment (AHA) listing each job step, anticipated hazards, site conditions, equipment, materials, personnel and control measures to be implemented. A Risk Assessment Code (RAC) shall be assigned to each step assessing the level of risk remaining after implementation of controls. Once this process is complete a RAC will be assigned to the activity as a whole (cannot be lower than the highest step RAC). Residual risk must be communicated to the proper authority for acceptance in order to proceed. It is the Contractor's responsibility to prepare the AHA. Analysis with RAC shall be accepted by the GDA and discussed with all engaged in the activity including Contractor, subcontractor(s), and on-site government representative prior to commencement of work.

d. Contractor shall employee a minimum of one Competent Person to function as the Site Safety and Health Officer (SSHO). The SSHO as a minimum must have completed the 10-hour OSHA General Industry or Construction Safety class or it’s equivalent.

e. First Aid / CPR Training. Work crews of two or more must have two people holding current qualifications in First Aid and CPR from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on element and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

f. Contractor Safety Meetings. Special attention is given to the requirement for monthly and weekly safety meetings. The Contractor may use safety program materials available from the Huntington District's Safety and Occupational Health Office for these meetings, subject to availability.

The Contractor shall inform the COR a minimum of 7 days prior to each

Contractor monthly safety meeting of the date, time, location, and agenda of that meeting.

g. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the COR any potential hazards found by his employees on the project. The Contractor APP shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work.

h. Work Along Roadways. Contractor employees working along highways and roads, or close to vehicular traffic, heavy equipment or equipment loading operations shall wear High Visibility Apparel, meeting, as a minimum, ANSI/ISEA 107-2004 Performance Class 2 requirements.

Contractor vehicles involved in litter pick-up along project and public roads must be equipped with an orange rooftop revolving light, a rear mounted warning sign, and reflective tape on the rear bumper.

1.D. Accident/Mishap Reporting: The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385-1-1 Section Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in: days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

(2) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Fall-from-Height (any level or other than same surface);

C-1.8 SECURITY REQUIREMENTS.

a . All Contractors and subcontractor employee(s) working on this contract who require access in and/or around any Huntington District facilities (i.e. flood control dams, locks and dams, etc.) shall receive authorization to be on our facilities based upon a favorable background investigation in accordance with "Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors" (HSPD 12).

The Huntington District Security Management Office will submit contractor(s) information in order to complete the background investigation and make a recommendation to the Contracting Office of an employee's suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results provided by the Huntington District Security Management Office of the background investigation. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed a review of such items and determined they can be released. The Contractor's failure to adhere can result in penalties, fines, or sanctions up to and including contract termination and/or forfeiture of future contract consideration.

(1) The Contractor shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or around all District facilities. The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number and (4) Task Order Number when applicable. The documents listed below are required: SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/fonns/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints)

NOTE: a trained/qualified individual must take prints, ORl block on the FD 258 must be (USOPMOOOZ) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management office).

Contractor shall report any changes in personnel or at anytime conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees. Following submission of paperwork, the Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, Security Management Office will make recommendations to the PCO or their Designated Representative. The Security Management Office cannot give approval due to unfavorable report(s).

The Security Management Office will coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise Contractor of the decision.

(2) FOREIGN NATIONALS. The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters Staff to accomplish. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, "Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives" dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers' contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract;

this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc. In order to assure forms are properly completed, and to minimize time delays, Contractor is encouraged to work closely with the Huntington District Security Management Office.

(3) The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor I subcontractor from beginning work. Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract. The Contractor shall contact the Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil

b. Operational Security and Anti-Terrorism. The following shall be accomplished by the contractor before any task order will be issued:

(1 ) AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within thirty (30) calendar days after contract strut date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel l .dtic.mil/at/; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

(2) Access and General Protection/Security Policy and

Procedures. All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

(3) Suspicious Activity Repotting Training (e.g. iWATCH, Corps

Watch, or See Something, Say Something). The Contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

(4) For Contracts that Require OPSEC Training. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if aCOR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RAOPSEC Officer in presentation form which will be documented via memorandum.

(5) For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 I AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

(6) Pre-screen candidates using E-Verify Program. The

Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e- verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

C-1.9 DAMAGE REPORTS. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the COR. When the damage was caused by contract employees, a written report of the incident and extent of such damage shall be submitted to the COR, within 2 work days (less weekends and holidays) of occurrence. For property damage accidents of $5,000 or more the Contractor will complete and submit to the COR a copy of ENG 3394.(See Exhibit N)

C-1.10. CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY. All Contractor employees shall conduct themselves in a proper manner at all times.

Since the majority of work shall be performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored.

Use of controlled substances or consumption of beer or alcoholic beverages by Contractor employees is strictly prohibited.

The Contractor expressly agrees to remove from the site any individual whose continued employment is deemed by the COR to be contrary to the public interest or inconsistent with the best interests of the U. S. Army Corps of Engineers and will not use such individual to perform duties or services under this contract.

The COR may require the Contractor to immediately remove from the work site any employee of the Contractor who is incompetent, or who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the work. Notification to the Contractor shall be made in person or by telephone promptly and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement shall be made as required.

C-1.11. DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND

PROPERTY. The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C-1.12. SUPERVISION. The Contractor or a Contractor Representative shall personally supervise the work, or be readily available by phone or other means of communication to respond to any contract issue that may arise when work is in progress. The Contractor Representative(s) shall conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract.

Each Contractor Representative shall have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract, and shall be responsible for safety and quality control.

In addition to Contractor Representative(s), the Contractor may also appoint Quality Control Inspectors (QCI) who shall perform the Contractor's Quality Control Program. All QCI'S shall have the authority to determine for the Contractor when work is ready for Government inspection and to make decisions for the Contractor on reperformance when necessary.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives shall be submitted in writing to the COR before work is performed.

The Contractor shall maintain copies of contract work requirements, specifications, Activity Hazard Analysis, etc., at each work site which relate to each person's work responsibilities, and shall review them to insure employees comprehension of a job prior to initiating work.

C-1.13. QUALITY CONTROL. The Contractor shall have a Quality Control program to assure the requirements of the contract are provided as specified.

The primary purpose of Quality Control is to identify and correct deficiencies in the quality of services performed before the level of performance is unacceptable.

The program shall include, but not be limited to the following:

a. An inspection system including all the services stated in the contract specifications. It shall specify areas to be inspected on either a scheduled or unscheduled basis or the individuals who shall do the inspection

b. A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A file of all inspections conducted by the Contractor and the corrective actions taken. These files shall be made available for inspection upon request by the COR.

d. A method of ensuring that employees have full knowledge of work assignments and that appropriate technical expertise is utilized with each work assignment.

A sample program is described in Exhibit E. The Contractor may use any or all portions of this plan to prepare a plan of his own. A signed plan, including Contractor specific information, shall be provided to the Contracting Officer and the COR prior to the Pre-Work Conference. If changes to this program occur, updated copies shall be provided to the Contracting Officer and COR.

Failure to provide appropriate Quality Control may result in issuance of a CDR, and/or termination of the contract.

C-1.14. QUALITY ASSURANCE. The Government will monitor the Contractor's performance in each functional area under this contract and reserves the right to use whatever additional surveillance procedures are deemed appropriate.. The QASP is included as Exhibit F. As appropriate, calculation of deductions for certain deficiencies will be made using the contract clause entitled "Inspection of Services" located in Section E.

The Government will keep a record of all complaints received by the public concerning Contractor performance. Upon receipt of a written complaint by the public, the Government will attempt to verify the complaint and furnish the Contractor a copy of the findings. Should the Government verification reveal a nonperformance by the Contractor, a CDR may be issued.

No Inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

C-1.15. DEFICIENCIES.

a. General. If the Contractor fails to perform, or if performance in any area is judged unsatisfactory, the Government will take corrective action. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the Government. When the defect in services cannot be corrected by re-performance, or cannot be corrected in the specified time frame, the Contractor is required to respond to a CDR (See Section C-1.16), and deductions will be determined in accordance with Contract Clause entitled "Inspection of Services" located in Section E and in accordance with the Government's Quality Assurance Surveillance Plan.

C-1.16. CONTRACT DISCREPANCY REPORT (CDR). A CDR is a formal document used by the Government to process defects in services (see Exhibit G). As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

The COR will evaluate the Contractor's response and take appropriate action, which may include the Contracting Officer making necessary deductions. Upon finalization of the CDR, the Contractor and the COR must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the principle evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

C-1.17. CONTRACTOR WORK SCHEDULE. Exhibit K contains the Work Schedule Calendars. At least two weeks prior to the beginning of each month in which work is scheduled, the Contractor shall provide a schedule for the services with the completion time for each work item to the COR. The CR or QCI shall remain at the work site until the scheduled completion time to permit a Government inspector to check the work. Any change in this schedule shall be submitted to the COR for approval at least one week in advance. The work schedule submitted must be of sufficient detail to allow the Corps to inspect all work as it is performed, and must be approved by the COR.

C-1.18. SAFEGUARDING GOVERNMENT PROPERTY. The Contractor shall cooperate with Government personnel in safeguarding Government property.

The Contractor shall be responsible for promptly reporting all acts of vandalism, larceny, or pilferage to Government property, and malfunctioning Government equipment to the COR. Any item of value found on the work sites shall be placed into the custody of the COR for return to the owner, if ownership can be established. The Contractor shall inform the COR of any information he or his employees receive about lost and/or found articles from the public.

C-1.19. ENVIRONMENTAL PROGRAM. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the COR. Any of the facilities operated by the Contractor may be inspected by the COR, or other Federal, State and local officials on a non- notice basis. Access for inspection shall be granted upon request.

Citations against Government facilities operated by the Contractor for noncompliance with environmental standards are a matter for resolution between the Government and the issuing office. Payment of fines or penalty charges associated with citations issued by Federal, State or local officials will be paid by the Government.