W91237-16-T-0007.pdf

SEE ADDENDUM

(No Collect Calls)

W91237-16-T-0007 05-Jan-2016

b. TELEPHONE NUMBER

304.399.6936

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 27 Jan 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

PATRINA G SINGLETON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING BRANCH

PATRINA G SINGLETON, 502 8TH STREET

HUNTINGTON WV 25701-2070

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 304.399.6836 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7.5M

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF93

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91237-16-T-0007

Section SF 1449 - CONTINUATION SHEET

PRICE BREAKOUT SCHEDULE

PRICE BREAKOUT SCHEDULE – PAINTSVILLE LAKE

BASE PERIOD – DATE OF AWARD THRU 31 DECEMBER 2016

SECTION C-2 – GRASS MOWING AND MAINTENANCE OF LANDSCAPED AREAS

Item Number

Description EST

QTY

U/M U/P Amount

0001 Mowing ‐ Dam and Access Road 10 EA $ $

0002 Mowing ‐ Dam Abutments 2 EA $ $

0003 Mowing ‐ Downstream Area 10 EA $ $

0004 Mowing ‐ Office/Visitor Center & Access Road 10 EA $ $

0005 Mowing ‐ Emergency Spillway & Access Road 2 EA $ $

0006 Mowing ‐ Operations Building Slopes 10 EA $ $

0007 Mowing ‐ Overlook Parking & Access Road to Maintenance Shop

2 EA $ $

0008 Mowing ‐ Office/Visitor Center Lawn Only 2 EA $ $

0009 Mowing ‐ Firebreak Track, Gravel Storage Area, and Access Road

5 EA $ $

0010 Mowing ‐ Storage Compound 1 EA $ $

0011 Mowing ‐ Leaf Removal, Office/Visitor Center Lawn 1 EA $ $

SECTION C‐2 – SUBTOTAL $

SECTION C-3 – CLEANING SERVICES – RECREATION AREAS

Item Number

Description EST

QTY

U/M U/P Amount

0012 Cleaning ‐ Spillway and Access Road, Level 2 10 EA $ $

0013 Cleaning ‐ Spillway and Access Road, Level 1 50 EA $ $

0014 Cleaning ‐ Dam Site and Access Road, Level 2 120 EA $ $

0015 Cleaning ‐ Downstream Area, Level 1 230 EA $ $

0016 Cleaning ‐ Downstream Area, Level 2 10 EA $ $

0017 Cleaning ‐ Office/Visitor Center Area, Access Road 50 EA $ $

0018 Cleaning ‐ Shoreline, Visitor Viewing Area, Level 2 3 EA $ $

0019 Cleaning ‐ Shoreline Overlook Area 3 EA $ $

0020 Cleaning ‐ Extra Restroom 5 EA $ $

SECTION C‐3 – SUBTOTAL $

SECTION C-4 – JANITORIAL AND POLICING SERVICES FOR OFFICE/VISITOR CENTER

Number

Description EST

QTY

U/M U/P Amount

0021 Janitorial – Level 1 110 EA $ $

0022 Janitorial – Level 2 50 EA $ $

SECTION C‐4 – SUBTOTAL $

SECTION C-5 – FACILITY REPAIR, MAINTENANCE, AND OTHER NON-ROUTINE WORK

Item Description EST U/M U/P Amount

Number QTY

0023 General Maintenance Worker 200 HR $ $

0024 Chainsaw Operator 100 HR $ $

0025 Laborer, Grounds Maintenance 850 HR $ $

0026 Backhoe/End Loader operator (Ford 4400 or equivalent)

100 HR $ $

0027 Boat and Operator, pontoon with wench/boom 300 HR $ $

0028 Dump truck and Operator (2.5 ton) 75 HR $ $

0029 Tractor and Operator (Ford 3000 or equivalent with attachments)

50 HR $ $

0030 Truck and Operator ( ½ ton with 4’x8’ bed or larger) 10 HR $ $

SECTION C‐5 – SUBTOTAL $

SECTION C-6 – DRIFT, DEBRIS, AND TRASH REMOVAL

Number

Description EST

QTY

U/M U/P Amount

0032 Combustible Drift and Debris 395 CY $ $

0033 Non‐combustible Drift and Debris 395 CY $ $

SECTION C‐6 – SUBTOTAL $

TOTAL BASE YEAR $_______________

OPTION PERIOD ONE – 01 JANUARY 2017 THRU 31 DECEMBER 2017

SECTION C-2 – GRASS MOWING AND MAINTENANCE OF LANDSCAPED AREAS

Item Number

Description EST

QTY

U/M U/P Amount

1001 Mowing ‐ Dam and Access Road 10 EA $ $

1002 Mowing ‐ Dam Abutments 2 EA $ $

1003 Mowing ‐ Downstream Area 10 EA $ $

1004 Mowing ‐ Office/Visitor Center & Access Road 10 EA $ $

1005 Mowing ‐ Emergency Spillway & Access Road 2 EA $ $

1006 Mowing ‐ Operations Building Slopes 10 EA $ $

1007 Mowing ‐ Overlook Parking & Access Road to Maintenance Shop

2 EA $ $

1008 Mowing ‐ Office/Visitor Center Lawn Only 2 EA $ $

1009 Mowing ‐ Firebreak Track, Gravel Storage Area, and Access Road

5 EA $ $

1010 Mowing ‐ Storage Compound 1 EA $ $

1011 Mowing ‐ Leaf Removal, Office/Visitor Center Lawn 1 EA $ $

1012 Cleaning ‐ Spillway and Access Road, Level 2 10 EA $ $

1013 Cleaning ‐ Spillway and Access Road, Level 1 50 EA $ $

1014 Cleaning ‐ Dam Site and Access Road, Level 2 120 EA $ $

1015 Cleaning ‐ Downstream Area, Level 1 230 EA $ $

1016 Cleaning ‐ Downstream Area, Level 2 10 EA $ $

1017 Cleaning ‐ Office/Visitor Center Area, Access Road 50 EA $ $

1018 Cleaning ‐ Shoreline, Visitor Viewing Area, Level 2 3 EA $ $

1019 Cleaning ‐ Shoreline Overlook Area 3 EA $ $

1020 Cleaning ‐ Extra Restroom 5 EA $ $

Number

Description EST

QTY

U/M U/P Amount

1021 Janitorial – Level 1 110 EA $ $

1022 Janitorial – Level 2 50 EA $ $

Number

Description EST

QTY

U/M U/P Amount

1023 General Maintenance Worker 200 HR $ $

1024 Chainsaw Operator 100 HR $ $

1025 Laborer, Grounds Maintenance 850 HR $ $

1026 Backhoe/End Loader operator (Ford 4400 or equivalent)

100 HR $ $

1027 Boat and Operator, pontoon with wench/boom 300 HR $ $

1028 Dump truck and Operator (2.5 ton) 75 HR $ $

1029 Tractor and Operator (Ford 3000 or equivalent with attachments)

50 HR $ $

1030 Truck and Operator ( ½ ton with 4’x8’ bed or larger) 10 HR $ $

Number

Description EST

QTY

U/M U/P Amount

1032 Combustible Drift and Debris 395 CY $ $

1033 Non‐combustible Drift and Debris 395 CY $ $

TOTAL OPTION YEAR ONE $_______________

OPTION PERIOD TWO – 01 JANUARY 2018 THRU 31 DECEMBER 2018

Number

Description EST

QTY

U/M U/P Amount

2001 Mowing ‐ Dam and Access Road 10 EA $ $

2002 Mowing ‐ Dam Abutments 2 EA $ $

2003 Mowing ‐ Downstream Area 10 EA $ $

2004 Mowing ‐ Office/Visitor Center & Access Road 10 EA $ $

2005 Mowing ‐ Emergency Spillway & Access Road 2 EA $ $

2006 Mowing ‐ Operations Building Slopes 10 EA $ $

2007 Mowing ‐ Overlook Parking & Access Road to Maintenance Shop

2 EA $ $

2008 Mowing ‐ Office/Visitor Center Lawn Only 2 EA $ $

2009 Mowing ‐ Firebreak Track, Gravel Storage Area, and Access Road

5 EA $ $

2010 Mowing ‐ Storage Compound 1 EA $ $

2011 Mowing ‐ Leaf Removal, Office/Visitor Center Lawn 1 EA $ $

Number

Description EST

QTY

U/M U/P Amount

2012 Cleaning ‐ Spillway and Access Road, Level 2 10 EA $ $

2013 Cleaning ‐ Spillway and Access Road, Level 1 50 EA $ $

2014 Cleaning ‐ Dam Site and Access Road, Level 2 120 EA $ $

2015 Cleaning ‐ Downstream Area, Level 1 230 EA $ $

2016 Cleaning ‐ Downstream Area, Level 2 10 EA $ $

2017 Cleaning ‐ Office/Visitor Center Area, Access Road 50 EA $ $

2018 Cleaning ‐ Shoreline, Visitor Viewing Area, Level 2 3 EA $ $

2019 Cleaning ‐ Shoreline Overlook Area 3 EA $ $

2020 Cleaning ‐ Extra Restroom 5 EA $ $

Number

Description EST

QTY

U/M U/P Amount

2021 Janitorial – Level 1 110 EA $ $

2022 Janitorial – Level 2 50 EA $ $

Number

Description EST

QTY

U/M U/P Amount

2023 General Maintenance Worker 200 HR $ $

2024 Chainsaw Operator 100 HR $ $

2025 Laborer, Grounds Maintenance 850 HR $ $

2026 Backhoe/End Loader operator (Ford 4400 or equivalent)

100 HR $ $

2027 Boat and Operator, pontoon with wench/boom 300 HR $ $

2028 Dump truck and Operator (2.5 ton) 75 HR $ $

2029 Tractor and Operator (Ford 3000 or equivalent with attachments)

50 HR $ $

2030 Truck and Operator ( ½ ton with 4’x8’ bed or larger) 10 HR $ $

Number

Description EST

QTY

U/M U/P Amount

2032 Combustible Drift and Debris 395 CY $ $

2033 Non‐combustible Drift and Debris 395 CY $ $

TOTAL OPTION YEAR TWO $_______________

OPTION PERIOD THREE – 01 JANUARY 2019 THRU 31 DECEMBER 2019

Item Number

Description EST

QTY

U/M U/P Amount

3001 Mowing ‐ Dam and Access Road 10 EA $ $

3002 Mowing ‐ Dam Abutments 2 EA $ $

3003 Mowing ‐ Downstream Area 10 EA $ $

3004 Mowing ‐ Office/Visitor Center & Access Road 10 EA $ $

3005 Mowing ‐ Emergency Spillway & Access Road 2 EA $ $

3006 Mowing ‐ Operations Building Slopes 10 EA $ $

3007 Mowing ‐ Overlook Parking & Access Road to Maintenance Shop

2 EA $ $

3008 Mowing ‐ Office/Visitor Center Lawn Only 2 EA $ $

3009 Mowing ‐ Firebreak Track, Gravel Storage Area, and Access Road

5 EA $ $

3010 Mowing ‐ Storage Compound 1 EA $ $

3011 Mowing ‐ Leaf Removal, Office/Visitor Center Lawn 1 EA $ $

Number

Description EST

QTY

U/M U/P Amount

3012 Cleaning ‐ Spillway and Access Road, Level 2 10 EA $ $

3013 Cleaning ‐ Spillway and Access Road, Level 1 50 EA $ $

3014 Cleaning ‐ Dam Site and Access Road, Level 2 120 EA $ $

3015 Cleaning ‐ Downstream Area, Level 1 230 EA $ $

3016 Cleaning ‐ Downstream Area, Level 2 10 EA $ $

3017 Cleaning ‐ Office/Visitor Center Area, Access Road 50 EA $ $

3018 Cleaning ‐ Shoreline, Visitor Viewing Area, Level 2 3 EA $ $

3019 Cleaning ‐ Shoreline Overlook Area 3 EA $ $

3020 Cleaning ‐ Extra Restroom 5 EA $ $

Number

Description EST

QTY

U/M U/P Amount

3021 Janitorial – Level 1 110 EA $ $

3022 Janitorial – Level 2 50 EA $ $

Number

Description EST

QTY

U/M U/P Amount

3023 General Maintenance Worker 200 HR $ $

3024 Chainsaw Operator 100 HR $ $

3025 Laborer, Grounds Maintenance 850 HR $ $

3026 Backhoe/End Loader operator (Ford 4400 or equivalent)

100 HR $ $

3027 Boat and Operator, pontoon with wench/boom 300 HR $ $

3028 Dump truck and Operator (2.5 ton) 75 HR $ $

3029 Tractor and Operator (Ford 3000 or equivalent with attachments)

50 HR $ $

3030 Truck and Operator ( ½ ton with 4’x8’ bed or larger) 10 HR $ $

Number

Description EST

QTY

U/M U/P Amount

3032 Combustible Drift and Debris 395 CY $ $

3033 Non‐combustible Drift and Debris 395 CY $ $

TOTAL OPTION YEAR THREE $_______________

OPTION PERIOD FOUR – 1 JANUARY 2020 THRU 31 DECEMBER 2020

4001 Mowing ‐ Dam and Access Road 10 EA $ $

4002 Mowing ‐ Dam Abutments 2 EA $ $

4003 Mowing ‐ Downstream Area 10 EA $ $

4004 Mowing ‐ Office/Visitor Center & Access Road 10 EA $ $

4005 Mowing ‐ Emergency Spillway & Access Road 2 EA $ $

4006 Mowing ‐ Operations Building Slopes 10 EA $ $

4007 Mowing ‐ Overlook Parking & Access Road to Maintenance Shop

2 EA $ $

4008 Mowing ‐ Office/Visitor Center Lawn Only 2 EA $ $

4009 Mowing ‐ Firebreak Track, Gravel Storage Area, and Access Road

5 EA $ $

4010 Mowing ‐ Storage Compound 1 EA $ $

4011 Mowing ‐ Leaf Removal, Office/Visitor Center Lawn 1 EA $ $

Number

Description EST

QTY

U/M U/P Amount

4012 Cleaning ‐ Spillway and Access Road, Level 2 10 EA $ $

4013 Cleaning ‐ Spillway and Access Road, Level 1 50 EA $ $

4014 Cleaning ‐ Dam Site and Access Road, Level 2 120 EA $ $

4015 Cleaning ‐ Downstream Area, Level 1 230 EA $ $

4016 Cleaning ‐ Downstream Area, Level 2 10 EA $ $

4017 Cleaning ‐ Office/Visitor Center Area, Access Road 50 EA $ $

4018 Cleaning ‐ Shoreline, Visitor Viewing Area, Level 2 3 EA $ $

4019 Cleaning ‐ Shoreline Overlook Area 3 EA $ $

4020 Cleaning ‐ Extra Restroom 5 EA $ $

Number

Description EST

QTY

U/M U/P Amount

4021 Janitorial – Level 1 110 EA $ $

4022 Janitorial – Level 2 50 EA $ $

Number

Description EST

QTY

U/M U/P Amount

4023 General Maintenance Worker 200 HR $ $

4024 Chainsaw Operator 100 HR $ $

4025 Laborer, Grounds Maintenance 850 HR $ $

4026 Backhoe/End Loader operator (Ford 4400 or equivalent)

100 HR $ $

4027 Boat and Operator, pontoon with wench/boom 300 HR $ $

4028 Dump truck and Operator (2.5 ton) 75 HR $ $

4029 Tractor and Operator (Ford 3000 or equivalent with attachments)

50 HR $ $

4030 Truck and Operator ( ½ ton with 4’x8’ bed or larger) 10 HR $ $

Number

Description EST

QTY

U/M U/P Amount

4032 Combustible Drift and Debris 395 CY $ $

4033 Non‐combustible Drift and Debris 395 CY $ $

TOTAL OPTION YEAR FOUR $_______________

TOTAL OF ALL LINE ITEMS (Base & Options) $_______________

INSTRUCTIONS TO OFFERORS

This Request for Quote (RFQ) is for an Indefinite Delivery Indefinite Quantity Contract to provide all management, labor, supplies, materials and equipment necessary to perform Mowing and Maintenance services at Paintsville Lake, Staffordsville, KY (Johnson County). All work shall be performed in strict compliance with the attached statement of work and all other terms, clauses and conditions incorporated herein. The base period for this contract will be from date of award through 31 December 2016.

Note: This solicitation contains an option clause to extend the awarded contract for up to four (4) additional one-year periods. The one-year option periods are as follows:

Option Period 1: 01 January 2017 through 31 December 2017 Option Period 2: 01 January 2018 through 31 December 2018 Option Period 3: 01 January 2019 through 31 December 2019 Option Period 4: 01 January 2020 through 31 December 2020

One award will be made from this RFQ.

This procurement is 100% set-aside for Small Business, under NAICS code 561730 ($7.5 million average annual receipts for the previous three years).

The Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

There is no bonding requirement for this procurement action.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed (base year and option years) will be considered as a material deviation from the requirements of the Request for Quote (RFQ) and the quote will be rejected.

Note: Subject to the provisions herein, award will be made as a whole to the lowest priced responsible and responsive offeror.

(a) The Government reserves the right, prior to making an award, to conduct a pre-award survey of the prospective Contractor in order to determine that the Contractor can meet the minimum standards for responsible, prospective Contractors as delineated in the Federal Acquisition Regulation, paragraph 9.104. The pre-award survey may include but will not be necessarily be limited to the following factors:

(1) Financial resource

(2) Ability to comply with required schedule

(3) Past record of integrity

(4) Past records of performance; and

(5) Ability to meet other qualification and eligibility requirements to receive an award of a contract.

(6) Have the necessary organization and experience

(7) Have the necessary production and resources

(b) Offerors are advised that accomplishment of this survey is a part of the evaluation process and is not to be construed as an indication that an offeror will receive or is in the best position to receive the resultant award.

Submit Offers to: patrina.g.singleton@usace.army.mil

OR

U.S. Army Corps of Engineers

Room 419, ATTN: Patrina Singleton 502 8th Street Huntington, WV 25701

Quotes are due on the date and time identified on page 1 (box 8) of this solicitation.

Electronic submittals may be accepted.

For contractual/technical questions, please contact Patrina Singleton at 304-399- 6936 or by e-mail at patrina.g.singleton@usace.army.mil.

Offerors are invited to attend a Pre-Quote Conference to be held at Paintsville Lake, Staffordsville, KY at 10 am on 05 January 2016. For directions please call the Project Office, 606-297-6312.

Questions that Offerors may wish to have answered at the Pre-Work Conference may be directed to:

Patrina Singleton, Purchasing Agent US Army Corps of Engineers, Huntington District

502 8th Street Huntington, WV 25701-2070

PHONE: 304-399-6936

Email: patrina.g.singleton@usace.army.mil

While there may be a site visit offered after the Pre-Work Conference, if you would like to set up a site visit at a different time, you may do so by contacting the Project Manager, David Jackson, at 606-297-6312.

Contract Award

D.1 The contract award will be made as a whole to the contractor offering the lowest price, after a determination of responsibility is made by the Contracting Officer and prices are determined to be fair and reasonable (see paragraph D.3). This means that low price will be the determining factor considered for award of this contract. “Offeror Quotes” as referred to in this solicitation shall include a completed Price Breakout Schedule as included in this solicitation.

D.2 Content. Offeror quotes and any supporting information shall be specific and complete in every detail and shall contain the information necessary to properly assess the Contractor's capability to perform the specified contract services, D.3 Quoted Prices. The completed Price Breakout Schedule will be reviewed for completeness and compatibility with the estimated price to perform the contract services. Quoted prices will be evaluated for price reasonableness. The Offeror’s price quote will also be evaluated for proportionality and balance. An Offerors’ price quote may be considered to have unbalanced pricing when it contains line item prices that are significantly over or understated when compared to the estimated cost or competitive pricing. An offerers’ quote may be rejected if the Contracting Officer determines that the lack of balanced pricing poses an unacceptable risk to the Government.

D.4 Overall Price Evaluations. The Government will evaluate quoted prices for award purposes by adding the Offerors’ total price for the base year, to the total prices for all option years. See FAR 52.217-5. Evaluation of pricing for option year periods, will not obligate the Government to exercise the option(s). All unit prices shall be inclusive of all costs associated with this contract. For example, there will be no additional payment for supervision, administration, equipment, supplies, profit or other items/services not included on the price breakout schedule.

D.5 Discounts. Prompt payment discounts will not be considered in the evaluation of quotes.

D.6 The Government intends to evaluate price quotes and award a contract without discussions with offerors. Therefore, the offeror's initial quote should contain the offeror's best terms.

D.7 A Government Representative may verify any information provided in the quote to better evaluate the Offerors’ ability to perform.

D.8 Simplified Acquisition procedures are being used per FAR Part 13 and Subpart 13.5.

STATEMENT OF WORK

PAINTSVILLE LAKE

SERVICES CONTRACT

TABLE OF CONTENTS

Section C-1

GENERAL

SECTION C-1

GENERAL

PAGE

C-1.1 PROJECT INFORMATION 4

C-1.2 SCOPE OF WORK 4

C-1.3 TASK ORDERS 4

C-1.4 NEGOTIATION 4

C-1.5 C-1.6

WORKING HOURS

CONTRACTOR SUBMITTALS

C-1.7 PERMITS AND LICENSES 6

C-1.8 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES 6

C-1.9 SAFETY AND HEALTH REQUIREMENTS 6

C-1.10 SECURITY REQUIREMENTS 9

C-1.11 DAMAGE REPORTS 11

C-1.12 CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENCY 11

C-1.13 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY 12

C-1.14 SUPERVISION 12

C-1.15 ENVIRONMENTAL PROGRAM 12

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR) 12

C-1.17 MEETINGS 13

C-1.18 QUALITY CONTROL 13

C-1.19 QUALITY ASSURANCE 13

C-1.20 C-1.21 C-1.22

DEFICIENCIES

CONTRACTOR WORK SCHEDULE

EMERGENCY WORK

C-1.23 INTERRUPTIONS TO SYSTEMS 15

C-1.24 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT 15

C-1.25 CONTRACTOR FURNISHED ITEMS 16

C-1.26 SAFEGUARDING GOVERNMENT PROPERTY 17

C-1.27 NOTIFICATION OF WORK TO BE DONE 17

C-1.28 MINIMUM MANPOWER REQUIREMENTS 17

C-1.29 MINIMUM PERSONNEL QUALIFICATIONS 17

C-1.30

C-1.31

COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS

INCLEMENT WEATHER AND HOLIDAY WORK

C-1.32 PREWORK CONFERENCE 18

C-1.33 C-1.34

REPORTS

APPLICABLE PUBLICATIONS

C-1.35 HOURLY RATES – PRICE PROPOSAL 19

C-1.36 DEFINITIONS 19

SECTION C-2

MOWING SERVICES

SECTION C-2 PAGE

C-2.1 SCOPE OF WORK 23

C-2.2 GENERAL 23

C-2.3 WORK TO BE PERFORMED 24

C-2.4 MOWING CYCLE 25

C-2.5 C-2.6 C-2.7 C-2.8 C-2.9 C-2.10

PRUNING

TREE AND BRUSH CUTTING

ACCESS ROAD CLEARING

PLANTING OR REPLACING PLANTS

PREVENTION OF LANDSCAPE DEFACEMENT

RESTORATION OF LANDSCAPE DAMAGE

C-2.11 ITEMS TO BE FURNISHED BY THE GOVERNMENT 26

C-2.12 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR 26

C-2.13 SERVICE EQUIPMENT 26

C-2.14 SPECIAL PROVISIONS 26

C-2.15 SERVICE AREAS 27

C-2.16 CONTRACT LINE ITEMS 27

SECTION C-3

CLEANING SERVICES – RECREATION AREAS

SECTION C-3 PAGE

C-3.1 GENERAL 28

C-3.2 WORK TO BE PERFORMED 28

C-3.3 SERVICE EQUIPMENT 30

C-3.4 SPECIAL PROVISIONS 30

C-3.5 SUPPLIES TO BE FURNISHED BY THE GOVERNMENT 31

C-3.6 C-3.7

SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

SERVICE AREAS

C-3.8 CONTRACT LINE ITEMS 31

SECTION C-4

JANITORIAL AND POLICING SERVICES

SECTION C-4 PAGE

C-4.1 GENERAL 32

C-4.2 SERVICE AREAS 32

C-4.3 C-4.4

WORK TO BE PERFORMED

DEFICIANCIES

C-4.5 SUPPLIES TO BE FURNISHED BY CONTRACTOR 34

C-4.6 SPECIAL PROVISIONS 34

C-4.7 SERVICE EQUIPMENT 34

C-4.8 CHANGES IN SPECIFICATIONS & CONTRACT LINE ITEMS 34

SECTION C-5

FACILITY REPAIR, MAINTENANCE, AND OTHER NON-ROUTINE WORK

SECTION C-5 PAGE

C-5.1 GENERAL 36

C-5.2 NON-ROUTINE WORK 36

C-5.3 WORK TO BE PERFORMED 36

C-5.4 SCHEDULE OF WORK 38

C-5.5 LOCATION OF THE WORK 38

C-5.6 EQUIPMENT LIST 39

C-5.7 EQUIPMENT AND SUPPLIES 39

C-5.8 SPECIAL PROVISIONS 39

C-5.9 CONTRACT LINE ITEMS 39

SECTION C-6

DRIFT, DEBRIS, AND TRASH REMOVAL

SECTION C-6 PAGE

C-6.1 GENERAL 41

C-6.2 WORK TO BE PERFORMED 41

C-6.3 SCHEDULE OF WORK 41

C-6.4 SPECIAL REQUIREMENTS 41

C-6.5 DRIFT AND DEBRIS REMOVAL REQUIREMENTS 42

C-6.6 MEASUREMENT METHODS FOR PAYMENT 42

C-6.7 EQUIPMENT LIST 43

C-6.8 CONTRACT LINE ITEMS 43

DESCRIPTION/SPECIFICATIONS

SECTION C-1

General

C-1.1. BACKGROUND. Paintsville Lake is located at Staffordsville, Kentucky, 4 miles Northwest of Paintsville.

The project purposes served include flood damage reduction, low-flow augmentation, fish and wildlife conservation, recreation, water supply and re-development. Approximate annual visitation to the Corps operated recreation areas is 1 million visits.

C-1.2. SCOPE OF WORK. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform mowing, cleaning, janitorial, and other services at the Paintsville Lake project recreation areas, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. Award of a contract does not guarantee that the Government will order all of the types of services listed under the contract from the Contractor. The Government reserves the right to perform any portion of the services listed.

The quantities listed in the price breakout schedule are approximate and are provided as information only to assist in preparation of quotes. They are not guaranteed and the actual quantities may be more or less than shown. Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment.

Contractor shall perform all related Contractor administrative services necessary to perform the work such as procurement, quality control, Contractor financial control, and maintenance of accurate and complete records and files.

It is emphasized that the work described in this contract is an important part of the Paintsville Lake’s mission. The work described shall be performed in public recreation areas. The Corps is committed to "Customer Care" and providing quality professional service.

Work included in this contract generally involves work associated with operation and maintenance of areas at the specified Government projects. However, in special instances the contractor may be issued a task order under this contract for other Huntington District projects within the Commonwealth of Kentucky and within 50 linear miles.

Examples of these special instances may include but are not limited to damaging storms, wildfires, floods, or other time-sensitive maintenance needs. Task orders issued in these circumstances will be negotiated on an individual basis using contract line items from the price breakout schedule.

C-1.3. TASK ORDERS. All work under this contract will be ordered by issuance of individual Task Orders (SF Form 1449, see Exhibit L). No work shall be performed under this contract before an individual Task Order has been issued by the Contracting Officer (KO). The Contracting Officer has three basic ways to order work using this contract: Fixed Price Task Orders, Negotiated Task Orders, and Estimated Task Orders. Only the Contracting Officer, by issuance of a modification, may make any change to a Task Order. The type of Task Order used will be at the discretion of the KO. The Task Order will list those items from the price breakout schedule that are to be performed or used to perform the work, except for negotiated Task Orders.

C-1.4. NEGOTIATION. Task Orders that are to be performed on an hourly basis (e.g., using items from C-5 of the price schedule) will be agreed upon by negotiation between the Contractor and the Contracting Officer.

If the Contractor’s proposal is acceptable, the KO will issue a Task Order. If the contractor’s proposal is considered unacceptable, the KO and the Contractor will attempt to reach a fair and reasonable price through negotiation. If an agreement cannot be reached, the Government reserves the right to obtain services in question by whatever means deemed to be in the best interest of the Government, including use of its own workforce.

The purpose of negotiation is to establish a fair and reasonable price for the job under consideration. The KO and Contractor will negotiate the CLINs and number of hours required. Once negotiated, the Contractor must perform the job using the line items agreed upon during negotiations. Task Orders will be issued for the negotiated price (One Job for Sum) for services listed in Section C-5.

C-1.5. WORKING HOURS.

a. Normal Working Hours. Normal working hours, except as otherwise specified herein or on individual task orders, shall be Monday through Friday, 7:30 a.m. to 4:00 p.m. or as specified on the Task Order. Work inside Government buildings or other secured areas shall be performed during the above referenced work hours. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the Contracting Officer Representative (COR). Refer to individual sections of this specification for specific schedules of work.

b. Holiday Work. The ten Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday.

When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the COR.

Work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the COR. Additional personnel may be required to handle the additional work load during holiday periods because of heavy visitation. The COR will notify the Contractor of actual work requirements.

c. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the COR when severe conditions make it impractical or dangerous to perform the work. The COR will notify the Contractor, by modification to the Task Order, of any change that extends the performance period due to inclement weather.

C-1.6. CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the COR prior to the pre-work conference for this contract:

a. Quality Control Plan. A suggested outline for the Contractor’s Quality Control Plan is in Exhibit G.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan. A suggested outline for the Contractor’s Accident Prevention Plan is in Exhibit D. See Section C-1.9 for APP requirements.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including experience, training, and qualification to operate specific equipment.

g. Certificate of Insurance. See Section H.

h. Security Requirements. See Section H.

C-1.7. PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses or permits required to perform the contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C-1.8. IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. The Contractor shall furnish their employees, other than office and clerical personnel, standardized uniforms (work shirt & work pants) with a company patch or identification on the breast pocket or on the sleeve at the top of the arm, within 30 days after notice of award of the contract. Any employee hired 30 calendar days after award of the Contract shall be in the required uniform within 14 calendar days of the date of hire. Contractor uniforms shall not resemble U.S. Army Corps of Engineers uniforms. Contractor employees and subcontractors shall wear these uniforms at all times they are performing work under this contract. Exceptions may be granted by the COR for short term workers, or during disasters, emergencies, wildfire suppression, or special circumstances specified by the COR. Stained or faded uniforms shall not be worn. Uniform shirts shall be buttoned and neatly tucked into pants at all times employees are on duty. All vehicles used by the Contractor to perform work under this contract shall be identified with the company name prominently displayed on the outside of both front doors of each vehicle in a professional manner to provide an attractive and readily visible means of identification.

The Contractor may require his employees to report in their own vehicles to the project, but these personal vehicles must be parked at a site designated by the COR. All vehicles used in performance of work must be marked.

Vehicles used by the Contractor to perform administrative functions such as morning meetings or crew supervision must also be marked.

C-1.9. SAFETY REQUIREMENTS.

a. General. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CFR 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised. Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

b. Contractor Accident Prevention Plan (APP). The Contractor shall prepare a site-specific Accident Prevention Plan following the outline provided in EM 385-1-1, Appendix A as a minimum. The contractor shall address each element and sub-element in the outline in the order they appear in Appendix A. Any item from the outline that does not apply must be listed in its assigned place, and a brief explanation of the reason it is not required/provided. The APP shall address any unusual or unique aspects of the project or activity. This plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday-Friday 8:30 a.m. - 4 p.m. at (304)399- 5039/5032/5326. The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Note: The contractor shall employ a Site Safety and Health Officer (SSHO) who has completed OSHA 30 hour Construction or General Industry Safety training or its equivalent and has five (5) years experience relative to the work to be performed. SSHO credentials shall be submitted for review and acceptance with the APP. SSHO shall complete a minimum of eight (8) hours of safety training annually.

(1) For Negotiated task orders where the Risk Assessment Code (RAC) of the AHA is high or extremely high risk, the SSHO shall be on-site and have no other duties. Following is a list of jobs normally considered high or extremely high risk (This list is not necessarily all inclusive, each task must be evaluated to determine risk):

Repair buoys

Attach anchors & cables

Drift/Debris cleanup

Work with exposure to hazardous, toxic or radiological waste

Topping trees

Removing/anchoring fallen trees

Remove beaver dams

Bridge decking

Fire Fighting

(2) For limited service contracts, such as cleaning, janitorial, routine mowing, general grounds-keeping and low risk negotiated task orders, SSHO responsibilities may be a collateral duty. The Collateral duty SSHO shall have an OSHA approved 30 hour safety course. Following is a list of jobs normally considered low to moderate risk:

Removing or replacing bulletin boards, signs, barricades, gates, bumpers, curbs, fences & posts

Planting seeds, installing grills, lantern posts, fire rings, & other campground equipment

Repairs to fences, play equipment, game

Boundary marking

Cleaning culverts

Spreading gravel or anchoring picnic tables

Minor landscaping

Routine building maintenance (painting, plumbing, caulking, courts, picnic units & shelters. patching, finishing, sheet rock, floor tile, carpet, etc.

(3) For very low risk jobs and jobs requiring only one person, such as, field walk-over, surface soil sampling or long term water sampling, the SSHO may be collateral duty.

(4) Work crews of two or more must have two people holding current certification in First Aid and CPR from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on component that cannot be taken online and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

(5) All work that potentially exposes the worker to falls of six feet or more will require the contractor to submit a Site Specific Fall Protection & Prevention Plan in accordance with EM 385-1-1, Section 21.D.

(6) Cranes and hoisting equipment shall be operated only by qualified personnel (operators licensing, physical and drug testing in accordance with EM 385-1-1 Section 16.B). Note: CDL Medical Clearance is not acceptable. Please see attached medical clearance requirements.

(7) Effective November 8, 2010 all “Signalpersons” and “Riggers” shall be qualified. This is a mandatory requirement in accordance with 29 CFR 1926.1400 Regulations. Riggers must be a qualified person for the performance of specified hoisting activities such as during assembly/disassembly, in accordance with OSHA 1926.1404(r)(1) and 1926.1425(c)(3).

(8) Work orders involving potential exposure to Hazardous, Toxic or Radiological Waste shall require development of Site Specific Safety and Health Plan (SSHP) by qualified personnel as specified in EM 385-1-1 Sections 6 and 33.

c. Risk Management Process. The Contractor shall utilize risk management tools such as Activity Hazard

Analysis (AHA), Job Hazard Analyses (JHAs), Job Safety Analyses (JSAs) or similar tools to identify, assess, prioritize risks and develop controls to minimize, monitor and control the probability and/or impact of unfortunate events to an acceptable level. Within each major phase, all activities, tasks or Definable Features of Work (DFOWs) shall be identified that will require an AHA/JSA/JHA. For each work activity, task or DFOW contractor shall prepare the initial AHA/JSA. A Risk Assessment Code (RAC) is assigned to each step, to the risk that remains after controls have been applied (residual risk) a final RAC (cannot be lower than the highest step RAC) shall be assigned. See EM 385-1-1 Section 01.A.14.b. for further guidance or contact the SOHO for assistance. The AHA/JSA/JHA shall be reviewed and accepted by the proper authority in order to proceed with the activity. All on-site employees shall review the accepted AHA/JSA/JHA prior to performing work and during weekly and “Tool Box” safety meetings as appropriate.

(1) AHA/JSA/JHA shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. AHA/JSA should indicate compliance with EM 385-1-1 personal protective equipment requirements (safety-toed work boots, safety glasses, gloves, hard hats, etc.), work crews of two or more must have two people currently qualified in first aid and CPR and the appropriate first aid kit on site. Single individuals working alone must have current certification in First Aid only.

(2) The names of the Competent Person(s) and Qualified Person(s) required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities as specified by OSHA and this manual) shall be identified and included in the AHA/JSA/JHA, as well as proof of their competency/qualification.

d. Accident/Mishap Reporting: The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385-1-1 Section 01.D. Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in: days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

g. USACE aircraft destroyed or missing;

The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

(2) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Load Handling Equipment (LHE) or Rigging;

d. Fall-from-Height (any level or other than same surface);

e. Underwater Diving.

e. Public Safety. The Contractor shall ensure reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the COR any potential hazards found by his employees on the project. The Accident Prevention Plan shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a Task Order.

Contractor employees working along highways and roads, or close to vehicular traffic, heavy equipment or equipment loading operations shall wear High Visibility Apparel meeting as a minimum, ANSI/ISEA 107-2004 Performance Class 2 requirements.

f. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the

AHA, shall be provided to eliminate or minimize hazards to personnel. As a minimum, each employee shall wear a short-sleeved shirt (as detailed in C-1.8), long trousers, and safety toed footwear in accordance with ASTM- F2412/F2413 during all contract work. Face shields, safety glasses with side-shields meeting ANSI Z87.1, or goggles, and hearing protection shall be worn by employees when required by safety manual. Contractor personnel involved in handling or application of pesticides or herbicides shall be licensed in accordance with State and local requirements and shall use all protective apparel per manufacturer's recommendations. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards shall also be provided and easily accessible to all employees and maintained in accordance with EM 385-1-1.

C-1.10. Security Requirements. All Contractors and subcontractor employee(s) working on this contract who require access in and/or around any Huntington District facilities (i.e. flood control dams, locks and dams, etc.) shall receive authorization to be on our facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Huntington District Security Management Office will submit contractor(s) information in order to complete the background investigation and make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results provided by the Huntington District Security Management Office of the background investigation. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed a review of such items and determined they can be released. Contractor’s failure to adhere can result in penalties, fines, or sanctions up to and including contract termination and/or forfeiture of future contract consideration.

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or around all District facilities. The Contractor must also provide the following:

(1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name,

(3) Contract Number and

(4) Task Order Number when applicable. The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management office).

Contractor shall report any changes in personnel or at anytime conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, Security Management Office will make recommendations to the PCO or their Designated Representative. The Security Management Office cannot give approval due to unfavorable report(s). The Security Management Office will coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise Contractor of the decision.

a. Foreign Nationals. The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters Staff to accomplish. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc. In order to assure forms are properly completed, and to minimize time delays, Contractor is encouraged to work closely with the Huntington District Security Management Office.

The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor/subcontractor from beginning work. Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract. The Contractor shall contact the Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil

c. AT/OPSEC Requirements. The following shall be accomplished by the contractor before any work will be ordered:

(1) AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.