W9123625R2000 DRAFT SOLICITATION.pdf

**This is a DRAFT SOLICITATION FOR INFORMATIONAL PURPOSES ONLY.

W9123625R2000 - Arlington National Cemetery Southern Expansion Phase IIII - Cemetery Expansion Project located in Arlington, VA.

This Request for Proposal is Full and Open Competition (Unrestricted); NAICS 237990, Other Heavy and Civil Engineering Construction

MAGNITUDE OF CONSTRUCTION: Betw een $100,000,000 and $250,000,000

Offerors w ill not be reimbursed for any effort or proposal costs resulting from this solicitation.

Offerors shall submit an offer subject to the Project Labor Agreement(s) (PLA) in accordance w ith FAR 22.504 and 52.222-34. Any PLA reached pursuant to the PLA requirement in the solicitation does not change the terms of the contract. The PLA shall be included w ith the offeror's proposal in accordance w ith FAR 52.222-33.

The below date is tentative and subject to change.

Pre-proposal conference and site visit w ill be held Wednesday, 29th Janaury 2025 at 1000 Eastern Time.

Contracting POC: Mrs. Synease McArthur, Synease.S.Mcarthur@usace.army.mil

SYNEASE S MCARTHUR 757-201-7062

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

13-Dec-2024

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______20 calendar days and complete it w ithin ________1004 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________04 Mar 2025 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______180 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

USACE NORFOLK DISTRICT OFFICE

CONTRACTING OFFICE

803 FRONT STREET

NORFOLK VA 23510-1011

W91236

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

10:00 AM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

757-201-7183FAX:TEL: 757-201-7608 TEL: FAX:

W9123625R2000 91

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W9123625R2000

Section 00 00 00 - Procurement and Contracting Requirements

PROJECT DESCRIPTION

The Arlington National Cemetery Southern Expansion (ANCSE) is an approximately 60-acre expansion of Arlington National Cemetery (ANC). The expansion is being/will be executed under three separate construction projects: (1) Defense Access Road (DAR) and ANCSE Phase I; (2) ANCSE Phase II - South Parcel Operations Complex (Phase II); and (3) ANCSE Phase III - Cemetery Expansion (THIS SOLICITATION).

1) DAR/Phase I is currently under construction: Federal Highways Administration (FHWA) Eastern Federal Lands and Highways Division (EFLHD) is the lead design and construction agency. DAR is realigning roadways and utilities to maximize the contiguous land area available for cemetery expansion under Phase III (THIS SOLICITATION). The DAR contract includes applicable utility installations and rough grading to prepare the East Parcel for the start of construction of Phase IIIB as indicated in the graphic below.

2) The Phase II is currently under construction: USACE NAO is the lead design and construction agency. Phase II is comprised of an office building, maintenance facilities, laydown and storage space, a parking structure, and all supporting utilities in the parcel south of Columbia Pike which is being realigned under the DAR/Phase I contract. Phase II consists of Subphase IIA and IIB as indicated in blue font in the graphic below. Phase IIB includes applicable utility installations and rough grading to prepare the West Parcel for start of construction of Phase IIIA (THIS

SOLICITATION).

3) The Phase III Cemetery Expansion (THIS SOLICITATION) will provide more than 80,000 additional interment spaces including above ground cremated, in-ground cremated, in-ground traditional casketed, and in-ground crypts. A network of roadways, sidewalks, and pedestrian walkways will be constructed and tied into the existing system at ANC. New buildings include a visitor screening facility, public bathrooms, and an open-air committal shelter. To maintain the ANC character and status as a level III arboretum, extensive landscaping and horticulture plantings are included. The project involves substantial earthwork, extensive landscaping and installation of high-quality turf, and culturally significant structures with monumental decorative or commemorative stonework. The project includes integration of the existing Air Force Memorial, installation of pre-set concrete crypts, above-ground columbaria, ornamental security and boundary fencing, and a secure pedestrian access point. The Air Force Memorial is an existing structure within the construction zone that requires some demolition to merge the western and a portion of the northern memorial boundary with the cemetery expansion.

PHASE III SUB-PHASING

Phase III (THIS SOLICITATION) is currently being divided into three sub-phases indicated in ref font in the graphic above. The resulting contract will include all three subphases. Each sub-phase will have a separate NTP. A detailed sub-phasing plan is undergoing finalization and will require final approvals by the Virginia Department of Environmental Quality (DEQ). The Solicitation will be amended to include the final plans and specifications while the solicitation is pending and offerors are preparing their proposals. Offerors will be afforded an opportunity to revise their proposals after the amendment is issued.

The sub-phasing currently anticipated is as follows:

Three separate notices to proceed (NTP) will be issued for the Phase III project.

Phase IIIA and/or IIIB NTP may be issued at award of the contract, depending on the degree of completion of the DAR and Phase II contracts in the East and West Parcels, respectively.

NTP for Phase IIIA will be issued for work in the West Parcel. NTP for Phase IIIA will not be issued until the Phase IIB contractor has finished work in the West Parcel. The current estimation is NTP for Phase IIIA will be issued between April and July of 2026.

NTP for Phase IIIB will be issued for work in the East Parcel. NTP for Phase IIIB will not be issued until the DAR contractor has finished work in East Parcel. The current estimation is the NTP for Phase IIIB will be issued within three months of award of the contract.

NTP for Phase IIIC will be issued once Phase IIA and relocation of the existing Operations Complex are complete, which is currently targeted for March 2027.

PLANNED AMENDMENTS

The solicitation will be amended to incorporate the following elements:

1. Sub-Phasing: The upcoming amendment will include final sub-phasing drawings, revisions to specifications, and preliminary DEQ submission documents.

2. Air Force Memorial Driveway: The final condition for the Air Force Memorial Driveway will be amended into the solicitation.

3. Sheridan Gate: The initial solicitation will include the Sheridan Gate foundation and non-historic gate. The amendment will include plans and specifications to reconstruct and install the historic Sheridan Gate with an internal support structure.

The Government anticipates receipt and evaluation of non-price proposals pending issuance of the final planned amendment. Upon receipt of the amendment, offerors will be permitted to revise and re-submit proposals, if desired.

However, the Government does not anticipate the substance of the amendment will have a material impact on the preparation of the substance and content of the proposals responsive to Factor 1 through Factor 3 of the source selection evaluation criteria as defined herein.

Section 00 10 00 - Solicitation

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Phase III - Building L

FFP

Building L: Price for the entire work for Building L - Restroom/Storage Building including all related work incidental to complete the 5-foot line outside of the building, and in accordance with the drawings and specifications, but excluding work in CLINs 0002-00014.

FOB: Destination

PSC CD: Y1AZ

NET AMT

0002 1 Job Phase III - Building M

FFP

Building M: Price for the entire work for Building M – Committal Shelter, including all related work incidental to complete to the 5-foot line outside of the building, and in accordance with the drawings and specifications, but excluding work in CLINs 0001 and 0003-0014.

0003 1 Job Phase III - Columbarium Courts

FFP

Columbarium Court 14, 15, and 18: Price for the entire work for Columbarium Court 14,15, and 18 including all related work incidental thereto, and in accordance with the drawings and specifications, but excluding work in CLINs 0001-0002 and 0004-0014.

0004 1 Job Phase III - Landscaping Soil

FFP

Landscaping - Horticultural Soil: Price for the procurement, delivery, and placement of the horticultural soils, excluding work in CLINs 0001-0005 and 0007-0014.

0005 1 Job Phase III Landscaping - Trees/Plantings

FFP

Landscaping - Trees/Plantings: Price for all work in connection with trees/plantings through establishment, and all related work incidental thereto, in accordance with the drawings and specifications, but excluding work in CLINs 0001-0006 and 0008-0014.

0006 1 Job Phase III - Supporting Facilities

FFP

Supporting Facilities: Price for the supporting facilities, including all related work incidental thereto outside of the five (5) foot line of the building footprints, and in accordance with the drawings and specifications, but excluding work in CLINs 0001-0006 and 0007-0014.

0007 1 Job Phase III - Demolition

FFP

Demolition: Price for demolition of the existing operations complex, and all work incidental thereto, and in accordance with the drawings and specifications, but excluding work in CLINs 0001-0006 and 0008-0014.

0008 1 Job Phase III - Building K

FFP

Building K: Price for the entire work for Building K – Access Control Point, including all related work incidental to complete to the 5-foot line outside of the building, and in accordance with the drawings and specifications, but excluding work in CLINs 0001-0009 and 0011-0014.

0009 1 Job Phase III - Air Force Memorial

FFP

Phase III - Air Force Memorial: Price for the entire work for the Air Force Memorial, including all work incidental to complete, within the project site limits, and in accordance with the drawings and specifications, but excluding work in CLINs 0001-0008 and 0010-0014.

0010 1 Job Phase III - Sheridan Gate

FFP

Phase III - Sheridan Gate: Price for the entire work for Sheridan Gate, including all related work incidental thereto, including repair/replacement of stones and reconstruction of the Sheridan Gate structure, in accordance with the drawings and specifications, but excluding work in CLINs 0001-0009 and 0011-0014.

0011 1 Job OPTION Phase III – Option B - Columbarium Court

FFP

Columbarium Court 16 and 17: Price for the entire work for Columbarium Court 16 and 17, including all related work incidental thereto, and in accordance with the drawings and specifications, but excluding work in CLINs 0001-0010 and 0012 - 0014.

0012 1 Job OPTION Phase III - Option A - Crypts

FFP

Crypts: Price for the entire work for installation of pre-set crypts, including all related work incidental to complete and in accordance with the drawings and specifications, but excluding work in CLINs 0001-0011 and 0013-0014.

0013 1,000 Cubic

Yard

OPTION Phase IIII - Option C - Contaminated Soi

FFP

Contaminated Soils - Contaminated Soil: Price for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality controls including environmental protection, meeting safety requirements, tests and reports, weight certificates, and for performing all work required for each unit of contaminated soil removal, but excluding work in CLINs 0001-0012 and 0014.

0014 500 Cubic

Yard

OPTION Phase IIII - Option D - Unsuitable Soils

FFP

Unsuitable Soil: Price for the removal and disposal of unsuitable soils, including all related work incidental thereto, but excluding work in CLINs 0001-0013.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 1004 dys. ANP 1 US ARMY CORPS OF ENGINEERS

NORFOLK

DARYLE TRIPP

803 FRONT STREET

NORFOLK VA 23510-1011

703-716-3192

W26GLG

0002 1004 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

0003 1004 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

0004 1004 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

0005 1004 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

0006 1004 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

0007 1004 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

0008 1004 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

0009 1004 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

0010 1004 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

0011 1004 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

0012 1004 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

0013 N/A N/A N/A N/A

0014 N/A N/A N/A N/A

Section 00 21 00 - Instructions

SOLICITATION PROVISIONS

A. BASIS OF AWARD

It is intended that this Request for Proposal (RFP) will result in a Firm-Fixed-Price contract. The Contracting Officer will award to the responsible Offeror whose proposal conforms to all the terms and conditions of the solicitation and whose proposal is determined to represent the best overall value to the Government. The Government reserves the right to accept other than the lowest priced or the highest rated non-price offer or to reject all offers. The Government will not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001, unless corrected through discussions, should the Government decide to conduct discussions.

Furthermore, the Government will not make an award based on a proposal that received a limited or no confidence assessment in Factor 1 or less than an acceptable rating in Factor 2 or Factor 3.

The Government will conduct a Best-Value Trade-off of four (4) evaluation factors. The factors are as follows:

Non – Price Factors Factor 1 – Past Performance Factor 2 – Project Approach Factor 3 – Small Business Participation Plan

Factor 4 – Price

The relative order of importance of evaluation factors is Non-price Factors 1 and 2 are of equal importance to each other and each is more important than Factor 3. All non-price factors (1, 2, and 3) when combined will be approximately equal to price (Factor 4). Award will be made to the responsible Offeror whose offer conforms to the solicitation and represents the best value to the Government, price and non-price factors considered.

The Government will evaluate all prospective proposals received in accordance with the solicitation instructions and the evaluation criteria defined herein.

The Source Selection Authority (SSA) will select the source whose proposal offers the best value to the Government in accordance with the evaluation criteria and basis of award stated in the solicitation. If award is not made on initial offers, the Contracting Officer will determine the competitive range, authorize discussions with only those Offerors determined to be in the competitive range and document the decision through approval of the Competitive Range Decision Document (CRDD).

Upon completion of the evaluation of final proposal revisions submitted by the Offerors in the competitive range, or if award is made on initial offers, the SSA will select the offeror whose proposal offers the best value to the Government. This decision will be documented to include the rationale of any business judgements and trade-offs made or relied on and the benefits associated with additional costs in the Source Selection Decision Document

(SSDD).

Any deviation and/or exceptions to the contractual terms and conditions of the solicitation (e.g., standard terms and conditions) may result in a determination to reject a proposal.

Failure to submit all data in the format indicated in this solicitation may be cause for determining a proposal incomplete and, therefore, not considered for evaluation, and for subsequent award. Exceptions to the contractual terms and conditions of the solicitation (e.g., standard terms and conditions) may result in a determination to reject a proposal.

This RFP does not commit the Government to reimburse any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation. Note specifically that the offeror will not be participating in a sealed bid procurement process under this acquisition method and issuance of this RFP does not constitute an award commitment on the part of the Government.

INTENT TO AWARD WITHOUT DISCUSSIONS: Proposals must set forth full, accurate and complete information as required by the Request for Proposal (including attachments). The penalty for making false statements in the proposal is prescribed in 18 U.S.C. 1001. The Government intends to evaluate proposals and award without discussions, clarifications, or any contact concerning the proposals received; therefore, each initial proposal should be submitted on the most favorable terms from a price and technical standpoint. Offerors are responsible for including sufficient detail in their proposals, in a concise manner, to permit a complete and accurate evaluation.

However, the Government reserves the right to conduct discussions if it is later determined by the Contracting Officer to be necessary. Offerors should not assume that they will be contacted or afforded an opportunity to clarify, discuss or revise their proposals. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. If discussions are held, the Government may engage in a broad give and take with each Offeror in the competitive range, in accordance with FAR 15.306 (d).

B. EVALUATION APPROACH

All proposals shall be subject to evaluation by the Source Selection Team (SST). The Source Selection Authority (SSA) will ensure that the evaluation of all Factors has been conducted in accordance with the Solicitation, approved Source Selection Plan, and all applicable acquisition laws and regulations.

Factor 1 will be assigned a performance confidence assessment for Factor 1 - Past Performance by the Technical Evaluation Team (TET). Factor 2 will also be evaluated by the TET and will be assigned an adjectival rating in accordance with definitions for Factor 2. Factor 3 will be evaluated by the Small Business Evaluation Team (SBET) and will be assigned an adjectival rating in accordance with definitions for Factor 3. Factor 4 will be evaluated by the Price Evaluation Team (PET) in accordance with the paragraph titled “Volume III, SECTION A – Factor 4 – Price (Contract Line-Item Number (CLIN) Schedule)”. Proposals will be evaluated using Price Analysis techniques and will be evaluated for price fairness and reasonableness. Price will not be rated or scored.

The Government will evaluate and rate the proposals against the specified evaluation criteria in the solicitation requirements for each non-price evaluation factor. Proposals will not be compared at this time. After all proposals are evaluated and rated, the Government will compare the ratings and relative advantages of proposals against one another to determine which Offerors are the most highly qualified.

The Government will evaluate the proposals and rate the quality of each non-price evaluation.

1. Past Performance Factor 1. The Government will evaluate the Offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the solicitation.

a. Recency. The Government will evaluate the recency of a submitted project and may deem a more recently completed project more advantageous than an earlier completed project or a not fully completed project. It is the Offeror’s ultimate responsibility to clearly identify the percentage complete and date of completion for each project submitted. If the Government is unable to determine the percentage complete or a date of completion of a submitted project, the project may be considered not recent.

Please see “Volume I – Section B – Factor 1 – Past Performance” below for the definition of “Recency”.

b. Relevancy. The Government will next rate the relevancy of recent projects submitted in accordance with the definitions of “Very Relevant”, “Relevant”, “Somewhat Relevant”, and “Not Relevant” as presented below. The relevancy rating is not a separate proposal rating but is only used in developing overall past performance confidence assessment rating. Relevancy criteria can be found in “Volume I Section B” below. The past performance relevancy rating is as follows:

Past Performance Relevancy Ratings for Factor 1

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The Government will next consider how well the Offeror performed on the submitted projects. The Government will consider the recency and relevancy of the information, source of the information, context of the data, and general trends in contractor performance. With respect to relevancy, past performance on projects with more relevance will typically be a stronger predicator of future success and have more influence on the past performance confidence assessment rating than past performance on projects of lesser relevance.

c. Past Performance will be expressed as a degree of confidence in the Offeror’s ability to successfully perform the contract. See Section IV for additional information regarding ratings. The rating system used for the performance confidence assessment is as follows:

Performance Confidence Assessments for Factor 1

Rating Definition

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

2. Project Approach Factor 2. The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. See Section IV for additional information regarding ratings. The combined Technical/Risk Definitions are as follows:

Project Approach /Risk Ratings for Factor 2

Adjectival Rating Definition

3. Small Business Participation Plan Factor 3. All offerors (both large and small businesses) will be evaluated on the level of proposed participation of small businesses in the performance of acquisition. See Section IV for additional information regarding ratings. The Small Business Participation Plan Factor rating definitions are as follows:

4. Price Factor 4. The contract will be Firm Fixed Price. The Government will evaluate price reasonableness for the fixed price effort.

5. Definitions.

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable.

Proposal is not awardable.

Small Business Participation Factor Rating Definitions for Factor 3

Adjectival Rating Definition

Outstanding Proposal indicates an exceptional approach and understanding of the small business objectives.

Good Proposal indicates a thorough approach and understanding of the small business objectives.

Acceptable Proposal indicates an adequate approach and understanding of small business objectives.

Marginal Proposal has not demonstrated an adequate approach and understanding of the small business objectives.

Unacceptable Proposal does not meet small business objectives.

a. Deficiency. A material failure of a proposal to meet a Government’s requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

b. Strength. An aspect of an Offerors’ proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

c. Significant Strength. An aspect of an Offerors’ proposal that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

d. Weakness. A flaw in the proposal that increases the risk of unsuccessful contract performance. See

FAR 15.001.

e. Significant Weakness. A flaw in the proposal that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

f. Uncertainty. Any aspect of a non- price factor proposal for which the intent of the Offeror is unclear (e.g., more than one way to interpret the offer or inconsistencies in the proposal indicating that there may have been an error, omission or mistake).

g. Clarification. Limited exchanges between the Government and Offerors that may occur when award without discussions is contemplated. See FAR 15.306(a)(1).

h. Adverse Past Performance. Past performance information that supports a less than satisfactory rating from sources where the information is from other than formal rating systems such as “PPIRS” or

“FAPPIS.”

i. Discussions. Exchanges between the Government and the Offerors that are undertaken with the intent of allowing the Offeror to revise its proposal.

C. PROPOSAL SUBMISSION

1. INTRODUCTION. The offeror’s proposal shall be submitted electronically, as set forth below:

The offeror’s proposal shall consist of three (3) volumes. The Volumes are Volume I –Performance Capability (Proposal Data Sheet, Contractor Team Arrangements, e.g., JV Agreement/LLC, Letter of Commitment (if applicable), Factor 1 Past Performance, Factor 2 Project Approach); Volume II – Factor 3, Small Business Participation Plan, and Volume III Price and Pro Forma Information (SF 1442 and all amendments, signed, Price, Bid Guarantee, and Required Pre-Award Information). Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Any legally organized Offeror who agrees to follow the conditions of the RFP may submit a proposal. Do not submit any materials not required by this solicitation (such as company brochures, etc.). The Government is not liable for any costs incurred by the Offerors submitting an offer in response to this solicitation.

Offerors are cautioned that “parroting” of the requirements with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of their proposal. Failure to provide sufficient detail may result in an unacceptable rating. Proposals received will be considered proprietary information and shall be clearly marked as such by the Offeror.

2. PROPOSAL SUBMISSION REQUIREMENTS

Proposals shall be submitted electronically as specified herein. Mailed in or hand carried proposals will not be considered. All proposals shall be submitted electronically through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) website at https://piee.eb.mil/. Offerors files are limited to 1.9 GB per file, however there is no limit on the number of files that can be uploaded. If an offeror attempts to transmit a large number of files, recommend that combining or ZIP files before uploading to the PIEE site. Offerors may use compression utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

Accordingly, the Norfolk District will NOT accept proposals by mail, hand-carry, or commercial courier (that is, no physical proposals will be accepted in response to this solicitation). All proposals must be submitted by electronic commerce only (that is, by submission through PIEE, as discussed below, only).

The Government will not be responsible for proposals delivered in any manner other than designated herein.

Offerors are responsible for ensuring that proposals are timely submitted into the Solicitation Module of PIEE.

Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

It is Offerors’ sole responsibility to verify within PIEE of its successful submission. Offerors are solely responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

Electronic Proposal Submission in PIEE

In accordance with FAR 15.203(c), Electronic commerce may be used to issue Request for Proposals (RFPs) and to receive proposals, modifications, and revisions when contracting by negotiation. Proposals must be submitted through PIEE (https://piee.eb.mil/) All proposals must be uploaded into PIEE infrastructure not later than 7 April 2025, at 2:00 P.M., Eastern Day Time (EDT).

Procurement Integrated Enterprise Environment (PIEE) Resources:

Training material and guides for registering and submitting proposals can be found below and is provided to assist in locating the full scope of resources available on the PIEE website:

1. PIEE Solicitation Module Vendor Access Instructions:

https://dodprocurementtoolbox.com/cms/sites/default/files/resources/2021- 08/PIEE%20Solicitation%20Module%20Vendor%20Access%20Instructions_0.pdf

2. For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

3. Additional training and PIEE Solicitation Module resources can be found on the PIEE website at:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml

There are two vendor roles (Proposal Manager and Proposal View Only) for the PIEE Solicitation Module. The Proposal Manager role must be used to submit an offer to a solicitation posted in the PIEE Solicitation Module. Additionally, please be advised that when using the PIEE Solicitation Module, the user’s e-mail address in PIEE must match the e-mail address on file in SAM.gov. Offerors are strongly encouraged to ensure all administrative requirements to use PIEE are observed as early as possible to avoid issues that could prevent timely submission of a proposal.

Electronic Proposal Organization and Format

The offeror shall organize the proposal as set forth in details of the solicitation. The titles and contents of the volumes, as well as the page limitation and number of required copies must be submitted as specified in the solicitation. In the event that the solicitation conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

The Offeror shall address the factors and their related elements as provided in the solicitation. Be clear, concise, and include detailed explanations for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings. Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired. No models, mockups, or videos will be accepted. It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal submitted into PIEE. Please forward a copy of this confirmation of receipt to POC:

Synease.S.Mcarthur@usace.army.mil and cc: candace.c.lotomau@usace.army.mil .

Electronic files shall be clearly identified for each volume, section, and item. Title the file(s) in the following format:

COMPANY NAME_VOLUME I_W9123625R2000

COMPANY NAME_VOLUME II_W9123625R2000

COMPANY NAME_VOLUME III_W9123625R2000

Any questions regarding electronic proposal submission should be directed to Ms. Synease McArthur in ProjNet.

NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII) in the File Description.)

OFFERORS ARE STRONGLY ENCOURAGED TO AVOID WAITING UNTIL THE LAST MINUTE TO

ATTEMPT TO TRANSMIT THEIR PROPOSALS TO AVOID TECHNICAL ISSUES WITH UPLOADING

THAT MAY RENDER YOUR PORPOSAL TO BE LATE.

Receipt of Submissions

For the purposes of establishing whether a proposal submission is considered timely, the Government considers the date and time the submission is completely uploaded in the PIEE website. Do not assume that electronic communication is instantaneous. It can take several minutes or even hours in some cases. The electronic proposal submittal contents shall conform to the details of the solicitation and subsequent amendments.

Each volume of the proposal shall be submitted electronically as detailed above.

The Government intends for PIEE to serve as the primary means for submitting the proposals. Accordingly, proposals received by email, modifications thereto, or cancellations of proposals will not be accepted.

If an offeror encounters an unavoidable technical impediment to timely submitting its proposal, it should route the required proposal documents via email to the addresses provided below. If the proposal is routed via email in lieu of PIEE, the offeror must include an explanation in the email discussing why the proposal was not submitted via PIEE. Emails are to be sent to POC: Synease McArthur at Synease.s.mcarthur@usace.army.mil and cc: Candace Lotomau at candace.c.lotomau@usace.army.mil. The email must be received by the Government electronic infrastructure prior to the exact time set for receipt of proposals. The offeror will be solely responsible for ensuring that the email and the proposal in its entirety are received timely. The emailed version will then serve as the offeror’s official submission. Late proposals will be handled in accordance with FAR 15.208.

Offerors are again strongly encouraged to take all steps necessary to ensure to a timely submission via PIEE and avoid waiting until the last minute to do so.

The proposal shall be submitted to print on 8-½ inch X 11-inch format (except that tables and graphic representations may be submitted to print on Z-folded 11-inch X 17-inch pages). Pages shall be numbered.

To ensure that all Offerors are preparing their proposals based on the same proposal space constraints, only “Arial” or “Times New Roman” font styles are acceptable. All other font styles are expressly prohibited. Text size must be minimum eleven (11) point. By signing their proposals, Offerors certify their proposals have been formatted in accordance with the Solicitation’s submission instructions. The Government reserves the right to not consider any text formatted in a non-compliant font style/size even if it is within the bounds of the allowable page limits defined in the Solicitation. Offerors are cautioned that proprietary proposal preparation software may convert the font size of the text and must ensure that the final version of the proposal is compliant with the font size requirements. Offerors are again reminded of the certification state above.

No proposal information may be included by reference. Proposals shall adhere to the allowable number of pages specified under each evaluation factor. If a proposal submission exceeds the page number limits reflected throughout the Solicitation, the Government will not consider the matters submitted within the pages that exceed the limits. Text printed on two sides of a page will be counted as two (2) pages.

Offerors are responsible for ensuring electronic copies are virus -free and shall run an anti-virus scan before upload into PIEE. DO NOT INCLUDE PASSWORD PROTECTED DOCUMENTS. MATTERS OF FINANCIAL

RESPONSIBILITY MAY BE EMAILED DIRECTLY TO THE CONTRACTING OFFICER.

Any information that is changed as a result of negotiations or proposal revisions shall be of a different color and clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. All page limits shall remain in force and applied to an offeror’s revised proposal submission based on negotiations.

All pages of each volume shall be appropriately numbered and identified by the complete project name, installation name, solicitation number, and the Offeror’s name in the header and/or footer. Each volume shall have a Table of Contents and use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11-inch X 17-inch pages are acceptable for tables/graphic representations and will be counted as one page.

The following additional restrictions apply:

a. File Packaging. Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite (Excel and Project) 2019. The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel documents) portable document file (pdf) searchable text format.

PDF Files shall be submitted in read-only (non-editable) format. All price breakdown information shall be submitted in a compatible with Microsoft Office Excel 2019 format and viewable in Microsoft Excel 2019 to aid in the price evaluation.

b. Content Requirement. All information shall be confined to the appropriate volume. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner and to permit a complete and accurate evaluation.

All constituent members of the Offeror, if applicable, MUST sign the SF1442 and the bid bond unless a written agreement executed by all team members is furnished with the proposal designating one firm with the authority to bind the other members. Failure to comply with this requirement WILL eliminate the proposal from further consideration. The proposal must comply with any additional instructions in FAR Clause 52.215-1 incorporated into this solicitation.

Any deviation and/or exceptions to the contractual terms and conditions of the solicitation (e.g., standard terms and conditions) may result in a determination to reject a proposal.

Offeror’s Questions and Comments.

NOTE: All questions and/or comments for this solicitation need to be submitted through the Bidder Inquiry system (ProjNet) as shown below. All submitted questions will be responded to via ProjNet and an amendment issued prior to the closing date. ProjNet will close 10 calendar days prior to the solicitation closing date in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

Submit all technical inquiries and questions relating to the solicitation via Bidder Inquiry to ProjNet at www.projnet.org/projnet.

To submit and review announcement inquiry items, prospective applicants will need to be a current registered user or self-register into the system.

To self-register, go to the ProjNet web page, click the “Managing Agency” drop down, then select “USACE” for the agency and enter your email. On the same page, enter the Key Access code (provided below), agree to the privacy policy, and click “Sign In” to continue. On the next screen, fill in all required information and click “Add User.”

Last, verify the information is correct and click to continue.

Once logged in, you may view all prospective applicant inquiries or add an inquiry. Only one question will be allowed per inquiry. If multiple questions are included in a single inquiry, only the first question will be answered.

All others will remain unanswered until entered in as single inquiries.

Solicitation Number is: W9123625R2000 The Bidder Key Access Code is: 8MUHIQ-NU766W

The Bidder Inquiry System will be closed to new inquiries on 18 February 2025 at 2:00PM EST in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

All submitted questions will be responded to via ProjNet and an amendment issued prior to the closing date.

Offerors are requested to review the specification in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

See the ProjNet Help page at https://projnet.org/projnet/binKornHome/index.cfm?strKornCob=HelpDeskInfo for assistance through phone using the Call Center or email using the Online Help option if needed.

The volume shall be organized into the following sections:

VOLUME I - SECTION A – PROPOSAL DATA SHEET

Submit the completed Proposal Data Sheet provided as Attachment 1.

VOLUME I - SECTION A - CONTRACTOR TEAM ARRANGEMENTS/LETTER OF COMMITMENT (if applicable)

If an Offeror is comprised of more than one legal entity who will collectively serve as the prime contractor, include a copy of the Teaming Agreement binding those entities in Volume I, SECTION A of its proposal. Teaming Agreements must be signed by all legal entities who will collectively serve as the prime contractor and clearly indicate the percentage of responsibility of the teaming partners for project execution, in particular the percent of a controlling party (if any), and a clear delineation of responsibilities and authorities between the partners. If the Offeror is a Limited Liability Company, include a copy of the Articles of Organization in Volume I, Section A.

The term ‘team member,’ as used throughout this solicitation, refers to the legal entities comprising the Offeror at the prime contractor level. The term ‘Offeror’s Team’ consists of the prime Offeror and all proposed Team Members. A Letter of Commitment, if applicable, shall be provided using the format provided as Attachment 5 and shall be signed by all parties.

VOLUME I - SECTION B - FACTOR 1 – PAST PERFORMANCE

Submission Requirements

Please read carefully to ensure all elements are addressed in your submission.

The Past Performance factor is two-fold. One aspect of this factor assesses the level of experience similar to that being contemplated by this contract, what the firm has done in the past; the second aspect addresses how well the Offeror performed recent, relevant projects from the owner’s/client’s perspective.

The offeror shall submit the following:

1. The Offeror shall submit a minimum of one (1) project and may submit up to a maximum of five (5) projects that best demonstrate the Offeror’s past performance on recent and relevant projects. These terms are defined as follows:

Recent. To be considered recent, a project must be 100% complete within 10 years preceding the date of the Solicitation plus calendar days (i.e., March xx, 2025) or a minimum of 75% complete by date of the issuance of the Solicitation plus 80 calendar days (i.e., March xx, 2025). The Government will evaluate the recency of a submitted project and may deem a more recently completed project more favorable than an earlier completed project or a not fully completed project. It is the Offeror’s ultimate responsibility to clearly identify percentage complete and date of completion for each project submitted. If the Government is unable to determine the date or percentage completion or a date of completion of a submitted project, the project may be considered not recent.

Relevant. The Government will evaluate Offerors’ Past Performance record to assess the extent to which it clearly demonstrates similar experience in accordance with the criteria established herein.

If the Government is unable to determine the nature or extent of experience based on a submitted project, the project may be considered not relevant. Offerors may not submit classified information in their proposals.

Projects that demonstrate the highest degree of similarity to the criteria established herein will be evaluated most favorably for relevancy.

Similar in Scope and Complexity:

Offerors shall provide projects demonstrating similarity in scope, size and complexity to this project, as defined in the elements below. A project need not demonstrate more than one element, but experience that demonstrates completion of projects involving more than one element may be deemed more advantageous. Proposals with multiple projects demonstrating combinations of elements may be deemed more advantageous.

The Government will evaluate the Offeror’s Past Performance to assess the extent to which it clearly demonstrates similar experience in the following respects (as defined more fully in the plans and specifications):

Elements…