22R4006 Draft Synopsis Letter 2 May.pdf

DEPARTMENT OF THE ARMY

US ARMY CORPS OF ENGINEERS

NORFOLK DISTRICT

FORT NORFOLK

803 FRONT STREET

NORFOLK VA 23510-1011

Reply to Attention of

MEMORANDUM FOR: POTENTIAL OFFERORS 2 May 2022

FROM: US Army Corps of Engineers Norfolk District Contracting Office

SUBJECT: DRAFT Synopsis for W9123622R4006, Multidiscipline Architect-Engineering Indefinite Delivery Multiple Award Task Order Contract directly supporting the JPEO Armaments & Ammunition’s modernization program.

1. THIS DOCUMENTATION IS RELEASED AS A DRAFT SYNOPSIS, INTENDED FOR MARKET

RESEARCH ONLY. While a future requirement is anticipated, this is not yet an official requirement nor official pre-solicitation notice. This information is being released with intent to improve the understanding of Government requirements and industry capabilities. The goal is to allow potential offerors to judge whether or how they can satisfy the Government’s requirements, and increase efficiency in proposal preparation, proposal evaluation, negotiation, and contract award. Funds are not presently available for this effort. No award will be made under this release. The Government has no obligation to reimburse for any costs incurred as a result of this release. In the event the identified requirement becomes an official solicitation, pre-solicitation announcement and publication requirements IAW FAR Subpart 5.2 will be complied with within appropriate timeframes.

2. US Army Corps of Engineers Norfolk District Contracting Office (USACE NAO) invites companies to review and submit feedback regarding the subject DRAFT Synopsis. For industry partner information, upon final RFP release, proposals will be anticipated to be due no later than 45 days after posting on SAM.gov. SF330s will be submitted to the Procuring Contracting Officer (PCO) in the PIEE solicitation module accordance with the synopsis.

3. Please review the subject DRAFT requirement and its associated instructions and provide questions and/or feedback by the date identified in the posting. While we welcome feedback on any part of the draft synopsis, we have particular interest in feedback on the requirements for small business subcontracting as well the criteria and submission requirements for specialized experience.

4. Part of the intent of this DRAFT release is to provide USACE NAO with market research information.

Therefore, the Government requests interested offerors email the undersigned Contracting Representatives indicating their intent to respond to any potential future solicitation. Negative replies are not required and, for resource management purposes, are discouraged. Reply or lack thereof will not impact a prospective offeror’s ability to participate in future competition.

5. All inquiries regarding this DRAFT Synopsis should be submitted to the undersigned Contracting Officer at brady.l.hales@usace.army.mil and Mr. Philip Mathews at philip.d.mathews@usace.army.mil.

Brady Hales Contracting Officer mailto:brady.l.hales@usace.army.mil mailto:philip.d.mathews@usace.army.mil

Attachments: 2

1) DRAFT Synopsis dated 05/2/2022

2) SB Subcontracting Plan Template

REV 04-2019

SMALL BUSINESS SUBCONTRACTING PLAN

DATE:

CONTRACTOR:

ADDRESS:

SOLICITATION OR CONTRACT NO

ITEM/SERVICE:

Total Amount or Contract (Including options) $ _______________________

Period of Contract Performance (DAY, MO. & YR.)____________________

The following, together with any attachments, is submitted as An Individual Subcontracting Plan to comply with the requirements of Federal Acquisition Regulations, SUBPART 19.7 and the statutory requirements of Public Laws 95-507, 99-661 (Section 1207), 100-180 (Section 806), 100-656, 105-135 and 106-50. The plan provides comprehensive responses to the commitment of the clause entitled, “Small Business Subcontracting Plan (FAR 52.219-9).

Contractor Name corporate policy on any project is to engage in small business participation unless dictated by a specific contractual requirement. Therefore, solicitation and award requirements to all small business (SB) concerns (including ANCs and Indian Tribes), self-certified small disadvantaged business (SDB) concerns, women-owned small business (WOSB) concerns, Historically Underutilized Business Zone (HUBZone) certified businesses, veteran-owned small business (VOSB) concerns and service-disabled veteran-owned small business (SDVOSB) concerns will be given the maximum extent practicable and consistent with efficient contract performance for this contractual obligation. In developing the subcontracting goals for this plan, it was determined the type of work to be accomplished within the duration of the contract, the technical competence of vendors necessary to accomplish the goals of the district, and the availability of local, capable subcontractors that were experienced in providing services for the USACE- Concord District and the requirements stated in the solicitation.

Additionally, as the total contract amount will depend upon the specific set of proposal Options awarded to Contractor Name, subcontracted proportions will be adjusted as necessary and/or possible to achieve the required small business participation.

The following goals are proposed for the total contract including all option periods/offers.

This contract does does not contain optional periods/offers. (Reference Attachment 1 for option periods.)

1. a. Total Contract $

b. Total Subcontracted $ or 0% of 1.a

2. The following dollars and percentage goals are applicable to the contract cited above.

a. LB $ 0% of 1.b.

Total planned subcontracting dollars under this contract will go to subcontractors who are large business concerns.

b. SB $ 0% of 1.b. (2a. + 2b. = %100 of 1.b.)

Total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns (including ANCs and Indian Tribes) includes all small businesses, HUBZone, WOSB, SDB, VOSB, and SDVOSB (2c.,2d., 2e., 2f., and 2g.

below).

c. SDB $ 0% of 1.b.

SB concerns owned and controlled by socially and economically disadvantaged individuals. (Included in 2.b., above, as a subset)

d. WOSB $ 0% of 1.b.

women owned small business concerns. (Included in 2.b., above, as a subset)

e. HUBZone $ 0% of 1.b.

Total planned subcontracting dollars under this contract will go to subcontractors) who are qualified HUBZone (historically underutilized business zone) small business concerns. (Included in 2.b., above, as a subset)

f. VOSB $ 0% of 1.b.

SB concerns owned and controlled by veterans. (Included in 2.b., above, as a subset)

g. SDVOSB $ 0% of 1.b.

SB concerns owned and controlled by service-disabled veteran-owned. (Included in 2.b., above, as a subset)

3. The following principal products and/or services will be subcontracted under this contract:

a. Products/services planned for subcontracting to LB concerns if applicable to this solicitation:

b. Products/services targeted or committed for subcontracting if applicable to this solicitation to Small Business, Small Disadvantaged, Women-Owned, HUBZone, Service-Disabled Veteran-Owned and Veteran-Owned concerns.

(list all the subcontracting opportunities, name the small business, type of small business and must validate that the business is a small business either by SAM or company verification)

4. The following method was used to develop the above subcontracting goals. Include a statement explaining how the products and services to be subcontracted were established, how the areas to be subcontracted to SB, SDB, WOSB, HUBZone, VOSB, SDVOSB concerns, ANCs and Indian Tribes were determined, and how their capabilities were determined. (See FAR 19.704(a)(4))

5. A description of the method used to identify potential sources for solicitation purposes;

FAR 19.704(a)(5) Contractor Name utilized many resources such as our corporate database, previous project bidder’s lists, SAM (System Award Management), and the SBA’s solicitation board, SUB-Net to find additional resources as well as local and nationwide business organizations. Furthermore, POC for the Company since her appointment as Contractor Name Small/Diversity Business Liaison/list tile of POC, attends a variety of Small Business Opportunity Fairs hosted by federal agencies and other minority associations to invite SB’s as prospective subcontractors to contact her for additional procurement opportunities.

6. Indirect and overhead costs have ________ have not ________ been included in the goals specified in 1 and 2 above.

7. PROGRAM ADMINISTRATOR

Name, title, position within the corporate structure, and duties and responsibilities of the employee who will administer the contractor's subcontracting program.

Name:

Title:

ADDRESS:

Telephone:

E-mail:

Name of person will be the designated Subcontracting Plan Administrator and will be responsible for administering Contractor Name. The plan administrator is responsible for the development, preparation, execution and monitoring performance relative to contractual subcontracting requirements contained in this plan, but not limited to the following activities:

a. Developing and maintaining bidder’s lists of SB, HUBZone, WOSB, SDB, VOSB and SDVOSB, concerns from all possible sources.

b. Ensuring that procurement packages are structured to permit SB, HUBZone, WOSB, SDB, VOSB and SDVOSB concerns to participate to the maximum extent possible.

c. Assuring inclusion of SB, HUBZone, WOSB, SDB, VOSB and SDVOSB concerns in all solicitations for products or services which they are capable of providing.

d. Reviewing solicitations to remove statements, clauses, etc., which may tend to restrict or prohibit SB, HUBZone, WOSB, SDB, VOSB, and SDVOSB participation.

e. Ensuring periodic rotation of potential subcontractors on bidder’s lists.

f. Ensuring that the bid proposal review board documents its reasons for not selecting low bids submitted by SB, HUBZone, WOSB, SDB, VOSB, and SDVOSB concerns.

g. Ensuring the establishment and maintenance of records of solicitations and subcontract award activity.

h. Attending or arranging for attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, Industry Days, networking etc.

i. Conducting or arranging for conduct of motivational training for purchasing personnel pursuant to the intent of P.L. 95-507. Done in conjunction with Industry Day events for particular projects.

j. Monitoring attainment of proposed goals.

k. Preparing and submitting required periodic subcontracting reports.

l. Coordinating contractor’s activities during the conduct of compliance reviews by Federal agencies.

m. Coordinating the conduct of contractor’s activities involving its small and small disadvantaged business subcontracting program.

n. Other Duties:

8. The following efforts are taken to assure that SB, HUBZone, SDB, WOSB VOSB and SDVOSB concerns will have an equitable opportunity to compete for subcontracts. These-efforts include, but are not limited to, the following activities:

a. Outreach ventures completed, ongoing or planned: (list Outreach Events)

b. Sources will be requested from the Dynamic Small Business Search available through the System Award Management (SAM) website at http://www.sam.gov http://dsbs.sba.gov/dsbs/dsp_dsbs.cfm and SBA SUB-Net System.

c. The following internal efforts Small Business Liaison Person/Subcontracting

Administrator will be made to guide and encourage project managers who procure the project:

(i) Workshops, seminars and training programs are conducted to include reviewing our corporate SBC subcontracting manual.

(ii) Activities are monitored to evaluate compliance with this subcontracting plan.

(ii) Small and SDB concern source lists, guides and other data identifying SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns will be maintained and utilized by project managers in soliciting subcontractors.

d. Additional Efforts:

9. Contractor Name agrees that the clause 52.219-8 entitled “Utilization of Small Business Concerns” and 52.219-9 entitled “Small Business Subcontracting Plan” will be included in all subcontracts which offer further subcontracting opportunities, and all subcontractors, except SB concerns, who receive subcontracts in excess of $700,000 ($1,500,000 for Construction) will be required to adopt and comply with subcontracting plan similar to this one. Such plans will be reviewed by comparing them with the provisions of P.L. 95-507 and assuring that all minimum requirements of an acceptable subcontracting plan have been satisfied. The acceptability of percentage targets shall be determined on a case-by-case basis depending on the supplies/services involved, the availability of potential small and small disadvantaged http://www.sam.gov/ http://dsbs.sba.gov/dsbs/dsp_dsbs.cfm subcontractors, and prior experience. Once approved and implemented, plans will be monitored through the submission of periodic reports, and/or, as time and availability of funds permit, periodic visits to subcontracting program progress.

10. Contractor Name and all 1st tier subcontractors applicable agrees and be required to submit such periodic reports for this contract to Small Business Liaison Person/Subcontracting Administrator and cooperate in any studies or surveys as may be required by the contracting agency or the Small Business Administration in order to determine the extent of compliance by the bidder (contractor) with the subcontracting plan and with clause entitled “Utilization of Small Business Concerns and Small Disadvantaged Business Concerns” contained in the contract. As required by P.L. 95-507, Section 211, Contractor Name shall submit the data utilizing the Electronic Subcontracting Reporting System (eSRS) with respect to the “Subcontracting Report for Individual Contracts”, (ISR-294), and “Summary Subcontract Report” (SSR-295). Regardless of the effective date of this contract, the reports shall be submitted for the entire life of the contract on the following dates:

Reporting Period Report Due Dates Oct 1 - March 31 ISR 4/30 Apr 1 - Sept 30 ISR 10/30 Oct 1 - March 31 SSR 4/30 Apr 1 - Sept 30 SSR 10/30 Oct 1 - Sept 30 SSR 10/30 (for civilian agencies)

Contractor Name will require each subcontractor with a subcontracting plan to provide the prime contract number and its own DUNS number, and the e-mail address of the Government or contractor official responsible for acknowledging or rejecting the reports, to its subcontractors with subcontracting plans.

11. Contractor Name will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan. These records will include, but not be limited to, the following:

a. Source lists, guides and other data identifying SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns.

b. Organizations contacted to locate SB, HUBZone, SDB, WOSB, VOSB and

SDVOSB concerns.

c. On a contract-by-contract basis, records on all subcontract solicitations over

$150,000, indicating for each solicitation (1) whether SB concerns were solicited, and if not, why not; (2) whether HUBZone concerns were solicited, and if not, why not; and (3) whether SDB concerns were solicited, and if not, why not; and

(4) whether WOSB concerns were solicited, and if not, why not; and (5) whether VOSB or SDVOSB concerns were solicited, and if not, why not; and (6) reasons for the failure of solicited SB, HUBZone, SDB, WOSB and VOSB concerns to receive the subcontract award.

d. Records to support other outreach efforts, e.g., contacts with Minority and Small

Business Trade Associations, business development organizations, and attendance at small and small disadvantaged business procurement conferences and trade fairs.

e. Records to support internal guidance and encouragement provided to buyers through (1) workshops, seminars, training programs, incentive awards, and (2) monitoring of activities to evaluate compliance; and

f. On a contract-by-contract basis, records to support subcontract award data including the name, address, and business size of each subcontractor. (This item is not required on a contract-by-contract basis for company or division-wide commercial plans.)

g. Additional records:

12. Assurances that Contractor Name will make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that it used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Responding to a request for a quote does not constitute use in preparing a bid or proposal. The Offeror used a small business concern in preparing the bid or proposal if--

(i) Contractor Name identifies the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the subcontract; or

(ii) Contractor Name used the small business concern's pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if the Offeror is awarded the contract.

13. Contractor Name will provide the Contracting Officer with written explanation if it fails to acquire products/services/materials/etc. from firms identified in its SBSP.

This written explanation will be submitted to the Contracting Officer within 30 days of contract completion.

14. Contractor Name will not prohibit subcontractors from discussing with the

Contracting Officer any material contract matters, including payment issues and failure to be used as promised by the prime.

15. Assurances that Contractor Name will pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract and notify the contracting officer if the offeror pays a reduced or an untimely payment to the small business subcontractor.

16. SIGNED: DATE:

TYPED NAME:

TITLE:

PLAN REVIEWED BY: _____________________________

DEPUTY FOR SMALL BUSINESS DATE:

PLAN APPROVED BY:_____________________________________

SBA PROCUREMENT CTR REPRESENTATIVE DATE:

PLAN APPROVED BY:___________________________________

CONTRACTING OFFICER DATE:

e. Records to support internal guidance and encouragement provided to buyers through (1) workshops, seminars, training programs, incentive awards, and (2) monitoring of activities to evaluate compliance; and

f. On a contract-by-contract basis, records to support subcontract award data including the name, address, and business size of each subcontractor. (This item is not required on a contract-by-contract basis for company or division-wide commercial plan...

g. Additional records:

W9123622R4006 INDEFINITE DELIVERY/INDEFINITE QUANTITY MULTIPLE AWARD

CONTRACT FOR MULTIDISCIPLINE ARCHITECT-ENGINEER SERVICES IN SUPPORT OF

NORFOLK DISTRICT’S ARMY AMMUNITION PROGRAM PRIMARILY LOCATED AT

RADFORD (VIRGINIA) AND HOLSTON (TENNESSEE).

ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD

FORM SF 330, ARCHITECT ENGINEER QUALIFICATIONS IS CONTAINED HEREIN. THERE

IS NO SEPARATE REQUEST FOR PROPOSALS (RFP) PACKAGE TO DOWNLOAD.

1. BACKGROUND. Multidiscipline Design and/or other Engineering Services are being procured in accordance with the Selection of Architects and Engineers Statute (PL 92-582, formerly known as Brooks A-E Act), 40 USC Chapter 1101 et seq., as implemented by FAR Part 36.6, as required for design support primarily for projects within or assigned predominantly to the Norfolk District’s Area of Responsibility, U.S. Army Corps of Engineers (USACE), but may also be used in support of projects at other USACE supported ammunition plants (Radford, VA; Kingsport, TN; Independence, MO; Middleton, IA, Scranton, PA). Contract capacity may be shared with other Department of Defense Agencies or USACE Districts upon approval by the Contracting Officer and acceptance by the Contractor. This multiple award task order contract (MATOC) will support the Norfolk District Ammunition Program.

a. This procurement will result in a pool of at least three (3) Indefinite Delivery/Indefinite Quantity (IDIQ) contracts for multi-discipline A-E services. The IDIQ contract term for each awarded contract will be for a base ordering period of five (5) years. The total combined fee will be shared among the pool of awarded contracts for the contract term and shall not exceed $240,000,000. The guaranteed minimum for each contractor for the contract term is $5,000. Firm-fixed price task orders will be announced and competed based on technical qualifications among the awarded contract holders. There will be no dollar limit per task order and no dollar limit per year. The estimated award date is September 2023.

b. This proposed contract is being solicited on an UNRESTRICTED basis. The Government seeks the most highly qualified firms for this contract to perform the required services, based on the demonstrated competence and qualifications, in accordance with the selection criteria as specified in this notice.

c. Only firms considered most highly qualified will be awarded a contract. Prior to award, the Government will negotiate the labor rates to be included in the contract. Work under this contract will be subject to satisfactory negotiation of individual task orders. Each task order issued shall be firm-fixed price (as negotiated). Funding shall be cited on individual task orders. Selection of A-E firms is not based upon competitive bidding procedures, but rather upon the professional qualifications necessary for the performance of the required services.

d. SIZE STANDARD. The North American Industrial Classification Code (NAICS) for this procurement is 541330, Engineering Services. The size standard is $22.5M. This announcement is open to all businesses regardless of size. If a large business firm is selected for this announcement, it must comply with the FAR 52.219-9 clause regarding the requirement for a subcontracting plan for that part of work it intends to subcontract.

All small businesses proposing on this MATOC (either as primes or subconsultant) shall be registered in accordance with FAR 52.219-8.

W9123622R4006 SYNOPSIS NOTICE AMMO MATOC IDIQ MULTIDISCIPLINE AE

CONTRACT

2. CONTRACT INFORMATION. No specific projects or tasks are identified at this time and therefore funds are not presently available for tasks under the contract beyond obligation of the minimum guarantee required. As projects are received for execution, use of the contracts awarded under this announcement will be considered if A-E Services are to be utilized.

a. Scope of this MATOC IDIQ will encompass architectural and engineering services for a broad variety of projects that could include but are not limited to: minor and major repair, modification, rehabilitation, maintenance, alternatives, new construction and commissioning of existing facilities. Types of facilities include industrial production and handling facilities; explosives/propellant and chemical manufacturing facilities;

production complexes, including production, decomposition/mitigation, handling, storage, administration and supporting facilities. The type of work performed will be for secure and non-secure sites and will include: planning, programming, feasibility studies, geotechnical investigations, permitting, charrettes, master planning, Value Engineering, engineering studies, design services, estimating, surveying, site/field investigation, CADD/BIM drawing and document preparation and review, design review, operability and maintenance review of designs, construction management services, commissioning, studies, reports, hazard analysis, and training programs for energetics handling, storage, and/or production. These services will include (but are not limited to) such areas as facility maintenance, repair, remodeling, renovation, or demolition; infrastructure; interior fit-up; new construction; physical security and counter terrorism (including weapons of mass destruction) force protection; fire protection; and communications for military and other non-military government agencies. All work must be performed by or under the direct supervision of licensed professional Architects or Registered Engineers. The work required extends beyond a single project effort, in that it involves the planning, design, scheduling, management, coordinating, investigating, and CADD support for a fluctuating flow of simultaneous, though unrelated, delivery orders. Therefore, the Contractor will be required to respond rapidly to Government requirements with outstanding professionalism, top quality craftsmanship, quality control, and coordination of the various disciplines without compromising professional standards, current mission requirements, and end user readiness. It is imperative that the Contractor provides a flexible and multi-disciplined work force of the highest quality.

b. All task orders will define the work in as much detail as possible and shall indicate whether classified or unclassified workers must be used for each delivery order. This work definition will vary from minimal narrative descriptions to detailed concept information, depending on government requirements and the information available. The jobs included will require a variety of professional management, architectural, engineering, and consultant skills. When task orders are issued, the contractor shall be required to have a licensed professional assigned to the project, and in the case of a D- B-B task order will become the Designer of Record.

c. The type of primary services expected to be performed under this contract include but are not limited to:

i. DRAWINGS: All drawings produced for this contract shall be in compliance with the Architectural, Engineering, and Construction (A-E/C) CADD standards as issued by the CADD/BIM Technology Center https://cadbim.usace.army.mil. The Government will only accept the final http://tsc.wes.army.mil/products/standards/AEC/intro.asp) products, without conversion or reformatting, in the Autodesk suite of software (AutoCAD or Revit). Drawings produced by scanning drawings of record or containing photographic images shall be delivered in a faster format compatible with AutoCAD electronic digital format. GIS information shall adhere to the Tri-Service Spatial Data Standards.

ii. SPECIFICATIONS: The basic contract specifications will be the Unified Facilities Guide Specifications. Other specifications and criteria (including industry standards) may be required by the government based on the location of the project and ownership of the facility. Substitutions may be considered on a case-by-case basis, but only if approved by the Government.

iii. ESTIMATING REQUIREMENTS: Cost estimates shall be prepared using MII software in work breakdown structure (WBS), narrative documentation utilizing Microsoft Office Word.

iv. All services shall be performed in accordance with Norfolk District Design

Guide, as well as, all applicable codes and criteria required for Government work. Facilities shall be fully accessible to meet the requirements of Americans with Disabilities Act Accessibility Guidelines (ADAAG) and all applicable laws, codes and regulations pertinent to accessibility. All work shall be performed in accordance with Federal Acquisition Regulation (FAR) (https://www.acquisition.gov/FAR/). Designs will be prepared using US Standard English units of measure. ProjNet (DrChecks) (https://www.projnet.org) will be used for comment resolution of all design review submittals.

v. DESIGN SERVICES: shall include but not be limited to:

A. Permits: The A-E shall identify all necessary permits, licenses and approvals needed from all local, State, and Federal authorities required during the design. Permits which are the responsibility of the A-E shall be obtained during the design stage, (e.g. permits associated with storm water management, erosion and sediment control, and the National Pollutant Elimination Discharge Permit). Those permits, which are the responsibility of the construction contractor, should be identified in Section 1, Job Conditions, of the contract specifications. Should it become necessary in the performance of the work and services for the A- E to secure the right of ingress and egress to perform any of the work on properties not owned or controlled by the Government, the Government will secure the consent of the owner, his representative, or agent, prior to the A-E’s effecting entry on such property. The A-E shall coordinate all rights-of-entry through the project manager.

B. A-E services: The A-E under each task order shall perform all work required accomplishing the intent of such task order, and unless otherwise specifically provided therein, shall perform the required services, which may include the following:

• Studies: Consisting of investigations, feasibility studies, researching http://www.acquisition.gov/FAR/) technologies, survey of existing conditions, identification of hazardous material requiring removal and/or abatement, drawings, and sketches and cost estimates.

• Reports: Consisting of discussions of the study and investigations, description of all plans and schemes considered for obtaining the desired end result of the study. All drawings and sketches are required to present and illustrate the details and results of the study.

Required estimates of construction costs, including comparative costs for indicated alternate plans and schemes and results conclusions, and any recommendations must be included.

• Preparation of project programming documents such as DD Forms

1391 and 1354 and accompanying documents

• Concept designs and site plans

• Basis-of-Design

• Outline Specifications

• Concept Cost Estimates

• Preliminary designs

• Preliminary design analysis

• Preliminary Cost Estimates

• Final Design

• Final Design Analysis

• Contract Drawings

• Contract Specifications

• Quantity Surveys and Cost Estimates

• Record Drawings

• Final Cost Estimates.

• Construction schedules.

• Survey and Inspect structures, utilities, mechanical and electrical systems, pavements, and impoundment structures, and develop reports detailing recommended maintenance or repairs; and perform detailed land surveys, geotechnical investigations and topographic surveys as required in support of assigned work.

• Site investigations, planning, master planning, programming, surveys, geotechnical investigations, permitting, NEPA documentation, charrettes, preparation of reports, studies, design criteria, design build requests for proposal, designs, and other general A-E services for multi-disciplined new construction projects, alterations, renovations, maintenance and repair, tenant fit-up and operations for military and other non-military government agencies.

• Technical support for review of architecture/engineering work done or proposed by others.

vi. CONSTRUCTION PHASE SUPPORT SERVICES shall include but not be limited to:

A. Shop Drawing Review

B. Site Visits

C. Review proposed design changes, modifications, and value-engineering proposals submitted during the construction phase of the project for compliance with appropriate engineering and construction standards and adequacy of design.

D. Review construction cost estimates for any project.

E. Provide biddability, operability, maintainability, environmental, and constructability reviews of any project.

F. Provide complete on-site Construction Management Services for any project to include quality assurance, construction inspection and testing, and daily progress documentation.

G. Provide change order / modification analysis as required for any project.

H. Provide specialized environmental science and other technical consulting services, as required.

I. Provide civil, structural, electrical, security, communications, and mechanical (including elevator) testing and inspection.

J. Provide cost estimates for use as Independent Government Cost

Estimates for any project.

K. Construction phase and other services including, but not limited to preparation of operation and maintenance manuals, technical assistance, responses to Requests of Information (RFI), on-site representation and commissioning/start-up/fit-up design work.

L. Review construction schedules for logic and reasonableness for any project.

3. SELECTION INTERVIEW:

a. Interviews will be scheduled with firms identified as the most highly qualified and most competitive for award as determined by the contracting officer. Firms slated for interviews may be asked to clarify information contained in the SF330 submittal.

Elaborate presentations are not desired.

b. All contractors are advised that registration in System for Award Management (SAM) Database is required prior to award of a contract. Failure to register in the SAM Database may render your firm ineligible for award. For more information, check the SAM Web site: https://www.sam.gov.

c. In accordance with the FAR 36.601-4(b) the A-E firm must be a registered/licensed architectural and/or engineering firm to be eligible for award. Provide proof that firm is permitted by law to practice the professions of architecture or engineering, (i.e., state registration number, or a brief explanation of the firm’s licensing in states that do not register firms, etc.). Failure to submit the required proof could result in a firm’s elimination from consideration.

d. FIRMS WHO ARE OFFERING AS A JOINT VENTURE SHOULD INCLUDE WITH

THEIR SUBMISSION A COPY OF THE JOINT VENTURE AGREEMENT. FAILURE TO

INCLUDE THE JOINT VENTURE AGREEMENT WILL RESULT IN THE FIRM’S

ELIMINATION FROM FURTHER EVALUATION.

e. The awarded contract will be subject to specific provisions addressing organizational conflicts of interest.

4. ISSUANCE OF TASK ORDERS:

a. Task orders will be issued against the IDIQs based on qualifications-based selection procedures. The Contracting Officer will ensure fair opportunity is afforded to all IDIQ holders. Holders of IDIQ contracts will be provided a task order requirements notice (TORN) and afforded an opportunity to respond with requisite submissions tailored to the anticipated task order. When compared to the process of selection for the MATOC, A-E firms responding to this announcement should expect an abbreviated process for task order selections. Content of submissions for TORNs will typically be limited to 3 pages with a 7-day response. The degree of complexity of the submissions and time to respond will depend on the complexity of the work anticipated in the task order. An alternate TORN process may be used when the Contracting Officer determines that the Government already has sufficient information in the existing SF330 in order to determine the most highly qualified firm without the need to request supplemental information. The Government will evaluate the submissions and/or the SF330s currently on file, as necessary, to determine the most highly qualified firm to perform the task order. Holders of IDIQ are encouraged to maintain current SF330s on file with the District.

https://www.sam.gov/

5. SMALL BUSINESS SUBCONTRACTING PLAN:

a. With the exception of firms classified as small business concerns, any A-E firm receiving an IDIQ contract must submit an acceptable subcontracting plan. If an A-E firm fails to negotiate a subcontracting plan acceptable to the contracting officer within the time limit prescribed by the contracting officer, then the offeror will be ineligible for award. Each subcontracting plan, at a minimum, must include separate percentage goals for using small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small-disadvantaged business, and women-owned small business concerns and Historically Black College/Universities and Minority Institutions. Subcontracting plans shall also include assurances that the A-E firm will submit periodic reports so that Contracting Officer can determine the extent of compliance with the subcontracting plan, and submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov), following the instructions in the eSRS.

b. A-E firms awarded IDIQ contracts will be required to submit Individual Subcontracting

Reports (ISRs) and Summary Subcontracting Report (SSR) which is due bi-annually on 30 April and 30 October.

Annual Small business subcontracting goals established for this acquisition are as follows:

Total Small Business 51.00%

*SDB 8.00%

*HubZone 4.00%

*WOSB 6.00%

*SDVOSB 5.00%

*VOSB 5.00%

*apply within the total 51% small business goal

6. ORGANIZATIONAL CONFLICT OF INTEREST: This statement provides examples of certain organizational conflicts of interest which are proscribed by Federal Acquisition Regulation Subpart 9.5. The purpose of this statement is to prevent the existence of conflicting roles that might bias a contractor's judgment and to prevent an unfair competitive advantage.

The following subsections prescribe a non-exhaustive list of limitations on contracting as the means of avoiding, neutralizing or mitigating organizational conflicts of interest.

a. If, under this announcement, the contractor will provide systems engineering and technical direction for a system, but does not have overall contractual responsibility for its development, integration, assembly, checkout or production, the contractor shall not be awarded a subsequent contract to supply the system or any of its major components, or to act as consultant to a supplier of any system, subsystem, or major component utilized for or in connection with any item or other matter that is (directly or indirectly) the subject of the systems engineering and technical direction. The term of this prohibition shall endure for the entire period of this contract and for two (2) years thereafter.

b. If, under this announcement, the contractor will prepare and furnish complete specifications covering non-developmental items, to be used in a competitive acquisition, the contractor shall not be permitted to furnish these items, either as a prime or subcontractor. The term of this prohibition shall endure for the entire period of this contract performance and for either two (2) years thereafter or the duration of the initial production contract whichever is longer. This rule shall not apply to contractors who furnish specifications or data at Government request or to situations in which contractors act as Government representatives to help Government agencies prepare, refine or coordinate specifications, provided this assistance is supervised and controlled by Government representatives.

c. If, under this announcement, the contractor will prepare or assist in preparing a work statement to be used in competitively acquiring a system or services, the contractor shall not supply the system, its major components, or the service unless the contractor is the sole source, the contractor has participated in the development and design work, or more than one contractor has been involved in preparing the work statement. The term of this prohibition shall endure for two (2) years.

d. If, under this announcement, the contractor will provide technical evaluation of products or advisory and assistance services, the contractor shall not provide such services if the services relate to the contractor's own or a competitor's products or services unless proper safeguards are established to ensure objectivity.

e. If, under this announcement, any personnel of the prime firm or any subcontractor at any tier previously served with the procuring agency in a capacity that provided access to non-public, competitively useful information relevant to the requirements giving rise to this procurement activity, the prime contractor or subcontractor shall avoid deriving an unfair competitive advantage, or the appearance of an unfair competitive advantage, by precluding the use of such non-public, competitively useful information in the preparation of any document responsive to any request of the procuring agency pursuant to this procurement activity.

7. SELECTION CRITERIA FOR IDIQ CONTRACTS: Firms responding to this announcement notice will be evaluated to determine the most highly qualified firms to perform the required services in accordance with the announced selection criteria listed in descending order of importance below. Failure to comply with instructions or provide complete information may affect the firm’s evaluation or disqualify the firm from further consideration. The selection criteria are listed below. Criteria a thru f are considered primary. Criteria g and h are secondary and will only be used as tie-breakers among firms that are rated equally.

a. Specialized Experience and Technical Competence

b. Professional Qualifications

c. Capacity

d. Past Performance

e. Quality Control Program

f. Knowledge of Locality

g. Volume of Work

h. Small Business and Small Disadvantaged Business Participation

a. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE (SF330, Part I, Section F):

All elements below will be weighted equally by the Government when evaluating Specialized Experience and Technical Competence. Demonstrate recent (within the past 10 years):

(1) Experience in the design of industrial production and handling facilities with supporting facilities and infrastructure. Include examples for both design-bid-build (D-B- B), and design-build (D-B) RFP development.

(2) Experience in the design of explosives/propellant and chemical manufacturing facilities with supporting facilities and infrastructure.

(3) Experience in the design of production complexes, including production, decomposition/mitigation, handling, storage, administration and supporting facilities.

(4) Experience with consideration of life cycle cost analysis in determining systems to be used as a basis of design and included for construction.

(5) Knowledge of hazard analysis methods, Department of Defense Explosives Safety Board (DDESB) requirements, and detailed commissioning and training programs for energetics handling, storage, and/or production.

(6) Knowledge of high-performance sustainable building design and development (SDD) practices.

(7) Experience with using government furnished programs such as Specsintact, MCACES/MII, etc.

i. Submission requirement: Provide a maximum of ten (10) projects completed within the ten (10) years immediately preceding the date of issuance of this notice that best demonstrate the offeror’s and proposed subcontractors’ or subconsultants’ relevant specialized experience of the proposed offeror in the areas outlined above, older projects will not be considered. Sufficient information to determine the date of completion of the project must be included in the project description or the project will not be considered. If more than the maximum number of projects are submitted, the Government will only evaluate projects up to the maximum number authorized in the order submitted.

A. Relevant project examples could include both New Construction and

Renovation experience. Project examples may include Military Construction (MILCON) and Sustainability, Renovation, and Modernization (SRM) projects. Geographic location alone does not make a project relevant.

B. All projects provided in the SF330 must be completed by the actual office/branch/regional office/individual team member (offeror) proposed to manage and perform work under this contract. Projects performed by proposed subcontractors are acceptable. For each project, describe the project’s relevancy to the contract and each team member’s name, its location, and role. Projects for which the A-E offeror, or one of the proposed subcontractors or consultants was the prime contractor, and projects on which the A-E offeror and one or more of the proposed subcontractors or consultants have worked together may be more highly rated To enable verification, firms should include the Unique Entity Identifier (UEI) number along with each firm name in the SF330 Part I, Section F, block 25, “Firm Name.” Include a contract number or project identification number in block 21. Include an e-mail address and phone number for the point of contact in block 23(c). In block 24, include in the project description the contract period of performance, award contract value, current contract value, and a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the firm/team should specifically address the work performed by the joint venture partner offering/teaming on this contract.

C. NOTE: If the firm is a joint venture, projects performed by the joint venture should be submitted; however, if there are no projects performed by the joint venture, projects must be submitted for each joint venture partner, not to exceed ten (10) projects in total.

D. Projects shall be submitted on the SF-330 at Part I, Section F and shall be completed projects. Projects not completed will be excluded from evaluation consideration. For the purposes of evaluation, a completed project is a design that has been submitted Ready for Advertise (RTA) for construction, however the Offeror is also encouraged to submit projects that have completed construction or are significantly complete (i.e., greater than 80% completion). For submittal purposes, a single task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not submit an IDIQ contract as an example project. Instead, list relevant task orders or stand-alone contract awards that fit within the definition above. The Government will not evaluate information provided for an IDIQ contract. Examples of project work submitted that do not conform to this requirement will not be evaluated.

E. Failure to provide requested data, accessible points of contact, or valid phone numbers may result in a firm being excluded from evaluation or considered less qualified.

All information for ‘Criterion a’ should be submitted in the SF330, Part I, Section F. The Government WILL NOT consider information submitted in addition to Part I, Section F in evaluation of ‘Criterion a’.

b. PROFESSIONAL QUALIFICATIONS (SF330, Part I, Section E & G): Indefinite delivery contracts will require each Contractor to provide necessary professional staff (either in-house or through a subconsultant) to execute the scope defined herein. As a minimum, the contractor shall propose the specific individuals that comprise its professional staff enumerated below, inclusive of the key personnel. To the extent a contractor proposes additional staffing or disciplines, it shall explain why this will confer a benefit to the Government to receive additional consideration. Required professional staff cannot fulfill more than one (1) role on the contract delivery team (i.e., a separate employee must be provided for each stated requirement below to meet the number required). Submitting firms must describe the education, training, registration, overall and relevant experience, and longevity with the firm of key personnel. The Government will evaluate the nature and extent of the qualification of individuals proposed. Resumes must be provided for each of the key personnel, including subcontractors’ professional staff if applicable, listed below. Repeat the resume page as required in order to provide information on all key personnel referenced. Resumes are NOT required for the non-key personnel; however they should be listed in the organizational chart. Professional qualifications of proposed subcontractors or its professional staff may be submitted to demonstrate applicable qualifications provided that the nature and extent of all contractor team arrangements and all applicable written letters of commitments of the subcontractor are identified and disclosed.

i. Submission Requirements. Provide resumes for all proposed key personnel that illustrate the work proposed under this contract. Resumes are limited to one page each and should indicate: professional registration, certification, licensure and/or accreditation in a particular discipline; cite recent (within past ten years (10) years) project-specific experience in work relevant to the services required under this contract and indicate the proposed role in this contract.

A. Indicate participation of key personnel in example projects in the

SF330, Part I, Section G. Differentiate between planning and design experience. Key personnel participation will be considered more favorable.

B. The team should include the following, however only the Key personnel need to submit resumes. These must be included as part of the team, but resumes are not required.

• One (1) certified soil boring and testing firm. Higher Consideration will be given to laboratories that have a nationally recognized certification, and include a summary statement of firms that intend to obtain or maintain Corps of Engineers Research and Development Center (ERDC) Certification (see http://www.erdc.usace.army.mil/Media/Fact-Sheets/Fact-Sheet- Article-View/Article/476661/materials-testing-center/)

• One (1) Certified Environmental Testing Lab. Higher consideration will be given to Laboratories that have: (1) National Environmental Laboratory Accreditation Program (NELAP), (2) DoD Environmental Laboratory Accreditation Program (DoD ELAP), and (3) Virginia Environmental Laboratory Accreditation Program (VELAP).

• One (1) Registered Surveyor as well as survey crew personnel.

• One (1) Certified Value Specialist (CVS)

• One (1) Project Scheduler

• One (1) Licensed Landscape Architect

• One (1) Certified Interior Designer

• One (1) Geotechnical Engineer

• Registered Communication Engineer, Qualified means Registered Communications Distribution Designer (RCDD) accredited by Building Industry Consulting Service International (BICSI) and have a current active RCDD registration

• One (1) Civil Engineer

C. Provide resumes for the key personnel as follows.