SOW_November2018.pdf

November 2018

Atlantic Intracoastal Waterway (AIWW) Statement of Work

Table of Contents

Administration Requirements

1 General Requirements 2 Government Contractor Relationships 3 Applicable Publications 4 Government Furnished Property, Facilities, and Spare Parts 5 Contractor Furnished Property 6 Management and Personnel 7 Security Requirements 8 National Emergency or Natural Disaster 9 Environmental and Safety Requirements 10 Documentation

AIWW Operations and Maintenance Requirements

11 AIWW General Operations and Maintenance Requirements

Albemarle and Chesapeake Canal Operations Requirements

12 Albemarle and Chesapeake Canal Navigation Lock and Swing Bridge Operations 13 Great Bridge Reservation Operations

Dismal Swamp Canal Operations Requirements

14 Dismal Swamp Canal General Operations 15 Dismal Swamp Navigation Locks and Drawbridges Operations 16 Lake Drummond Reservation and Water Control Structure Operations 17 Deep Creek and South Mills Water Control Structure Operations

Albemarle and Chesapeake Canal Maintenance Requirements

18 Albemarle and Chesapeake Canal and Great Bridge Reservation Maintenance 19 North Landing Bridge Maintenance and Repair 20 Great Bridge Lock Maintenance and Repair 21 Albemarle and Chesapeake Canal Maintenance and Patrols 22 Albemarle and Chesapeake Canal North Bank Water Control Structure

Dismal Swamp Canal Maintenance Requirements

23 Dismal Swamp Canal and Lake Drummond Reservation Maintenance 24 Deep Creek and South Mills Drawbridges Maintenance and Repair 25 Deep Creek and South Mills Water Control Structures Maintenance and Repair 26 Deep Creek and South Mills Locks Maintenance and Repair 27 Dismal Swamp Canal Maintenance and Patrols

AIWW Statement of Work

Administration Requirements

1. General Requirements: The contractor shall provide all services, materials, supplies, plant, labor, equipment, utilities and supervision, except as specified as government furnished, to operate, maintain and repair two highway drawbridges, one highway swing bridge, three navigation locks, three water control structures, approximately 40 miles of canal waterways, all real property facilities, and approximately 3,100 acres of land owned by the U. S. Army Corps of Engineers, Norfolk District, which is known as the Atlantic Intracoastal Waterway (AIWW) as contained herein or incorporated by reference. The AIWW is divided into two canals; the Albemarle and Chesapeake Canal (ACC) and Dismal Swamp Canal (DSC) both are on the National Register of Historical Places.

1.1. Contractor's work and responsibility shall include all contractor planning, programming, administration and management necessary to assure that all operation, maintenance, and repair services are conducted in accordance with the contract and all applicable laws regulations, codes, directives, or manufacturer’s recommendations. Contractor shall perform all related contractor administrative services necessary to perform the work such as supply, procurement, quality control, job order, shop operation, contractor financial control, and maintenance of accurate and complete records, files, libraries of documents such as federal, state and local regulations, technical manuals, manufacturer's instructions, and recommendations, as-built drawings, warranties, etc., which are necessary and related to the functions being performed.

1.1.1. When one-time repairs are specified, perform work during the base year unless otherwise specified. Work specified to be performed annually shall be accomplished once during the base year and once during each option year at a minimum of a 12 month interval.

1.1.2. Dismal Swamp Canal Water Control Structures and Reservations Bid Items: The contractor shall base these bid items as if there is no lock or bridge operations on the DSC, the same person shall operate the water control structure, drawbridge, and lock at the Deep Creek, South Mills, and Lake Drummond Facilities. The cost of labor for that person shall be assigned to the bid item for operation and maintenance of the water control structures and reservations

1.1.3. Six Month Extension: The contractor shall bid the six month extension in accordance with Contract Clause 52.217-8 entitled “Option to Extend Services”. If this extension is issued, the contractor will perform the general operations, repair, and maintenance as defined by the fourth option year for up to 6 months.

1.1.4. Performance Requirement: The government will monitor contractor performance and make deductions in the contract as stated in the Performance Requirements attachment when deviations greater than the maximum allowable listing in the Performance Requirements Tables.

1.2. Responsibility for Repair Limitation: The contractor shall be responsible for the first $12,500.00 of each occurrence of repair and/or replacement when a failure of an existing item included in this contract occurs except as otherwise specified within this statement of work.

The $12,500.00 amount includes labor beyond the contract amount and materials. Costs for a repair or replacement under this provision will be determined in accordance with the Changes Contract Clause. Operating costs that may be incurred during the repair or replacement are not a part of the limitation. See paragraph, Operations During Breakdowns.

1.2.1. The limitation and contractor responsibility is applicable for all phases, except as otherwise specified, of the AIWW Facilities Operations and Maintenance Contract and all facilities operated and maintained by the contractor including but not limited to operation equipment, electrical components, machinery, plumbing, facility failures to buildings, facility appurtenances, breakage, vandalism, and government furnished vehicles, plant, and equipment; it includes items that fail due to normal wear and tear.

1.2.2. Except for minor patching, minor crack repair of concrete, or minor amounts of brick pointing; not to exceed $5,000.00 per each occurrence, contractor is not responsible for structural repairs to bridge decks and beams, girders, joists, and foundations of buildings and bridges unless specifically stated herein.

1.2.3. Repairs and/or replacement that are required to correct failed items when repairs costs exceed $12,500.00 may be accomplished by the government as a change to the contract under the Changes Contract Clause. The contractor would be paid for the work less $12,500.00. The government may also contract to have repairs exceeding $12,500.00 performed under a separate contract with a contractor other than the AIWW Facilities Operations and Maintenance Contractor, or with Corps of Engineer in-house forces. In this case $12,500.00 would still be deducted from the AIWW Facilities Operations and Maintenance Contractor.

1.2.4. As a result of these requirements, there may be instances where the contractor may wish to perform additional maintenance that will augment the requirements of the maintenance specified herein. Any damage to facilities caused by improper, careless, or negligent operation or maintenance shall be repaired at no additional cost to the government.

1.3. AIWW Project Locations and Facilities: The location of all AIWW facilities and land are provided by attachment to this bid package. Nautical Charts of the areas can be obtained from the National Oceanic and Atmospheric Administration at the contractor's expense.

1.3.1. The northern boundary of the project for this contract is the Interstate 64 bascule bridge at approximately mile 7.1 on the AIWW. The southern boundary of the ACC is the North Carolina state line, approximately mile 34. The southern boundary of DSC is the mouth of the Pasquotank River where it joins the Albemarle Sound, approximately mile 68, in North Carolina.

1.3.2. Descriptions and dimensions of all facilities to be operated, maintained and repaired under the terms of this contract are provided in the attachments. All maintenance and repairs shall be done in accordance with original plans and specifications for the facilities, nationally recognized consensus standards, the manufacturer’s recommendation, or this statement of work. The most stringent requirements as determined by the Contracting Officer’s Representative will govern.

1.4. Contractor Orientation: Prior to contract start date, the government will provide, to key contractor personnel, an orientation of the Norfolk District Corps of Engineers facilities, operations, and regulations. Contractor shall be responsible for orienting and training his personnel to start work on the first day of the contract. The successful bidder will be notified of the date and time set-aside for the orientation briefing.

1.5. Service Contract Award: The base year and subsequent option years are expected to be awarded for the period specified; however, services may be terminated or reduced at any time by the government.

1.6. Payments: Payments will be made in accordance with the contract clauses, monthly bid items can be invoiced on or after the last day of the month of service, and lump sum bid items can be invoiced by the percent complete. Invoices must be broken down by bid item.

2. Government Contractor Relationships: The Government and the Contractor understand and agree that the services to be delivered under this contract by the contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the contract between the Government and the Contractor's personnel. It is, therefore, in the best interest of the Government to afford both parties a full understanding of their respective obligations.

2.1. Contractor personnel under this contract shall not:

2.1.1. Be placed in a position where they are under the supervision, direction, or evaluation of a Government employee.

2.1.2. Be placed in a position of command, supervision, administration or control over Government personnel, or over personnel of other Contractors under other DOD contracts, or become a part of the Government organization.

2.1.3. Be used in administration or supervision of Government procurement activities.

3. Applicable Publications: All publications are listed as government or contractor furnished.

The contractor is obligated to follow and adhere to the list of publications. Supplements or amendments to publications shall be considered to be in full force and effective immediately upon receipt by the contractor, except when such supplement or amendment is deemed to cause an increase or decrease in cost of contract performance. In such an event, contractor shall immediately inform the Contracting Officer, in writing prior to implementation of such supplement or change. If applicable, a negotiated change in the current contract price shall be made to mutual satisfaction of both the contractor and government prior to implementation.

Publications reference, but not provided to the contractor shall be obtained by contractor at his expense.

3.1. List of Publications: Contractor shall ensure that all publications are up to date.

Publication can be in hard copy or electronic versions where a computer is available.

Publications required are as follows:

Government Furnished (Electronic Versions Only)

Document No. Title

EM 385-1-1 Engineer Safety Manual

ER 1130-2-520 Project Operations-Navigation and Dredging Operations and

Maintenance Policies Chapters 6 and 7

EP 1130-2-520 Project Operations-Navigation and Dredging Operations and

Maintenance Policies Chapters 6 and 7, and Appendix T and U

WRD-02 Norfolk District Policy on Hunting, Trapping, and Fishing on

Water Resources Projects.

N/A Inland Marine Transportation System (IMTS) Assignment Guide for Lock and Dam Operators

N/A Norfolk District Operations Branch Hurricane Emergency

Procedures

N/A Operational Procedures Manual-Dismal Swamp Canal

Contractor Furnished

Document No. Title

29 CFR 1910 OSHA General Industry Standards

29 CFR 1926 Safety and Health Regulations for Construction

Code 10 National Fire Protection Association

N/A U. S. Coast Guard Local Notice to Mariners (issued weekly)

NFPA 70-2005 National Electrical Code

Title 33 Code of Federal Regulation

USCP 4 Atlantic Coast Pilot 4

4. Government Furnished Property, Facilities, and Spare Parts:

4.1. Facilities: The government will furnish, without cost to the contractor, designated space in buildings, plant, and property as specified in the attachments. The contractor shall maintain the property to the same or higher standards as presently maintained. Contractor shall not make any alterations to the building space except with written permission of Contracting Officer. Any approved contractor requested alterations will be made at no additional cost to the government. Contractor shall restore the space to the condition in which received at time of contract completion or termination except as otherwise approved in writing by the Contracting Officer.

4.1.1. The government shall use approximately one half of Great Bridge Reservation Building #1 for office space to administer contracts and serve as a regulatory field office building. Great Bridge Reservation Buildings #11, #13, #14, and a portion one room of Building #3 shall be used by the government by the navigation support personnel and for storage. A portion of Great Bridge Reservation Building #2 shall be used as the Norfolk District Continuity of Operations (COOP) site, a short term solution in the event the District Headquarters building is out of commission. These buildings will not be for use by the contractor; however, the contractor shall be responsible for specified operation and maintenance including specified painting, including furnishing utility services, heat, and air conditioning.

4.1.2. The government shall use approximately 0.5 acres of land at the Great Bridge Reservation as a storage compound area for our Navigation Support Section. The government will maintain this area. In addition, the Great Bridge Reservation Boat Basin will be used to perform maintenance on Corps of Engineers vessels and secure government vessels during hurricanes. The contractor may be required to provide shore power for Corps of Engineers vessels during this period. Plans are under develop for a new building for our Navigation Support Section, when complete the contractor will not be responsible for the utilities to the new building and the shore power requirements will be transfer to the Corps of Engineers.

4.1.3. Occasionally, the government shall use the Great Bridge Reservation and Building #5 for events, meetings, and training. These activities will be scheduled with the Contracting Officer’s Representative.

4.2. Accountability:

4.2.1. Contractor and government shall make an initial inventory of government furnished accountable, durable, and pilferable property jointly on or before the contract start date.

Accountable properties are items with value over $5,000.00, durable property, and pilferable property. The operational or condition status will be jointly determined. Items found not to be in working order, or not suitable for its intended purpose, will be recorded and the government and contractor shall certify the joint inventory as accurate. The government will have sole authority to determine if the government will correct the noted deficiencies.

4.2.2.1. Within 90 days of award, the contractor shall work with the Contracting Officer Representative to turn in the steel barge (bar code 14009), Case Fork Lift (21430), and both Generator Sets (bar codes 22096 and 22097). This property will no longer be available for use under this contract.

4.2.2. The contractor and government shall conduct an annual joint inventory, the government will schedule the inventory. At each annual joint inventory, it will be jointly determine whether the property can support the contract and safety requirements. If the items remain, the contractor shall be responsible for maintaining the equipment and performing repairs. If repairs are required and the repair costs exceed 50% of the total acquisition price, the contractor may turn equipment back to the government in lieu of performing repairs. The government will not repair or replace any property that is no longer serviceable.

4.2.3. Contractor shall keep the inventory listing current. Contractor shall prepare appropriate government forms for adjustments in the inventory. Contractor may request to use the Government Automated Personal Property Management System, through the use of bar codes of accounting.

4.2.4. Spare parts and materials such as lumber, steel plate, angles, bars, rods, miscellaneous steel castings and other spare parts are available at the Great Bridge Reservation. As the contractor uses these items, it is his responsibly for maintaining a minimum but sufficient inventory of spare parts to be used on this contract for repairs.

4.3. Government Furnished Property Control: Contractor shall establish a control system to ensure that government furnished property shall be utilized only for contract purposes. Upon completion (including any extensions of contract term) or termination of the contract, for any reason, and except for fair wear and tear, the contractor shall return all government furnished property in the same condition as received. Any discrepancies, except for fair wear and tear, damages or deficiencies in the inventory shall be chargeable to the contractor.

4.4. Government Furnished Property Maintenance: Contractor shall maintain all Government Furnished Property in the condition received. The contractor shall retain maintenance personnel in sufficient numbers to remain current with monthly workload requirements.

5. Contractor Furnished Property: Except as otherwise specified, contractor shall furnish all plant, facilities, vehicles, equipment, supplies, or materials necessary to accomplish all required services. All contractor furnished vehicles, equipment, supplies or materials shall meet applicable federal, state, and local laws or regulations.

5.1. Materials, Parts, and Supplies Acquisitions: All contractor furnished supplies, parts, and materials used in maintenance, repair or replacement shall be new and of a quality equal to or better than the items to be replaced, except as otherwise authorized by modification.

5.2. Material and Parts Records: Contractor shall maintain complete and accurate records of all materials and parts used. These records shall include both government furnished materials and materials supplied by the contractor. Submit records monthly, including cost of materials.

5.3. Manufacturer's Manuals: Contractor shall obtain and maintain manufacturer's operating instructions and maintenance manuals on all past and new equipment installed by contractor.

These manuals and operating instructions shall become the property of the government at the expiration or termination of the contract.

6. Management and Personnel: Contractor shall provide and perform all management, control, and schedule all services required to perform the specified work.

6.1. Management: Any time the government determines that the personnel, instructions, Contractor Quality Control system, controls, tests, or records are not providing scheduled work which conforms to contract requirements, action shall be taken by the contractor to correct the deficient management.

6.2. Annual Work Plan: Contractor shall develop and submit an annual work plan within 30 days after starting the base year and each option year, based upon the contract requirements and an inspection of all equipment, facilities, related or associated areas and structures. The plan shall be continuously updated and list all discrepancies and items of work anticipated for operation, maintenance, and repair. The plan shall show in detail the work effort that contractor plans to expend to perform the tasks required under this contract. The work plan shall be in the form a monthly checklist and keyed and numbered in such a manner that the separate functions may be extracted, copied, and distributed to contain any information or data not applicable to the particular functions. An electronic pdf version of the plan is acceptable. All work completed required by this contract shall be noted on the Monthly Progress and Quality Control Report. As a minimum the work plan shall include the following:

a. Detailed plan of work effort d. Performance times and dates

b. Patrols and inspection schedule e. Preventive maintenance plan and schedule

c. Detailed shift schedule

6.3. Contractor Quality Control: Contractor shall establish and maintain a Contractor Quality Control Program that is acceptable to the government, and which ensures that all contract requirements are provided as specified. A Contractor Quality Control Plan will be submitted to the Contracting Officer's Representative for review one month prior to the start of the contract.

Work will only be permitted after review and acceptance of the Contractor Quality Control Plan.

One accepted copy of the Contractor Quality Control Plan shall be delivered to the Contracting Officer's Representative not later than one day after the start of the contract. Any updates to the plan must be accepted in writing by the Contracting Officer's Representative for acceptance a minimum of 30 days prior to implementing.

6.3.1. The Contractor Quality Control Plan shall cover all general and specific tasks included in this statement of work. The plan shall be constructed in such a manner that each functional area plan may be extracted and used for any single function. It must specify tasks or areas to be inspected on either a schedule or unscheduled basis, and the manner in which inspections are to be conducted. The Contractor Quality Control Plan shall include the following:

a. The names of firms or individuals tasked to perform inspections and the extent of their authority. This shall be in the form of an organization chart.

b. Method of identifying deficiencies in the quality of services performed before level of performance became unacceptable.

c. Method of documenting and enforcing quality control operations of both prime and subcontractor work.

d. A completed submittal register listing all submittals, reports, forms, logs, and plans required. The submittal register shall be maintained on site and updated copies provided each year with the annual work plan.

6.3.2. Contractor shall maintain a file of all inspections conducted by the contractor to include noted deficiencies and corrective actions taken. This information shall be included in the monthly progress and quality control report provided to the government.

6.3.3. The implementation of the Contractor Quality Control Plan will be considered a service and shall be subject to acceptance throughout the contract term. The contractor, his project superintendent, or both, shall meet the Contracting Officer's Representative during the first week of every month of the first six months of the contract to conduct a performance evaluation meeting. After this six-month period, the Contracting Officer’s Representative shall hold meeting thereafter as determined necessary. However, a meeting shall be held within 1 work day whenever the Contracting Officer's Representative issues a Notice of Non-Compliance Form. Mutual effort will be made to resolve any and all problems identified.

6.3.4. Monthly Progress and Quality Control Report: Each month the contactor shall submit a progress and quality control report to the Contracting Officer’s Representative covering the previous month. Reports shall be submitted no later than the second work day each month.

Monthly reports shall have specific dates, times, and locations of contract activities performed, patrols performed on canals, contract maintenance performed, encroachment noted both by land and water, weather events effecting the facilities or the contractor, and include a completion date of incomplete tasks and cross reference the Annual Work Plan. The onsite contractor Project Superintendent/Quality Control Manager will sign reports and including all quality control inspections performed.

6.4. Preventive Maintenance Plan and Schedule: As a minimum, preventative maintenance on the AIWW assets are specified in the Preventative Maintenance and Job Plans attachment. The preventative maintenance shall be done on the assets in accordance with the schedule and steps specified in the attached job plans. The contractor will develop a yearly plan showing a schedule and method to complete the required work and submit as part of the annual work plan. The contractor will coordinate with the Contracting Officer’s Representatives to keep the preventative maintenance schedule and job plans up to date as conditions vary during the life of the contract.

6.5. Project Supervision and Quality Control Management: Contractor shall provide an onsite Project Superintendent/Quality Control Manager, Monday through Friday except on federal holidays working the same hours as the maintenance personnel to maximize supervision. The Project Superintendent/Quality Control Manager will be one individual and have the ability and transportation to supervise all the AIWW sites and make quality control inspections. The Project Superintendent role shall conduct overall management coordination and be the central point of contact with government for performance of all work under this contract in accordance with Contract Clause 52.236-6. The Quality Control Manager role shall have full authority to conduct quality control inspections and ensure correction of deficiencies.

6.5.1. Another individual shall be designated to act as the Alternate Project Superintendent/Quality Control Manager when the Project Superintendent/Quality Control Manger is temporally absent. To ensure the required onsite supervision, advance notice of any absence shall be provided to the Contraction Officer's Representative. The Alternate Project Superintendent/Quality Management will be one individual and will perform other duties.

6.5.2. The Project Superintendent/Quality Control Manager and the Alternate Project Superintendent/Quality Control Manger shall demonstrate a minimum of two years’ experience supervising personnel engaged in lock and bridge operations, maintenance, and repair activities similar in scale and scope to those required by this contract. This experience shall include successful completion of course entitled Construction Quality Management for Contractors. The contractor shall complete this training within 60 calendar days after the start of the base year. The specific experience and qualification of the proposed Project Superintendent/Quality Control Manager and Alternate Managers shall be submitted for review and acceptance as part of the Quality Control Plan. The Project Superintendent/Quality Control Manager and alternate shall be able to speak, read, and write the English language and have a valid state driver’s license.

6.5.3. The Project Superintendent/Quality Control Manager and alternate shall have the ability to communicate by cellular phones during primary work hours and during emergency situations after hours with the Contracting Officer's Representative.

6.6. Site and Safety Health Officer (SSHO): The contractor will provide a Site and Safety Health Officer (SSHO) and an alternate as required by EM 385-1-1 for the entire AIWW project, this position will be performed in addition to other duties. The SSHO or the alternate will work at all times maintenance personnel are performing activities to maximize coverage. SSHO will visit each site at least monthly to review safety operations and not results on the Monthly Progress and Quality Control Report.

6.7. Personnel: Contractor shall provide all necessary personnel qualified to accomplish all contract work or service as specified. Contractor shall schedule work hours, except where work hours are specifically specified, in coordination with Contracting Officer’s Representative to maximize coverage on the project while minimizing cost, work hours can vary depending on the time of year and repair work (i.e. emergency repairs) required. Only contractor personnel shall operate the government facilities, equipment, vehicles, and vessels under this contract.

No contractor employees will be permitted to possess firearms or knifes other than a fold-up pocketknife less than a 3 inches long blade while on government property. All employees will have valid state driver’s license and must be able to fluently speak and clearly understand English. All required U.S. Coast Guard licenses will be obtained to operate vessels. The use of portable audio or video devices, cellular phones or other communication devises including hands free devices, headphones, and earphones by contractor personnel will not be permitted while operating any equipment, driving a motor vehicle on federal property, or assisting or communicating with the public.

6.7.1. Contractor Personnel Conduct: Contractor and his personnel shall be under the same standards of conduct as government personnel. Disrespect to government employees or the public, during performance of the contract shall not be allowed. Personnel conditions, such as failing to comply with companies Drug Free Workplace Policy, which may interfere with the performance of the contract services, shall not be permitted. Each employee including all supervisors shall read within 30 days of start of each year and comply with the Standards of Conduct required for Government Employees. Code of Ethic posters shall be posted at the Main Office Building #1 at Great Bridge Reservation. Misconduct of any kind including that set out in this paragraph shall cause the contractor to effect the immediate removal of his employee(s) from government property and working under this contract. When it is necessary to remove personnel, the contractor shall immediately furnish a qualified replacement(s) to carry out the services to be performed.

6.7.2. Physical Effort and Working Conditions: All personnel shall be physically capable of performing their assigned duties under the working conditions and facilities specified within this statement of work.

6.7.3. Contractor Personnel Training: Contractor will develop a training orientation program for all new employees. This program will ensure new personnel are oriented on all aspects of their new position, the facilities, and the safety requirements. The contractor will be provided access to the Corps of Engineers Inland Marine Transportation System (IMTS) Assignment Guide for Lock and Dam Operator. This manual and videos can be used for training of the new and experienced lock operators.

6.7.4. Operations Personnel (Stationary Engineers): Operators of locks, and bridges, shall have at least 1 year of experience operating similar facilities. No contractor personnel who have not previously operated on a particular lock, drawbridge, or swing bridge shall work any shift alone until they have performed duties a minimum of 80 hour period on that particular bridge and lock with an experienced operator. Orientation will include observes, assists, and performing a variety of site operations and maintenance duties. These duties include but are not necessarily limited to:

a. locking operations including the handling of lines to assist vessel operations in the mooring of vessels during a locking, operating electrical or other controls to operate lock gates or bridges.

b. operating controls pertinent to raising and lowering of wickets in accordance with operational procedures manual instructions and activities such as maneuver boat operations, as needed for maintenance of water levels, ice flushing, debris removal, or other purposes.

c. performing routine maintenance of hydraulic, structural, mechanical, and electrical or electronic features of lock and/or bridge operating mechanisms and auxiliary equipment, work which typically consists of lubricating bearings, gears, wire rope, and other moving parts of heavy duty machinery; wiping excess lubrication and foreign matter from machinery;

scraping rust and corrosion and making simple operating machinery repairs; manually removing ice and drifting debris from lock structures and approaches replacing burned out lamps and fuses, and otherwise observing/assisting in lock and dam maintenance operations.

d. Observes/learns and performs necessary recording/documentation as pertinent to lockage data maintained regarding commodities, tonnages, times, etc.

6.7.4.1. Operation Personnel represent the Corps of Engineers at the locks and bridges and will encounter the public daily. They shall be outside to assist vessels when arriving and departing the locks and show a positive attitude to the public. Assisting includes but is not limited to helping secure lines when necessary, or asked by the boaters, to help avoid damage to locks and or boats. All vessels shall be advised when entering the locks where and how to tie up and that Personnel Flotation Devices (PFD’s) shall be worn in the lock area by all passengers. All operation personnel shall be able to communicate clearly with the public in person, on radio, and over the phone.

6.7.4.2. Operation Personnel will perform routine maintenance, touch-up painting, and cleaning around the facilities during shutdowns or slow navigation times to help minimize the expenses on these projects. The contractor can decrease the number of lock operators at Great Bridge Lock to one per shift during January and February to utilize these operators to perform routine maintenance on the AIWW.

6.7.5. Electrical Maintenance Personnel: Perform electrical maintenance with a journeyman Electrician or an Electrician equivalently trained and experienced. Electricians will be required to perform a wide range of electrical maintenance including but not limited to the location and diagnosis of trouble, repair of electrical components, overhaul of electrical equipment such as electrical brakes, motors and generators repairs, replacing bearings, and other worn or broken parts and reassembling, testing, and adjusting electrical equipment.

6.7.6. Electronic Technician Personnel: Perform electronic maintenance with an Electronics Technician with a minimum of two years’ experience. Electronics will be required to perform a wide range of electronic maintenance including but not limited to the location and diagnosis of trouble, repair of electronic components, overhaul of electronic equipment such as controls, communication equipment, electronic gauges, and reassembling, testing, and adjusting electronic equipment.

6.7.7. Qualification of Welders: Perform all welding in accordance with the latest edition of the American Welding Society (AWS) publication D1.1/D1.1M, Structural Welding Code-Steel.

Welders shall be certified as required by AWS. Submit certification of welders annually for all employees performing welding on the AIWW projects.

6.7.8. Qualification of Machinist: Perform machining with a journeyman machinist or a Machinist equivalently trained and experienced. Machinist shall operate lathes, shaper, drill pressed, power saws and other shop equipment in making parts such as bushings, pins, bearings, and other spare parts while using old parts as patterns or following existing blueprints.

6.9. Operators of Government Furnished Equipment: Operate government furnished equipment with personnel having a minimum of 3 years’ experience operating similar equipment.

6.10. Use of Government Property or Equipment: No personal work or repair of any kind shall be performed on or with government property. Government facilities shall not be used as storage areas for personal property except when performing duties identified in this contract.

6.11. Privately Owned Vehicle: Privately owned vehicles operated on any of the AIWW facilities will be required to maintain liability insurance. Coverage shall be at least the minimum required by the Commonwealth of Virginia or the state in which the vehicle is registered.

6.12. Employee Uniforms: The contractor will provide uniforms for bridge and lock operators and maintenance employees to be worn at all times while on the project site. Uniforms for bridge and lock operators shall be Class B semi-dress in nature with long or short sleeve shirts and long trousers. Uniforms for maintenance employees shall be Class C working type uniforms. All shirts are to be of the same color and all trousers shall be color coordinated with the shirts. The shirt shall bear a patch with the company name and the employees name just on the front left side of the shirt dark colored coveralls will be provided when employees are working in dirty areas. If ball type caps or hard hats are worn, they shall bear the company's name. The contractor will develop a procedure for replacing any or all of the uniform when lost, neglected, or worn out, and retrieve uniforms upon an employee's retirement or termination. Uniforms are subject to accepted by the Contracting Officer's Representative and must comply with the referred safety requirements.

6.12.1. The contractor will issue pertinent personnel protection equipment to contractor employees as required by referred safety requirements.

7. Security Requirements: Contractor shall comply with all government security requirements and develop and submit a security plan for all the facilities under this contract.

The plan shall be submitted for government acceptance within 30 days after award of this contract. The plan will establish security measures for the protection of contractor personnel, government and personal property located on the facilities at normal and heighten levels. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by the Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes. The contractor shall bear any costs associated with obtaining security information on his employees.

7.1. Common Access Card (CAC): All personal may be required to obtain a Common Access Card (CAC) through the Contractor Verification System (CVS), the government will provide this card. One contractor employee will be required to obtain a CAC to entering data into software on a government provided computer. This employee will enter all the data for Facility and Equipment Maintenance System (FEM) and Lock Performance Monitoring System (LPMS) specified in this statement of work.

7.1.1. Information Assurance (IA) and Information Technology (IT) Training and Certifications:

All employees provided a CAC must complete the DOD IA awareness training before assurance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DOD Army training requirements in DODD 8570.01, DOD 8570.01M, and

AR 25-2.

7.1.2. Access to Government Information Systems: All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services. In addition, they must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter. This is in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

7.2. Key Control: Contractor shall establish a control system prior to receiving keys to ensure that no keys issued to the contractor by the government are lost, misplaced or used by unauthorized persons. Key cores shall be changed during the base year within 60 days of award, or at any time keys are lost, stolen, or personnel with access to keys are no longer employed. Contractor shall not duplicate government keys for any purpose. Any occurrence of lost keys shall be reported to the Contracting Officer’s Representative immediately. Keys lost by the contractor or his personnel shall result in the installment of new locks at the contractor's expense. The government will be provided with keys to the new locks. The contractor shall not allow any persons other than authorized contractor personnel access into locked areas except those engaged in the performance of work in those areas, without written authorization from the Contracting Officer’s Representative.

7.3. Facility Gates: Main facility gates can be left in the open position during working hours at the project sites when personnel are on-site but closed when security levels are heighten, when the Corps of Engineers Security Office determines a threat, or when personnel feel threatened.

The Great Bridge Lock entry gates shall be secured at all times except during shift changes.

When personnel leave a site unmanned during normal operating hours, including traveling from one function to another, the site shall be secured.

7.4. Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the Corps of Engineers) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 60 calendar days of contract award and within 60 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

7.5. Visitor Log: Contractor shall maintain a visitor and inspection log at the Great Bridge Reservation. The log shall be maintained at the Main Office Building #1.

7.6. Identification of Employees: All employees may be required to wear a contractor provide identification card when the risk level for these facilities is elevated. The card shall have as a minimum of the employee name, and picture, and the contractor name/logo, and address. The employee shall carry the identification cards in lieu of wearing the card when it causes an unsafe condition such as working around equipment and machinery. The contractor shall maintain a record system showing who and when the identifications cards were issued to and when an employee is release, the date the card was destroyed.

7.7. Vessel Security Inspections: The Fifth Coast Guard District and local law officials will occasionally use the Great Bridge Lock area to perform vessel inspections. These activities will be coordinated with the Contracting Officer’s Representative.

8. National Emergency or Natural Disaster: The Corps of Engineers must plan in advance how it will meet mission requirements in the event of a national emergency or natural disaster.

The Corps of Engineers must be able to react without undue delay. Sudden or unusual events could result in a great impact upon contractor's performance and contract requirements.

8.1. Contingencies: In the event unusual circumstances as listed below occur, the contractor shall continue, and expand if necessary his performance:

a. A sudden build-up of military forces increases contract requirements.

b. A natural disaster that impacts upon contractor's ability to perform.

8.1. In the event that a national emergency or natural disaster results in an increase in cost of performance, such increases will be subject to the Changes Contract Clause.

8.2. In the event of a natural disaster, the contractor shall takes steps to minimize damage to the facilities by clearing trees off facilities, cleaning mud from facilitates, and oiling and greasing facilities where required.

8.2. Hurricane Season: During hurricane season the contractor will review and comply with the latest version of the Norfolk District Operations Branch Hurricane Emergency Procedure concerning the AIWW operations. The contractor will develop his own plan to supplement this procedure to release and return their employees from the project sites so their safety and navigation is not compromised.

9. Environmental and Safety Requirements: Any of the facilities operated and maintained by the contractor under the terms of this contract may be inspected for compliance by Corps of Engineers environmental personnel or other federal, state, or local officials on a non-notice basis. Access for inspection shall be granted during normal working hours. Citations issued against government facilities because of the contractor's failure to properly operate and/or maintain them shall result in the Contracting Officer deducting the fine from any payment due the contractor. The contractor shall be responsible for providing any equipment and material needed to meet environmental requirements.

9.1. Prevention Control and Countermeasure Plan and a Spill Contingency Plan: Special measures shall be taken to prevent chemicals, fuels, oils, greases, bituminous materials, herbicides, and pesticides from entering public waters. The contractor shall have a contingency plan of action to be put in effect in the event of spillage of pollutants into public waters. The contractor shall be responsible for providing containment and removal materials (booms, pigs, sorbents, etc.) and services to clean up any contractor caused spills or discharges of oil, fuel, chemical, etc. into the air, water and land of project area. The contractor shall develop and submit a Spill Prevention Control and Countermeasure Plan and a Spill Contingency Plan to the Contracting Officer’s Representative for review within 30 workdays after start working work in the base year, the plan must be prepared and signed by a Professional Engineer. In the event of a spill, the contractor shall immediately implement the spill response plan. The plan shall be updated every 3 years and a spill training exercise held and documented annual.

9.2. Recycling Program: To minimize waste, the contractor shall set-up a recycling program for all the facilities. Some of the material that should be consider are aluminum, plastics, glass, corrugated cardboard, paper, and used oil.

9.3. Safety Requirements: The contractor shall comply with Occupational Safety and Health Act (OSHA) Standards, U.S. Coast Guard Regulations, as well as the Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1). When a conflict exists between Corps of Engineers Safety and Health Requirements Manual, nationally recognized consensus standards, or the contract statement of work, the most stringent requirements as determined by the Contracting Officer will govern.

9.3.2. Emergency Notification Plan: Contractor shall establish an emergency notification plan which contains a prioritized list of all employees so that employees of the contractor can be reached in the event of any contingency. This plan will be available for government review at any time.

9.3.3. Working Alone Plan: In accordance with EM 385-1-1, contractor shall develop a written check-in, mid-shift, and check-out communication procedure for employee working alone.

Procedure shall be submitted within 30 days after award and updated whenever there is a change in operating personnel. Within 60 days after award, the contract will provide all sites where employees work alone a handle held VHS Radio Equipment as specified.

9.3.4. Additional Facility Safety Requirements: Contractor shall comply with and require the public to comply with the following additional requirements as follows:

a. Contractor shall not permit fishing, loitering, or swimming from any part of the bridges, locks, fender systems, or operator control houses.

b. No vessels shall be permitted to be tied up or be moored to bridge or lock fender systems when subject facilities are in operation. However, during hurricanes, refuge may be taken in the DSC, at this time vessels may temporary tie up to fender systems. All vessel operators shall be warned of the possibility of falling trees, not to secure to trees within the canal system, and the delays that may occur on the canal after the storm has passed.

c. No vehicles including bicycles shall be permitted to park on bridges or the bridge approaches between the end of the swing span and first safety gate at any time.

d. Contractor shall not permit the passage of any vehicle or piece of equipment due to weight, traction type, or for any reason that may cause damage to bridges.

e. Contractor shall ensure that vehicles or other equipment having rough or sharp metal treads or wheels, shall prior to passing over bridges have suitable treads (timber or other material) and place them in such a manner that sharp metal treads or wheels will at no time come in direct contract with bridge decking or its approaches between highway abutments.

Contractor shall ensure that the vehicle operators following the vehicles crossing shall remove such treads.

f. All contractor personnel and the general public engaged in tying up any vessel or other work within six feet of the lock walls, when no safety railing is present, shall wear personal flotation in compliance with EM 385-1-1.

g. The contractor shall furnish and maintain white or orange ring buoys with the proper gauge, type, and length line as specified in EM 385-1-1. Frequent inspection shall be made to ascertain that the line is not tangled, or in any way fouled.