FBO_Generator_Maintenance_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

UNITED STATES ARMY CORPS OF ENGINEERS

NORFOLK DISTRICT

STANDBY GENERATOR MAINTENANCE SERVICE

1.0 General Information

This is a non-personal services contract to provide Standby Generator preventative maintenance and repairs services for generator in Building 11 and Building 36 located at US Army Corps of Engineers, Norfolk District, 803 Front Street, Norfolk, VA for use during emergency operations. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government to keep the generators at Fully Mission Capable (FMC) at all times for emergency operating requirements.

The Government reserves the right to assess equitable consideration against the Contractor in proportion to the damage experienced from failure to meet the established acceptance criteria. If any of the services do not conform to Contract requirements, the Government may require the Contractor to perform the services again in conformity with Contract requirements, at no increase in Contract amount. Failure to promptly perform the services again in conformity with the Contract requirements, the Government may (1) By contract or otherwise, perform the services and charge the Contractor any cost incurred by the Government that is directly related to the performance of such services; or (2) Terminate the Contract due to default.

It is the responsibility of the contractor to have visited the site prior to submitting any quote for the project and to have gained a good understanding of the project and its requirements, including all details necessary to appropriately submit its quote.

1.1 Scope

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services and any licensing necessary to perform on-site generator maintenance, to include the performance of Annual Maintenance Services, Periodic Maintenance Services (Monthly, Quarterly, Semi-Annually, Three Years), and required repairs as defined within the technical specifications of this performance work statement. The Contractor shall perform to the standards in this Performance Work Statement (PWS) by providing preventive maintenance (PM) services as required by the manufacturer’s recommended maintenance schedule in order to maintain the generators in a 100% FMC state of readiness 24 hours a day, 7 days a week, and 365 days.

1.2 Responsibilities

The Contractor shall assume total responsibilities for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO).

NOTE: No additional work shall be performed without the permission of the Contracting Officer (KO).

1.3 Work Responsibility

The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable Federal, State, and local laws, regulations, National Electrical Code (NEC) standards, and safety standards, provisions, and directives. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. The Contractor shall perform this work during the scheduled monthly maintenance inspections, annual certification testing, and any unscheduled repair visits.

1.4 Administrative Responsibility

The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete the required Certification records, files, and libraries of documents to include all Federal, State, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturer’s instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS. The equipment shall be maintained to meet the manufacturer’s specifications.

1.5 Period of Performance

The period of performance shall be for one - Base Year of 12 months from date of award and up to four Option Years of 12 months each afterwards.

Part 2 General Requirements

2.0 General Requirements

2.1 Non-Personal Services

This is a non-personal services contract to provide on-site generator maintenance and repair. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2.2 Management and Administration

The specification contained within may require the repair and correction of parts or services for conditions and/or deficiencies.

2.3 Contractor Management

The Contractor Project Manager (PM) shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to the KO and Contracting Officer’s Representative (COR) in writing, the name, title, office, home and mobile telephone number of the PM. A Contractor employee shall be designated to act for the PM when work is being performed outside of duty hours, or during the PM’s absence. Both the PM and the Contractor employee filling in for the PM, shall have full authority to act for the Contractor on all contract matters relating to daily operation of this Contract.

2.4 Quality Control

The Contractor shall develop and maintain an effective quality control program to ensure the requirements of the contract are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which the Contractor assures that the work complies with the requirements of the contract. One copy of the Contractor’s Quality Control Program will be provided to the Facility Manager at the pre-award conference or the pre-performance conference if a pre-award survey is held. An updated copy will be provided to the Facility Manager on the contract start date and as any changes occur. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s (KO) acceptance in writing of any proposed change to his QC system.

2.5 Quality Assurance

The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

2.6 Hazardous Materials/Hazardous Waste (HM/HW)

The Contractor shall provide a Hazmat Environmental Control Plan. The Contractor shall furnish to the KO for approval not later than the kick off meeting at the beginning of contract performance, a listing of all HM/HW accompanied by their associated Safety Data Sheets (SDS) that will be utilized during the period of performance. After initial approval, any new HM/HW added to the contract requires approval prior to use on the installation. The Contractor shall be responsible for the proper disposal of all HM/HW daily, as well as the training of Contractor personnel in the proper use and disposal of HM/HW.

The Contractor shall provide hazardous toxic water containment equipment/supplies for use at the generator set placement site and is responsible for remediation of any spills or releases, to include spill kit and secondary containment device(s) on site during services. The Contractor shall be responsible for the recovery and proper disposal of caused fuels, contaminated fuels, filters, rags, batteries, used oils and filters, and all other materials related to the maintenance and service of the generators and all other hazardous materials. Refer to hazardous and toxic materials/substances included in Subparts H and Z of 29 CFR 1910; and to others as additionally defined in Federal Standard 313. Those most commonly encountered include asbestos, polychlorinated biphenyls (PCB’s), explosives and radioactive material, but may include others.

2.7 Post Award Conference/Periodic Progress Meetings

The Contractor agrees to attend any post award conference convened by the Contracting Office. The KO, Contracting Officers Representative (COR), and other Government personnel, as appropriate, shall meet with the contractor monthly during the first- three months of the contract to review the contractor’s performance. Meetings will be one hour performance discussion each and as often as necessary thereafter as determined by the Facility Manager, however, a meeting will be held when a monthly Contract Discrepancy Report (CDR) is issued. At these meetings the KO/COR will apprise the contractor of how the Government view the contractor’s performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. Written minutes of these meetings will be signed by the Contractor and the Facility Manager. Should the Contractor not concur with the minutes, he/she shall state in writing, to the COR any areas wherein he/she does not concur. The Contractor shall acknowledge, sign in person with the COR and return the CDR within five working days. The original CDR will be filed in the master contract folder and a copy will be retained by the COR for his/her official records. These meetings shall be at no additional cost to the Government.

2.7.1 Contracting Officer’s Representative

The Contracting Officer’s Representative (COR) will monitor all technical aspects of the contract and assists in contract administration the Government requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspect of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor’s performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The Contractor is not authorized to change any of the terms and conditions of the resulting order.

2.7.2 Contractor Responsiveness

The PM or designated alternate shall be available for telephone communication or site attendance, with the Government, as required by the COR, 24 hours a day, seven days a week. The PM or his/her designee shall respond to all calls within a time not to exceed one hour after notification of the call. The PM and any individuals designated to act in that capacity shall full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

2.7.3 Meetings, Conferences, and Briefings

The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The PM or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

2.8 Hours of Operation

The Contractor is responsible for conducting business between the government’s regular working hours of 7:30 a.m. to 4:00 p.m. (EST), Monday thru Friday. All work will be completed during these normal work hours. Normal work will not be scheduled on Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The Contractor is not required to work during weekends. Should the contractor wish to work during nights, Saturdays, Sundays, or federal holidays the contractor shall notify the COR and obtain approval not less than 48 hours in advance of such unscheduled work. The Contractor may be authorized and permitted to work outside these normal work hours, including extension of daily work hours and/or weekend work, by first obtaining approvals from the affected Facility Manager and KO, and at no additional cost to the Government.

Observed Federal Holidays are:

New Year’s Day Martin Luther King, Jr. Day Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

NOTE – Contractor personnel are performing on a Government site, personnel and vehicle can be searched/monitored.

2.8.1 Identification of Contractor Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by the Contractor are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.8.2 Other Direct Costs

No additional work will be performed without permission of the Contracting Officer (KO).

2.8.3 Equipment Additions/Deletions

Inspection, maintenance and/or repair to generators added to, or deleted from, the itemized list contained in Appendix A during the life of the contract shall be negotiated through a contract modification for any applicable additional or deleted service.

NOTE: No additional work shall be performed without the permission of the Contracting Officer (KO).

PART 3 DEFINITIONS & ACRONYMS

3.0 Definitions

Contract: A bilateral agreement between two or more parties, enforceable by law that obligates the seller to furnish something and obligates the buyer to pay for it.

Contractor: A supplier of vendor awarded a contract to provide specific supplies or service to USACE.

The term used in this contract refers to the prime.

Contracting Officer (KO): Person with authority to enter into, administer and terminate contracts, as well as to make related determinations and findings. KOs are the exclusive agents of the agency to enter into and administer contracts. A KO must personally sign all contracts and modifications.

Contracting Officer Representative (COR): An employee of the US Government appointed by the KO to administer the contract. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor Contractor’s performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government-furnished property;

and provide USACE facilities-entry of Contractor personnel. The COR is NOT authorized to direct the Contractor to perform outside of the scope of work as outlined in the PWS or re-delegate his/her appointment responsibilities; additionally, the COR is NOT authorized to allow repairs to proceed without prior approval from the KO. A letter of designation shall be issued to the COR, a copy of which is sent to the Contractor.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Generator Set: All systems and subsystems of the generator power plant (engine) and generator electrical power production system to include external fuel tanks, weather enclosures and integrated trailers if equipped.

Fully Mission Capable (FMC): Generators must be able to produce stable current, maintain correct hertz for one hour minimum with no load during maintenance and one hour minimum for load test purposes during annual maintenance, in accordance with the manufacturer’s recommended specifications for maximum kilowatt volt-amps (kVA) output (Prime) Rating for that unit. Generators must be able to produce manufacturer’s specified maximum amperage at all selectable output voltages. Generators must be equipped with all lines and fittings necessary to properly connect the generator fuel tank for normal operations. Generator must be installed with the appropriate type and quantity of viable batteries, firmly secured in the unit’s battery box or tray. Battery terminal will be covered with a plastic/rubber material to prevent accidental contact with any metal objects. All gauges and control panel indicator lights must be fully operational, including the following: Voltmeter, Ammeter, Frequency Meter, Run Hour meter, Phase Indicator, Fuel Level Indicator, Oil Pressure Gauge, Engine coolant temperature gauge, and Battery Charging System meter. All safety devices must be fully functional; to include all manual and automatic emergency shut-off mechanism. All safety guards, warning labels, and safety related instruction labels shall be properly affixed at all times.

Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the Contractor’s proposal. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Minor Discrepancy: Problems identified during maintenance checks that do not require significant time or significant materials to correct, such as loose wires or belts, hoses, clamps, coolant additives and other minor adjustments.

Other Direct Costs (ODC): This cost includes the contractor’s cost for Labor and Materials to perform generator repair of items discovered during an Annual or Periodic Maintenance Service. The KO or his/her designated representative MUST pre-approve these costs. Travel costs are NOT associated with ODC underneath this contract.

Physical Security: Actions that prevent the loss or damage of Government property.

Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Repair: The correction of a malfunction or non-conformance that cannot be accomplished without significant time and/or material, as determined by the COR.

Solicitation: A formal invitation by USACE to prospective offerors to submit offers to satisfy a Government need. It describes the requirements in sufficient detail to allow prospective offerors to determine their ability to meet that need and to submit a meaningful offer. It also includes the terms, conditions, and instructions under which offers may be submitted and resultant contracts will be awarded.

Statement of Work (PWS): A tasking document that specifies effort to be performed by a Contractor.

Subcontractor: One that enters into a contract with a prime Contractor who is not a direct employee of the parent company, to include 3rd part vendors and below to which work has been sublet.

Surveillance: The continual monitoring and verification of status of an entity and analysis of records to ensure specified requirements are being met. Surveillance activities may be delegated to other disinterested parties on behalf of the customer. It may be 100%, statistically-based sampling, qualitative sampling, or the result of discussion with individuals who have first-hand knowledge. It also may include the monitoring of Contractor supplied metrics, available Contractor data, sampling, or surveys.

Technical Evaluation: The measurement of a technical proposal against the technical requirements and the rating factor stated in the solicitation. Cost may be considered as an indicator of understanding of technical requirements.

Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

Work Week: Monday through Friday, unless specified otherwise.

3.1 Acronyms

ACOR Alternate Contracting Officer’s Representative AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer Representative COTR Contracting Officer Technical Representative COTS Commercial Off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit

PART 4 CONTRACTOR FURNISHED ITEMS & SERVICES

4. Contractor Furnished Items and Responsibilities

4.1 General

The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract.

4.2 Contractor Personnel Qualifications and Appearance

The Contractor shall be a, or shall assign only, fully qualified person(s) to perform the work required by this PWS. The generator mechanic actually performing the work shall have no less than three years qualifying experience as a generator mechanic. The Contractor is required to submit a list of employees, certifying their qualifications, with his/her bid. Additionally, the Contractor shall have at least three years’ experience as a generator service and repair business, with generator service and repair being the Contractor’s major portion of his/her business. The Contractor’s generator mechanic and testing personnel shall be certified by appropriate federal and state regulatory agencies to meet Federal, State, and local certification requirements for maintenance and repair of generators. The Contractor’s personnel shall wear distinctive clothing bearing the name of the company and shall not enter any controlled areas without prior approval of the KO and obtaining the proper security escort.

4.2.1 Contractor Personnel Reporting Procedures

The Contractor shall report to the Logistics Management Office, USACE Waterfield Building, 803 Front Street, Norfolk VA 23510 before and after making scheduled inspection/service calls.

4.2.2 Contractor Personnel Coordination Procedure

The Contractor shall notify the Logistics Management Office personnel at least 24 hours in advance of arrival for scheduled service. A list of Logistics Management Office personnel and phone numbers shall be provided upon award of the contract. This is required to ensure that the Facility Manager will be available to escort the Contractor and that the secured facility shall be accessible. Emergency service waives the 24-hour requirement.

4.2.3 Submittals

Contractor shall prepare a detailed calendar schedule for his performance of monthly maintenance services and annual load testing services at each elevator location and submit the schedule with his/her bid. After review and approval of the successful bidder’s schedule by the KO, it shall be binding (provided there is no emergency facility closure) upon both the Contractor and the Government as to the specific dates services will be performed by the Contractor.

PART 5 SPECIFIC TASKS

5.1 Safety

The Contractor is required to perform one Annual Maintenance Service and 12 Monthly Periodic Maintenance Service (approximately every 30 days) during each performance period for any assigned generator. All services must be conducted in accordance with all applicable manufacturer’s maintenance manuals, schedules and recommendations, National/State/Local codes, regulations, and acceptable engineering and safety standards.

The Contractor shall provide services to the US Army Corps of Engineers, Norfolk District. Equipment to be maintained is an Onan 30 DDA 35KW generator with a John Deere diesel engine and appropriate components and a Kohler 17RES 16KW natural gas generator and appropriate components.

Annual and Periodic maintenance services will be conducted in accordance with a schedule that will be agreed upon by the Contractor and the Facility Manager. The schedule will require the contractor to perform the requested services for the generators listed with five business days in which to complete the maintenance services. Frequent short-term deficiencies of this standard will also be considered a major performance deficiency subject to immediate corrective action. Frequent is defined as two or more short-term deficiencies in the same quarterly period.

5.1.1 Periodic Maintenance Services

5.1.1.1. Monthly Service Visits

The act of starting the generator and achieving normal ambient operating temperature (no load is applied during this service) and subsequently allowing the generator to run continuously for at least one hour. The overall purpose of this run up is to identify minor discrepancies or needed repairs, charge the batteries, spot test the mechanical operability, ensure the equipment is safe to operate and is FMC. All fluids are to be topped off during each service.

5.1.1.2 Combustion Air Intake System

5.1.1.3 Exhaust System

5.1.1.4 Fuel System

5.1.1.5 Electrical Power Production System

5.1.1.6 Control Circuit System

5.1.1.7 Gauges and Meters

5.1.1.8 Fuel Indicator System

5.1.1.9 Cooling Systems

5.1.1.10 Battery, Battery Box and Charging System

5.1.1.11 Damage

The Contractor shall inspect all generators for cracks, dents, serviceable motor mounts, corrosion, mildew, and other damage that may affect serviceability.

5.1.1.12 Doors and Panels

The Contractor shall ensure that all doors and panels (safety panels) close properly and all latches and catches function correctly.

5.1.1.13 Hardware

The Contractor shall inspect all other hardware for security and serviceability. All minor discrepancies shall be corrected on-the-spot to manufacturer’s specifications to ensure system remains in serviceable condition. In those cases where corrections cannot be accomplished without delay, the contractor shall notify the COR immediately.

5.1.2 Annual Maintenance Services

5.1.2.1 Lubricant System

5.1.2.2 Load Bank Testing

5.2 Repairs

While conducting Annual and Periodic Maintenance Services, the contractor may be tasked to carry out all repairs necessary to ensure the generators remain fully mission capable. Repairs will be completed during a service period that is agreed upon by the Contractor, Contracting Officer, and the COR, if needed and agreed upon the repair will be deferred until the following service for contractor installation. If while still conducting maintenance services, the part(s) arrive, it is the contractor’s responsibility to install the part(s).

5.3 Maintenance Consumables and Small Parts

The Contractor shall, as a cost included in the bid items and at no additional cost to the Government, supply consumable items such as grease, oil, hydraulic fluid, etc. as may be needed. Monthly maintenance shall include, but not be limited to cleaning, oiling, adjusting, and replacement of small parts. The Contractor shall bear the cost of needed small parts, as may be required for each unit. Any needed replacement parts with a material cost considered to be beyond normal maintenance requirements, shall be identified in writing to the COR for approval and considered as scheduled repairs.

All maintenance work shall have a 30-calendar day material, parts and workmanship warranty, unless a manufacturer’s parts warranty is greater than 30 days, then the greater warranty shall prevail.

The PWS should specify that the contractor meet the recycled content requirements set forth by EPA and provide a link to the list of EPA-designated products. Alternatively, the PWS should specify individual products that the contractor will ensure contain recycled content (e.g., retread tires, engine coolants, re-refined lubricating oil) for all contractor furnished supplies. The PWS should specify that the contractor meet the BioPreferred Program requirements set forth by USDA and provide a link to the list of USDA-designated product categories.

Alternatively, the PWS should specify individual products that the contractor will ensure contain biobased content (e.g., diesel fuel additives, engine crankcase oil, parts wash solution) for all contractor-furnished supplies.

5.4 Scheduled Repairs

The Contractor shall submit a written work request to the Contracting Officer for all necessary replacement parts, excluding small parts as specified in paragraph 1.4.1., and his/her estimate of labor hours required to repair specific elevator(s) requiring repair. The request shall show part number(s), item description(s), model number(s), if applicable, manufacturer and/or distributor cost(s), shipping cost(s), hourly labor rates, applicable taxes, if any, and total cost to the Government for each unit, requiring repair. Manufacturer/ Distributor price lists will be made available to the Contracting Officer upon request. The Contracting Officer and COR may request verification for the reasonableness of the part(s) price(s) for purchase(s), or labor estimate when he/she suspects, or has information to indicate, the price(s) may not be reasonable (e.g., comparison to the previous price paid or personal knowledge of the supply or service); or when comparable pricing information is not readily available. The Contractor shall also determine economic feasibility of repairs as compared to providing a new replacement unit, including salvage credit for the existing unit. For any material/part cost over $2,500.00, the Contractor shall obtain quotes from three competitive sources to ensure the lowest available price to the Government. The Contractor shall document and record his/her competitive price search for material/parts purchases and provide a copy of this record to the Government upon request by the KO. Discounts and rebates on parts purchased by the Contractor to complete necessary and authorized repairs shall be credited to the Government. The COR shall approve all Scheduled Repairs prior to parts purchases or work being initiated. The Contractor shall complete repairs during the regularly scheduled monthly visits. If the Contractor is unable to complete Scheduled Repairs during the regularly scheduled visits, due to unavailability of parts, the Contractor shall notify the KO and COR to discuss and agree whether repairs can be made during the next scheduled inspection and maintenance visit, or if added travel and per diem costs will be allowed for timely repairs delayed by the unavailability of parts beyond the Contractor’s control. Scheduled Repair service includes equipment certification and proof load testing, as may be applicable.

5.4.1 Personnel Authorized to Order Unscheduled Repairs

The District Logistics Manager, Facility Manager, and Logistics Management Specialist are authorized to place unscheduled repair calls. The Government is not responsible for any Contractor costs or anticipated profits accrued in response to an unscheduled repair call(s) placed by any individual(s) other than those authorized in writing by the KO to place unscheduled repair calls.

5.5 Required Records

During the performance of Periodic and Annual Maintenance Services, a Generator Maintenance Profile Sheet will be completed by the contractor for the generator listed to include at a minimum the following information: Total hours run prior to testing, total hours run (during services), total hours run upon completion of testing (load bank run start & stop), oil pressure readings, coolant temperature readings, AC voltage, frequency output, DC voltage, the results of load tests, filter & fluid information (annual services only) and any and all repairs made or noted for future correction as approved by the COR.

Additionally, a written assessment of the operability of the generator shall be recorded on this sheet.

This analysis shall provide a technical evaluation of the unit’s serviceability and recommendations and remarks describing any/all repairs or modifications that were required to render the generator FMC.

The completed Profile Sheet will be submitted to the Facility Manager at the conclusion of services and to the COR within one week of completion of services for final review.

PART 6 OTHER INFORMATION

6.1 Safety

The Contractor shall comply with all applicable safety requirements as outlined in the “US Army Corps of Engineers Safety and Health Requirements Manual, “EM 385-1-1, dated 15 September 2008, OSHA regulation and any applicable changes/updates. Also, the Contractor shall obey motor vehicle regulations while on Fort Norfolk Installation. Develop and submit an Accident Prevention Plan (APP) using Appendix “A”, paragraph 11 and Activity Hazard Analysis (AHA).

Additional minimum safety guidelines are as follows:

1. Leather gloves for demolition and debris removal.

2. Eye protection meeting ANSI Z87.1 specification and DoD 6055.3 hearing conservation and protection when generator is running.

3. Hard hat as required by ANSI Z89-1.

4. Maintain and have available all Material Safety Data Sheets that pertain to used products.

5. Safety boots which meet ASTM F2412 and F2413 Standard (formally ANSI Z41).

6. Wear a Class 2/safety vest per ANSI/ISEA 107.

7. The Contractor is responsible for complying with all local fire safety regulations and for having firefighting equipment suitable for the paint materials, thinners, any other flammable solvents or items on-hand, accessible at all time.

The Contractor shall provide all safety equipment in accordance with OSHA standards.

Site Safety and Health Officer (SSHO). The Contractor shall employ a minimum of one Competent Person at the project site to function as the SSHO. The SSHO shall report to a senior project (or corporate) official.

6.2 Inspection and Acceptance

The COR will conduct random inspections to ensure that the generator meet the requirements of the PWS. The Generator Maintenance Profile Sheet will be used by the Contractor as a task guide to evaluate completion of the Contractor’s reported work, and FMC status. The KO and/or authorized representative(s) shall be allowed free access to inspect all work in progress. Any work not conforming to the specifications or not meeting the approval of the KO, or authorized representative shall be corrected and/or repaired at no extra cost, until approved by the KO or authorized representative.

6.3 Antiterrorism and Operations Security Requirement

The Contractor and all associated subcontractor employees will comply with applicable installation, facility, and area command installation/facility access and local security policy and procedures (provided by the COR). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

6.4 Security

All contractors working at the Norfolk District are required to provide proper photo identification, are subject to search, and/or must submit an original copy (with embossed seal) of their felony background check to the security guards in the main lobby. The background check must be updated every six months. Without the proper I.D. and/or background check, entry will be denied. Lost time and travel expenses for failing to meet this requirement will not be covered under the service contract. All Contractor employee(s) must visibly wear a Norfolk District ID badge while on the installation. In the event that other hours are necessary to perform services, the Contractor will make arrangements with the Facility Manager at least 48 hours in advance of the service. The list of Contractor(s) (by full name) working after normal hours on Norfolk District will be forwarded in an email by the COR to the Security Manager for approval. Once approved by the Security Manager, an email response will be sent to the Security Guards and project COR verifying approval. No photography is allowed on the federal installation without prior approval through the Security Manager.

6.5 Travel

The Contractor is responsible for all travel expenses to and from the project site to complete for regularly scheduled services.

6.6 Personnel Qualifications

The Government is authorized to restrict access under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

The Contractor shall furnish competent, qualified, and certified (as required) personnel to perform all work specified herein. Contractor personnel shall have proper documentation indicating that they are legally authorized to work in the United States. Contractor personnel shall be able to read, write, communicate, and understand English at a level necessary to satisfactorily complete the contract requirements stated herein. The contractor shall provide proof of appropriate certifications, qualifications, and licensing necessary to perform the required services, to include proof of electrical safety training and lockout tag out training for the technicians who will be performing the maintenance and testing.

6.7 Contractor Furnished Materials

All components and materials shall be new, undamaged and free of rust. Materials shall comply with all manufacturer’s suggested storage procedures. All preventive maintenance materials shall be delivered to the job site in the original and unopened containers, plainly marked with the proper designation of the product, as well as the name of the manufacturer. All materials at the job site shall be subject to inspection by the Facility Manager. Flammable items must be store in an identifiable and certified flammable storage container, if construction materials are left on site.

6.8 Site Conditions

Ensure that sequencing of this work is carried out in coordination with the work of other trades and coordinated with the Facility Manager. The job shall be kept in a neat, clean and orderly condition at all times during the maintenance project. All debris, trash, and surplus materials, etc. shall be removed from the site daily, that relates to the trade and work from the premises. The Contractor must remove from the installation and deposit all debris and/or HAZMAT items in an approved dump site or recycle center. Collection and disposal of debris and trash shall be at the expense of the Contractor. Work areas will be returned to its original/existing condition.

Contractor shall have limited use of the installation for removal operations and limited to the project limits only during the installation period. The Contractor shall coordinate all phases of work with the Facility Manager in order not to disrupt any ongoing construction operations. The contractor will not disturb portions of the project site beyond areas in which the work is indicated. Driveways, entrances, and loading areas serving the installation shall remain clear and available at all times.

6.9 References

The latest published edition of the reference shall be applicable to this work unless identified by a specific edition date. All materials, installation and workmanship shall comply with the applicable requirements and standards within the following references:

AR 385-10, The Army Safety Program.

EM 385-1-1, US Army Corps of Engineers, Safety and Health Requirements Manual.

Underwriters Laboratories Listings

The editions of codes, laws, rules, regulations and standards that are recognized by the Government, including but not limited to the following shall form a part of these design requirements:

29 CFR 1910 – Occupational Safety and Health Standards 29 CFR 1910.95 – Noise Exposure Computation (Appendix A) 29 CFR 1926.59 – Hazard Communication 40 CFR – Protection of Environment DoDI 6055.3- Hearing Conservation DoDI 6055.12 – DoD Hearing Conservation Program FAR Clause 52.236-13, Accident Prevention IBC-International Building Code, 2009 Edition IPC-International Plumbing Code, 2009 Edition IMC-International Mechanical Code, 2009 Edition NEC 250- Grounding NEC 250.30 – Grounding of Transformers and Generators NFPA 10 – Portable Fire Extinguishers NFPA 70-National Electric Code-(NEC), 2008 Edition NFPA 70E-Standard for Electrical Safety Requirements for Employee Workplaces NFPA 101- National Fire Protection Association, Life Safety Code NFPA 110, Standards for Emergency and Standby Power Systems UFC 1-200-01 General Building Requirements UFC 3-120-10 Interior Design SHRAE Standard 62.1 Ventilation for Acceptable Indoor Air Quality (Latest Edition) LEED: Leadership in Energy Environmental Green Building Rating System, Version 3.0, as developed by U.S. Green Building Council (USGBC)

6.10 Contractor Adherence

The Contractor must abide by all applicable regulations, publications, manuals, and Federal, State, and local policies and procedures.

NOTE: No additional work shall be performed without the permission of the Contracting Officer (KO).

ANNEX A DELIVERABLES LIST

Deliverable

Item

PWS

Reference

Type What to Include How Often/When

To Who

Format

1 6.1 Word Document

Accident Prevention Plan

COR,

KO

PDF

2 2.4 Word Document

Quality Control Plan KO, COR

PDF

3 4.2.3 Word Document

Maintenance Schedule

COR PDF

4 2.7 Word Document

Contract Discrepancy Report

KO,

COR

PDF

5 4.1.1.1 Word Document

Monthly Service Report

COR PDF

6 6.1 Word Document

Activity Hazard Analysis

COR PDF

7 6.6 Document Proof of Appropriate Certifications/Licens es/Qualifications

KO,

COR

PDF

8 2.6 Document Safety Data Sheets/ Hazmat Plan/HM/HW Listing

COR,

KO

PDF

9 2.5 Document of Key Personnel

E-mail, Phone Number, Address

KO,

COR

PDF

10 5.5 Document Generator Maintenance Profile Sheet

COR PDF

ANNEX B PERFORMANCE REQURIEMENTS SUMMARY

Performance Objectives

Standard Performance Threshold

Method of Surveillance

Incentive (Impact on Payments)

PRS#1

The contractor shall provide Annual and Periodic Maintenance Services in accordance with PWS para. 5.1.1

The contractor provided Annual or Periodic Maintenance Services

99%

File reviews, periodic inspections and random observations, customer complaints

No payment will be made w/o submission of service reports and invoice.

PRS#2

The contractor shall perform all agreed upon repairs in

PWS para. 5.2 provided repairs as agreed upon.

95% periodic inspections and random observations, customer complaints

PRS#3

shall provide a Generator Maintenance Profile Sheet during the performance of Periodic and Annual Maintenance Services in

PWS para. 5.3 provided Annual and Periodic Maintenance Services

99% periodic inspections and random observations, customer complaints