A.07.24_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

W91236-18-B-0008 Waterfield Building HVAC Maintenance, located in Norfolk, Virginia is hereby Amended as follow s:

Please see continuation page for full Amendment details.

Bid opening date is hereby extended from 28 June 2018 at 2:00 PM EST to 2 July 2018 at 2:00 PM EST.

Contracting POC: Stormie Wicks (757) 201.7215 Stormie.B.Wicks@usace.army.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Jun-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9123618B0008

X 9B. DATED (SEE ITEM 11)

29-May-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Jun-2018

CODE

USA ENGINEER DISTRICT, NORFOLK

803 FRONT STREET

NORFOLK VA 23510-1096

W91236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9123618B0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

AMENDMENT 0001

W91236-18-B-0008, Waterfield Building HVAC Maintenance, Located in Norfolk, Virginia is hereby Amended as follows:

1. The Bid Opening date for this solicitation has been extended from 2:00 PM EST 28 June 2018 to 2:00 PM EST 2 July 2018.

2. The Below ProjNet Bidder Inquiries and corresponding Government Responses are hereby incorporated. Please note the correction to the Government’s response to Bidder Inquiry No. 7507793.

3. Please acknowledge all amendments.

7507793 Q: FAR Clause 52.228-1 Bid Guarantee is incorporated by reference. Can you confirm that a bid bond is required?

If so, for what amount? Will a performance and payment bond also be required after award?

A: FAR Clause 52.228-1 Bid Guarantee included in error. No Payment or Performance bonds are required.

Amendment 0001 deletes FAR 52.228-1.

The Above Government Response posted to ProjNet on 23 June 2018 is incorrect and is hereby corrected. Please see below for corrected response.

**CORRECTED RESPONSE**:

FAR Clause 52.228-1 Bid Guarantee is applicable and remains in the solicitation. A Bid Guarantee is required at time of bid opening. The amount shall be adequate to protect the Government from loss should the successful bidder fail to execute further contractual documents and bonds as required. The bid guarantee amount shall be at least 20 percent of the bid price. Payment and Performance will not be required after award.

7505815 Q: Is this the correct Bidder Inquiry site for Solicitation W91236-18-B-0008?

This Bidder Inquiry site lists Solicitation W91236-18-R-0009 and shows date of December 2017.

Please advise and confirm.

A: This is the correct Bidder Inquiry site for Solicitation W91236-18-B-0008.

7505986 Q: What are the proposal submission requirements? Is it just the SF33 and Section B (pricing)? Or are the Responsibility Determination Requirements to be submitted with the price proposal too? There aren't any proposal submission instructions in Section L, or any other section that clearly defines what items need to be submitted on June 28th.

A: Submission requirements includes SF33 with pricing and acknowledgement of all Amendments via signed SF30.

Per solicitation W91236-18-B-0008, section H- Special Contract Requirements, No.2- Responsibility Determination with Definitive Responsibility Criteria, "The Contracting Officer will verify that the submitted projects meet the definitive responsibility criteria as part of the responsibility determination. Bidders are not required to submit additional documentation related to these criteria at the time of bid. The Government will request supporting documentation from the bidder anticipated to receive the award."

7505993 Q: Confirm that bids can be hand carried or mailed to the Waterfield Building at 803 Front St? Who should it be mailed to or made to the attention of? Will you accept email copies?

A: Bids can be hand carried or mailed to the Waterfield Building at 803 Front St, Norfolk, VA 23510 ATTN:

Stormie Wicks. CECT-NAO

Per Solicitation W91236-18-B-0008, Responsiveness of Bids (FAR 14.301), Paragraph 1.2, and FAR 52.214-5, Facsimile and emailed bids shall not be considered unless permitted by the solicitation. This solicitation does not specifically permit facsimile or emailed bids, so emailed or faxed bids will not be accepted.

7505996 Q: Should the Responsibility Determination (personnel qualification and past performance) be submitted with the proposal? Or will that be part of a pre-award survey after bids have been submitted?

A: Per solicitation W9126-18-B-0008, No. 2'Responsibility Determination with Definitive Responsibility Criteria', "Bidders are not required to submit additional documentation related to these criteria at the time of bid. The Government will request supporting documentation from the bidder anticipated to receive the award."

7506007 Q: The RFP states that the contractor shall provide a Project Manager or Alternate that "The Government must be able to contact at least one of the authorized persons twenty four (24) hours per day, seven (7) days a week, including holidays. The Contractor shall be available to meet with any Government personnel designated by the Contracting Officer to discuss problems within thirty (30) minutes of initial notification." That seems like language for a On-Call Repair Services contract, not a Preventative Maintenance and Repair contract. Can you confirm that the on-call services are also part of this contract?

A: This a Preventative Maintenance and Repair contract. The Contractor shall be available to meet with the Government personnel designated by the Contracting Officer to discuss problems within thirty (30) minutes of initial notification.

7506008 Q: Do you have an asbestos survey for the equipment that we will be working on?

A: No.

7507783 Q: Please confirm that the annual Limit of Liability, $2K single and $10K aggregate, should be priced into each CLIN? i.e. Each CLIN should be the cost for annual inspection and maintenance PLUS $10,000.

A: Correct.

7507791 Q: Since this is an annual FFP contract, can you explain how payments will be made to the contractor? Monthly?

Based off a schedule of values? After the completion of each inspection event?

A: This is an annual FFP contract, after the completion of all events schedule, reports submitted, monthly.

7515560 Q: 1. Are the controls for these VAV units DDC?

2. If so, which manufacturer?

A: The controls for these VAV is mostly pneumatic, there are some DDC. Manufacturer is TRANE. Within 90 days of establishment of Contract, the Contractor shall provide a list of required repairs, replacements and modifications required to bring equipment, and systems to this level of performance.

7515579

Q: 1. Who is the manufacturer of the DDC controls for these VAV units VAV-XX (Older Pneumatic type (130) Served by AHU-1 or 5):

1. Please confirm that all of these older pneumatic VAV terminal units are currently functional and operate properly?

2. Please confirm the pneumatic tubing for these older pneumatic VAV terminal units is currently functional and operate properly without leaks and oil infiltration?

· Building Automated Control System DDC:

1. Building Control Unit BCU-1 Model Number: Trane Summit MP-581 system is proprietary to Trane

2. Please confirm that the government will provide all computers, software and programming tools required to perform system maintenance, software upgrades and patches, make program changes?

3. Please confirm the government will provide DDC system user names and passwords with administrative rights to allow modification of the Trane Summit system?

4. Will the government provide a point list for the existing Trane Summit System?

5. There are numerous existing digital controller cabinets that have abandoned digital controller components, please confirm these are not part of the scope of work?

· Pneumatic Control System

1. Appendix A lists 130 pneumatic VAV boxes, 130 pneumatic T-4502 thermostats, pneumatic air compressor and dryer – are there any other control components that are pneumatic?

2. Do the air handling units have any existing pneumatic control components?

3. Does the chilled water system have any existing pneumatic control components?

4. Does the boiler or hot water system have any existing pneumatic control components?

A: 1. Johnson Controls

1. As of last survey in 2015, 20% are operational

2. As of last survey in 2015, 20% are operational 1.Trane Summit MP-581 system is proprietary to Trane

2. The government will provide DDC system user names and passwords with administrative rights to the Trane Summit system

3. The government will provide DDC system user names and passwords with administrative rights to the Trane Summit system

4. The government will provide DDC system user names and passwords with administrative rights to the Trane Summit system.

5. Existing digital controller cabinets that have abandoned digital controller are not part of the scope of work

· Pneumatic Control System

1. Yes, there are pneumatic control valves

2. No

3. Yes

4. Yes

7515583 Q: 1. Step 1 - Clean all control panel, instruments, cover, gages, etc. - There are numerous existing pneumatic control cabinets that have abandoned pneumatic control components, please confirm these are not part of the scope of work?

2. Step 2 - Verify all operating controls – Please advise which units and/or systems have the following components?

* Operation and sequence for all actuators (How many existing pneumatic actuators remain?)

* All controller calibration (How many existing pneumatic controllers remain?)

* Safety limits

* Minimum positions devices (How many existing remain?)

A: 1. Existing digital controller cabinets that have abandoned digital controller are not part of the scope of work 2.

* minimum of 10

* minimum of 10

* 20%

* Minimum of 5

7515615 Q: Task DDC Control System – Please confirm all DDC controls are the Trane Summit system?

1. Step 1 - Clean interior of control panels - Please confirm quantity of panels? Please provide a network riser diagram for the DDC controls?

2. Step 3 - Print – Please confirm the government will provide DDC system user names and passwords with administrative rights to the Trane Summit system to allow printing?

3. Step 4 - Verify Schedules – Please confirm the government will provide DDC system user names and passwords with administrative rights to the Trane Summit system to allow verification of schedules?

4. Step 4 - Verify Calibration of temp & RH sensors – Please provide a point list for the existing Trane Summit System so we can quantify the number of temp & RH points needing required calibration?

5. Step 5 – Perform database save, printer test & functional test of DDC operating software – Please confirm the government will provide DDC system user names and passwords with administrative rights to the Trane Summit system to perform required tests?

6. Step 6 – Functionally test all control sequences – Please confirm the government will provide DDC system user names and passwords with administrative rights to the Trane Summit system to allow required testing? Please confirm the government will provide sequences of operation for the existing systems and equipment?

A: Task DDC Control System- No, pneumatic system only

1. Step 1 - 7 Panels. There is no network riser diagram for DDC controls.

2. Step 3 - Print- The government will provide DDC system user names and passwords with administrative rights to the Trane Summit system

3. Step 4 - Verify Schedules- The government will provide DDC system user names and passwords with administrative rights to the Trane Summit system

4. Step 4 - Verify Calibration of temp & RH sensors- The government will provide information we have as of 2015

5. Step 5 – Perform database save, printer test & functional test of DDC operating software- The government will provide DDC system user names and passwords with administrative rights to the Trane Summit system

6. Step 6 – Functionally test all control sequences- The government will provide DDC system user names and passwords with administrative rights to the Trane Summit system. The government will provide information we have as of 2015.

7517178 Q: Can you confirm many of the VAV boxes are DDC verses pneumatic?

A: The controls for these VAV is mostly pneumatic, there are some DDC.

7517195 Q: For the task Variable Air Volume Terminal Units (Shut-Off), is that for the DDC or Pnuematic VAV?

A: The controls for these VAV is mostly pneumatic, there are some DDC

7518417 Q: There is no scope of work for the chiller. Please elaborate on what you want done to it? (# of visits, rodding tubes, etc.)

A: Scope of work for the chiller is in accordance with manufacturer manual for that model as listed in Appendix A

7518418 Q: What is the tentative start date for this contract?

A: The Government intends to award a contract as soon as possible after Bid Opening, on/about 23 July 2018.

7520802 Q: Page 34 Under Preventive Maintenance last paragraph. It states Within 90 days of establishment of Contract facilities on-site, the

Contractor shall provide a list of required repairs, replacements and modifications required to bring equipment, and systems to this level of performance. Descriptions of required work shall be in enough detail to allow those evaluating and prioritizing these efforts to fully understand what is required. List shall include an estimated budget cost for each item which will not be used as a quotation. MY QUESTION Since any issues, malfunctions or the list of any repairs found during this inspection period cannot be included in the quote please confirm the time for this inspection will be allowed during normal preventive maintenance inspection and documentation, and all list of repairs will we reviewed by the CO to determine how to budget for the list of repairs?

A: These inspections are an additional task and not included the work listed in Appendix A

7522073 Q: Page 36 states The Contractor shall be responsible for Demand Maintenance, Repair/Replacement of any equipment within the limit of liability (LoL) including material, equipment and labor costs associated with any single event. The LOL for any single event in this contract is $2,000 and the total annual LOL is not anticipated to exceed five (5) events or $10,000. QUESTION: Are these cost out of pocket or will the contractor be reimbursed for these cost?

A: The Contractor shall be responsible for Demand Maintenance, Repair/Replacement of any equipment within the limit of liability (LoL) including material, equipment and labor costs associated with any single event.

7522078 Q: How many VAV shut off DDC type Box are served by AHU 1 thru 5 A: All VAV terminal units are served by AHU-1 and 5

(End of Summary of Changes)