Charlotte MEPS Technical RFQ.pdf

MEPS TECHNICAL RFQ

TABLE OF CONTENTS

PART I STATEMENT OF WORK

PART II TECHNICAL SPECIFICATIONS

PART III LISTING OF FURNITURE AND EQUIPMENT

PART IV DRAWINGS

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PART I

STATEMENT OF WORK

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PROVIDE AND INSTALL FURNITURE AND EQUIPMENT

MILITARY ENTRANCE PROCESSING STATION (MEPS)

CHARLOTTE, NORTH CAROLINA

STATEMENT OF WORK

1.0 GENERAL

The Military Entrance Processing Station (MEPS) plays a vital role in maintaining the nation's military might by ensuring that each new member of the Armed Forces: Army, Marines, Navy, Air Force and Coast Guard; meets the high mental, moral and medical standards required by the Department of Defense and the military services.

Every MEPS represents the state of the art in testing, examining and processing applicants for enlistment into the Armed Forces. Each MEPS provides "red‐carpet" service to every applicant with personalized, efficient and professional attention.

Featuring modern facilities and equipment, today's modern MEPS bears little resemblance to the traditional image of the drab "Induction Station" known by previous generations of American soldiers, Marines, Sailors, Airmen and Coast Guardsmen.

This procurement serves to provide the MEPS facility with furnishings and equipment to achieve these goals.

1.1 FACILITY INFORMATION

1.1.1 FURNITURE INSTALLATION LOCATION

Military Entrance Processing Station 3545 Whitehall Park Drive Suite 200 Charlotte, NC 28273

The MEPS Facility will be located on the Third Floor of a multi‐story building. Freight elevator(s) shall be used when available for moving furniture and equipment to and from the MEPS. Off‐street parking lots and loading areas directly adjacent to building entry points are available for off‐loading of furniture.

1.1.2 POINTS OF CONTACT

U.S. Army Corps of Engineers – Project Manager (COE PM) Mr. Duane E. Robinson 803 Front Street Norfolk, Virginia 23510‐1096 Email: duane.e.robinson@usace.army.mil Phone: 757‐201‐7648

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U.S. Army Corps of Engineers – Interior Designer (COE ID) Ms. Jennifer D. Wainwright 803 Front Street Norfolk, Virginia 23510‐1096 Email: jennifer.d.wainwright@usace.army.mil Phone: 757‐201‐7142

Military Entrance Processing Station – (MEPS POC) MAJ Sonja Stribling 6125 Tyvola Centre Drive, Charlotte, NC 28273 Email: sonja.stribling@mepcom.army.mil Phone: 704‐665‐6675

1.1.3 HOURS OF OPERATION

Contract services performed at the MEPS facility shall occur between the hours of 0600 and 1800 on Monday through Friday. Delivery of materials shall be within these contract hours. If additional hours throughout the work week or weekend work are necessary to complete the furniture installation by the required completion date, permission to perform contract services during these additional hours may be granted.

1.2 SPECIAL REQUIREMENTS

1.2.1 LICENSED ELECTRICIAN

The contractor shall have a licensed electrician readily available on the furniture installation team to perform electrical connections and disconnections of furniture and equipment as necessary.

1.2.2 PRE‐INSTALLATION SITE VISIT

Contractor shall perform a pre‐installation site visit at the MEPS facility prior to ordering furniture for the contract.

Contractor shall verify actual room sizes at the MEPS facility against room sizes identified in the Furniture Floor Plan included in this solicitation. Discrepancies between the actual room sizes and the sizes indicated on the drawings shall be noted, and adjustments to sizes of the proposed furniture shall be made as necessary to fit the actual spaces. The furniture shall not be ordered until the pre‐ installation site visit occurs.

Contractor shall verify electrical outlet locations within the MEPS Facility as they apply to proposed locations for Systems Furniture. If the proposed Systems Furniture includes electrical wiring within the panels, the contractor shall verify that electrical outlet locations within the building will support the Systems Furniture locations. If the building’s electrical outlet locations will not support the electrified Systems Furniture, the contractor shall notify the Corps of Engineers immediately following the site visit.

1.2.3 POST‐AWARD FLOOR PLAN SUBMITTAL

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After contract award the Government will provide an electronic CAD file of the floor plan to the awarded Contractor. The Contractor shall use this CAD file to prepare a Furniture Floor Plan showing the furniture items selected from the manufacturer’s standard line of furniture. The Contractor shall submit the plan to the Government for review within fourteen (14) calendar days from the Pre‐ installation Site Visit. Any size discrepancies between the manufacturer’s furniture items and the MEPS spaces shall be noted and brought to the attention of the Government.

1.3 SCHEDULE OF COMPLETION

Installation of furniture and equipment must be completed [with the exception of final punchlist items] within four (4) weeks from installation start. Installation start date will be based on the anticipated construction completion at the MEPS facility.

Request the shortest available manufacturing timeframe from the individual furniture manufacturers to expedite the period between furniture order and delivery.

After award and prior to the Pre‐Installation Site Visit, the Government will initiate a teleconference to establish a timeframe for the Contractor’s Pre‐Installation Site Visit. Timeframe for the site visit will be based on current construction status at the MEPS facility and the estimated date when interior drywall installation will be completed.

In addition, a furniture installation start date and end date will be determined based on the anticipated construction completion date. Start date will signify the date when furniture may be delivered to the project site. End date will signify the date when all furniture is installed and the building is ready for occupancy.

2.0 PRODUCTS

2.1 QUANTITIES

Quantities of furniture and equipment shall be provided as specified in the solicitation package.

2.2 SUSTAINABILITY

LEED for Commercial Interiors is the green benchmark for the tenant improvement market. It is the recognized system for certifying high‐performance green interiors that are healthy, productive places to work; are less costly to operate and maintain; and have a reduced environmental footprint. LEED for Commercial Interiors gives the power to make sustainable choices to tenants and designers, who do not always have control over whole building operations.

In an effort to support green initiatives and to assist in a LEED rating for Commercial Interiors, furniture and equipment must meet the following requirements.

Materials and Resources

MR Credit 4: Recycled Content

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Furniture and furnishings shall have at least 25% postconsumer recycled content and 50% total recycled content as determined by weight.

MR Credit 7: Certified Wood

Wood casegoods shall be manufactured from certified wood products in accordance with the Forest Stewardship Council (FSC).

Indoor Environmental Quality

IEQ Credit 4.5: Low‐Emitting Materials – Systems Furniture and Seating

Systems furniture and seating shall be Greenguard Indoor Air Quality Certified.

In addition to mandatory sustainable requirements it is preferred that furniture be manufactured regionally within a 500 mile radius of the project site when possible. If the manufacturing of furniture is within the 500 mile radius of the project site, notify the COE PM and COE ID.

Materials and Resources

MR Credit 5: Regional Materials

A minimum of 20% of the combined monetary value of construction and furniture materials and products are manufactured regionally within a 500 mile radius of the project site.

3.0 INSTALLATION

The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to coordinate deliveries; load and unload furniture; place/install in designated rooms; assemble items as required; secure and store as designated; and properly dispose of all associated packaging/crating materials.

The Contractor shall schedule a pre‐installation site visit to the MEPS facility prior to ordering furniture to verify the actual room sizes for furniture placement and to verify available electrical connectivity as needed for the proposed furniture.

All quotes shall include field verification of spaces for furniture placement, electrical verification, delivery and installation.

3.1 DELIVERY

The prime contractor shall coordinate delivery from all sub‐contractors. The Contractor shall contact the Corps of Engineers Project Manager (COE PM) and the MEPS Facility point of contact (MEPS POC) at least fifteen (15) working days prior to shipping to ensure the building is ready to receive goods. Goods shall not be shipped until confirmation from the COE PM and MEPS POC is received. The contractor is responsible for the storage of furniture prior to shipping at no additional cost to the Government.

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Once the contractor receives confirmation from the Government that the building is ready to receive goods, the Contractor shall notify the COE PM and the MEPS POC by email at least 24 hours prior to the date the delivery truck is scheduled to arrive at the MEPS Facility.

Should a delay in delivery be requested by the COE PM or MEPS POC, or if the Contractor is unable to receive confirmation from the Government that the building is ready to receive goods, the Contractor shall notify the Contracting Officer within one (1) working day.

The Contractor shall comply with all site security regulations and shall initiate procedures to minimize the impact to on‐site personnel.

Check‐in at the front desk is mandatory upon delivery truck arrival. Driver shall have valid driver’s license, vehicle registration and proof of insurance, shipping manifest with designated building “on the ground” as well as receiving POC name and telephone number. Driver’s license must be kept on the person at all times.

Contractor shall ensure that vehicle delivery drivers have copies of DD Form 1155 for all items being delivered in order to gain entry to the facility.

Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

3.2 RECEIVE AND UNLOAD

Upon delivery the Contractor shall unload, assemble and install goods during the working hours identified in the contract. The Contractor may only work outside of the designated working hours with prior approval from the MEPS POC.

If the Contractor is unable to complete assembly and placement of unloaded items before the end of the work day, the contractor shall transport those remaining items to a location designated by the MEPS POC for storage until the next work day. The Contractor shall be responsible for moving the items from the overnight storage site to the designated areas within the building.

The Contractor shall verify and inspect all items upon delivery. Any deficiencies (damage/overage/shortage) shall be brought to the attention of the COE PM and MEPS POC. The Contractor shall document all deficiencies in writing and shall forward deficiency reports to the COE PM on a daily basis. The Contractor shall repair or coordinate the replacement of damaged, defective or missing items.

Government Furnished Contractor Installed (GFCI) furniture and equipment (if any) shall be picked up from the location specified in the contract on the date and time specified by the COE PM and installed.

GFCI items shall be handled in the same manner as Contractor furnished items and shall be assembled, placed and installed according to the requirements of this contract.

3.3 ASSEMBLE, PLACE AND INSTALL

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The Contractor shall unpack all items received and assemble in accordance with the manufacturer’s instructions.

Contractor shall place items in rooms as identified on contract drawings. If no drawings are provided or item for placement is not shown on drawings, item shall be placed as directed by the MEPS POC.

Furniture, equipment and accessories shall be level, plumb, square, and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable.

Contractor shall remove all stickers, labels, etc. and ensure no adhesive residues remain on surfaces.

Contractor shall clean all items installed under this contract and shall ensure the items are free from surface dirt and defects.

Contractor shall provide all electrical cords, plugs and accessories associated with the Contractor‐ Furnished items to be installed. Electrical cords, plugs and accessories provided under this contract shall be compatible with the building’s existing electrical system and electrical connection points. When Contractor‐Furnished items under this contract require electrical connectivity, the Contractor shall make the necessary electrical connections from the furniture items to the building’s electrical system so that furniture and equipment is fully functional when the installation is complete.

If the building’s existing electrical system does not support the location of furniture and equipment placement, the Contractor shall notify the COE PM and MEPS POC immediately. The Government is responsible for modifying the building’s electrical and communication systems if necessary.

The Contractor shall notify the COE PM and MEPS POC of any discrepancy between the actual furniture placement and the location identified on the contract drawings.

3.4 PROTECTION OF PROPERTY

Construction of or renovation to the MEPS facility may have been recently completed under a separate construction contract.

Prior to the start of work for the furniture contract, the Contractor shall perform an inspection of the building and grounds with the MEPS POC or designated MEPS representative. The Contractor shall document existing damage to the building, grounds or existing furnishing to remain, and shall submit documentation of damage to the COE Contracting Office, COE PM and MEPS POC. The furniture Contractor shall not be held accountable for existing damage incurred at the MEPS facility prior to the start of the furniture contract.

Existing damage documented prior to the start of the furniture contract is the responsibility of the Construction Contractor to correct and may be covered under warranty by the Construction Contract.

The Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building, grounds and other furnishings. The Contractor shall repair or replace any item, building surface or grounds damaged due to negligence and/or direct action by the Contractor. Repairs and/or replacement items shall be with materials of the same quality, size, texture and color to match adjacent surfaces.

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Material‐handling equipment shall have rubber wheels.

Prior to contract completion and transfer to the Government, the Contractor shall be responsible for securing the area where work is being performed. If keys were provided to the Contractor for access, the Contractor shall maintain accountability and control of keys, and shall return keys to the MEPS POC or designated MEPS representative upon completion of work.

3.5 PRODUCT DOCUMENTATION

The Contractor shall provide all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information pertinent to the furniture and equipment to the MEPS POC upon completion of the installation.

The Contractor shall turn over any special assembly tools, security hardware wrenches, and spare parts provided with the furnishings to the MEPS POC upon completion of the installation.

3.6 CLEAN‐UP

The Contractor is responsible for the removal and disposal of all trash associated with the uncrating and assembling of furniture and items installed under this contract. Final acceptance of the furniture from the contractor to the Government will not occur until all furniture installation trash is removed from the site. Upon acceptance DD Form 1155 will be signed.

The Contractor is responsible for providing their own trash and recyclable receptacles on site as necessary and is responsible for routing trash and receptacles off site on a regular basis and at the completion of the contract.

Recyclable cardboard products from the furniture installation shall be disposed of as recyclable material by the Contractor at the Contractor’s expense.

Personal trash (food wrappers, drinks, etc.) generated by the Contractor shall be removed from the project site on a daily basis by the Contractor.

Packing materials generated by the Contractor shall not be stored within the building longer than 24 hours.

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PART II

TECHNICAL SPECIFICATIONS

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1.0 - Chairs REQUIREMENT FOR ALL FURNITURE: All desking, filing, storage, and seating shall be certified by the Greenguard Environmental Institute.

1.0 Chairs

1.1 - Ergonomic Task Chair:

General Requirements:

1. Chair shall carry a lifetime warranty on structure, a minimum 10 year warranty on mechanism and pneumatic cylinders, and a 5 year warranty on foam and fabric.

2. Product must be warranted for 24/7 application.

3. Multi-use applications should not cause warranty to be pro-rated.

4. Product line must be tested and warranted for users up to 300 pounds.

5. Product line must be tested by an independent laboratory or by the manufacturer’s certified testing facility. Evidence of compliance and/or testing shall be included in the bid material.

6. Chair padding materials and fabric shall comply with the First Generation Voluntary Upholstered Furniture Flammability Standard, as well as the State of California

Technical Information Bulletin 117.

7. Chair must meet or exceed all ergonomic guidelines by BSR/HFES 100 –10088 Durability Tests.

8. Fabric to meet requirements of no less 50,000 double rubs by the ASTM D 4157 Wyzenbeek Method (2002)

9. Fabric shall meet AATOC Wet Crocking Class 5 and Dry Crocking Class 5 at 40 hours.

10. Fabric shall meet or exceed ASTM D 3511 Class 4, Brush Pill Test.

11. Product line must be tested and warranted for users up to 300lbs.

References:

1. Chair must meet or exceed all ANSI/BIFMA X5.1-2002 American National Standard for

Office Furnishings-General Purpose Office Chairs –tests.

2. Evidence of compliance and/or testing shall be included and\or testing shall be included in the bid material.

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Voluntary Upholstered Furniture Flammability Standard, as well as the State of California

Technical Information Bulletin 117.

4. Chair must meet or exceed all ergonomic guidelines by BSR/HFES 2007 Requirements-Human Factors Engineering of Computer Workstations.

5. Fabric to meet requirements of ASTM D 4157 Wyzenbeek Method (2002):

100,000 double rubs.

6. Fabric shall meet AATOC Wet Crocking Class 5 and Dry Crocking Class 5 at 40 hours.

7. Fabric shall meet or exceed ASTMD 3511 Class 4, Brush Pill Test.

Seat Requirements:

1. A pneumatic cylinder shall be used to accomplish seat height adjustment.

2. Seat adjustment must have a minimum of 4.5”.

3. Seat depth must be a maximum of 20” to ensure proper circulation and blood flow to the legs.

4. Seat width must be a minimum of 19” and be wider than the hip breadth of the user.

5. The seating mechanism shall glide forward as the user reclines to allow the user to stay properly oriented to their work tools when in a reclined position.

6. Seat width shall not limit the ability to comfortably use the armrests.

7. Seat pan shall have a seat depth adjustment to slide the seat to desired location. Chair shall have 6 positions within a 3.0” range.

8. Seat pan angle shall be at least 2 degrees. Chair shall have a forward seat flex and/or waterfall edge.

9. Synchronized tilt for comfortable recline. Chair shall have a recline range of 32 degrees, 2.5:1 synchronized tilt.

10. Width should provide adequate support for the curvature of the user’s back without causing localized pressure points.

11. Chair shall have 360 degree swivel.

12. Tilt and tension lock with the forward tilt eliminating strain.

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13. If chair has foam padding, padding shall allow for thermal comfort and shall be constructed so foam has support and prevents bottoming out.

14. Seat shall not have hard edges.

15. Contour of seat shall allow for side-to-side motion.

Backrest Requirements:

1. Chair shall have a backrest that allows for healthy spinal motion.

2. Backrest height from seat must be a minimum of 18” (per HFES 2005 requirements) or back height no less than 25”.

3. The chair shall have a tilt tension control to allow users to customize the force required to recline.

4. Chair shall have separate tension adjustments for the upper and lower back to ensure proper spinal support.

5. Adjustable lumbar height range of 5” between 5 ¼” and 10 ¼” as standard.

6. Chair shall have separate adjustments for upper back force and lower back firmness for proper spinal support.

7. Recline angle shall be 98 degrees – 130 degrees.

8. Angle between seat and back shall be 96 degrees.

9. High back support shall be within a 4” height adjustment.

10. Chair shall have upright tilt lock.

11. Variable back stop shall allow user to set backrest 5 positions within reclining range.

Arm Requirements:

1. The height of the armrest shall allow users to sit in a variety of postures while supporting their forearms and/or elbows in a manner that avoids lifting the shoulders or leaning to the side to reach armrest. The armrest height shall allow accessibility to and performance of tasks.

2. Armrest length shall allow user to sit in a variety of positions while supporting their forearms in a manner that avoids lifting the shoulders and/or excessive outward positioning of the elbows.

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3. Armrest shall be adjustable in height and width adjustments. Arm width shall adjust and telescope in and out with a range of at least 2” per arm width per side and arm height shall adjust within a 4” range from 7” – 11”.

4. Arms should pivot 30 degrees.

5. Chairs shall have arms that do not rise when the user reclines. This will help ensure proper orientation to work even in a reclined position.

6. User shall be able to make adjustments while seated.

7. Minimum distance between arms shall be 13” when arm caps are pivoted inward.

8. Arms to remain stationary while user adjusts postures.

Base/Caster Requirements:

1. Chair shall have a five star base with a minimum dimension of 25” diameter.

2. Chairs shall be available with soft and hard casters depending on floor finish.

3. Casters shall be at least 3” diameter.

4. Pneumatic cylinder shall be standard and filled with inert gas.

5. Casters shall be hard nylon or soft urethane dual wheels with a plastic body.

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1.2 - Polypropylene Guest Chairs w/ Arms, Upholstered General Performance Requirements:

1. This chair has a flexible, 1-piece shell. It is available fully upholstered or split-pad upholstered. These chairs have thick foam padding, and waterfall edges. The split-pad upholstered chair has cushions that snap off for replacement.

2. The contoured, 1-piece seat and back shell on the fully upholstered and split-pad upholstered chairs shall be flexible, injection-molded, glass-reinforced thermoplastic polyester.

3. If it is split-pad upholstered, the chair shall have separate seat and back cushions of injection-molded, cold-cured polyurethane foam over a polypropylene inner shell. The foam shall be a nominal 1 1/2" thick on the seat and on the back and shall have waterfall edges. The cushions shall be upholstered and the fabric or vinyl shall be bonded to the foam in contoured areas of the seat and back. When upholstered in leather, the chair shall include a layer of polyester fiberfill batting between the foam cushion and leather for added softness. The cushions, which shall be held in place with injection-molded polycarbonate fasteners spin welded to the outer shell, can snap on and off for replacement.

4. Fire-retardant (FR) chairs shall have a fire-barrier material (interliner) covering the foamed shell.

5. The side chair shall be available with no arms or with fixed arms. Arms can be added or removed on site. Chairs with no arms shall have a seat-mount filler to complete the connection. Chairs with arms shall have arm pads that can be replaced on site.

6. Fixed arms shall have T-style arm pad supports of die-cast aluminum, finished to match the base. They shall have a seat-to-arm height of 9". Fixed arms shall have 9" x 3 1/2" arm pads; standard non-upholstered arm pads shall be blow-molded, textured, low-durometer polyvinyl chloride (PVC) injected with polyurethane foam.

7. The base shall provide a fixed seat angle of 7°.

Construction:

1. Internal support shell shall be glass reinforced polypropylene.

2. Upholstery shall be high resilience, molded urethane foam with top stitched textile cover.

3. Upholstery shall be knitted to fit cushion.

4. Chair shall have soft edges.

Finishes:

1. Test shall be as follows:

a. Durability ASTM 3597 Wyzenbeek Method, Exceeds 100,000 double rubs.

b. California Bulletin 117: Passes

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1.3 - Wood Guest Chair, w/ Arms

1. Chair shall have a 10 year warranty on structural elements, suspension, fabric, and glides. A minimum of three years on finishes, and a three year warranty on in-field labor.

2. Chair to contain recycled content and be recyclable at the end of its use.

3. Product line must be tested by an independent laboratory or by the manufacturer’s certified testing facility.

4. Evidence of compliance and/or testing shall be included in the bid proposal.

Frame:

1. Chair shall have an exposed wood frame of beech hardwood.

2. Frame shall have dowel and mortise/tenon construction.

3. Chair is reinforced with corner blocks in the corners of the chair frame.

4. All joints shall be glued, stapled and screwed in place for greater durability.

5. Square arms are full depth and open.

6. Legs shall have non-marring recessed nylon glides.

Seat:

1. Chair shall have a woven seat or belt suspension or similar construction with a 2” high density polyurethane foam used in all upholstered seat areas.

2. Seat basket is 1” thick.

3. Seat shall comply with California Technical Bulletin 117.

Back:

1. Back can be fully upholstered, partial back [inset], fabric inset, wood, or slat back.

2. Chair has a plywood core back panel bolted to frame. Upholstered back features 1 ½” high density foam over a polypropylene webbing suspension.

Fabric and Finishes:

1. Finish shall be a catalyzed lacquer protective coating.

2. Upholstery shall be as stated in line item description

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1.4 - Stacking Chairs

1. Chair shall have a 10 year warranty on structural elements and a 3 year on in-field labor.

2. Chair to contain recycled content and be recyclable at the end of its use.

3. Product line must be tested by an independent laboratory or by the manufacturer’s certified testing facility. Evidence of compliance and/or testing shall be included in the bid proposal.

Seat:

1. Seat shall be manufacturer’s standard suspension fabric or thermoplastic.

Back:

1. Thermoplastic or similar material.

2. Rounded.

3. Attachment to frame is concealed

Frame:

1. Sled base shall be 16 gauge tubular steel.

2. Side members and cross members shall be 1” overall dimension x 16 gauge tubular steel.

3. Joints shall be welded.

4. Chair shall be available with or without arms.

Finishes:

1. Frame finishes shall be baked on electrostatically applied epoxy powder coating or chrome plating with samples submitted with proposal.

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1.5 - Lounge Seating

1. Chair padding materials and fabric shall comply with the BIFMA First Generation Voluntary Upholstered Furniture Flammability Standard, as well as the State of California Technical Information Bulletin 117.

2. Chair must meet or exceed all ergonomic guidelines by BSR/HFES 100 –10088 Durability Tests.

3. Fabric to meet requirements of no less 100,000 double rubs by the ASTM D 4157 Wyzenbeek Method (2002).

Frame:

1. Inner frame shall be engineered hardwood and plywood or equal construction.

2. Legs are removable, and are attached to a metal plate attached to frame.

3. Coil spring suspension for enhanced comfort.

4. Back shall have a dynamic suspension for added flexibility and support.

5. Legs are ash hardwood stained.

Upholstery:

1. Upholstery shall be high-density foam cushions with Dacron top layer.

2. Side panel upholstery is tailored to fit frame.

3. Seat and back cushions are loose with welting.

Construction:

1. Frame shall be hardwood lumber and plywood frame.

2. Legs of sofa shall be solid lumber.

3. Doweled and bolted arm attachment.

4. Edges are eased on all hard corners.

5. Seat shall be drop in seat spring assembly with 3 1/2" tall (9 gauge) coils.

6. Sofa shall have no less than 36 coils, loveseat 24 coils, and side chair 12 coils.

7. Back of sofa shall have a webbed back assembly.

8. Attached upholstery shall be HR polyurethane foam with Dacron wrapped top layer.

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1.6 - Mid Back Conference Room Seating w/ Fixed Arms General Requirements:

1. Chair shall carry a lifetime warranty on structure, a minimum 10 year warranty on mechanism and pneumatic cylinders and a 5 year warranty on foam and fabric.

2. Product must be warranted for 24/7 application.

3. Multi-use applications should not cause warranty to be pro-rated.

4. Product line must be tested and warranted for users up to 300 pounds.

5. Product line must be tested by an independent laboratory or by the manufacturer’s certified.

6. testing facility. Evidence of compliance and/or testing shall be included in the bid proposal.

References:

1. Chair must meet or exceed all ANSI/BIFMA X5.1-1993 American National Standard for Office Furnishings-General Purpose Office Chairs –tests for front stability.

2. Chair must meet or exceed all ANSI/BIFMA X5.1-2002 American National Standard for Office Furnishings-General Purpose Office Chairs.

3. Evidence of compliance and/or testing shall be included and\or testing shall be included in the bid material.

4. Chair padding materials and fabric shall comply with the BIFMA First Generation Voluntary Upholstered Furniture Flammability Standard, as well as the State of California Technical Information Bulletin 117.

5. Chair must meet or exceed all ergonomic guidelines by ANSI/HFES 2007 Requirements-Human Factors Engineering of Computer Workstations.

6. Fabric to meet requirements of no less 100,000 double rubs by the ASTM D 4157 Wyzenbeek Method (2002).

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Seat Requirements:

1. A pneumatic cylinder shall be used to accomplish seat height adjustment.

2. Seat adjustment must have a minimum of 4.5”.

3. Seat width must be a minimum of 19’’ and be wider than the hip breadth of the user.

4. Seat width shall not limit the ability to comfortably use the armrests.

5. Seat pan must have a waterfall edge so there is no pressure under the knees.

6. Pan angle should not cause the user’s torso-thigh angle to be less than 90 degrees.

7. Synchronized automatic tilt for comfortable recline.

8. Width should provide adequate support for the curvature of the user’s back without causing localized pressure points.

9. Chair shall have 360 degree swivel.

10. Chair shall have a tilt lock with the forward tilt eliminating strain.

11. Chair shall have advanced control with sliding seat and seat pan.

12. Chair shall have automatic tilt tension and tilt preference control.

13. All adjustment mechanisms shall be within easy reach of the seated user and must be made without the use of tools.

Backrest Requirements:

1. Backrest height from seat must be a minimum of 18” (per HFES requirements).

2. Backrest width must be a minimum of 18’’ and should not interfere with the user’s movement (typically these backs should not be higher than the bottom of the user’s shoulder blades).

3. The chair must have a tilt tension control to allow users to customize the force required to recline.

4. Chair shall have a lumbar support that is flexible and moves with user as they recline.

5. Upright back lock must be available, either standard or as an option.

6. Mechanism must provide a minimum recline of 10 degrees. Angle between seat and back must fall between 95 degrees to 125 degrees.

7. High back support with 4” height adjustment.

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Arm Requirements:

1. The height of the armrest shall allow users to sit in a variety of postures while supporting their forearms and/or elbows in a manner that avoids lifting the shoulders or leaning to the side to reach armrest. The armrest height shall allow accessibility to and performance of tasks.

2. Armrest length shall allow user to sit in a variety of positions while supporting their forearms in a manner that avoids lifting the shoulders and/or excessive outward positioning of the elbows.

3. Hips need to comfortably fit between the arrests or supports.

Base/Caster Requirements:

1. Chair shall have a five star base.

2. Chairs shall be available with soft and hard casters and be compatible with surrounding floor finish.

3. Hard casters shall be dual wheel casters.

4. Soft casters shall be rubber for use on hard surface floors.

5. Finishes shall be from manufacturer’s standard selections submitted with proposal.

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Construction:

1. Back construction shall have a frame with fabric of polyester yarn and co-polyester elastometric back to form suspension fabric that supports the user’s back.

2. Seat shall have 1 ¾” foam seat topper.

3. Seat has a glass filled nylon seat structure or similar.

4. Seat pan shall have an understructure for dynamic movement and stability which accommodates a cradling effect without pressure points.

5. Chair shall have automatic response to user movement and enable to support balanced posture.

6. Front flex shall include waterfall edge.

7. High performance arms shall have arm posts set toward the rear of the seat and float in an orbital motion with one hand operation.

8. Arms shall have an aluminum arm post with soft integrally colored thermo-plastic urethane pad and glass filled nylon foam insert.

9. Base constructed of aluminum with medium height cylinder.

10. Casters shall be hard textured nylon for use on carpeted flooring.

11. Adjustment levers shall have manufacturer’s standard finish submitted with proposal.

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1.7 - Guest Chair w/ Arms, Four Legs, Uphostered General Requirements

1. Must meet or exceed ANSI/BIFMA X5.1-2002 American National Standards for Office Furnishings - General Purpose Office Chairs standards for general use task chair.

2. Product line must be tested and warranted for users up to 300 pounds.

3. Chair padding materials and fabric shall comply with the BIFMA furniture flammability Standard, as well as the First Generation Voluntary Upholstered F State of California Technical Information Bulletin 117.

4. Chair shall have a 10 year warranty on structural elements and glides. A minimum of three years on finishes and a three year warranty on in-field labor for upholstery replacement.

5. Chair to contain recycled content and be recyclable at the end of its use.

6. Product line must be tested by an independent laboratory or by the manufacturer’s certified testing facility.

7. Evidence of compliance and/or testing shall be included in the bid proposal.

Frame Requirements

1. Frame shall be 7/8” overall diameter x 13 gauge tubular steel.

2. Cross members shall be 14 gauge steel.

3. Rear legs to have a curved frame for added structural strength and stability and shall be constructed of round tubular steel with molded nylon arms.

4. Joints are welded.

5. End caps are molded plastic finished to match frame color.

6. Non-marring floor glides.

7. Arms shall slope downwards and insert molded to the front stem for reinforcement.

8. Arms shall be available in smooth or textured finish.

9. Chair shall have reinforced back, arms and legs.

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1.7 - Guest Chair w/ Arms, Four Legs, Uphostered

Seat Requirements

1. Inner seat shall be 3/8” thick polypropylene.

2. The polyfoam cushion shall be ¾” glued to the seat.

3. Seat shall fasten to frame with screws through T-nuts embedded in seat.

Back Requirements

1. Backrest shall be two piece construction and fully upholstered.

2. Inner back is 9 ply hard maple core with ¾” - 1” polyurethane foam.

3. Padding glued to seat and stapled.

4. Outer back shall be formed polystyrene attached with wood screws.

5. Back shall be rounded and fully upholstered.

6. Back attachment to frame is concealed.

Finish Requirements

1. Frame shall be either bright chrome plating or a baked on electrostatically applied epoxy powder coating.

2. Fabric shall be as specified in the line item description.

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2.0 - Wood Furniture

1. Wood furniture shall be from one manufacturer and series, however, wood guest chairs may be selected from the same or different manufacturer’s wood chair line.

2. Product shall include a wide range of freestanding components in multiple sizes, including bow-front desks, double and single-pedestal desks, returns, bridges, bullet-shape tables, P-shape tables, credenzas, service modules, two & four drawer lateral files, bookcases with & and without doors, corner units, mobile pedestals and storage cabinets.

3. Product shall include an optional factory-installed or field-installed center drawer for desks.

4. Product shall have common components available in an express shipment program that provides delivery within 12 days. This program shall include at least three different veneers.

5. Product shall have different hardware pull choices for doors and drawers, with at least two different finish options for each.

6. Product shall have different edge profile options available.

7. Finish color shall match on all components in the room.

8. No sharp edges or exposed connections are acceptable.

9. Joints shall be securely fastened with screws, glue, and solid hardwood cleats.

10. Clips, screws, etc., and construction elements shall be concealed and not exposed.

11. Provide bracketry to ensure proper installation and dimensional stability.

12. Deviations of 1” are allowed from dimensions specified.

13. All wood shall be FSC certified.

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2.1 - Freestanding Wood Desks A selection of components and accessories are required to solve the executive wood systems furniture requirements. Products must be fully compatible and interchangeable with each other. Components shall be modular so that components can be used anywhere within the facility. Wood systems will allow the facility to be efficient by making maximum use of vertical space and by providing a highly organized and versatile way of storing materials in executive areas.

Contractor:

Although such work is not specifically indicated, furnish and install all supplementary or miscellaneous items, appurtenances, and devices incidental to, or necessary for sound, secure, and complete installation.

Modularity Requirements:

All hanging components shall be modular on the same increments. Provide units which are selectively removable and replaceable, without disturbing adjacent components.

Testing:

1. Product line must meet or exceed most current ANSI/BIFMA X5.6-2003 Panel Systems tests.

2. Panel wiring must meet or exceed most current UL183 Manufactured Wiring Systems tests.

3. Panels must be designed for installation in compliance with the most current national Electrical Code (NFPA 70).

4. NFPA 101 compliant panels must be available in standard offering.

General Performance Requirements:

1. The modular workstation shall be composed of panel system fasten together with a universal attachment device, freestanding components. The panel system must be able to integrate with manufacturer’s other products.

2. Product shall feature a 6” planning module.

3. Storage components must be modular.

4. Product must be able to be freestanding, wall-mounted or systems panel supported/wrapped to meet the building conditions. Contractor is responsible to identify and confirm all building conditions.

5. Product shall be constructed of veneered fiberboard using balanced construction techniques to ensure long life and prevent warping.

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2.2 – Wood Worksurfaces

1. Shall have full-height and partial-height versions available. Provide ¾ or ½ height at all hard wall conditions, if required.

2. Must be available for run-off worksurfaces.

3. Hinged modesty panels shall have low access to wall-outlets.

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2.3 - End Panels

1. Shall attach to panel systems.

2. Shall support worksurfaces without modesty or back panels.

3. Support panels shall be constructed of medium density 45 pound fiberboard with wood veneer or laminate on the faces.

4. Support panels must feature adjustable glides.

5. End panels, back panels and modesty panels must be available in wood veneer and laminate.

6. Shall have adjustable-height leg supports which feature at least 3 inches of adjustment in ½” increments.

7. Supports shall include all hardware necessary for field installation.

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2.4- Wood Storage (Lower, Upper and Freestanding)

1. Storage shall be standard in all-wood, all-laminate and laminate case with wood front.

2. Cases shall be constructed of particleboard and assembled using hidden fasteners.

3. All visible faces shall be covered with wood veneer or laminate.

4. Hinged doors shall have “European-style” adjustable hinges opening at 120 degrees for easy access to contents.

5. Drawers shall be 5-sided with a separate, removable front that can easily be field replaced without disturbing the contents of the drawer.

6. Drawers shall be 7-ply maple plywood construction, dovetailed and glued in the corners.

7. Drawer sides shall be full-height.

8. Drawers shall have full-extension, ball bearing slides.

9. Storage shall have a different pull options including an integral pull available.

10. Storage shall have glides with a minimum of 1 ¼ “of adjustability.

11. Storage cases must be finished so that components can be used in either right or left-handed positions.

12. Storage shall have a matching flush toe kick for visual continuity.

13. Veneer on toe kick shall be continuation of the veneer pattern on the matched headset.

14. Shall have a safety interlock to prevent more than one drawer from being extended at one time.

15. Lock system shall allow locks to be removed so units can be re-keyed at a future date.

16. Locks shall have options for keying randomly or specifically, as well as master keying.

17. All locks within one station shall be keyed alike.

18. Doors for wood storage components shall include a frameless, opaque glass option.

19. Glass doors must be able to be used as a marker surface and easily cleaned using common glass cleaner.

20. Bookcases, towers and vertical cabinets must have adjustable shelves.

21. Center drawers shall be available as part of the overall offering of the systems.

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2.5 Wood Pedestals

1. Drawers shall be 5-sided with a separate, removable front that can easily be field replaced without disturbing the contents of the drawer.

2. Drawer sides shall be full-height.

3. Drawers shall have full-extension, ball bearing slides.

4. Shall be available in 15” and 18” wide.

5. Shall be available in 24” and 30” deep.

6. Shall have fixed height and adjustable-height versions.

7. Lateral files shall be available in 1-high, 2-high and 4-high configurations.

8. Cushion tops shall be available for freestanding low lateral files.

9. Shall have mobile pedestal available.

10. Tall pedestals shall support storage at stand-up height.

11. Two-high storage must support a worksurface without the need for end panel support.

12. Mobile pedestals shall feature hidden, non-locking casters.

13. Pedestals and two-high lateral files shall have an adjustable height feature. Adjustment range must be a minimum of 3” in ½” increments.

14. Functional load for pedestal drawers shall be based on long term wear testing of opening and closing the drawer for 75,000 cycles or hard use.

15. Proof loads shall be the capacity beyond the functional load in excess of hard load use but before failure.

16. Functional load for 24” deep pedestals shall be 46 lbs or greater.

17. Functional loads for 30” deep pedestals shall be 60lbs or greater.

18. Proof load for 24” deep pedestals shall be 75 lbs. or greater.

19. Proof load for 30” deep pedestals shall be 95 lbs or greater.

20. If your drawers test higher, please state the maximum load in pounds and that it exceeds our minimum.

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2.6 - Wood Upper Storage Cabinets

1. Upper cabinets shall be available in single-high and double-high configurations.

2. Shall be available in widths up to 96”.

3. Shall have hinged door and sliding door versions.

4. Shall be standard in: all closed; all open’ and combination of the two, (open & closed) configurations.

5. Hutch shall be available to support overhead storage.

6. Shall have organizing shelves.

7. Shall have single and double high service modules.

8. Shall have tackable surfaces and rails to support work tools which can be used in a service module, hutch kit or wall-mount application.

9. Stacking bookcases shall be available in 2 heights to match heights of single-high and double-high storage.

10. Stacking bookcases shall have an option for doors.

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2.7 - Wood Bookcases

1. Shall have no less than three heights available.

2. Shall be available up to 36” wide.

3. Shall have an option for doors.

4. Shall have an option for reinforced shelves for heavy load conditions.

5. Shall be heavy duty to withstand heavy use.

6. Freestanding wood bookcases with adjustable shelving shall be provided.

7. Each bookcase shelf shall hold a minimum of 150 lbs.

8. Minimum of 10 year warranty.

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2.8 - Wood Files

1. Lateral files shall hold a minimum 150 lbs per drawer.

2. Provide full extension drawers with drawer stops.

3. Provide locks and keys (2).

4. Provide interlocking mechanism so that one drawer can open at a time.

5. Counter balance to prevent tipping.

6. Minimum of 10 year warranty.

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2.9 - Wood Towers

1. Shall have no less than three heights available.

2. Storage cabinets shall be standard in wood veneer on all sides.

3. Cases shall be constructed of no less then a three ply construction of a 45 pound medium density particleboard with veneer surfaces and assembled using hidden fasteners.

4. All visible faces shall be covered with wood veneer.

5. Hinged doors shall have “European-style” adjustable hinges opening at 120 degrees for easy access to contents.

6. Drawers shall be 5-sided with a separate, removable front that can easily be field replaced without disturbing the contents of the drawer.

7. Drawers shall be 7-ply maple plywood construction, dovetailed and glued in the corners.

8. Drawer sides shall be full-height.

9. Drawers shall have full-extension, ball bearing slides.

10. Storage shall have a different pull options including an integral pull available.

11. Cabinet shall have glides with a minimum of 1 ¼ “of adjustability.

12. Storage cases shall be modular and completely finished so that components can be used in either right or left-handed positions.

13. Storage shall have a matching flush toe kick for visual continuity.

14. Veneer on toe kick shall be a continuation of the veneer pattern on the matched headset.

15. Cabinets shall have a safety interlock to prevent more than one drawer from being extended at one time.

16. Lock system shall allow locks to be removed so units can be re-keyed at a future date.

17. Locks shall have options for keying randomly or specifically, as well as master keying.

18. All locks within one station shall be keyed alike.

19. Doors for wood storage components shall include a frameless, opaque glass option.

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2.10 – Wood Towers

20. Glass doors must be able to be used as a marker surface and easily cleaned using common glass cleaner.

21. Bookcases, towers and vertical cabinets must have adjustable shelves.

22. If veneer is used, they shall be available in four species maple, walnut, cherry and oak.

23. Veneers should be harvested from FSC certified forests.

24. Stain shall be applied to all sides.

25. Finish match other wood/laminate items in the space.

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2.11 - Power and Data

1. Work stations shall have power and communications units to provide access at worksurface level.

2. Shall have worksurface-mounted cable trays.

3. Shall have grommets available in a more than one style.

4. Modesty panels shall allow access to the wall outlets.

5. Grommets shall be able to be placed in multiple locations on worksurfaces.

6. Grommet options must include one featuring a hinged door to conceal power and communications outlets.

7. At least one grommet option must be able to be field-installed.

8. Pedestals must provide space behind…