Attachment_1_-_Medical_Equipment_Preventive_Maintenance_and_Calibration_SOW.pdf

W911YU-18-T-2012

Statement of Work Medical Equipment Preventive Maintenance and Calibration Contract

1.0 GENERAL INFORMATION

The contractor shall provide all personnel, equipment, tools, materials, supervision, and services necessary to perform periodic calibration, maintenance and repairs as defined by the manufacturer for those items specified as government furnished property listed below in Appendix 1. The contractor shall perform to the standards in this contract unless otherwise specified in writing.

1.1 SCOPE

The Contractor shall provide for all labor, testing equipment and parts necessary to perform maintenance actions mandated by the original manufacturer specifications and periodicity.

1.2 PRICING

The Firm Fixed Price or (FFP) shall include annual inspections, preventive maintenance and calibrations for each equipment listed in Appendix 1 (see, Appendix 1).

1.3 PERIOD OF PERFORMANCE

The period of performance will be for 12 Months Base Period, with a two, 12-month optional periods.

1.4 SERVICE VENDOR PERSONNEL QUALIFICATIONS

The contractor shall provide only fully qualified technicians that have gone through the original equipment manufacturer (OEM) or a comparable third-party service school will perform maintenance and repairs. Documentation supporting this information shall be provided to GUNG Medical Detachment point of contact.

2.0 ACCOUNTABILITY

Contractor representative must check in / check out with the GUNG Medical Detachment prior to commencement and upon completion of work. Base access will be the responsibility of the field service provider and/or Contractor.

2.1 MARKING AND IDENTIFICATION

To show completion of services rendered, the service provider will affix a color coded, heavy duty, self-adhesive, calibration sticker to each piece of equipment maintained.

Sticker Details:

- Date of Calibration/Preventive maintenance/Inspection

- Due Date of next Calibration/Preventive maintenance/Inspection

2.2 CALIBRATION

This activity should be the procedure for mechanical and electronic adjustments required by the original manufacturer to ensure consistent, standardized performance or output.

3.0 CORRECTIVE MAINTENANCE

The items that require corrective maintenance, to bring the unit back to working condition per original manufacturer specifications are required to be reviewed and approved by the Medical Detachment point of contact. A written outline of the fault and corrective maintenance to resolve the concern will be approved by Medical Detachment point of contact before commencing any action.

3.1 Ensure that the original design and functional capabilities will not be changed, modified or altered unless authorized in writing by the manufacturer and the Medical Detachment. If any action requires a contractual change to cover expenses, only the Contracting officer has the ability to authorize this change. Any contractual changes will be issued in the form of a modification to the contract.

3.2 PARTS

Any and all parts necessary to perform the preventive maintenance will be included.

4.0 AVAILABILITY

The Contractor shall deliver standard services between the hours of Monday to Friday– 8AM to 5PM. Any other hours will be at the direction and agreement with the Medical Detachment point of contact without additional cost.

5.0 DOCUMENTATION

Service event documentation. Upon completion of each service or maintenance visit the field service technician must submit a signed service report to the Medical Detachment point of contact for services within 72 hours of completion.

The service report shall indicate all problems addressed, devices checked, parts replaced or repaired with identification, parts ordered and any issues resolved. Each service report must at a minimum document the following data legibly and in complete detail.

5.1 REPORTING DETAILS

Will consist of the following information listed below.

- Name of Contractor.

- Name of Technician.

- Control number for the Contractor or log number for the report.

- Description of the work performed in detail.

- Equipment identification: Manufacturer, make, model, serial number, electronic control number or (ECN) - Itemized description of services performed with labor time.

- Action taken and or recommendations for consideration.

- Pending actions or Resolutions to any problems.

- Total billing for services provided should be clearly indicated.

- Signature of the field service technician that conducted the maintenance.

6.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (eCMRA) REPORTING

6.1 The contractor shall ensure ALL contractor labor hours including subcontractor, at all levels/tiers, labor hours required for the performance of services provided under this contract are reported via a secure data collection site.

6.2 The contractor and all subcontractors, at all levels/tiers, providing direct labor under this contract shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

6.3 eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/.

Contractors may direct technical questions to the eCMRA help desk at usaf.pentagon.saf-aq.mbx.cmra-help-desk-dod@mail.mil.

http://www.ecmra.mil/ mailto:usaf.pentagon.saf-aq.mbx.cmra-help-desk-dod@mail.mil mailto:usaf.pentagon.saf-aq.mbx.cmra-help-desk-dod@mail.mil

Appendix 1.

Equipment Listing

DESCRIPTION NSN QTY

CENTRIFUGE,LABORATORY 664001C061614 4

AGITATOR, LABRATORY: L-TTR200 UNICO 651501C065435 4

SCALE WEIGHING ELECTRICAL, DIGITAL INDIC 667001C041606 4

E17591 ELECTROCARDIOGRAPH: SOLID STATE AMPLIFIE 000001985 4

ELECTROCARDIOGRAPH: WELCH ALLYN CP200 651501C038738 4

MONITOR PATIENT VITAL SIGNS: 42MTB-E1G W 651501C073132 5

NA157G CHOLESTECH, CHOLESTECH LDX 651501D181444 10

VISION TESTER: OPTEC 5500 STEREO OPTICAL 654001C089238 5

CHOLESTEROL TEST KIT: 4120008 CHOLESTECH 655001C038144 10