W911YN16T0037_SYNOPSIS_SOLICIT.doc

W911YN-16-T-0037

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation (RFQ). This synopsis/solicitation is issued for commercial services in accordance with FAR Part 13—Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87 effective April 6, 2016. NAICS 621498 small business size standard is $20,500,000.00. This acquisition is set-aside for Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program. Please note, the contracting officer will ensure that the apparent successful offeror has provided all required documents to the WOSB Program Repository. The contract will not be awarded until all required documents are received. Attention is brought to the requirement of clause 52.219-30, the WOSB concern will perform at least 50 percent of the cost of the contract incurred for personnel with its own employees.

Contingent upon availability of funds.

Quotes are due April 21, 2016 at 4:00 PM Eastern. Oral quotations will not be accepted. Faxed offers must be readable to be considered. Fax offers to (904) 823-4749 attn: Brian Williams. Mail quotations to USPFO for Florida, Attn: Brian Williams, PO Box 1008, St. Augustine, FL 32085-1008. Physical address delivery address, 189 Marine St., St. Augustine, FL 32084. Email quotes and supporting information to brian.j.williams9.mil@mail.mil. Quote packages can be uploaded to www.fbo.gov.

Any questions shall be addressed in writing no later than April 18 at 8:00 AM Eastern to Brian Williams, Contracting Officer, at email brian.j.williams9.mil@mail.mil. All questions and answers will be posted with the synopsis/solicitation at www.FBO.gov.

Description of requirement: The Florida Army National Guard (FLARNG) requires Periodic Health Assessments (PHA), to include, immunization updating, over 40 exams, phlebotomy, vision screening, behavioral health services, etc. with MEDPROS and DENCLASS systems updating, and Dental Treatment of Soldiers as described in the Statement(s) of work for the Contract Line Items identified. The contractor will be expected to set up mobile facilities and equipment one to two days prior to the start of the event, and equipment to be set up inside government facilities at least one day before the event, no later than 1530hrs, in order to ensure full operations of systems. The Government may inspect facilities to ensure compliance with all applicable laws. (MEDPROS available through the Army Medical Operation Data System [MODS] at www.mods.army.mil.)

The Florida National Guard currently contracts for these services on an individual event basis, or through the Reserve Health Readiness Program (RHRP).

Performance Standards: In accordance with the Performance Work Statement (PWS) and exhibits, the contractor shall provide all management, labor, material, equipment, certifications and supplies necessary to provide Medical services, dental examinations, and health and dental record updating, MEDPROS and DENCLASS updating. DOEHRS direct computer upload compatible audiology exams and SPRINT testing, MEDPROS entry of all applicable and appropriate IMR/FMR functions including completion of the electronic PHA in the MEDPROS online module during the event by the provider. Soldiers will initiate the E-PHA questionnaire prior to event online. The contractor shall set up within the FLARNG facility except for audiology if included in Technical Exhibit 3. If identified as required in Exhibit 3, separate contractor provided facilities shall be used on site for audiology (to include SPRINT if required).

Federal Acquisition Regulation (FAR) provision at 52.212-1, Instruction to Offerors---Commercial, applies to this acquisition. Award will be made on the basis of price and other factors in accordance with FAR 13.106-1, including technical acceptability.

Provision for Evaluation: Award will be made to the responsible contractor (see FAR Part 9) whose quote and supporting information meets the technical requirements and represents the best value on an “all or nothing” basis.

In accordance with FAR Supart 9.104-1, to be determined responsible, a prospective contractor must –

(a) Have adequate financial resources to perform the contract, or the ability to obtain them (see 9.104-3(a));

(b) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

(c) Have a satisfactory performance record (see 9.104-3(b) and Subpart 42.15). A prospective contractor shall not be determined responsible or nonresponsible solely on the basis of a lack of relevant performance history, except as provided in 9.104-2;

(d) Have a satisfactory record of integrity and business ethics (for example, see Subpart 42.15);

(e) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors). (See 9.104-3 (a).)

(f) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (see 9.104-3(a)); and

(g) Be otherwise qualified and eligible to receive an award under applicable laws and regulations (see also inverted domestic corporation prohibition at 9.108).

In accordance with FAR Subpart 13.106-1, the Government will consider the following for award in no particular order: Price; Technical acceptability; Past Performance. In order to be deemed technically acceptable, the contractor must provide evidence of understanding of the requirement through either a written submittal that addresses PWS requirements or through demonstrated Past Performance on recent and relevant contracts with same or similar scope, giving priority to most recent performances for the Florida National Guard. *If the offeror has not previously performed similar contract services for the Florida National Guard, the offeror shall provide references for similar services performed, to include contract number (if Federal), and point of contact information. The Contracting Officer may make tradeoffs of price and past performance to determine best value.

Evaluation will be in accordance with FAR Subpart 13.106-2 and may utilize trade off of price for performance at the Contracting Officer’s discretion. The offeror must demonstrate in the response the capability to meet all contract requirements through past experience at similar events, either as the prime or major subcontractor, or by identification of key personnel that have past experience in similar events. The Contractor shall prepare a technical narrative describing how the tasks will be completed in the timeframe allotted including a listing of the types and numbers of laborers that will be utilized, and a description of the facilities and special equipment to be utilized. The offeror must also demonstrate the ability to access and update MODS programs. The Florida National Guard will not be able to sponsor access to these programs in advance of the event, requiring the offeror to have gained access to, and have familiarity with these programs.

The Government intends to evaluate quotes/offers and make award without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial quote/offer should contain the offeror’s best terms from a cost or price standpoint. Do not assume you will have the opportunity to clarify, discuss or revise your quote/offer. Offerors may, at the discretion of the Government, be asked to provide more information and clarification regarding their quote/offer. Request for such information does not constitute discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The Government intends to make a single, Firm-Fixed Price award.

Any response to this synopsis/solicitation will be considered a “quotation”.

“Offer” means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called “bids” or “sealed bids”; responses to requests for proposals (negotiation) are offers called “proposals”; however, responses to requests for quotations (simplified acquisition) are “quotations,” not offers.

FAR 13.004 -- Legal Effect of Quotations.

(a) A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

(b) When appropriate, the contracting officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing, as defined at 2.101. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred.

(c) If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer. (See 13.302-4 for procedures on termination or cancellation of purchase orders.)

Contract Line Item Numbers (CLINs):

0001, PHA and Dental Evaluation event. (Firm-Fixed Price) Contractor shall provide all management, labor, materials, equipment, certifications and supplies necessary to perform all required medical and dental evaluation and testing tasks identified in PWS, Exhibit 3. Provide for audiology in a contractor provided mobile facility.

0002, Dental Treatment. (Firm-Fixed Price) Contractor shall provide all management, labor, materials, equipment, supplies necessary to complete Hours of dental treatment in accordance with approved treatment plans in order to bring Class 3 to Class 2 in accordance with the PWS, Exhibit 3.

0003, Army Contractor Manpower Reporting Requirement (yearly requirement). See individual Line Item SOW. Include price for this reporting requirement (see requirement below) or indicate “No Charge”.

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the ARMY via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.”

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as is they were given in full text);

FAR 52.212-1 Instructions to Offerors--Commercial Items;

FAR 52.209-02 Prohibition on Contracting with Inverted Domestic Corporations—Representation;

FAR 52.212-3 ALT 1 Offeror Representations and Certifications—Commercial Items;

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials;

DFARS 252.203-7996 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS—REPRESENTATION (DEVIATION 2016-O0003) (OCT 2015);

DFARS 252.204-7008 (Dev) Compliance with Safeguarding Covered Defense Information Controls;

DFARS 252.204-7011 Alternative Line Item Structure;

DFARS 252.225-7031 Secondary Arab Boycott of Israel;

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (http://farsite.hill.af.mil).

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as is they were given in full text;

FAR 52.204-9 Personal Identity Verification of Contractor Personnel;

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards;

FAR 52.212-4 Contract Terms and Conditions - Commercial Items;

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, with the following applicable clauses in paragraph (b):

FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment;

FAR 52.209-10 Prohibition on contracting with Inverted Domestic Corporations;

52.219-30 – Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program;

FAR 52.222-3, Convict Labor;

FAR 52.222-21, Prohibition of Segregated Facilities;

FAR 52.222-26, Equal Opportunity;

FAR 52.222-36 Affirmative Action for Workers with Disabilities, FAR 52.222-50, Combating Trafficking in Persons;

FAR 52.223-5, Pollution Prevention and Right to Know Information;

FAR 52.223-18, Encouraging Contractor Policy to Ban Text Messaging While Driving;

FAR 52.225-13, Restrictions on Certain Foreign Purchases;

FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration;

FAR 52.222-41, Service Contract Labor Standards;

FAR 52.222-42, Statement of Equivalent Rates for Federal Hires;

FAR 52.222-55, Minimum Wages Under Executive Order 13658;

FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts;

FAR 52.224-1 Privacy Act Notification;

FAR 52.224-2 Privacy Act;

FAR 32.232-39—Unenforceability of Unauthorized Obligations;

FAR 52.232-40 -- Providing Accelerated Payment to Small Business Subcontractors;

FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation;

FAR 52.237-7, Indemnification and Medical Liability Insurance (*At least the minimum amounts required in the State of Florida);

DFARS 252.201-7000 Contracting Officer's Representative;

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials;

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights;

DFARS 252.203-7997 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION 2016-O0003) (OCT 2015);

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting;

DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors;

DFARS 252.223-7008 Prohibition of Hexavalent Chromium;

DFARS 252.225-7048 Export Controlled Items;

DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports;

DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel;

DFARS 252.244-7000 Subcontracts for Commercial Items;

DFARS 252.247-7023 Transportation of Supplies by Sea

DFARS 252.232-7010 Levies on Contract Payments;

DFARS 252.232-7006 Wide Area Workflow Payment Instructions;

DFARS 252.247-7024 Notification of Transportation of Supplies by Sea

Note: The full text of a clause/provision may be accessed electronically at: http://farsite.hill.af.mil.

Notice: Contractor performance may be evaluated in accordance with policy at FAR 42.1502.

Note: Contractor will be required to utilize Wide Area Workflow (WAWF) for electronic submission of payment requests (https://wawf.eb.mil/)

Notice for Service Contract Act: Applicable SCA Wage Determination--Wage Determination No.: 2005-2125 rev 11 dated 12/29/2015 See www.wdol.gov

But see clause 52.222-55 for minimum wage set by Executive Order 13658 Statement of Equivalent Rates for Federal Hires:

GS-0600 – MEDICAL, HOSPITAL, DENTAL, AND PUBLIC HEALTH GROUP; GS-06 through GS-11 Submittal requirements: Contractors shall submit quotations and information required by the applicable provisions which outline the following:

1. Pricing for each Priced CLIN (0001, 0002, 0003);

2. Information/technical narratives required by Provision for Evaluation above. Demonstrate the capability to meet all contract requirements through past experience at similar events, either as the prime or major subcontractor, or by identification of key personnel that have past experience in similar events, to include past performance references. Technical narrative describing how the tasks will be completed in the timeframe allotted including a listing of the types and numbers of laborers that will be utilized, and a description of the facilities and special equipment to be utilized. The offeror must also demonstrate the ability to access and update MODS programs.

3. Proposals must also include completed representations and certifications in the provision 52.212-3 Alt. I. If the offeror has completed 52.212-3 Alt I in SAM.gov, include the appropriate certification for NAICS and size standard in this solicitation.

By submitting a quote, the offeror makes the following representations:

FAR 52.209-02 Prohibition on Contracting with Inverted Domestic Corporations—Representation;

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials;

DFARS 252.203-7996 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS—REPRESENTATION (DEVIATION 2016-O0003) (OCT 2015);

DFARS 252.225-7031 Secondary Arab Boycott of Israel;

In addition to the above

Complete the following and submit with quotation:

FAR 52.212-3 Offerors Representations and Certifications - Commercial Items ALT I--If completed in SAM.gov, submit paragraph (b). If not on SAM.gov, submit a completed copy.

52.212-3 Alt 1

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (p) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

Complete the following and submit with quotation:

252.209-7991

REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW—FISCAL YEAR 2016 APPROPRIATIONS

(DEVIATION 2016-O0002) (OCT 2015)

(a) In accordance with section 101(a) of the Continuing Appropriations Act, 2016 (Pub. L. 114-53) and any subsequent FY 2016 appropriations act that extends to FY 2016 funds the same restrictions as are contained in sections 744 and 745 of division E, title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by this or any other Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision) Complete the following and submit with quotation:

Disclosure of Included Dental Treatment Services

D2140 Amalgam One Surface

D2150 Amalgam Two Surfaces

D2160 Amalgam Three Surfaces

D2161 Amalgam-Four or More Surfaces

D2330 Composite One Surface

D2331 Composite Two Surfaces

D 2332 Composite Three Surfaces

D2335 Composite Four or More Surfaces

D2391 Composite One Surface

D2392 Composite Two Surfaces

D2393 Composite Three Surfaces

D2394 Composite Four or More Surfaces

D2799 Provisional Crown

D2931 Prefabricated Stainless Steel Crown

D2950 Core Buildup, including any pins

D2954 Prefabricated Post and Core

D3310 Anterior Root Canal Therapy

D3320 Bicuspid Root Canal Therapy

D3330 Molar Root Canal Therapy

D3346 Anterior Root Canal Retreatment

D3347 Bicuspid Root Canal Retreatment

D3348 Molar Root Canal Retreatment

D4355 Full Mouth Debridement

D4342Periodontal Scaling and Root Planing, 1 to 3 teeth per quadrant

D5110 Complete Denture-Maxillary

D5120 Complete Denture-Mandibular

D5211 Maxillary Partial Denture-Resin Base

D5212 Mandibular Partial Denture-Resin Base

D7140 Extraction, Erupted Tooth or Exposed Root

D7210 Surgical Removal of Erupted Tooth

D7220 Removal of Impacted Tooth, Soft Tissue

D7230 Removal of Impacted Tooth, Partial Bony

D7240 Removal of Impacted Tooth, Completely Bony

D8680 Orthodontic Retention

Complete the following and submit with quotation:

Information pertaining to Responsibility in accordance with FAR 9.104-1:

Ability to obtain resources:

Provide a narrative discussing your ability to provide adequate resources for performance of the contract requirements through use of either your owned assets and personnel, or where assets and personnel are to be outsources, by providing evidence of a commitment or explicit arrangement, that will be in existence at the time of contract award, to rent, purchase, or otherwise acquire the needed facilities, equipment, other resources, or personnel.

Complete the following and submit with quotation:

Information pertaining to compliance with FAR 52.219-30

Agreement. A WOSB concern eligible under the WOSB Program agrees that in the performance of the contract for--

Services (except construction), the concern will perform at least 50 percent of the cost of the contract incurred for personnel with its own employees.

Identify all subcontractors and specify the responsibilities of the parties with regard to contract performance and sources of labor.

Identify all direct labor personnel (both at event and off-site) by function (as relates to the performance work statement) and employer.