Pre-Bid Site Visit 16 Dec 2022 (Documents 3 Contractors Attended) Revised.pdf

AGENDA

PRE-BID SITE VISIT

Solicitation No. W911WN23B8008, issued December 9, 2022

Roofing Replacements Hannibal LD, Hannibal, OH

Friday, December 16, 2022, 10:00 AM ET

Purpose of Site Visit To Improve contractor understanding of the Government’s requirement

SPEAKER TOPIC

Erica Mullen, Contract Specialist Welcome

Introduction of USACE Attendees Overview of Solicitation

Jason Prince Facilities Maintenance Engineer (Lead Engineer for this Project)

Overview of Project/Technical Requirements

*Hannibal L/D Lockmaster or Staff Team Member Brian Corrigan

Safety Briefing prior to Tour

Jason Prince Facilities Maintenance Engineer (Lead Engineer for this Project)

Tour of Work Site(s)

Jane Roney, Contracting Officer Closing Remarks

*A Safety Briefing by a Team Member from Hannibal LD will occur before the Tour.

REMINDERS

1. Questions are due Friday, January 6, 2023. We will not be answering ANY specific contractor questions at the site visit. All questions are to be submitted thru ProjNet.

You must register or be registered to submit Bidder Inquiries. Government Responses will provided to the Inquires in ProjNet.

2. Bids are due Tuesday, January 24, 2023 11AM EST. All Bids including Bid Bond and acknowledgement of Amendment(s) shall be submitted thru Procurement Integrated Environment (PIEE) Solicitation Module. You must be registered in PIEE and have the role of Proposal Manager in order to submit a Bid.

SAM Link to Solicitation Posting: https://sam.gov/opp/2524a34f705a44d6b0143ba941897cc7/view PIEE Link to Solicitation Package: https://piee.eb.mil/sol/xhtml/unauth/search/oppMgmtLink.xhtml?solNo=W911WN23B8008

Revised 1/4/2023

Contracting Discussion

PRE-BID SITE VISIT

Solicitation No. W911WN23B8008

Roofing Replacement at Hannibal Locks and Dam

Introduction

Good morning, my name is Erica Mullen, I’m the Contract Specialist and Janie Roney is the Contracting Officer for this solicitation. I want to welcome everyone to this pre-bid site visit for the Roofing Replacement project. The tentative Point of Contacts on this project (with others to be added in the post award administration of award) are as followed, Jane Roney as the Contracting Officer (KO).

Dave Conrad as the Administrative Contracting Officer (ACO).

Erica Mullen as the Contact Specialist (CS).

Joseph McMillen as the Contracting Officer Representative (COR).

To begin, I’ll let the Government attendees introduce themselves.

Reason for this Pre-Bid Conference

The reason for this pre-bid site visit is to improve your understanding of the Government’s requirement for this project.

We will consider any constructive comments or recommendations that you make.

The Sign-In Sheet and my discussion today will be posted to the System for Award Management (https://sam.gov) website.

You are cautioned that any remarks made at this site visit shall not qualify the terms of the solicitation unless the solicitation is amended in writing.

The one thing we will not do at this visit is to make any comment or opinion regarding your particular bid or approach that you may take for this requirement – this is up to you.

Solicitation Discussion

1. The Solicitation Number is W911WN23B8008 which was issued on December 09, 2022 as an Invitation for Sealed Bid on Standard Form (SF) 1442. There are eight (8) Attachments to the Solicitation.

2. Description of the Work: The work consists of the removal and replacement of nine (9) machinery house roofs, one (1) middle wall pier roof, and one (1) land wall pier roof. These eleven (11) roofs are located on the service bridge of Hannibal Locks and Dam.

3. NAICS Code 238160 Roofing Contractors, Small Business Size Standard $16,500,000.

4. Estimated Magnitude of Construction is between $500,000 to $1,000,000.

5. Procurement Set-Aside: 100% Small Business.

6. System for Award Management (SAM): You must have an ACTIVE registration, AND IT MUST BE ACTIVE PRIOR to Bid submission. If awarded this contract, your SAM Status including your Representations and Certifications (Reps & Certs) must remain CURRENT throughout the contract period. If you are not already registered in SAM or your registration requires renewal, be sure to do it right after the site visit because it can take at least ten (10) business days to process. Registration is FREE. Website: http://www.sam.gov.

7. BID OPENING, is currently scheduled for 11:00 a.m. EST, January 24, 2023. All Bids including Bid Bond and Acknowledgement of Amendments (ALL) must be in the Government possession by the due date and time. All Bids must be submitted ELECTRONICALLY VIA PROCUREMENT

INTEGRATED ENTERPRISE ENVIRONMENT (PIEE), NO BIDS WILL BE ACCEPTED BY

ANY OTHER METHOD. (see ADDENDUM TO SECTION 00 21 00, para 00 21 00 – 16 BID SUBMISSION) The Bid Opening will be by teleconference. (see ADDENDUM TO SECTION 00 21 00, para 00 21 00 - 17, BID OPENINGS)

8. The Government contemplates awarding a Firm Fixed Price contract resulting from this solicitation.

9. Term of the contract will be 270 calendar days after Notice to Proceed (NTP). The time stated for completion shall include final cleanup at the project site.

10. Documents to submit with your Sealed Bid Package include,

a. Submission of a Bid Bond with Power of Attorney. Bid guarantee is REQUIRED (see ADDENDUM TO SECTION 00 21 00, para 00 21 00 - 05, BID BOND REQUIREMENTS).

The current version of the Standard Form 24 must be used. The internet site to assure that you have the current version is https://www.gsa.gov/reference/forms#SF .

b. Entire Solicitation (or the Solicitation Pages) with applicable Pages completed.

• OFFER blocks 14 thru 20C (page 2 of 49)

• Pricing for each Item Number (Item Nos 0001 - 0005) (pages 3-5 of 49)

The completed response(s) to the following clauses/provisions, if applicable,

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (pages 17-20 of 49)

• FAR 52.209-13 Violation of Arms Control Treaties or Agreements—Certification (pages 20-21 of 49)

• DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services— Representations (pages 23-24 of 49)

• DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (pages 24-25 of 49)

• FAR 52.219-28 Post-Award Small Business Program Representation (pages 32-34 of 49)

• *FAR 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation

(pages 41-42 of 49) *You are required to fill out this provision to represent if you are a foreign person or not. Those who indicate they are a foreign person shall submit with the offer the IRS Form W-14. If the IRS Form W-14 is not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent of each payment.

11. Award will be made as a whole to one bidder that is both responsive/responsibility submitting the lowest priced Bid. The bidder must be determined by the Contracting Officer (KO) to be RESPONSIBLE per FAR 9.104. Very shortly after bid opening the apparent low bidder will be sent an email asking for specific information to help the KO make the responsibility determination. See Page 12, ADDENDUM TO SECTION 00 21 00, Para. 00 21 00 - 13 Pre-Award Survey.

12. Provisions and Clauses: Provisions are conditions used in solicitations and apply before contract award. Clauses are conditions in both solicitations and contracts and apply before and after contract award. The VAST majority of provisions and clauses in this solicitation are included by reference only; that means, we’ve only given you the Number, the Title and the Date. It is up to you to go online to the websites provided and look up each one whether FAR and DFARS.

13. Questions are due by Friday, January 6, 2023. All questions must be submitted ELECTRONICALLY using PROJNET. (see ADDENDUM TO SECTION 00 21 00, para 00 21 00 – 02 SUBMISSION OF QUESTIONS AND COMMENTS). To submit and review Bid Inquiry Items, Bidders will need to be a current registered user or self-register into system. Instructions are provided in this Section. NO E- MAIL SUBMISSION OF QUESTIONS WILL BE ACCEPTED. The ability to enter technical inquiries and questions relating to Bid procedures or Bonds will be disabled on January 6, 2023. No Government responses will be entered into the ProjNet system after Friday, January 13, 2023.

The Solicitation Number is: W911WN23B8008 The Bidder Inquiry Key is: XG66K6-VYUA5C

14. Wage Determination, OH20220049 dated 10/21/2022 is applicable to this project. If the Wage Determination is updated prior to receipt of bids, an amendment will be issued and posted to PIEE via SAM.gov.

This concludes the Contracting portion of the meeting.

Next, Jason Prince will provide an overview of the project’s technical requirements.

Thank you all for attending the Site Visit today.