Pre-Quote 8-2-22 Site Visit Sign-In Sheet_ Agenda_Contracting Discussion.pdf

AGENDA FOR PRE-QUOTE SITE VISIT

Solicitation No. W911WN22Q8007, issued June 27, 2022

Sewage Pump Station Rehabilitation Dashields LD, Coraopolis, PA

Tuesday, August 2, 2022, 10:00 AM ET

Purpose of Site Visit To Improve contractor understanding of the Government’s requirement

SPEAKER

TOPIC

Jane Roney, Contracting Officer Erica Mullen, Contract Specialist

Welcome Introduction of USACE Attendees

Overview of Solicitation

Project Engineer &Technical POC Don Fogel

Overview of Project/Technical Requirements

*Dashields L/D Lockmaster or Staff Team Member Jeff Dudley

Safety Briefing prior to Tour

Project Engineer &Technical POC Don Fogel

Tour of Work Site(s)

Jane Roney, Contracting Officer Erica Mullen, Contract Specialist

Collect Question Cards and Closing Remarks

*A Safety Briefing by a Team Member from Dashields LD will occur before the Tour.

REMINDERS

1. We will not be answering ANY specific contractor questions at the site visit. Index cards are provided for participants to write questions. These cards will be collected at the end of the site visit. Also, contractors may email due five (5) days prior to quote due date and must be submitted by email. Email: Erica.L.Mullen@usace.army.mil and LRP.CONTRACTING@USACE.ARMY.MIL with Subject identified as “W911WN22Q8007 Questions”. Responses will be consolidated into one amendment and posted to the SAM.gov website via PIEE.

2. Quotes are due Monday, August 15, 2022 5PM ET. All Quotes including acknowledgement of Amendments shall be submitted thru Procurement Integrated Environment (PIEE) Solicitation Module. You must be registered in PIEE and have the role of Proposal Manager in order to submit a Quote.

SAM Link to Solicitation Posting: https://sam.gov/opp/4224911f80b94128afe49eb7cfdac9c7/view PIEE Link to Solicitation Package: https://piee.eb.mil/sol/xhtml/unauth/search/oppMgmtLink.xhtml?solNo=W911WN22Q8007 mailto:Erica.L.Mullen@usace.army.mil mailto:LRP.CONTRACTING@USACE.ARMY.MIL https://sam.gov/opp/4224911f80b94128afe49eb7cfdac9c7/view https://piee.eb.mil/sol/xhtml/unauth/search/oppMgmtLink.xhtml?solNo=W911WN22Q8007

Pre-Quote Site Visit

Dashields Locks and Dam August 2, 2022, 10:00 AM ET

Contracting Discussion

Introduction

Good morning, my name is Jane Roney, I’m the Contracting Officer and Erica Mullen is the Contract Specialist for this solicitation. I want to welcome everyone to the pre-quote site visit for the Sewage Pump Station Rehabilitation project. The tentative Point of Contacts on this project are as followed, Jane Roney as the Contracting Officer (KO).

Dave Conrad as the Contracting Officer Representative (COR).

Erica Mullen as the Contact Specialist (CS).

To begin, I’ll let the Government attendees introduce themselves.

Reason for this Pre-Quote Conference

The reason for this pre-quote conference is that we hope to improve your understanding of the Government’s requirement for this project.

Everyone was given (or will be given) a couple of note cards. These cards are to be used by you with questions that you may have. I will collect these at the end of the Site Visit. The questions and concerns brought up today will be addressed by an Amendment which will be posted to https://sam.gov via Procurement Enterprise Environment (PIEE).

We will consider any constructive comments or recommendations that you make.

The Sign-In Sheet and my discussion here will be posted to the System for Award Management (https://sam.gov) website.

You are cautioned that any remarks made at this site visit conference shall not qualify the terms of the solicitation unless the solicitation is amended in writing.

The one thing we will not do at this conference is to make any comment or opinion regarding your particular quote or approach that you may take for this requirement – this is up to you.

https://sam.gov/ https://sam.gov/

1. The Solicitation Number is W911WN22Q8007 which was issued on June 27, 2022 on

Standard Form (SF) 18 as Request For Quotations.

There have been two (2) amendment issued to date including,

1. Amendment 0001: The purpose of this Amendment is to: 1) Correct percentage for provision 52.222-23(b) Goals for Minority Participation for Each Trade from 4.8% to 6.3%. and 2) Revised Wage Determination PA20220020 07/01/2022.

2. Amendment 0002: The purpose of the Amendment is to: 1) identify an organized site visit to take place on August 2, 2022; 2) replace provision 52.236-27 with provision 52.236-27 Alt I; 3) replace as an update the Davis Bacon Wage Determination from General Decision Number PA202220 07/01/2022 to General Decision Number PA20220020 07/08/2022; and 4) extend the due date for submission of quotations from July 11, 2022 to August 15, 2022.

2. Quotes are due Monday, August 15, 2022 5PM ET. All Quotes including acknowledgement of Amendments shall be submitted thru Procurement Integrated Environment (PIEE) Solicitation Module. You must be registered in PIEE and have the role of Proposal Manager in order to submit a Quote. See instructions on pages 6 & 7 of 37 in the Solicitation.

3. Questions are due five (5) days prior to quote due date and must be submitted by email.

Email: Erica.L.Mullen@usace.army.mil and LRP.CONTRACTING@USACE.ARMY.MIL with Subject identified as “W911WN22Q8007 Questions”. Responses will be provided by Amendment.

4. NAICS Code 562991 (Septic Tank Related Services) - Small Business Size Standard

$8M.

5. Estimated Magnitude of Construction is between $100,000 and $250,000..

6. Restricted Procurement: 100% Small Business.

7. Award: A single Purchase Order as firm fixed price will be awarded to the lowest priced quote conforming to the Solicitation.

8. Term of the award will be 180 calendar days after Notice to Proceed (NTP). The time stated for completion shall include final cleanup at the project site.

9. System for Award Management (SAM): This is the official website to do business with the U.S. Government. You must have an ACTIVE registration, AND IT MUST BE ACTIVE PRIOR to Quote submission. If awarded this contract, your SAM Status including your Representations and Certifications (Reps & Certs) must remain CURRENT throughout the contract period. If you are not already registered in SAM or mailto:Erica.L.Mullen@usace.army.mil mailto:LRP.CONTRACTING@USACE.ARMY.MIL your registration requires renewal, be sure to do it right after the site visit because it can take a few days to process. Registration is FREE.

If new or need to renew registration, please visit https://sam.gov/content/entity-registration.

10. Documents to submit with your Quote Package include,

a. Entire Solicitation (or the Solicitation Pages) with applicable Pages completed.

• Page 1: QUOTER blocks 13 thru 15 (and Optional blocks 12a-d)

• Pages 2-3: A total for each Item No. 0001, 0002, and 1001.

• Pages 10-11: FAR 52.204-8(d), Amended Reps and Certs, if applicable

• Pages 11-13: FAR 52.204-24, (d) 1 & 2 Representations -

Telecommunications and Video Surveillance

• Pages 14-15: DFARS 252.204-7007 Alt A (e), Amended Annual

Representations and Certifications, if applicable.

• Pages 15-16: DFARS 252.204-7016(c), Covered Defense

Telecommunications Equipment or Services, if applicable.

• Pages 16-17: DFARS 252.204-7017 Covered Defense Telecommunications

Equipment or Services, if applicable.

• Pages 22-25: FAR 52.219-28 (h) Post-Award SB Program Rerepresentation

b. (Optional) Information supporting quote. (company’s experience, references, etc.)

11. Irrevocable Letter of Credit (ILC) or a Payment Bond will be required after award.

Contractor will be reimbursed for actual bond costs. See pages 30-31 of the solicitation, FAR 52.228-13 Alternate Payment Protections.

12. Award includes an Awardable Option. The base Contract Line Item Numbers (CLINs

0001 through 0002) will be awarded initially. The awardable Option, CLIN 1001 will be awarded based upon availability and receipt of funds. The determination to award the awardable option items will be made no later than 26 October 2022 and will be made based upon completion of other work at the project. The contract completion date will not be extended. See page 34: Para. 00 73 00-02 Awardable Options of the solicitation:

13. Provisions and Clauses: Provisions are conditions used in solicitations and apply before contract award. Clauses are conditions in both solicitations and contracts and apply before and after contract award. The VAST majority of provisions and clauses in this solicitation are included by reference only; that means, we’ve only given you the Number, the Title and the Date. It is up to you to go online to the website provided – www.acquisition.gov/ – and look up each one whether FAR (numbered as 52.XXX-XX and DFARS (numbered as 252.XXX.XX).

https://sam.gov/content/entity-registration https://sam.gov/content/entity-registration http://www.acquisition.gov/

14. WAGE Determination, PA20220020, Heavy Sewer/Water Treating Plan, dated

07/08/2022 is to this project. If it is updated prior to receipt of quotes, an amendment will be issued and posted to SAM.gov via PIEE.

That is the Contracting portion of the meeting.

Next, Don Fogel, Engineer and Technical Point of Contact for this Project, will now provide an overview of the project’s technical requirements. After that, the tour will take place.

Thank you all for attending today.