A_-_JA-DELL-ADMC-15R0054-Final-Posting_Redacted.pdf

UNCLASSIFIED//FOR OFFICIAL USE ONLY

INSCOM CERP

Control Number 15-24

UNCLASSIFIED//FOR OFFICIAL USE ONLY

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

CERP FY15 – ADMC-2

BRAND NAME JUSTIFICATION

1. CONTRACTING AGENCY: HQ INSCOM, Acquisition Center, Fort Belvoir VA 22060

2. DESCRIPTION OF ACTION(S): This action is a Justification for Other than Full and Open Competition to support a new Delivery Order for IT Hardware from Army-mandated Computer Hardware Enterprise Software and Solutions (CHESS) contracts to support the INSCOM Enterprise FY15 Capital Equipment Replacement Program (CERP) annual IT hardware infrastructure Life Cycle Replacement (LCR). The projected INSCOM FY15 CERP – ADMC-2 network requirements from Army CHESS contracts for this requirement are approximately $3M. Funding will primarily be FY15 Army/MIP/NIP, and OMA. Hardware requirements and compatibility issues with installation and operational needs require and justify the use of name brand products.

3. DESCRIPTION OF SUPPLIES/SERVICES: INSCOM FY15 Enterprise CERP, authorized and directed under written authorization from INSCOM CG, provides for the systematic Life Cycle Replacement of INSCOM Enterprise Common Computing Infrastructure - routers, switches, servers, workstations, notebooks, monitors and printers - in support of INSCOM mission, intelligence, security, and business operations. Per INSCOM Policy Memorandum #14, CIO/G6 is to replace routers, switches and monitors over six years old; servers, workstations and printers over five years old; and notebooks over four years old. The projected INSCOM FY15 CERP – ADMC-2 network requirements from Army CHESS contracts for this requirement are approximately $3M.

CERP – ADMC-2 hardware requirements are summarized below. Centralized consolidation and management of INSCOM Enterprise CERP – ADMC-2 provides increased infrastructure standardization, reduced management overhead, and significant cost savings due to consolidated volume procurements from Army-mandated ARMY CHESS contracts.

Equipment:

TYPE: BRAND – Model Qty Total Desktop:

DELL Precision T7910 55 $467,500 DELL T7810 - 1st IO 41 $274,700 DELL Optiplex 7020 (1G Fiber NIC) 27 $19,575 DELL Optiplex SFF (NIC-AT-2712FX) 411 $358,392 DELL Optiplex 7020 (Fiber NIC MT-RJ) 45 $43,740 DELL Optiplex 9020 MT 1550 $1,813,500 DELL Optiplex 7020 MT (1GB Fiber NIC-SC) 15 $15,444 DELL Optiplex 7020 MT (NIC AT 2712) 50 $48,050 Laptop:

DELL E5540 647 $702,772

DELL HE E7440 39 $47,697

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DELL Precision M4800 2 $3,600

DELL E6440 ATG 57 $56,202

Total Estimate $3,040,901

4. AUTHORITY CITED: 10 United States Code 2304(c)(1) as implemented by FAR 6.302- 1(a)(2)(ii) – Only One Responsible Source and No Other Supplies or Services will Satisfy Agency Requirements.

5. REASON FOR AUTHORITY CITED:

a. This brand name justification is to acquire equipment that will support an accredited enterprise network for the U.S. Army Intelligence community. Although some of these system components may be Commercial-off-the-Shelf (COTS) and are commercially available, any substitutions creates a large amount of risk of network failure that would make any substitution unreasonably expensive. The existing network has been accredited to operate as a network system with a prescribed set of administrative, technical and security safeguards against a defined threat, stated vulnerabilities and counter measures. The accrediting agency has accepted this network to guard against various types of threats; any component substitutions would erode existing safeguards thereby risking compromise of the organizations communications security and all computer based controls. The impact of product substitutions is explained in the subsequent paragraphs.

b. Impact on Soldier Readiness, Mission Outcome, Army Intelligence and National Defense: Soldier readiness and lives, mission outcomes, Army Intelligence and National Defense, all rely on a foundation of effective and secure global telecommunications providing 24/7/365 multi-network unclassified and classified voice, video and data communications, information, fusion, analytics, and actionable intelligence collection, production and dissemination. INSCOM provides tactical intelligence to Warfighters and Battlefield Commanders in support of Title 10 requirements and strategic intelligence to the Defense and National Intelligence Community in support of Title 50 requirements. Reliable and secure communications, analytics and intelligence are essential to mission success; unreliable or unsecure communications lead to mission failure.

Utilization of established, tested and proven industry standard name brand properly specified products provides the best possible foundation for effective reliable global communications;

conversely, utilization of incorrectly specified or inferior products in the interest of minor cost savings promotes sub-standard, sub-optimal, less-reliable global telecommunications infrastructure with a significantly greater propensity for failure, thereby adversely impacting mission outcomes, Commander’s decision making capabilities, soldier’s lives and National Defense. Failure to execute this requirement as specified will result in INSCOM personnel not having an up-to-date enterprise information environment in which to execute mission support functions, operational intelligence, counterterrorism, security and force protection missions directly supporting Overseas Contingency Operations and National Defense.

c. Impact on Network Compatibility and Operations: INSCOM telecommunications networks and data centers are designed with industry standard infrastructure devices. Continued utilization of these industry standard devices is critical to best ensure optimal data communication

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and network services and the reliable and secure flow of intelligence to Battlefield Commanders and Warfighters. The introduction of lower industry standard and or non-standard or incompatible infrastructure and devices increases the risk of network communication outages and failures, possibly resulting in network “denial of service” to INSCOM soldiers. Data communications and the flow of intelligence to the Warfighter and to the Intelligence Community is the primary function of INSCOM telecommunications networks, and reliable secure telecommunications and intelligence flow are best ensured with continued utilization of compatible industry standard products.

d. Impact on Existing Infrastructure Investment and Sustainment Cost: INSCOM has made significant investments in telecommunications networks and data centers utilizing industry standard over many years to create a robust, reliable and secure telecommunications infrastructure. In order to best protect this investment, as well as the communications and intelligence that flow over it, investments should continue to be made in products from the same manufacturers to ensure the best possible compatibility with existing infrastructure. The introduction of network devices which are less compatible or incompatible with existing infrastructure in order to save money actually has potential to increase cost in the short and long term due to incompatibilities necessitating subsequent workarounds and even additional purchase requirements; introduction of less compatible or incompatible equipment also imposes a significantly greater risk of adversely impacting the communications and intelligence that the telecommunications infrastructure is intended to provide. This is due in large part to the procurement, installation, integration, testing and final implementation of replacement/substitute items will result in at least a 3-12 month increase in implementation time required and man-hours lost to achieve Full Operational Capability (FOC), based on additional System Administrator training and certification requirements, additional workaround development and testing requirements for replacement items not in conformance with existing architecture, additional security testing and Networthiness Certification and documentation requirements, potential re-accreditation and Designated Approval Authority Approval To Operate requirements based on updated system and network architecture, and additional spare part and maintenance agreement requirements.

e. Impact on Networthiness: Army Regulation AR 25-1, paragraph 6-3(c) directs Army activities to obtain a Certificate of Networthiness (CON) before connecting hardware/software to the Army LandWarNet. Army Networthiness provides an operational assessment of systems, applications, and devices to determine supportability, sustainability, interoperability, and compliance with Federal, DoD, and Army regulations and mandates. Army Networthiness determines whether an application or system is worthy to connect to the Army's Enterprise network and supports the Army's goal for a standard baseline, utilizing Army-mandated CHESS contracts and products and Enterprise License Agreements to maximize the value of IT expenditures.

Networthiness was developed in a proactive way to preclude drive-by fielding of systems, serve as a safety net prior to anything connecting to the LandWarNet, prevent products from causing damage or creating interoperability issues, and to mitigate risks posed to the LandWarNet from numerous threat vectors. All IT products available from Army CHESS contracts are certified to meet Army Networthiness requirements, and substitutions are not authorized on the network without validation and Certification of Networthiness.

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f. Impact on Certification and Accreditation: INSCOM data centers are currently certified and accredited based on existing network infrastructure. Certification and Accreditation is required to connect and operate a unit network on the Army LandWarNet. The cost to Certify and Accredit a single network at a single site for three years exceeds $100,000. INSCOM has 16 Major Subordinate Commands with 30 data centers administering 3-4 networks each worldwide (CONUS and OCONUS). Each commands networks and data centers are accredited separately. Any change to any single network will result in a significant cost to re-accredit the commands network. Making significant changes to existing networks and data centers - for example introducing different, sub-optimal, incompatible or non-name brand infrastructure devices - increases security vulnerabilities and necessitates re-certification and accreditation of affected networks and data centers at additional cost. Maintaining current infrastructure configuration standards increases security, increases reliability, and reduces costs.

g. Impact on Soldier, Civilian & Contractor IT Professional Training and Certification:

Army Regulation 25-2 requires all IT technical professionals supporting data centers and networks to be trained and certified before accessing DoD systems and data with elevated System Administrator permissions. INSCOM has expended significant funds to achieve a trained, certified and experienced IT professional workforce. The average cost for a single IT certification is approximately $8,000 for training and certification testing which does not include continuing education and certification requirements; this cost must be multiplied by the number of IT technical professionals, the number of IT certification requirements (e.g. Cisco CCNA), and the number of all INSCOM data centers worldwide. Introducing different or non-standard IT infrastructure necessitates additional training and re-certification requirements, time and costs.

6. EFFORTS TO OBTAIN COMPETITION: INSCOM CIO/G6, in coordination with the INSCOM Acquisition Center (IAC), has conducted market research, including manufacturer and internet research and analysis of technical specifications and cost information, and submitted Requests for Information (RFIs) to Army CHESS vendors and open market sources to validate specifications and verify fair and reasonable pricing. Upon receipt of funded Purchase Requests (PRs), IAC will submit Requests for Quotes to all applicable Army CHESS vendors for the required products.

7. ACTIONS TO INCREASE COMPETITION: INSCOM CIO/G6 has requested technical and pricing information from Army CHESS vendors and Open Market sources. This action was taken to facilitate obtaining information on the government’s requirements and to validate the specifications of equipment. Also, this served to notify CHESS vendors that the CERP – ADMC-2 procurement would be conducted in the later part of the 4th quarter which provided an opportunity for vendors to prepare inventories in response to the Government’s request for quotes for the CERP – ADMC-2 procurement. INSCOM CIO/G6 has always utilized INSCOM DOC for CERP contracting.

INSCOM has utilized Army CHESS for CERP procurements since 2009.

8. MARKET RESEARCH:

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a. Market Research. Market research conducted in April through June, 2015, indicates that all CERP – ADMC-2 IT hardware should be available from Army-mandated CHESS contracts. Additional market research was conducted via Internet to validate acceptable technical specifications and fair & reasonable pricing.

b. Potential ADMC-2 Vendors:

Telos: W91QUZ-06-D-0001 (Small Business) Dell: W91QUZ-06-D-0002 (Large Business) CDW-G: W91QUZ-06-D-0003 (Large Business) Hewlett Packard: W91QUZ-06-D-0004 (Large Business) ITG: W91QUZ-06-D-0005 (Small Business) Transource: W91QUZ-06-D-0006 (Small Business) Emtec Federal: W91QUZ-06-D-0007 (Small Business) NCS: W91QUZ-06-D-0009 (Small Business)

9. INTERESTED SOURCES: INSCOM CIO/G6 has conducted market research of both Army CHESS and open market sources. The following vendors responded to the INSCOM CERP – ADMC-2 RFI (9 April 2015):

Dell (Large Business) CDW-G (Large Business) IronBow (Large Business) WWT (Small Business)

10. OTHER FACTS:

a. Sole Source Justification. Not Applicable. These Brand Named items are available from multiple sources. INSCOM intent is to utilize Army-mandated ARMY CHESS contracts to procure these items.

b. Brand Name Justification for computing infrastructure hardware.

(1) INSCOM CIO/G6 has expended significant resources over many years to establish a global enterprise state-of-the-art, high performance, optimized, manageable, robust, reliable and secure network data telecommunications infrastructure utilizing industry-standard products.

Maintenance of a standardized network infrastructure maximizes the efficiency of network engineering, management and maintenance, and best ensures the confidentiality, integrity and availability of mission critical intelligence and business data on DoD Command and Control (C2) networks. These products represent Industry, Federal, DoD, Army, Intelligence Community (IC) and INSCOM standards in network infrastructure products; military and civilian networks, and the global Internet, run on these products. Standardization on this networking infrastructure provides the following benefits: reliability, state of the art capabilities; consistent technical design;

guaranteed compatibility, integration and interoperability with existing DoD and IC network

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infrastructure; consistent interface for ease of administration and training; standardized management, optimization and troubleshooting tools and procedures; compatibility with all third-party internetworking tools and applications; standardization of software updates and patch management; consistent security administration for network and data; DoD FIPS 140-2 compliance;

consolidation of maintenance via single cost-effective maintenance contracts; and sustainment of standard replacement parts inventories.

(2) IAW AR 25-1, Paragraph 3-3b, “There is no standard life cycle replacement. Hardware or software that is a part of the COTS IT authorization architecture can be replaced when equipment is broken or otherwise unusable. A 5-year life cycle will be used for planning and budgeting purposes.” INSCOM has chosen to extend this IT hardware life cycle replacement interval from 5 years to 6 years, providing significant cost savings by reducing IT life cycle replacement costs by 33% - 100%.

c. History. INSCOM uses the CHESS process for CERP procurement. Below is FY14 History:

Contracts Award date PoPs Amount comments Vendor

W91QUZ-

06-D-0003-

YJ03

26 Sep 2014 90 Days $3,332,017.00 Desktop CDW-G

W91QUZ-

06-D-0005-

YJ32

26 Sep 2014 90 Days $2,875,012.50 HT Desktop & Printers

Integration Technologies Group

W91QUZ-

07-D-0006-

YJ31

27 Sep 2014 90 Days $998,813.52 Dell Laptops DELL Federal Systems

W91QUZ-

07-D-0009-

YV49

03 Sep 2014 90 Days $134,708.00 Monitors CDW-G

Control Number 15-24

UNCLASSIFIED//FOR OFFICIAL USE ONLY

APPROVAL:

Based on the foregoing justification, I hereby approve the procurement of the Information Technology Computer Hardware in Paragraph 3 on an Other Than Full and Open Competition basis pursuant to the authority of 10 U.S.C.2304(c)(1) and FAR 6.302-1(a)(2)(ii), only one responsible source and no other supplies or services will satisfy agency requirements; subject to availability of funds, and provided that the supplies herein described have otherwise been authorized for acquisition.

NAME: SIGNATURE:

TITLE: INSCOM Special Competition Advocate DATE: _________________________ 20150917