PASS Question Spreadsheet_Government Responses.xlsx
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- Program And Staff Services (PASS) Draft RFP Federal contract opportunity
- Solicitation number
- W911SR-24-R-0001
About this file
This document is a draft Request for Proposals (RFP) for the Program and Staff Services (PASS) Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The PASS IDIQ will provide a wide range of services to support the DEVCOM Chemical and Biological Center (CBC), including human capital, security, strategic planning, business development, operations, project management, acquisition development, financial management, safety, and risk management.
The draft RFP outlines the evaluation criteria and proposal requirements. Key details include: this will be a 100% small business set-aside contract awarded on a best-value basis; offerors must demonstrate 3 years of relevant corporate experience with a minimum of 25 full-time equivalent (FTE) employees; past performance within the last 5 years will be evaluated; and the IDIQ will utilize cost-plus-fixed-fee and firm-fixed-price task orders. The government estimates releasing the final RFP in the 1st or 2nd quarter of fiscal year 2025.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| W911SR-24-R-0001 PASS Draft Solicitation Updated.pdf | ||
| PASS Draft PWS Task Order One Updated.pdf | ||
| PASS Draft PWS Base IDIQ Updated.pdf | ||
| W911SR-24-R-0001 PASS Draft Solicitation.docx | DOCX document | |
| PASS Draft PWS Task Order One.docx | DOCX document | |
| PASS Cost Template.xlsx | XLSX spreadsheet | |
| PASS Draft PWS Base IDIQ.docx | DOCX document | |
| PASS Question Spreadsheet.xlsx | XLSX spreadsheet |
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Sheet1
| Q# | Document | Page | Paragraph | Topic | Industry Question | Company | Government Answer |
| Draft Solicitation | 70 | Subfactor 1 – Corporate Experience. | Subfactor 1 – Corporate Experience. | We are a small business and currently have 120+ DHS cleared (non TS) providing similar work, but have not had the contract for the required 3 years. Additionally, we have other work that lines up with this in the biological and TS/Fullscope Poly space, but also does not meet the various thresholds. Would the government be willing to loosen some of the corporate experience requirements so that we could bid. | EMD Strategies | No. Three years of experience is reasonable based on the requirements of the PWS. | |
| W911SR-24-R-0001_PASS_Draft_Solicitation_Updated.pdf | 70 | L.2.c.i.a | 40 FTE count method | The RFP states that "The Offeror shall describe its qualifications and detail its specific experience conducting work of the same size (at a minimum of 40 Full- Time Equivalent (FTE) employees), and the same and/or similar scope and complexity to the Performance Work Statement (PWS) paragraphs 3.7 - 3.21.". The question is - how is that time duration counted - annually, or five years? For example, we have a contract that has past performance of 11 personnel annually, but it is over five years. Does that mean it would be considered 11 FTEs or 55 FTEs? | E.L. Blake Corp | The duration is annually. For the example provided, it would be considered 11 FTEs. | |
| W911SR-24-R-0001_PASS_Draft_Solicitation_Updated.pdf | 70 | L.2.c.i.a | Base IDIQ counting as experience | The RFP states "Offerors shall not propose a base ID/IQ contract or a Blanket Purchase Agreement (BPA) as an example; however, Offerors may propose individual orders as examples." The question is - can multiple Task Orders underneath an ID/IQ be counted for experience and FTE count? For example, we have an IDIQ contract with six Task Orders. Can these be combined to count as corporate experience, with the FTE being added together? | E.L. Blake Corp | The task orders can be combined if they are concurrent task orders. The purpose of the past performance is to show experience in managing various Program and Staff Services at the same time. | |
| W911SR-24-R-0001_PASS_Draft_Solicitation_Updated.pdf | 70 | L.2.c.i.a | PWS references | Should the PWS references below be updated to 3.7-3.18 to reflect the numbering used in PASS_Draft_PWS_Base_IDIQ_Updated.pdf? |
"Corporate Experience for the 5-year ordering period (Base ID/IQ). The Offeror shall describe its qualifications and detail its specific experience conducting work of the same size (at a minimum of 40 Full- Time Equivalent (FTE) employees), and the same and/or similar scope and complexity to
| the Performance Work Statement (PWS) paragraphs 3.7 - 3.21." | E.L. Blake Corp | The Government will update the PWS paragraphs reference. | ||||
| W911SR-24-R-0001_PASS_Draft_Solicitation_Updated.pdf | 70 | L.2.c.i.b | PWS references | Should the PWS references below be updated to 3.4-3.18 to reflect the numbering used in PASS_Draft_PWS_Task_Order_One_Updated.pdf? | ||
| "The Offeror shall provide a minimum of one example of corporate experience information for active or completed/task orders directly related to the services identified in PWS paragraphs 3.7 - 3.21. The corporate experience example(s) must cumulatively demonstrate three years (3) experience of PWS paragraphs 3.7 - 3.21 within the last five (5) years from the date of release of this RFP. The Offeror shall provide a detailed narrative description of each corporate experience example, including at a minimum: contract number(s), Government Agency(ies), period of performance, key objectives of the contract/order, and description of how it demonstrates similarity in scope and complexity to PWS paragraphs 3.7 - 3.21." | E.L. Blake Corp | The Government will update the PWS paragraphs reference. | ||||
| W911SR-24-R-0001_PASS_Draft_Solicitation_Updated.pdf | 69, 72 | L.1, c & | ||||
| L.2, iii | Past Performance Number of pages | Table on page 69 states page limit for Volume III, Past Performance is 20 pages; Key Personnel section, page 72, iii states, "This volume shall not exceed twenty-five (25) pages plus five (5) pages for each major subcontractor, excluding Past Performance Questionnaire Forms." Which is the correct number of pages for the past performance volume? | E.L. Blake Corp | Pages limit for Past Performance is 20 pages. | ||
| W911SR-24-R-0001_PASS_Draft_Solicitation_Updated.pdf | 75 | v | VOLUME V – Solicitations, Offer, and Award Documents and Certifications/Representations | Will the Government provide the document referenced below? |
"Certifications and Representations – Each Offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.
| Section A – Standard Form 33 (SF 33), Solicitation, Offer and Award" | E.L. Blake Corp | SF 33 is the solicitation form. Certifications and Representations should already have been completed by the company during the registration process in SAM.gov. | ||||||
| W911SR-24-R-0001_PASS_Draft_Solicitation_Updated.pdf | 79 | M.3, 1.a. | EVALUATION APPROACH | Which document is the following reference to PWS paragraphs 3.7 - 3.21 referring? " Should the "3.21." be "3.18"? "The Government will determine if the Offeror as an entity (prime contractor and all proposed major subcontractors) clearly meets minimum requirements of the solicitation for experience in PWS paragraphs 3.7-3.21. | E.L. Blake Corp | The Government will update the PWS paragraphs reference. | ||
| PASS_Draft_Task_Order_One_Updated.pdf | 4 | 1.17 | Contract Management/Key Personnel. | Will the government confirm if there are any additional key personnel that are not listed and will each separate upcoming task order have different key personnel? | E.L. Blake Corp | The four key personnel listed in the Base ID/IQ PWS are the only four key personnel required for this contract. Each task order will identify which of these four key personnel are required as part of the effort. | ||
| PASS_Draft_PWS_Base_IDIQ_Updated.pdf | 6 | 1.22.2 | CONTRACT MANAGEMENT, Key Personnel | Is Congressional Affairs Advisor considered key personnel? It is not identified as such in PASS_Draft_Task_Order_One_Updated.pdf, but it is listed in the PASS_Draft_PWS_Base_IDIQ_Updated.pdf (see below). If it is a key position, please provide further information about years of experience and Clearance requirements. | ||||
| "Congressional Affairs Advisor: Expert knowledge of the rules, regulations, and restrictions for working with Congress. Experience developing and coordinating Congressional responses to ensure that they are properly reviewed and approved prior to release. This knowledge and experience are typically a mix of professional education and professional experience in Congressional Affairs." | E.L. Blake Corp | It is a key person within the Strategic Planning, Communications, and Business Development section of the Base ID/IQ PWS. This function is not part of the Task Order One requirement. Once requirements are identified by the Government, another task order could be issued requiring that key person. There is no specific years of experience, but the individual will need to possess the experience outlined in the Base ID/IQ PWS. A secret clearance is required. | ||||||
| W911SR-24-R-0001_PASS_Draft_Solicitation_Updated.pdf | 2 | A.7 | Proposal submission | Please clarify listed proposal submission date: "All proposals must be signed, dated, and submitted to both Government Point of Contact email addresses listed below no later than 5:00 p.m. EDT on 27 September 2024, per instructions listed in Section L of this solicitation." | E.L. Blake Corp | The Government will update the proposal date during formal RFP/Solicitation. | ||
| PASS Draft PWS Task Order One Updated | 2 | 1.2 | Technical Approach | Can the government provide more specific details about the types of technology transfer, financial management, safety, and risk management services that are critical? | Tryfacta | Specific details will be outlined in the task orders. | ||
| PASS Draft PWS Task Order One Updated | 4 | 1.7 | Technical Approach | Are there specific performance metrics or success criteria beyond what is outlined in the PWS that we should address to strengthen our proposal? | Tryfacta | No. | ||
| PASS Draft PWS Task Order One Updated | 4 | 1.15 | Quality Control | Is there flexibility in proposing innovative solutions or tools for quality control and reporting within the services requested, or must we adhere strictly to traditional approaches? | Tryfacta | The Government is not dictating a traditional approach. | ||
| PASS Draft PWS Base IDIQ Updated | 5 | 1.17 | Key Personnel | Could the government clarify the process for key personnel replacement if required within the 30-day window? Will extensions be granted under specific circumstances? | Tryfacta | When a key person leaves, the Contractor is expected to have someone on board within 30 days. That process is the Contractor's process. The government will validate the individual meets the qualification standards. Extensions are generally not granted. | ||
| PASS Draft PWS Base IDIQ Updated | 7 | 1.5 | Telecommuting | How should telecommuting be managed across multiple task orders—what percentage of work can realistically be performed remotely versus onsite? | Tryfacta | Managing telecommuting across multiple task orders will be done by the Contractor. A percent of allowable telecommuting isn't defined. Some duties cannot be done remotely (such as hood certifications), while some functions could be done via telecommuting. The task order PWSs will better define work that can be done via telecommuting versus what work must be done on site. | ||
| W911SR-24-R-0001 PASS Draft Solicitation | 15 | 4.2.11 | Evaluation Criteria | Can the government provide more detail on how proposals will be evaluated for technical risk in the context of corporate experience and contract administration? | Tryfacta | Corporate Experience will be rated as acceptable or unacceptable as identified in Table 1. Contract Administration will have an adjectival rating with a written narrative as identified in Table 2. The overall Technical Risk Ratings are identified in Tables 5 and 6. | ||
| W911SR-24-R-0001 PASS Draft Solicitation | 17 | 5.1 | Evaluation Criteria | How will strengths and weaknesses in our proposed quality assurance plans be weighted during the technical evaluation phase? | Tryfacta | Subfactor 2 of the Technical Factor (that discusses quality assurance) will be given an adjectival rating with a written narrative evaluation reflecting the identified findings as identified in Table 2. | ||
| W911SR-24-R-0001 PASS Draft Solicitation | 19 | 6.4 | Past Performance | Is there a specific rubric for evaluating the relevancy of past performance that the offerors can reference? | Tryfacta | Yes. Table 3- Past Performance Relevancy Rating and Table 4 - Performance Confidence Assessment. | ||
| W911SR-24-R-0001 PASS Draft Solicitation | 22 | 7.1 | Costing and Pricing | Will any cost realism adjustments be allowed during the final evaluation phase if there is a discrepancy between estimated costs and government estimates? | Tryfacta | Yes. The Government will allow this. | ||
| W911SR-24-R-0001 PASS Draft Solicitation | 23 | 7.2.1 | Costing and Pricing | Could the government provide more detail on the “Material, Travel, and ODC plug numbers” referenced in the evaluation price formula? | Tryfacta | The plug numbers are ceiling value placed on CLINs based on historical usage of materials, travel, and ODCs. | ||
| PASS Draft PWS Base IDIQ Updated | 10 | 1.1 | Security and Compliance | Can the government further clarify the security clearance requirements for contractor personnel performing tasks at the SECRET level? | Tryfacta | It is the Contractor's responsibility to ensure employees working under this contract have individual Secret clearances. | ||
| PASS Draft PWS Base IDIQ Updated | 12 | 1.14 | Security and Compliance | Is there a specific format or template for non-disclosure agreements that contractors need to follow, or can we use our existing documentation? | Tryfacta | If required, the Government will provide a specific NDA template. If not, the Contractor template is sufficient. | ||
| 13 | 1.14 | Security and Compliance | Can we use Subcontractors clearance? Or Does a prime needs to be SECRET level Cleared? | Tryfacta | The Prime Contractor will also need a SECRET Clearance. | |||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 2 | A.2 | Anticipated solicitation will result in the single-award IDIQ | It is noted that the Army is looking to make a single-award IDIQ from the resulting solicitation. Would the Army consider turning this into a multiple-award IDIQ? There are many benefits from this acquisition approach to include better support services and lower costs. Awardees would have to ensure they provide the best people possible to DEVCOM, and they would not be able to get comfortable on price, keeping the work competitive. | Perikin | No. This contract will be awarded as a single-award ID/IQ contract. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 14 | 1 | Labor Categories | It is noted that most of the labor categories that the Army has listed have either a Senior Level or a Junior Level. It is recommended that the Army consider having at least two levels for all labor categories, and even consider three level to include a junior, mid, and senior. This change would allow the Army to get the best value from the contractor and prevent price gauging. Would the Army consider either adding a junior and senior level to all labor categories or adding a third level? | Perikin | The Government will take recommendation under consideration. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 70 | L.2..i.a | Performance Work Statement Reference of Requirements | It is noted that the Army has referneced in the Corporate Experience that the projects should have similar scope and complexity to the Performance Work Statement (PWS) paragraphs 3.7 - 3.21. Please be advised that the Army's PWS only 3.18. Will the Army consider removing 3.19, 3.20 and 3.21 as a required reference? | Perikin | The Government will update the PWS paragraphs reference. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 70 | L.2..i.a | Corporate Experience and Minimum Full-Time Equivalent (FTE) Requirement | The Army has a requirement that in order for corporate expereince to be relevant in terms of size, that the project has to have at least 40 FTEs, with a minimum of one and up to a maximum of four. How did the Army determine this number? Given that companies qualifying as Small under NAICS 541611 will most likely not have multiple contracts that meet this requirement, outside of Alaska Native Corporations and Tribal Entities that allow for past performance to be used across their subsidiaries, would the government consider requiring only one contract meet the 40 FTE threshold with the remaining cited contracts having a lower FTE count of 30? We believe leaving the requirement as is is unfair to non-ANC's and Tribals and overly restrictive to traditional Small Businesses. | Perikin | The Government will lower the requirement to 25 FTEs. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 71 | L.2..ii.a | Subfactor 1 - Contract Administration and Management Requirements | It is noted that the Army has a current requirement for contractor's to address how they will recruit and hire qualified professionals. However there is no reqwuirement to address how contractor's will "retain" professionals. This is a critical element we beleive is being missed by the Army as it is costly for them to process and onboard new employees when a contractor is experiencing very high turnover. Will the Army consider adding a requirement for addressing how the contractor will retain those professionals, and what their corporate retention rates have been for the last five years? | Perikin | Retention is discussed in Subfactor 1 of the Management Factor. |
| W911SR-24-R-0001 PASS Draft Solicitation Updated.pdf | 70 | i.a. | corporate experience information | We have a very relevant 40 FTE past performance that ended less than 5 years ago. But it does not meet your criterion that 3 of the performance years fall within the past 5 years. Would you please consider making the requirement one year performance within the last five (5) years from the date of release of the final RFP? Or simply make it recent and relevant past performance on directly related or similar contracts held within the last five (5) years from the release date of the Solicitation, which we see on most other DOD solicitations? | ICESS | No. Three years out of the past five years is reasonable based on the requirements of the PWS. | ||
| W911SR-24-R-0001 PASS Draft Solicitation Updated.pdf | 1 | 4 | responses to questions | the government indicates it "...shall not be providing responses" to questions regarding the draft RFP. Our conclusion to that statement being we will first learn of your answers to our questions and concerns when the FINAL RFP is released. Your answer to one of our questions will determine whether we can even bid or not. If the answer is favorable to us but not known to us until the final RFP is released we will have to NO BID. We cannot begin work associated with our proposal just when we see the final RFP. Recruiting for KPs alone will take greater than 30 days. We respectfully request you provide answers to questions well before you release the final RFP, please. | ICESS | The Government will release responses to the questions. | ||
| PASS Draft PWS Base IDIQ Updated | 1 | 1.3 | OCI | You indicate that "As a condition of award, the Contractor’s eligibility for future prime contract or subcontract awards will be restricted…". Will this restriction apply to offeror's proposed subs as well? That certainly would make for cleaner OCI restrictions. | ICESS | Depending on the work efforts, the OCI could also be restricted by Subcontractor. | ||
| Draft Solicitation | 69,72 | L.1.C and Volume III | Past Performance | On page 69 in Section L.1.C it states that the max page limit is 20. However, on page 72 in Volume III Past performance it states,"This volume shall not exceed twenty-five (25) pages plus five (5) pages for each major | ||||
| subcontractor, excluding Past Performance Questionnaire Forms." Could the government clarify the maximum number of pages allowed for Volume III? | TENAX TECHNOLOGIES | Pages limit for Past Performance is 20 pages. | ||||||
| Draft Solicitation | 72 | Volume III | Past Performance | "Offerors shall submit all Government and/or commercial contracts for the prime Offeror and each major subcontractor in performance or awarded during the past three years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation." Could the government please state the minimum required number of Past Performance citations, as well as the maximum number allowed. | TENAX TECHNOLOGIES | Pages limit for Past Performance is 20 pages. | ||
| IDIQ RFP & IDIQ PWS | 70 | L.2.i.a - Corporate Experience | The section states the same and/or similar scope and complexity to the Performance Work Statement (PWS) paragraphs 3.7 - 3.21. The Base PWS does not have paragraphs 3.19 to 3.21. Please clarify. | JRAD | The Government will update the PWS paragraphs reference. | |||
| IDIQ RFP & IDIQ PWS | 70 | L.2.i.a - Corporate Experience | The section states The Offeror shall describe its qualifications and detail its specific experience conducting work of the same size (at a minimum of 40 Full-Time Equivalent (FTE) employees). Given this is a small business set-aside under NAICS 541611 which has a size standard of $25M, 40 FTEs would equate to roughly $8M in annual revenue or approximately one third (31%). As such, it is highly unlikely that interested SBs will have experience with this NAICS at this level of FTEs. Request the Government reduce the minimum FTE level to 20. | JRAD | The Government will lower the requirement to 25 FTEs. | |||
| IDIQ RFP | 71 | L.2.i.b.1 - Subfactor 2 - Evaluation Task, Key Personnel | The referenced Section states under letters of intent, bullet 4 that the letters include Projected start date for this effort based upon the projected phase in timeframes provided in this RFP. If the task order is for evaluation purposes only, this requirement is inconsistent with offeror's identifying a start date as the Government cannot expect offerors to hire the individual for an evaluation (as opposed to an awardable) task order. Additionally, we believe that industry cannot forecast a projected start date for the effort based on timelines that are not explicitly provided by the Government in the RFP. Therefore, is the task order provided an awardable task or an evaluation task? If awardable, what start date should industry include in the letters of intent? | JRAD | The task order is the evaluation task order and may be awarded shortly after contract award. | |||
| IDIQ RFP & IDIQ PWS | 72 | L.2.i.b.1 - Subfactor 2 - Evaluation Task, Key Personnel | Section L of the RFP identifies three key personnel positions, but the Base PWS (pg 6) identifies four key personnel positions. The Base PWS includes a Congressional Affairs Advisor position not identified in the RFP (or Task Order One). Please clarify whether the Congressional Affairs Advisor position is a key personnel billet or not. | JRAD | The Congressional Affairs Advisor is a key personnel within the Strategic Planning, Communications, and Business Development section of the Base ID/IQ PWS. This function is not part of the Task Order One requirement. Once requirements are identified by the Government, another task order could be issued. | |||
| IDIQ RFP & IDIQ PWS | 72 | L.2.i.b.1 - Subfactor 2 - Evaluation Task, Key Personnel |
| para. 3.15.7 of the IDIQ PWS | Section L of the RFP as well as the Base PWS (pg 6) and the Sample Task One PWS (pg 5) identifies one key personnel position as a Engineering Controls Certification Specialist (Hazardous Work Protection - Hood Certifiers. Paragraph 3.15.7 of the Base PWS states The contractor shall calibrate and certify safety equipment to include laboratory engineering controls (i.e., chemical fume hoods, biosafety cabinets, etc.). The contractor must have all certifications required to certify safety equipment. What certification regimen qualifies an individual to certify hoods? We request that the Government provide the specific certification(s) these individuals must have. | JRAD | There is no certification requirement. The expectation is that the hood certifiers will have a HS Diploma or Technical Degree above a high school diploma. The Technical Degree does NOT have to be equivalent to a Bachelor’s Degree or higher. They will have a minimum of 6 years of experience in the field of engineering controls (i.e. Chemical hoods, Gloveboxes, etc.). The Contractors will certify hoods based on an SOP (no approved for public release). The contractors will sign acknowledging that they understand and will follow the SOP. | |||
| IDIQ RFP | 72 | L.2.iII - Volume III Past Performance | This section states "Offerors shall submit all Government and/or commercial contracts for the prime Offeror and each major subcontractor in performance or awarded during the past three years." As written, offerors or major subcontractors may have contracts similar in scope to one paragraph of the Base PWS and therefore must include them in this section of the proposal. Request the Government provide discretion to offerors as to which past performance to include in this section to demonstrate relevant past performance as opposed to all past performance. Please confirm the Government is only looking to provide a list of relevant contracts, i.e., those awarded under 541611. | JRAD | The Government is only looking for relevant contracts. This could be for work under NAICS 541611 or another NAICS code for similar work efforts. | |
| IDIQ PWS | 19 | 3.10.1 | Paragraph 3.10.1 of the Base PWS states The Contractor shall provide Earned Value Management (EVM) – like support to include performance measurement data analysis of schedule and cost; variances; and identify trends in the program. Would the Government please clarify what is meant by EVM "like" support? As written, it is difficult for offerors to understand the level of support needed to address this requirement. | JRAD | EVM "like" services would include data analytics to help the Government make decisions and answer programmatic questions. | |
| IDIQ PWS | 32 | 4.3.8 - Medical Examinations | In this paragraph (4.3.8), the last two sub paragraphs are mislabeled as 4.11.1 & 4.11.2. They should probably be labeled 4.3.8.1 & 4.3.8.2. | JRAD | Paragraphs labels will be updated and make them bullet points instead. | |
| IDIQ PWS | 32 | 4.38 - Medical Examinations | In the first sub bullet, paragraph 4.3.8 states Contractor personnel performing tasks in certain specialized areas shall submit to a urinalysis and/or in-vivo lung scan and laser eye examinations on a random basis. When the Government says "areas," does that mean in in a specific physical area, or does that mean in a specific discipline area e.g., perfuming a surety inspection. | JRAD | The Contractor is not expected to perform these tasks. | |
| IDIQ PWS | 32 | 4.3.9 - Mandatory Drug Testing | Paragraph 4.3.9 states Mandatory Drug Testing is required in accordance with AR 600-85, The Army Substance Abuse Program. Will contractor employees need to complete drug testing as an initial employment requirement or will mandatory random drug testing be required throughout the individual's employment? | JRAD | Drug testing is not a requirement for the PASS contract. | |
| IDIQ PWS & Evaluation Task PWS | 32 |
11 IDIQ PWS para. 4.3.8
| Evaluation Task para. 3.7.5.1 & 3.7.6 | The requirement in IDIQ PWS (4.3.8) for medical exams, urinalysis, etc., the Evaluation Task's Fitness Requirement (3.7.5.1) and the Government Chemical and Ordinance Demilitarization and Neutralization requirement (3.7.6) might indicate that Hazard Pay for contract personnel could be warranted. Please clarify if contract personnel may be entitled to Hazard Pay for any of the support requirements under this RFP. | JRAD | Hazard Pay is not expected in this contract. |
| IDIQ RFP & Evaluation Task PWS | 13 & 14 |
13 IDIQ RFP - Labor Categories
| Evaluation Task para. 3.7.7.9 - Training | Evaluation Task paragraph 3.7.7.9 (Training) states the contractor shall provide training at APG and that the trainer be a Certified Health Physicist yet there is no labor category for a Certified Health Physicist in the IDIQ RFP labor category table. Does the Government intend for one of the current LCATs also be a Certified Health Physicist or should a Certified Health Physicist LCAT be added? Please clarify. | JRAD | The Government will add a LCAT. |
| Evaluation Task |
IDIQ PWS 15
28 Para. 4.2.1 Para. 4.2.13
| Para. 4.2.13 | Para. 4.2.1 states Contractor personnel performing work under this contract must have a minimum of a SECRET security clearance prior to commencement of work ... but para. 4.2.13 of the Evaluation Task and the IDIQ PWS states Contract Personnel shall not report to work until at a minimum, an interim SECRET clearance is granted. Given these conflicting security clearance requirements, we recommend that an interim SECRET clearance be acceptable for new contract employees to start work. | JRAD | An interim SECRET clearance is acceptable. | ||||
| Solicitation | Incumbent | Is there an incumbent? What is the company's name. | AVS | Sections of this contract are new and there is no single incumbent. For work currently being done by contractors, those contractors include Booz, Allen, Hamilton; ANSER; and JRAD. | |||
| Solicitation | 72 | Vol.3 | Past Performance | Can you clarify the requirement for 25 Pages for past performance + 5 pages for each subcontractor as stated on page 72. On page 69 under L.1 (Proposal Submission Requirements, Paragraph c) it states maximum 20 pages for Volume 3. If the solicitation allows for 25 pages plus 5 for each subcontractor, can we take the total number of pages for the prime and subcontractors and divide them as necessary to adequately discuss past performance (i.e. can we utilize more than 25 pages for the prime contractor's past performance and less than 5 for the subcontractor's past performance or less than 25 for the prime and more than 5 for the subcontractor - as long as the total page count is equivalent to 25 + 5 for each subcontractor? | AVS | Pages limit for Past Performance is 20 pages. | |
| Solicitation | 70 | i. Vol.1 Technical | Subfactor 1 , Corporate Experience | Corporate experience in RFP ask for past 5 years - Can we use past performance up to 5 years old instead of 3 years experience? Can the past performance language be updated to reflect 5 years? | AVS | Yes. The Government is looking for 3 cumulative years of past performance over the past 5 years. | |
| Solicitation | 18 | H.7 | Subcontracting Plan Reporting Requirements (ISR) | Since this is not a full and open solicitation, is the ISR requirement appropriate for a small business set-aside | AVS | Subcontracting Plan is not required for Small Business Set Aside IAW FAR 19.702(b)(1) | |
| Solicitation | 2 | A.2 | Small Business Set Aside | Please confirm that this is a small business set aside, and if so, does it impact any of the other small business set-asides such as 8(a). TEAS at White Sands is a similar contract currently being procured under an 8(a) contract. Can this requirement be considered for award under the SBA 8(a) program? | AVS | This is a small business set-aside without a socio-economic category. | |
| Solicitation | 70 | Vol. 1 | Corporate Experience | PWS only goes to 3.18 and the RFP states that it goes to 3.21. Please clarify | AVS | The Government will update the PWS paragraphs reference. | |
| Solicitation | 18 | H.6 | Organizational Conflicts of Interest (OCI) | Is there a conflict of interest between this requirement (PASS) and the ATSS contract, including Tier 1, Tier 2 and vendors | AVS | No. DEVCOM CBC and Aberdeen Test Center are two different Army organizations. | |
| Solicitation | How will PASS and the Aberdeen Test Support Services (ATSS) or other support contracts interrelate and integrate? | AVS | They do not relate or integrate. DEVCOM CBC and Aberdeen Test Center are two different Army organizations. | ||||
| Solicitation | Will the government customer allow a meeting or a 1 or 1 session with a potential bidder? | AVS | No. The Government is not hosting an industry day. | ||||
| Draft Solicitation | 70 | Volume I Technical |
Subfactor 1 Corporate Experience
| Paragraph 2 | Corporate Experience | The Draft Solicitation states "At least one of the projects submitted must demonstrate the Prime Offeror’s experience for services that are of similar size to this task order, under a single contract or order. Similar size is defined as a minimum of 40 FTE employees per year, including personnel who were required to have a secret clearance." To foster a competitive environment for small businesses, would the Government consider eliminating this size requirement? | ROGERCO | The Government will lower the requirement to 25 FTEs. |
| Draft Solicitation | 7 | Volume I Technical |
Subfactor 1 Corporate Experience Paragraph 1 PWS Reference The Draft Solicitation currently states "The Offeror shall provide a detailed narrative description of each corporate experience example, including at a minimum: contract number(s), Government Agency(ies), period of performance, key objectives of the contract/order, and description of how it demonstrates
| similarity in scope and complexity to PWS paragraphs 3.7 - 3.21." Section 3 of the Draft PWS only goes to 3.18. Would the Government please clarify which PWS sections Corporate Experience is to address in the final RFP. | ROGERCO | The Government will update the PWS paragraphs reference. | ||
| Draft Solicitation | 70 | Volume I Technical |
Subfactor 1 Corporate Experience
| Paragraph 2 | Corporate Experience | To foster a competitive environment for small businesses, would the Government allow subcontractor teammates to submit a contract that satisfies the 40 FTE requirement? | ROGERCO | The Government will lower the requirement to 25 FTEs. That can be done at the subcontractor team, as long as that subcontractor is a Major Subcontractor. Major subcontractors are defined as members of an Offeror’s overall team who are expected to perform 10 percent or more of the proposed effort. | ||||
| Draft Solicitation | 69 and 70 | Volume I Technical | Technical page count | Page 69 states the page limit for Volume I Technical is 25 pages. However, on page 70, the Government asks Offerors to detail their specific experience with PWS Sections 3.7-3.21 for Subfactor 1 Corporate Experience, and provide a detailed approach for 5 pages of PWS tasks in Subfactor 2 Technical Capability of Evaluation Task. This requires addressing more than 15 pages of PWS tasks within a 25-page limit. Would the Government consider increasing the Volume I Technical page limit to 40 pages? | ROGERCO | No. The Government believes this page-limit is reasonable. | ||
| Draft Solicitation | 69 and 71 | Volume 2 Management | Management page count | Would the Goernment consider increasing the page limit of the Management Volume to 20 pages? Alternatively, would the Government consider excluding the key personnel resumes from the 15 page limit? | ROGERCO | No. The Government believes this page-limit is reasonable. The resumes are not included in the page count. | ||
| Current Incumbents | Our understanding is that this work is currently being performed under multiple contracts. Will the Government please provide the incumbent names and contract numbers? | ROGERCO | Sections of this contract are new and there is no single incumbent. For work currently being done by contractors, those contractors include Booz, Allen, Hamilton; ANSER; and JRAD. | |||||
| N/A | N/A | N/A | Acquisition and Solicitation Timeline | Can the government provide any additional details on the anticipated final acquisition timeline, and when the final solicitation may be released to industry? | ARServices | The Government estimates the RFP will be released FY25 1st or 2nd QTR. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 26 - 28, 37 - 38, and 44 - 46 | All | Submission by Joint Ventures | Can the government confirm, based on the inclusion of the FAR provisions 52.219-8, 52.204-17, and 52.219-28 within the draft solicitation, that there are no restrictions on the submission of offers by joint ventures that qualify as a small business? | ARServices | As long as 'joint venture' fits within the provisions/regulations, then joint ventures are acceptable. Past Performance for both comanies will be required. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 17 | |||||||
| Section H.4.1, Paragraph 1 | Confirmation of Security Requirements | Can the government confirm the security requirements for the contract? In Section H.4.1, it is states that the "contract is unclassified and does not contain security requirements or a Contract Security Classification | ||||||
| Specification, DD Form 254." Yet within the PWS for the Base IDIQ, in Section 4.2 Security, the requirement states "Contractor personnel performing work under this contract must have a minimum of a SECRET security clearance... The security requirements are IAW the attached Contract Security Classification, DD Form 254." | ARServices | The Government will update Section H.4.1. | ||||||
| PASS+Draft+PWS+Base+IDIQ+Updated | 25 | Section 4.2, Paragraph 1 | ARServices | The Government will update Section H.4.1. | ||||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 70 | Section L.2.b, Paragraph 1 | Submission of Files | Can the government confirm that offerors may submit distinct PDF and Excel files, as opposed to one single zip file, if file sizes allow and a zip file is not required? | ARServices | The Government confirms Offerors may submit distinct PDF and Excel files. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 70 | Section L.2.c, Paragraph 1 | Content Outside of Page Limitations | Can the government confirm that the Table of Contents and Summary Section are outside of the maximum page limitations set in L.1.c for each volume? | ARServices | They are included as part of the maximum page limits. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 70 | Section L.2.c, Paragraph 1 | Additional Front Matter Content | Would the government consider allowing the use of Lists of Figures/Tables and Acronym/Glossary Lists within the front matter for each volume that is outside of the maximum page limitations set in L.1.c? | ARServices | They are included as part of the maximum page limits. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 70 | Section L.2.i.a, Paragraphs 1 & 2 | Relevancy to PWS Paragraphs | Can the government confirm the requirements mentioning relevancy to "PWS paragraphs 3.7 - 3.21" is accurate, as the current draft Base IDIQ PWS only has technical requirements that start at 3.7 and end at 3.18? | ARServices | The Government will update the PWS paragraphs reference. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 70 | Section L.2.i.a, Paragraph 2 | Cumulative Years of Experience on Corporate Projects | Would the government consider decreasing the requirement in "The corporate experience example(s) must cumulatively demonstrate three years (3) experience" for each demonstrated project to a minimum of one (1) cumulative year of experience? This would allow use of more relevant projects as corporate experience, while still showcasing projects that have successfully transitioned, showcased demonstrated performance, and have referenceable CPARs. | ARServices | No. Three years of experience is reasonable based on the requirements of the PWS. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 71 | Section L.2.i.b.1, Paragraph 2 | Key Personnel Resume Inclusion in Page Count | Can the government confirm if the three key personnel resumes (3-page limit per resume) are included in the total maximum page limitations for Volume II as set in L.1.c or are excluded from the 15 page limit and represent 9 additional pages within the Volume? | ARServices | The resumes are not included in the page count. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 72 | Section L.2.iii, Paragraph 1 | Past Performance Recency | Would the government consider increasing the recency years of relevant past performance contracts from three (3) years to five (5) years to align with the corporate experience example requirements outlined in Section L.1.I.a Volume I? This would allow offerors to align projects/contracts across both Volume I and Volume III based on their most relevant experience to DEVCOM CBC technical requirements. | ARServices | Three years out of the last five years. Section L of the solicitation will be updated. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 72 | Section L.2.iii, Paragraph 1 | Page Limits on Volume III Sections | Can the government provide clarity on the maximum page limitations for Volume III and its subsections? There are several inconsistencies, to include: |
- The L.1.c table lists the total page limit for Volume III as 20 pages.
- L.2.iii lists the total page limit for Volume III as 25 pages for prime references plus 5 pages for each subcontractor
- Subcontractor written consent for past performance and letters of commitment are not specified if they are included in page count
- Letters of commitment for new corporate entity experience are not specified if they are included in page count
| - Section 7 - Small Business Verification is not specified if it is included in page count | ARServices | Pages limit for Past Performance is 20 pages. | ||||||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 73 | Section L.2.iii.e, Paragraph 1 | Past Performance Questionnaire (PPQ) POC List | Would the government consider modifying the requirement of "email to the Contracting Officer a list of all POCs who were sent a questionnaire" as a separate PDF within their proposal submission, to instead require offerors to include this list in a distinct section within Volume III that is outside page count? | ARServices | Yes, the Government will allow this. This section will be updated. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 73 | Section L.2.iii.f, Paragraph 1 | Submission of Prime Points of Contact | Would the government consider removing the requirement of "Offerors shall provide and submit the prime contract number and all Governmental agency POCs in lieu of subcontract numbers or prime contract POCs in situations as |
described above" as many subcontractors often have limited access to prime government POCs.
| Additionally, as subcontractors generally only interact with the Prime on a contractual level, prime Government POCs are not able to provide the best level of evaluation on contract performance within the submitted PPQ. | ARServices | For subcontractors, a list of contract numbers will be sufficient. | ||||||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 79 | Section M.3.1.a, Paragraph 1 | Relevancy to PWS Paragraphs | Similar to question 7 above, can the government confirm the requirements mentioning relevancy to "PWS paragraphs 3.7 - 3.21" is accurate, as the current draft Base IDIQ PWS only has technical requirements that start at 3.7 and end at 3.18? | ARServices | The Government will update the PWS paragraphs reference. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 80 | Section M.3.1.b, Bullet 2 | Evaluation of Proposed Staffing Approach | Can the government confirm the requirement within Section M.3 stating that Factor 1 Technical, Subfactor 2 would be evaluated on "appropriateness of proposed hours, labor categories; and risk associated with staffing required personnel" is meant to be addressed within Volume I? |
| This requirement appears better aligned with the Volume II requirements within Factor 2 Management, Subfactor 2 in Section L, which states offerors must include "A detailed organization and staffing chart for this task order requirement, including all proposed labor categories, that delineates clear lines of responsibility, authority, communication, control and decision–making, and coordination inside and outside of the contractor’s organization." | ARServices | The Government will take this under consideration when finalizing the RFP. | ||||||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 82 | Section M.3.4.b, Paragraph 1 | Past Performance Recency | Can the government please confirm how far back (in number of years) offerors can reference contracts within Volume IV, as the Section L (3 years from issue date of the RFP) and Section M (5 years from issue date of the RFP) requirements are not currently in alignment. | ARServices | Three years of experience within the past five years. | ||
| PASS+Draft+PWS+Base+IDIQ+Updated | 6 | Section 1.22.2, Bullet 4 | Key Personnel Identification | Can the government confirm the key personnel titled "Congressional Affairs Advisor" mentioned in Section 1.22.2 of the IDIQ Base PWS is not meant to be included in the key personnel resume requirements of the Volume II in Section L of the solicitation? | ARServices | Correct. The Congressional Affairs Advisor is a key person in the Base ID/IQ PWS. That key position is not being evaluated in the evaluation task order. | ||
| PASS+Draft+PWS+Base+IDIQ+Updated | 6 | Section 2.0 | Miscellaneous | Can the government make the following CBC publications available prior to release of the RFP to ensure responses account for these local policies and procedures? |
Chemical Biological Center (CBC) Preparation of Standing Operating Procedures CBC Hazard Communication Program CBC Biosafety Manual CBC Nuclear Regulatory License (NRC) CBC Chemical Hygiene Plan CBC Safety Policy
| CBC Acceptable Use Policy, dated 31 October 22 | ARServices | No. These documents are not cleared for public release. | ||||||
| PASS+Draft+PWS+Base+IDIQ+Updated | 21 | Section 3.13.6 and 3.13.7 | Safety, Surety, Health, Chemical Security, and Environmental Planning, Audits, and Inspections Services | Can the government clarify how the tasks in Section 3.13.6 and 3.13.7 of the draft PWS for the Base IDIQ will be conducted and deconflicted with the Personnel Reliability Program management tasks and those tasks associated with the storage, handling, and use of chemical and biological agents? | ARServices | There is no conflict. Personnel performing tasks under PASS will not be a part of the PRP. They will not be in the spaces when operations are occurring. There will be no exposure of live agent. Inspection results will be provided to the Government for review and approval. | ||
| PASS+Draft+PWS+Base+IDIQ+Updated | 25 | Section 4.1.4 | Environmental | Can the government provide a list of currently required licenses and certifications required by Federal, State, and Local environmental laws and regulations necessary to adhere to the current tasks that are captured in this contract? | ARServices | For environmental, there may be a future need for independent professional engineers to certify any new hazardous waste treatment systems, new buildings that treat, store or dispose of waste and conduct periodic assessment of storage tanks. Any details on the exact certifications required will be identified in the task order. Employees would need to be licensed in the state where the work is required. | ||
| PASS+Draft+PWS+Base+IDIQ+Updated | 30 | Section 4.3.1 and Section 4.3.4 | Safety (note these items are not completely addressed in Section 4.5.2 - specifically absent is respiratory protection) | Can the government provide a list of required and approved personal protective equipment and clothing prior to release of the RFP? Will any of the personal protective equipment or clothing be government furnished equipment? This will assist in defining the cost to resources, maintenance, and training on that equipment IAW the requirement and SOP. | ARServices | The Government will only provide respirator equipment. The Contractor shall provide the following protective equipment: safety shoes (spark-proof, electrical hazard, or industrial), eye protections, dosimeter badges and special uniforms. The Contractor shall ensure that personal protective clothing and equipment meet applicable National Institute for Occupational Safety and Health (NIOSH), American National Standard for Safe Use of Lasers (ANSI), Maryland Occupational Safety and Health (MOSH) and OSHA Standards. The Contractor shall ensure employees use safety equipment, personal protective equipment and devices as required by OSHA and applicable SOPs. | ||
| PASS+Draft+PWS+Task+Order+One+Updated | 11 | Section 3.7.5.1 | Fitness Requirement | Will the government issue M-40 masks to the contractors that requires conducting fit testing? | ||||
| Additionally, can the government define "long periods of time and in extreme weather conditions" in terms of expected hours of operations in PPE and temperature ranges? | ARServices | Yes, the Government will provide the respiratory equipment (i.e M-40). They would only be needed for escape purposes only. The contractor will not be working in extreme weather conditions. | ||||||
| PASS+Draft+PWS+Task+Order+One+Updated | 11 | Section 3.7.6 | Government Chemical and Ordinance Demilitarization and Neutralization | |||||
| Programs for Chemical Demilitarization and Neutralization Missions. | Can the government provide the current site safety and health procedures for these systems in advance of the RFP? This will assist in identifying or training qualified personnel to fill this role and reduce risk during transition. | ARServices | No. The contractor will need Safety Officer and OSHA 511 experience / knowledge. Training for specific CBC procedures will be on the job. | |||||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 74 | Section L.2.iv.c, Paragraph 2 | Approved Accounting System | Would the government consider adding a recent DCAA-approved accounting system within the past 3 years as a minimum requirement for Offerors? | ARServices | No. We may award without it. The Contractor will have to work with DCAA to get an approved accounting system before work can begin. Any offerors without a DCAA approved accounting system will be rated as higher risk. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 74 | Section L.2.iv.c, Paragraph 3 iii | Indirect Rates | Would the government consider requiring providing CPA audited financial statements to substantiate the claimed rates under Paragraph 3 iii? | ARServices | No. The Government will not take this into consideration. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 74 | Section L.2.iv.c, Paragraph 3 | Indirect Rates | Would the government consider adding DCAA Final Rate Letters as an additional acceptable verification of rates proposed? | ARServices | Yes. The Government will take this into consideration. | ||
| W911SR-24-R-0001+PASS+Draft+Solicitation+Updated | 75 | Section L.2.iv.d, Paragraph 5 | Travel and ODC | Would the government consider requiring offerors to add additional burdens to the plug numbers IAW their accounting systems? This instruction would be consistent with the 'material multiplier' and resultant calculations in the Cost Spreadsheet. | ARServices | No. The Cost Template already applies indirect expenses to plug numbers. | ||
| PASS draft solicitation | 70 | L.2.c.i.a. | Clarity | Would the Government please clarify the PWS reference. The draft TO has paras 3.0-3.8. The base IDIQ has PWS para 3.0-3.18. Is this requirement for the base PWS? If so, would the government please provide the missing PWS paras? | BryceTech | The Government will update the PWS paragraphs reference. | ||
| PASS draft solicitation | 70 | L.2.c.i.b | Clarity | Would the Government please clarify "demonstrate in detail how to provide services for Technology transfer (T2), financial management, safety, and risk management services". The wording of how to provide services is vague and can be interpreted in several ways such as an approach or a staffing plan. Consider revising to read, "provide approach for Technology transfer (T2), financial management, safety, and risk management services." | BryceTech | The Government will take recommendation under consideration. |
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