W911SR-20-R-0003 Industry Question Matrix Round 2-AMENDMENT 2.xlsx

XLSX spreadsheet 13 KB Posted Jun 3, 2020

Attached to: Needles and Syringes Federal contract opportunity
Solicitation number: W911SR-20-R-0003
Issued by: Department of the Army Materiel Command Army Contracting Command Aberdeen Proving Ground

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Written by GovTribe AI · Dec 28, 2023

This document contains a solicitation for the purchase of needles and syringes in response to the COVID-19 pandemic. The Department of Health and Human Services' Assistant Secretary for Preparedness and Response seeks to acquire 500 million FDA-approved combination needle and syringe units or individual needles and syringes by December 31, 2020 or within 12 months of award. Products will be acquired on a firm-fixed price basis under lowest price technically acceptable criteria. Competition will be conducted for 1ml syringes with needles and 3ml syringes with needles. Offerors must propose a minimum of 5 million units by December 31, 2020 to be considered. The solicitation includes a statement of work, technical proposal requirements, pricing template, and an industry question and answer matrix related to the solicitation requirements. Multiple contract awards are anticipated to meet quantity requirements.

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Other files for this federal contract opportunity

Other files attached to Needles and Syringes, newest first.
File	Type	Posted
B08-Combined Synopsis-Solicitation_Syringe and Needle-COVID-Final -Amendment 3.docx	DOCX document	Jun 8, 2020
Attachment 4-Pricing Template Syringe and Needle for COVID-19-AMENDMENT 2.xlsx	XLSX spreadsheet	Jun 3, 2020
Attachment 1-Statement of Work_COVID Needles and Syringes-Final-Amendment 1.docx	DOCX document	May 28, 2020
W911SR-20-R-0003 Industry Question Matrix 28 May 2020.xlsx	XLSX spreadsheet	May 28, 2020
Combined Synopsis-Solicitation_Syringe and Needle-COVID-Final -Amendment 1.docx	DOCX document	May 28, 2020
Attachment 1-Statement of Work_COVID Needles and Syringes-Final-1500.docx	DOCX document	May 26, 2020
Attachment 2-Proposal Template Syringe and Needle-FINAL-1530.xlsx	XLSX spreadsheet	May 26, 2020
Combined Synopsis-Solicitation_Syringe and Needle-COVID-Final -1500.docx	DOCX document	May 26, 2020
Attachment 3_CDRL_Syringe and Needle Final-1500.pdf	PDF	May 26, 2020
Attachment 4-Pricing Template Syringe and Needle for COVID-19-Final-1500....xlsx	XLSX spreadsheet	May 26, 2020

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Q & A

Original Questions from 28 May 2020
Question	Industry Questions on Solicitation W911SR-20-R-0003	Government Response
1	Will offers be accepted for syringes/needles manufactured in China or India?	Yes, the Government will consider needles/syringes manufactured outside the United States. All offerors shall specify the Country of Origin as prescribed in Attachment 2. The Government will be following evaluation of foreign products under DFARS 225. The Government will seek Buy American and Trade Agreement exeptions as applicable. The 510(k) Approval Letter specified in section 4.1.2 of the Statement of Work applies regardless of origin.
2	Can the due date for responses be extended to June 12th?	The Government will extend the deadline for Proposals to Monday 8 June 2020 at 4:30PM Eastern Time.
3	Can the agency clarify the origin requirement?	See above answer to Question 1. To clarify, the origin is where the manufactured end item (needles/syringes) are produced.
4	Due to the high quantity volume, is there any availability for upfront payments?	No. The Government will not provide any contract financing for this action.
5	Will we be allowed to ask for partial payments for partial shipments?	The Government will allow partial payments for partial deliveries following acceptance of the items by the Government.
6	Are the payment terms Net 30?	The Government anticipates Net 30 on any resultant awards. The Government may discuss alternate terms if a potential award is made to a Small Business. UPDATE: See revised response to this question in question 17 below.
7	Are we able to provide a standard needle?	No. Only safety needles will be acceptable as described in section 4.2 of the Statement of Work and Attachment 2.
8	Does Buy American or the Trade Agreement apply? What about Commercial Off the Shelf (COTS) items - does that negate the matter of country of origin?	Yes, Buy American and Trade Agreement applies (See above answer to Question 1) however, the Government will seek Buy American and Trade Agreement exeptions as applicable. COTS items do not negate the requirement to provide country of origin in the proposal.
9	Please advise how do we get notified when an award is made, or, if applicable, a portion of the bid?	Any contract award notifications will be posted on Beta SAM.
10	Will the Government extend the Q&A period to 6/2/2020?	The Government will extend the deadline for Questions to Tuesday 2 June 2020 at 4:30PM Eastern Time.
11	Will the Government extend the submission date to 6/9/2020?	See above answer to Question 2. The Government will extend the deadline for Proposals to Monday 8 June 2020 at 4:30PM Eastern Time.
New Questions Due by 2 June 2020
Question	Industry Questions on Solicitation W911SR-20-R-0003	Government Response
12	Will samples need to be sent for evaluation? If so, where do they need to be sent and by what date?	The Government is not requesting samples for evaluation for this acquisistion. The Government is using the required FDA 510(k) letter as well as the responses on Attachment 2 to determine technical acceptibility of the syringes and needles.
13	Will the government utilize any Prime Vendor Distributors or will the product be shipped directly from the manufacturer/supplier to the government locations?	It is the responsibility of the contractor to determine how to ship the product to the Government locations by the stated delivery date. The cities and states of the potential shipping locations are listed on the Pricing Attachment and the Solicitation (for pricing purposes). The Government will provide the actual address(es) at the Post-Award meeting if an award is made.
14	Will the government be interested in bulk product or does it need to be packaged in specific quantities per box?	The product does not need to be packaged in specific quantities per box, however, per the Statement of Work (SOW) section 4.3.2 "No Partial Case or Package quantities will be accepted unless approved by the Contracting Officer prior to shipping." and per section 4.3.3 "The Contractor shall NOT Mixed Lot #'s per Case or per Packages. The Contractor shall only provide full case quantities only, unless approved by the Designated Government Representative in advance via email." NOTE: Per the SOW Section 4.2.3.1.8 and 4.2.4.1.4 All individual syringes, individual needles, and combo syringe/needles shall be individually wrapped in sterile packaging.
15	After the initial shipment in December, what is the anticipated demand in 2021?	The purpose of this acquisition is to acquire 500M (or as close to that number as possible) needles and syringes by 31 December 2020. If industry cannot provide 500M by 31 December 2020, any additional quantities proposed shall be delivered no later than twelve (12) months after contract award date.
16	For the syringes - Luer lock is specified in the statement of work - Luer slip is more common in the industry and less expensive - will Luer slip be accepted?	Per the SOW 4.2.3.1.6, the syringes shall have Luer lock to accept luer hub applicator (e.g. needle). Luer slip will NOT be technically acceptable.
17	As the government may discuss alternate payment terms if a potential award is made to a small business - will the government consider Net 10 or Net 15?	All offerors shall propose pricing based on Net 30 terms regardless of business size. However, the Government will try to provide accelarated payments to small businesses in accordance with DFARS Class Deviation CD 2014-O0015. NOTE: This answer replaces the original answer to question 6 above.
18	Once an award is made, will the government offer any guarantee that the purchased quantity will not be cancelled for convenience? Will there be any minimum purchase commitment made in the award?	If the Government needs to terminate for convenience we will follow the procedures in FAR 52.212-4. There is no minimum purchase commitment as this is not an indefinite delivery/indefinite quantity (IDIQ) contract.
19	Can items be proposed that do not yet have an approved FDA 510(k)?	No. Per the solicitation: "Failure to submit the required 510(k) Approval Letters for all components of the syringe and Needles Sets will deem the proposal Technically Unacceptable.
20	Can items be proposed that have been approved to European Standard and have European Certificates?	No. Per the solicitation: "Failure to submit the required 510(k) Approval Letters for all components of the syringe and Needles Sets will deem the proposal Technically Unacceptable.
21	Can items be proposed that are currently submitted and pending FDA approval (510(k) Letter)?	No. Per the solicitation: "Failure to submit the required 510(k) Approval Letters for all components of the syringe and Needles Sets will deem the proposal Technically Unacceptable.

File details come from the government source that posted it. Updated Jun 3, 2020.