W911SG26QA049_Questions __Answers.pdf

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

919TH CONTRACTING BATTALION

111 PERSHING ROAD

FORT BLISS, TX 79916-6812

CCMI-CHD-BS 13 August 2026

Questions and Answers

Title: W911SG26QA049 - 5th AR BDE Turf Replacement (Dagger Field)

1. Please confirm whether the required center graphic is the 1A logo or the 5th Armored Brigade logo. The required center graphic is the First Army logo. PWS 6.2.3.1.1/ PWS Part 8

2. Please provide the official vector artwork for the required center graphics. The Government will provide the official high-resolution vector artwork (EPS or .AI) to the winning contractor upon contract award.

3. Please provide the exact color specifications for Jet Black, Crimson Red, White and Hunter Green. Contractors shall utilize standard Pantone Matching System (PMS) colors to closely align with First Army / 5th AR BDE unit colors. PWS 6.2.3.1.1.

• Black: PMS Black 6C

• Scarlet Red: PMS 200C

• White: White PMS

• Army Green: PMS 350C

4. Please confirm whether the logo, lane lines and lane numbers must be constructed using inlaid turf or whether permanent synthetic turf paint is acceptable.

Inlaid turf is strictly required for the logo, all ACFT lane lines, and lane numbers.

Permanent synthetic turf paint will degrade rapidly under the friction of ACFT Sprint- Drag-Carry sleds and is unacceptable. PWS 6.2.3.1.

5. Please identify the required turf pile height. The required Pile Height (10mm - 12mm): Certified lanes use a short, dense 0.39 to 0.47-inch pile height. (A shorter, denser pile is required for ACFT sled drag resistance). PWS 6.2.3.1.

6. Please identify the required turf face weight. Minimum face weight is 50 oz per square yard (US or Army Standard for high-traffic athletic/fitness turf). PWS 6.2.3.1.

7. Please identify the required turf fiber type. High-density Slit-Film Polyethylene, Texturized Nylon, or a Dual-Yarn hybrid. Monofilament alone is not acceptable due to sled friction wear. PWS 6.2.3.1.

8. Please identify the required backing system. Backing paired with 5mm- 10 mm foam padding cushion. PWS 6.2.3.1.

9. Please identify the required infill type and installation depth. Rubber infill (such as crumb rubber, SBR, or EPDM) is strictly prohibited. To accommodate heavy ACFT sled

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drags and fitness training, the contractor must provide Non-Infill System: A high-density, heavy-face-weight turf system specifically manufactured for indoor/outdoor sled pushes that require no infill. PWS 6.2.3.1.

10. Please identify the required drainage characteristics or minimum drainage rate.

Minimum drainage rate of 30 inches per hour, tested in accordance with ASTM F1551.

PWS 6.2.3.1.

11. Please confirm whether a shock pad is required beneath the turf system.

YES. Because the existing substrate is asphalt (former basketball court), a shock pad is absolutely mandatory to meet G-Max safety standards for high-impact fitness training and prevent joint injuries. PWS 6.2.3.1.

12. Please identify the required G-Max testing standard. Testing must be performed in accordance with ASTM F355 (Standard Test Method for Shock-Absorbing Properties) and ASTM F1936 (Standard Specification for Impact Attenuation). PWS 6.2.3.1.

13. Please identify the maximum acceptable G-Max value. The G-Max value must not exceed 130 to 165 at installation and must not exceed 200 at any point over the life of the turf (STC and US standard). PWS 6.2.3.1.

14. Please state the required number and location of G-Max test points. A minimum of 10 test points based on the ASTM F1936 standard field grid locations. PWS 6.2.3.1.

15. Please confirm whether G-Max testing must be performed by an independent third-party testing firm. Yes. Testing must be performed by an independent, certified third-party testing agency, and the official report must be submitted to the COR. PWS 6.2.3.1.

16. Please confirm the minimum required material warranty. Minimum of 8-Year Non- Pro-Rated (Fading and Degradation) PWS 6.2.3.1.

17. Please confirm the minimum required workmanship or installation warranty.

Minimum of 2 years. PWS 6.2.3.1.

18. Please confirm whether repairs to cracks, spalling, high spots, low spots or other deficiencies in the existing slab are included in the Firm Fixed Price scope. Minor leveling, patching of spalling, and crack filling (deviations greater than 1/4 inch over a 10-foot straightedge) required to provide a smooth subsurface for the shock pad are included in the Firm Fixed Price. Major structural foundation replacement is excluded.

PWS 6.2.3.1.

19. Please provide available photographs, inspection reports or other condition information for the existing slab beneath the turf. No formal existing geotechnical or slab condition reports are available. Offerors must rely on visual observations from the site visit.

20. Please clarify whether the work includes any fitness equipment, canopy, frame, membrane or related structural components. The work strictly includes the turf system

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replacement (removal of old turf, slab prep, shock pad, new turf, and testing). No other structural or fitness equipment is included. The government will remove all fitness equipment prior to work beginning. PWS 6.2.3.1.

21. Please confirm whether Government-furnished water and electrical power will be available to the contractor during performance. Yes, reasonable access to standard Government-furnished water and 110v/220v electrical power will be available adjacent to the site. PWS 4.3

22. Please identify the approved staging, storage and delivery area for contractor materials and equipment. A designated staging footprint (likely a portion of the adjacent parking lot) will be coordinated with the COR immediately following the Notice to Proceed (NTP). Contractor shall provide Porta Potty and rolling dumpster. PWS 4.5

PWS 5.4

23. Please confirm whether an approved on-post disposal or recycling facility will be available for the removed turf and associated debris. No on-post disposal is available.

The contractor is responsible for the removal and legal off-post disposal/recycling of all demolished turf and debris.

24. Please clarify whether the required period of performance is the specific dates shown in Section F or 180 calendar days following the Notice to Proceed. The controlling Period of Performance is 180 days after notice to proceed. PWS 1.2.2.

25. Please confirm whether attendance at the scheduled site visit is mandatory for quote eligibility. Attendance is highly recommended to assess the existing asphalt slab, but it is not mandatory for quote eligibility unless explicitly stated otherwise in FAR provision 52.236-27 (Site Visit).

26. Period of performance - The solicitation identifies a performance period of September 14, 2026 through January 31, 2027, while the PWS references 180 days after issuance of the Notice to Proceed. Please confirm the controlling period of performance and required completion deadline. The controlling Period of Performance is 180 days after notice to proceed. PWS 1.2.2.

27. Past-performance requirements - Section M references recent and relevant commercial turf-installation projects completed within the last three years. Please clarify:

• How many past-performance projects should be submitted? Submit up to three (3) recent and relevant projects.

• What information is required for each project? Contract number, Point of Contact (name/email/phone), project scope, dollar value, and period of performance.

• Whether the prime offeror may rely on the experience and past performance of a proposed key artificial-turf subcontractor or teaming

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partner? Yes, the prime offeror may rely on the experience of a proposed key artificial-turf subcontractor.

• Whether a letter of commitment from that subcontractor or teaming partner would be required? Yes, a formal letter of commitment from that subcontractor must be included in the proposal.

• How an offeror without directly relevant prime-contract past performance will be evaluated? Offerors without relevant past performance will receive a "Neutral" rating in accordance with FAR 15.305.

28. Artificial-turf specifications - Please provide or confirm the Government’s minimum technical requirements for the artificial-turf system, including, as applicable:

• Pile height? 10mm – 12 mm

• Fiber or yarn type? 100% C8 Polyethylene (PE), Texturized Nylon, or a

Dual-Yarn hybrid. Monofilament alone is not acceptable due to sled friction wear.

• Face weight? 50 oz. per square yard (US or Army Standard for high-traffic athletic/fitness turf).

• Backing requirements? Backing paired with 5mm- 10 mm foam padding cushion

• Infill type and depth? Rubber infill (such as crumb rubber, SBR, or EPDM) is strictly prohibited. To accommodate heavy ACFT sled drags and fitness training, the contractor must provide Non-Infill System: A high-density, heavy-face-weight turf system specifically manufactured for indoor/outdoor sled pushes that requires no infill. Meet G-Max standards for high-impact fitness training.

• Shock-pad requirements? Mandatory. A prefabricated, closed-cell foam shock pad must be installed over the asphalt/(basketball court) to ensure G-Max compliance.

• Drainage requirements? Minimum drainage rate of 30 inches per hour, tested in accordance with ASTM F1551.

• Base composition and compaction standards?

• Seam and adhesive requirements? All seams must be sewn or glued using high-strength polyurethane turf adhesive on premium seaming tape.

Perimeter must be mechanically fastened or glued to the asphalt/ (basketball court) curb/edge. PWS 6.2.3.1.

• G-Max testing method and acceptable threshold? ASTM F355 and ASTM F1936. G-Max must not exceed 165 at installation. Tested by independent 3rd party. PWS 6.2.3.1.

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• Turf-system and workmanship warranty requirements? 8-Year Non-Pro- Rated (Fading and Degradation) (Turf system); 2yr Workmanship

• UV-resistance requirements? Minimum 3,000 hours (ASTM G154 / G155)

• Required colors? See Question 3

• Logo-fabrication method? See Question 4

• Approved manufacturers, products, or approved-equal requirements?

FieldTurf, AstroTurf, Shaw Sports Turf, or Approved Equal.

Offerors MUST submit product specification sheets with their bid to prove compliance

• Please also confirm whether offerors are expected to propose their own turf-system specifications through the requested product specification sheet? YES, with a constraint. Offerors are expected and required to submit a comprehensive manufacturer’s product specification sheet with their proposal. However, offerors do not have free rein to propose any specification they choose. The submitted product specification sheet must meet or exceed the minimum technical performance baselines established above (including the C8 Polyethylene fiber requirement, the 48–60 oz.

face weight, the mandatory shock pad, the 3,000-hour ASTM G154/G155 UV certification, and the non-infill requirement). The submitted specification sheet will be utilized by the Government during technical evaluation to verify that the proposed system is a compliant "approved equal" capable of surviving the El Paso climate and supporting the ACFT.

29. Existing site and substrate conditions - Please clarify the known conditions beneath the existing turf, including whether the substrate consists of concrete, asphalt, aggregate base, shock pad, or another material. The existing substrate is an asphalt slab. Contractor must remove existing turf, sweep clean, and provide minor self-leveling/patching for deviations > 1/4" per 10ft. Other substrate textures are unknown at this time.

30. Please also confirm:

• Whether removal or replacement of the existing base is included NO. Removal or replacement of the structural asphalt slab (the base) is not included in this scope.

The contractor is only responsible for removing and disposing of the existing turf layer and any old adhesive/padding down to the bare asphalt surface. PWS 6.2.2

• Whether drainage inspection or repair is included YES, inspection is included;

NO, structural repairs are not. The contractor must visually inspect the asphalt slab surface for proper slope/drainage pathing and verify that any existing

919TH CONTRACTING BATTALION

111 PERSHING ROAD

FORT BLISS, TX 79916-6812

perimeter drains, or weep holes are clear of debris prior to installing the new shock pad and turf. Structural repair of the asphalt slab's slope or rebuilding underlying drainage infrastructure is outside the scope of this Firm-Fixed-Price (FFP) contract.

• Whether additional leveling material may be required YES. The contractor should anticipate and include minor leveling in their FFP quote. The contractor must supply and apply an exterior-grade, water-resistant ashpalt patch/self-leveling compound to fill cracks, minor depressions, or spalling where deviations exceed 1/4 inch over a 10-foot span. This ensures a flat, uniform surface for the mandatory shock pad. PWS 6.2.3.1

• Whether the existing shock pad, if present, is to remain or be replaced?

REPLACED. If any form of existing padding, shock pad, or adhesive residue is discovered beneath the old turf during demolition, it must be completely removed, disposed of, and replaced with a brand-new, high-density, closed-cell foam shock pad designed to meet the ASTM G-Max safety requirements.

• Whether concealed deterioration or unsuitable subsurface conditions will be the contractor’s responsibility under the firm-fixed-price award NO. Unforeseen, major structural failures of the underlying asphalt slab (such as deep structural cracking, sinkholes, or shifting of the slab segments) discovered after the removal of the old turf will be treated as an unforeseen site condition. If encountered, the contractor must halt installation in that area and notify the COR immediately. Any necessary major structural repairs would be handled via a bilateral contract modification. PWS 6.2.2

• Whether any existing-condition, drainage, or geotechnical reports are available NO. There are no historical geotechnical, structural, or drainage reports available for the existing asphalt slab/basketball court. Contractors must bid based on their visual assessment of the site during the scheduled site visit.

31. Limitation on subcontracting - For purposes of FAR 52.219-14, please confirm whether the Government classifies this requirement as:

• General construction The Government classifies this requirement as General Construction (FAR 52.219-14).

• Construction by special trade contractors

• Services

• Another applicable category

32. Please also confirm the applicable self-performance requirement for the small-business prime contractor. For General Construction, the small-business prime

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contractor must perform at least 15% of the cost of the contract, not including the cost of materials, with its own employees.

33. Payment structure - Please clarify whether payment will be made only after final completion and acceptance or whether the contract will permit any of the following:

• Mobilization payments

• Progress payments

• Milestone billing

• Payment for stored or delivered materials

• Partial acceptance and invoicing for completed portions of the work

The contractor is authorized to submit monthly invoices in WAWF for materials delivered and/or work completed, structured in accordance with the Firm-Fixed-Price (FFP) CLIN matrix. (PWS 6.3.2).

34. The PWS does not provide enough technical turf specifications to price the system confidently. Turf specifications- The PWS does not specify: Refer to question 29

• Turf manufacturer or approved equal.

• Pile height or face weight.

• Fiber type.

• Primary or secondary backing.

• Infill type, quantity, or depth.

• Drainage requirements.

• Seam and perimeter attachment method.

• Turf-system warranty period.

• ASTM turf-system standards.

It only requires a complete turf structure system using new materials and installation according to the manufacturer’s specifications.

Padding: No shock pad or separate padding layer is expressly required. The PWS doesn’t state whether the existing system contains padding or whether new padding must be furnished. Mandatory Replacement. A prefabricated, closed-cell foam shock pad must be installed over the asphalt to ensure G-Max compliance.

G-Max: Final G-Max impact testing is required under PWS paragraph 1.3.1.4. However, the PWS does not provide: A required G-Max rating.

• Testing standard, such as ASTM F355.

• Test locations or number of tests.

• Testing frequency.

• Whether independent third-party testing is required.

• Passing and failing criteria.

• Base removal

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ASTM F355 and ASTM F1936. G-Max must not exceed 165 at installation. Tested by independent 3rd party. A minimum of 10 test points based on the ASTM F1936 standard field grid locations. The G-Max value must not exceed 130 to 165 at installation and must not exceed 200 at any point over the life of the turf.

35. The contractor must remove and dispose of the existing turf. The PWS does not require removal or replacement of the existing base material. The contractor is required to completely remove, haul away, and legally dispose of the existing synthetic turf and any underlying materials (such as old adhesive, degraded padding, or debris) down to the bare asphalt slab.

Removal or replacement of the underlying asphalt slab (the base material) is strictly excluded from this scope of work. The new turf system, including the mandatory shock pad, shall be installed directly over the cleaned and repaired existing asphalt slab.

36. In fact, paragraph 5.2.6 refers to broom-sweeping the existing slab. This indicates the new turf will probably be installed over the existing concrete slab.

However, the PWS also mentions base leveling in the Quality Control Plan, creating an inconsistency that should be clarified. The reference to "base leveling" in the Quality Control Plan (QCP) does not mean the contractor is grading or compacting a stone/aggregate base. Because the turf is being installed over an existing asphalt slab, "base leveling" in this contract refers strictly to surface prep and localized leveling of the asphalt slab itself. Before the shock pad and turf can be laid, the contractor must ensure the asphalt surface is smooth and uniform. This "leveling" is defined as:

• Localized Patching: Filling in minor low spots, spalls, birdbaths, or cracks in the asphalt slab using an exterior-grade, water-resistant asphalt patching/self-leveling compound.

• High-Spot Grinding: Grinding down any minor high spots or concrete/ ashpalt ridges.

• Tolerance Limit: Leveling is only required where surface deviations exceed 1/4 inch over a 10-foot span (tested with a straightedge).