RFI Questions and Answers.pdf

1. In the RFP paragraph 4.2 it states “the Contractor’s employees performing work in support of this contract shall have been granted a Secret Clearance level from the Defense Industrial Security Clearance O ice.” In the PWS, paragraph 1.6.2 it states “Contractor Personnel performing work under this contract must have an active personnel security clearance at the Secret (or Interim Secret) level in the Defense Information System for Security (DISS) at time of the proposal submission and must maintain the level of security required for the life of the contract.” Is an Interim Secret Clearance from DIS su icient in order for a guard to work either Mission Support road blocks and sweeps or normal patrol duties?

ANSWER:

PWS 5.5.6: With a favorable LAC, NCIC, and NRC completed, the Secret clearance request submitted, interim clearance provided, weapons qualification completed, and the passing of the PAT, the Contractor may employ an individual in the interim, pending receipt of Secret clearance results and final adjudication, and if approved by the certifying o icial. CSGs with interim clearance shall only be used for access control at the SRC gate. At no time will the government sponsor any contractor for security clearances.

2. In paragraph 3.6 it states that the “Government shall be responsible for the upkeep and maintenance of the Small Arms Range – Stallion Range Center.” During the Site Visit, there were no visible frames or targets for the range qualifications. Who is responsible for providing/replacing the target frames, targets, and fire control measures for the range qualifications for the guards during each training/qualification session?

ANSWER:

The government is responsible solely for maintaining the area on which the small arms range is located to ensure a proper environment to conduct the weapons qualifications. It’s the contractor's obligation to supply all requisite items for the security guards to successfully complete their required weapons qualifications, including but not limited to ammunition, weapons, target stands, and any other materials deemed necessary. It is also the contractor’s responsibility for the collection of all spent brass casings, used items, and any residual waste generated during the weapons qualification process.

3. In paragraph 1.5.4.3 Contractor Support Hours it states “The Contractor shall provide support 24 hours per day, 365 days per year support (366 days on leap years), including holidays. B32400 and B29344 shall be open for business from 0700 – 1730 daily.”

Currently Bldg 29344 is not “open” and Bldg 32400 only has a Supervisor on site during these hours per the Site Visit information. Does this mean that the contractor should plan on manning both of these buildings during these hours (0700-1730) every day? Or can one or both of these buildings be utilized during training/shift changes, weapons issue activities, etc as needed and locking them during Missions or other supervisory duties as needed?

Manning both of these buildings during these ten and a half hours every day to keep them “open” essentially makes both of these buildings a required post that needs to be manned every day as part of the “Garrison Mission” in addition to the Patrol and Mission Support requirements in the Northern “Garrison Mission” needs.

ANSWER:

Both buildings need to be manned during the required times of operation stated on the PWS. Exception will be if the building is within area evacuations due to mission requirements.

4. What is the current number of vehicles being used by the incumbent in support of the Garrison Mission needs?

ANSWER:

The incumbent’s specific billing rates, equipment, and number of employees are propriety information.

5. For this contract, will the invoices submitted to the Army be subject to the New Mexico

State Gross Receipts tax?

ANSWER:

Yes. New Mexico State Gross Receipts tax will need to be accounted for in the Contractor’s proposal.

6. During the Site Visit, there was a closet with a significant amount of janitorial supplies inside, and cleaning equipment was seen in the restrooms in Building B32400. Who is responsible for the janitorial services in Buildings B32400 and B29344 and who provides the cleaning supplies to support janitorial services in both buildings?

ANSWER:

The cleaning of building 29344 is covered under the WSMR Custodial contract. Building 32400 is not covered under the WSMR Custodial contract and would be the responsibility of its inhabitants to clean.

7. In paragraph 3.2 of the RFP (Government Property and Services) it lists “one computer, one mouse, one keyboard, one printer, and one monitor” as government provided items.

During the Site Visit, it was observed that there were more than one computer, a copy machine, and similar item such as keyboards etc. present in the building occupied by the incumbent. Are these items contractor provided, and if so, is special permission required to utilize these for contractor needs, since it states only “government business” will be conducted on the government computer.

ANSWER:

The government will provide one computer, one mouse, one keyboard, one printer, and one monitor. This system is a government-owned asset and requires online training to be granted for its utilization. The government-owned computer is connected to the installation network. The computer is strictly reserved for o icial business relating to the government.

8. In paragraph 3.3 Utilities of the RFP it does not mention WiFi access, nor does it elsewhere.

Is WiFi available in Buildings B32400 and B29344, and if so does the government provide it?

If the Contractor provides the WiFi is special coordination with the government required?

ANSWER:

There are no WiFi capabilities provided by the government for these buildings. The Contractor is responsible for providing their own “Hotspot” internet capabilities. No special coordination is required to provide your own hotspot.

9. Is recurring vehicle maintenance such as oil changes allowed on post near Building B32400, or does all contractor vehicle maintenance need to occur o site and o post?

ANSWER:

Department of Environmental has strict policies about vehicle maintenance can only occur at a designated areas/sites that have been approved. Currently there are no sites available for contractor owned vehicles to bring in for maintenance.

10. During the Site Visit it was noticed that the incumbent’s vehicles had police style “push bumpers” or “livestock guards” mounted. When asked they replied it was due to the high number of Oryx encounters during patrol and Mission Support. These are not listed in paragraph 4 of the PWS for Vehicle Equipment requirements. Are these required by the government, or recommended such as the 10 ply tires being needed?

ANSWER:

The patrol areas of the installation have a diverse landscape including desert vegetation and an expansive open range with wildlife roaming. Many vehicles have been damaged by the wildlife. “Push Bumpers” are not required and are at the o eror’s discretion.

11. Is an agreement with the union a must?

ANSWER:

No, however the pay and benefits of replacement employees must be equal to or better than those of the current Union Members (see attached CBA).

Executive Order 14055 of Nov 18, 2021 Section 1: Policy. When a service contract expires, and a follow-on contract is awarded for the same or similar services, the Federal Government's procurement interests in economy and e iciency are best served when the successor contractor or subcontractor hires the predecessor's employees, thus avoiding displacement of these employees. Using a carryover work force reduces disruption in the delivery of services during the period of transition between contractors, maintains physical and information security, and provides the

Federal Government with the benefits of an experienced and well-trained work force that is familiar with the Federal Government's personnel, facilities, and requirements.

These same benefits are also often realized when a successor contractor or subcontractor performs the same or similar contract work at the same location where the predecessor contract was performed.

12. Can security vehicles be other than white?

Answer:

Yes

13. Upon the contract award, when can the contractor commence invoicing?

CLIN 0001 has a Period of Performance from 1 Feb 2025 to 28 Feb 2025 with a unit of “Months”. You would be able to bill after 28 Feb 2025 for the Phase-in CLIN 0001.

14.Will there be an amendment to the current 8000 hours for mission support as discussed on site?

ANSWER:

PWS 5.2 will remain at 8,000 for proposal purposes. The Contractor shall propose a flat rate for each additional hour in the Contractor’s proposal for a potential contract modification. A modification will only be considered if the need for Mission Support surpasses the 8,000 hours.

PWS 5.2.2: The Contractor shall propose a flat rate for each additional hour in the Contractor’s proposal for a potential contract modification.

15.What is the definition of the unit for a “job” at the ATEC?

The ATEC CLIN is an as needed CLIN. It is used when there are ATEC supported missions. The “Job” allows the contractor to bill based on actual usage of mission support. The “Job” can be billed in di erent monthly amounts with a combined annual total not to exceed the total “Job” amount.

16.How many security o icers/personnel are currently assigned to the detail?

1: Per Garrison security guard services, Launch Complex, and ATEC (including LC 94, LC 96, and the area north of US Hwy 70)

2: Place of Performance outlines over 35 di erent points of interest

3: Per Key Personnel, Captain of Guards, Supervisors, and Instructors

17.How many vehicles are currently being used to perform the work?

ANSWER:

The incumbent’s specific billing rates, equipment, and number of employees are propriety information.

A minimum of 5 vehicles have historically been used.

PWS 4.4 covers recommended vehicle specs.

18.Does this project allow overtime hours to be billed separately?

ANSWER:

PWS 5.1: No overtime shall be used to perform Garrison services under the fixed day-to-day requirements listed in this PWS unless approved by the COR, ACOR and the KO.

The Contractor shall propose the number of man hours required to perform Garrison support. Historically the number of manhours to fulfill this function is 52,640.00 manhours, which is equivalent to 28 personnel to solely cover the Garrison mission.

CSG hired to cover Garrison duties will not be used to cover ATEC Missions at an overtime rate.

19. Are PPQs mandatory?

ANSWER:

The Past Performance Questionnaire is required.

20. Does WSMR face any challenges currently?

ANSWER:

From a security perspective it’s maintaining security over a large geographic area and ensuring that all personnel accessing the installation have undergone thorough vetting and have been properly authorized.

21.Can we provide another document for Clauses, Representations and Certifications?

No, all Fillable FAR Clauses in the Solicitation are required to be filled in by the Contractor.

22. Could you please specify the number of guards required and elaborate on the shift timings?

It is up to the Contractor to propose how they will accomplish the requirement.

PWS 5.1.13: To ensure compliance and meet all duties required in this contract, security guards working in support of the Garrison mission will be required to work a total of 50,760 hrs. in a year. This is equivalent to 27 full-time bodies.

The following are positions required to meet the duties as assigned in the PWS, a Captain of Guards (1880 hrs.) working Monday through Friday, an Instructor (1880 hrs.)

working Monday through Friday, a Supervisor 24/7 (9,400 hrs.) and roving or stationary patrols per shift working 24/7 (37,600 hrs.).

PWS 5.2.2: For bidding purposes only, the Contractor shall use 8,000 estimated hours to propose the cost for the mission support hours.

23. Are there any significant changes to coverage between the previous contract and this opportunity? (a change in hours and/or post positions? )

ANSWER:

The current contract is similar in nature to this follow-on solicitation. There are some di erences between the two contracts, but “significant” is subjective and the Government is unable to definitively answer.

24. Are all o icer positions fully sta ed?

a. What is the hourly pay rate for each position and the hourly bill rate for the current incumbent company?

25.Will there be any required training for guards prior to covering shifts at the various locations?

Like orientation/site-specific training?

a. If so, are these hours billable to the Security Guards for WSMR in addition to the set hours mentioned in the solicitation?

There is not site-specific training other than the required training stated in the PWS.

26.Is the Supervisor position billable?

ANSWER:

Yes, Key Personnel are included with the Garrison Mission CLIN and should be accounted for in CLIN 0002, 1002, 2002, 3002, 4002.

27. How many Supervisors are currently in place?

ANSWER:

PWS 5.1.13: The following are positions required to meet the duties as assigned in the PWS, a Captain of Guards (1880 hrs.) working Monday through Friday, an Instructor (1880 hrs.) working Monday through Friday, a Supervisor 24/7 (9,400 hrs.) and roving or stationary patrols per shift working 24/7 (37,600 hrs.).

28. Beyond the state and federal minimum wage, is there a prevailing wage, living wage ordinance, local mandated wage, or contract-specific wage?

ANSWER:

The pay must meet or exceed the higher of the Wage Determination and the CBA.

29. What is the hourly pay rate for each position and the hourly bill rate for the incumbent company?

ANSWER:

The incumbent’s specific billing rates, equipment and number of employees are

30. Are there any additional positions in the current contract?

The incumbent’s specific billing rates, equipment, and number of employees are propriety information.

31. Does the current sta meet the training and hiring requirements?

ANSWER: Yes

32. When our guards are placed on site, please break down the background process that will be required for them to work in the department (for example fingerprints first, walk-in appointment, EQIP, Flash card or PIV, the timeframe it takes to get through background, etc)

ANSWER:

See PWS 1.6.4 for Background Checks information.

33. Are guards allowed to work on-site if they have passed our background check and submitted paperwork to the Department?

ANSWER:

PWS 5.5.6: With a favorable LAC, NCIC, and NRC completed, the Secret clearance request submitted, interim clearance provided, weapons qualification completed, and the passing of the PAT, the Contractor may employ an individual in the interim, pending receipt of Secret clearance results and final adjudication, and if approved by the certifying o icial. CSGs with interim clearance shall only be used for access control at the SRC gate. At no time will the government sponsor any contractor for security clearances.

34. Will the department provide ample time after the announcement of the award for a new contractor to properly on-board their personnel? (i.e. 30 days or so)

The intent is to award by the end of December 2024. However, there is no guarantee in awarding. If the contract is awarded by the end of December this would allow 30+ days to prepare for the 1 Feb 2025 Phase-in.

35. What is the annual mileage required for one patrol vehicle?

ANSWER:

PWS 4.4.1: Historically, for the period of Mar 2023 – Feb 2024 of performance, 633,108 miles were incurred, and 36,641 gallons of fuel were consumed.

36.What kind of Vehicle does the department require?

ANSWER:

PWS 4.4: The Contractor shall provide non-electric vehicles necessary for the full performance of the PWS (Recommend 4x4 capability). The Contractor shall price all vehicle costs (lease and or purchase costs, operation, fuel, maintenance, depreciation, insurance, etc.) into the firm fixed price Contract Line-Item Number (CLIN) of the contract. The Contractor shall provide vehicles that are fuel e icient, and able to handle/maneuver over unpaved roads, rough terrain, and during inclement weather. The Contractor shall be responsible for all maintenance to include tire replacement (recommended using 10 ply tires which have been used under previous contract), fuel, and repair of vehicles.

37.Can the department give the contractor a meeting to discuss under what are the reasons that the department have not awarded them the contract? Will the government provide a debriefing upon request to the contractor after the award?

ANSWER:

FAR 52.212-2(a)2: The Government will perform a technical evaluation of the lowest priced responsive o er. If that o er is found to be technically unacceptable, the Government will proceed with a technical evaluation of the next lowest price responsive o er. The Government will continue with this method until the lowest priced o er is found to be technically acceptable. The lowest priced technically acceptable proposal will be evaluated for technical acceptability (including past performance). For an O eror to be considered for award, the proposal must receive an “Acceptable” rating in every non-price Factor. A proposal receiving a rating of “Unacceptable” in any non-price Factor will not be eligible for award.

Due to time constraints , and because the Government may not evaluate all of the proposals, the Government will not conduct post award debriefings.

38.Does the department anticipate any additional position applicable to this solicitation?

ANSWER:

The Government does not anticipate any additional positions currently.

39. What is the procedure for requesting the incumbent documents?

The incumbent’s documents are propriety information and cannot be provided.

40. It is our understanding that CLIN 0002 (and subsequently 1002, 2002, 3002, & 4002) is dedicated solely to the Garrison Mission, which does not include any hours dedicated to Mission Support. CLIN 0003 (and subsequently 1003, 2003, 3003, & 4003) is for Mission Support (ATEC) hours as they occur. In paragraph 5.2.2 Historical Information, it states that 8,000 hours annually has been used in Mission Support, when these hours only covered Missions north of RR6 in the past. Now with the addition of Road Blocks and Sweeps south of RR6 this figure of 8,000 hours annually will increase, presumably approximately doubling the annual needed hours. Yet this same paragraph directs the use of 8,000 hours to calculate the cost of Mission Support hours. So please clarify, the rates that support CLINs 0003, 1003, 2003, 3003, and 4004 are for Mission Support hours both north and south of RR6, and we are to use 8,000 hours to calculate the rates for CLINs 0003, 1003, 2003, 3003, & 4003?

ANSWER:

The 8,000 are an over estimation. PWS 5.2.2: Upon recommendation from the COR/ACOR, the KO has determined, and still may determine, if a contract modification to increase the mission support hours is warranted/justified. The Contractor shall propose a flat rate for each additional hour in the Contractor’s proposal for a potential contract modification.

41. In CLINs 0003, 1003, 2003, 3003, & 4003 the Unit shown is “JOB” for the Mission Support requirements. Since these “Jobs” are measured in hours, and provided to ATEC in hours, miles, etc. to allow them to recoup their costs IAW paragraph 5.3, do you want us to provide hourly rates for these CLINs based upon the indicted 8,000 hours per year? How many hours would a “Job” consist of and what figures do you want entered in the CLIN 0003 blanks on the SF1449? How do you want these CLINs presented? A separate schedule (Schedule B?) showing hourly rates for each hour worked in Mission Support (ATEC) for each year?

ANSWER:

PWS 5.2.2 second paragraph: For bidding purposes only, the Contractor shall use 8,000 estimated hours to propose the cost for the mission support hours.

PWS 5.2.2 : The Contractor shall propose a flat rate for each additional hour in the Contractor’s proposal for a potential contract modification.

42. In the past WSMR, as well as other Army contracts, has required the contractor to submit data to the O ice of the Assistant Secretary of the Army (Manpower & Reserve A airs) by October 31st of each year to https://Contractormanpower.army.pentagon.mil . Has this been replaced by the System for Award Management (SAM) Service Contract Report (SCR) described in paragraph 5.4.1, also due on October 31st of each year? Or should we anticipate submitting both reports?

The site to contractormanpower.army.pentagon.mil no longer exists and eCMRA no longer exists. Information provided on acquisition.gov states the following: 5637.590- 90 Contractor Manpower Reporting (Revised June 2021) Title 10, U.S.C., Sections 235 and 2330a establish the requirement to report on manpower functions and costs under services contracts. Contractors were previously required to report on manpower to eCMRA; however, beginning with the FY20 reporting period (FY21 Q1) reporting will be done in SAM . FAR 4.1705 provides specifics on the data to be reported and applicable clauses

43.Can you please provide the incumbents info, if there is one and the previously awarded contract number and the total awarded amount.

The incumbent is Security Walls LLC.

Current contract: W911SG23C0004 Current contract award amount: $5.715,120.40

44.Will these security guards be armed?

ANSWER:

PWS 1.1 second paragraph: The northern part of the range is a restricted area. All contract security personnel will be armed and shall maintain Secret clearances for the duration of the contract.

45. PWS, Part 1 General Information, 1.2 All Contractor personnel shall receive EMS awareness training via WSMR's current EMS training within 30 calendar days of award. For the initial training, if a new contractor is selected, how long is this training and will the government allow for this training to be in the transition period?

ANSWER:

PWS 5.1.11 The Contractor shall appoint a representative who shall work with the EMS manager and fulfill the required training for personnel whose roles, responsibilities, and activities may impact the environment, and shall demonstrate that this person receives EMS awareness training via WSMR's current EMS brochure or equivalent training during the phase-in period.

The training is to be conducted during the Phase-in. The training is provided by another Government agency and the Contracting O ice does not have that information currently.

46. PWS, Part 1 General Information, 1.23.1 Anti-Terrorism (AT) Level I Training: The Contractor shall ensure all employees (to include subcontractor employees) employed under the contract, who require access to Army installations, facilities, and controlled access areas shall complete AT Level 1 awareness training during initial CSG training and yearly thereafter. For the initial training, if a new contractor is selected, how long is this training and will the government allow for this training to be in the transition period?

PWS 1.23.1: The Contractor shall ensure all employees (to include subcontractor employees) employed under the contract, who require access to Army installations, facilities, and controlled access areas shall complete AT Level 1 awareness training during initial CSG training and yearly thereafter.

The training can be conducted during the Phase-in and the Contractor has 30 days to submit the training certificates to the COR/ACOR.

47.PWS, Part 4 CONTRACTOR FURNISHED ITEMS AND SERVICES, 4.2 Secret Facility Clearance: The Contractor shall possess and maintain a Secret clearance level facility clearance from the Defense Security Service IAW DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM) and AR 380-49, Industrial Security Program. Does the government want the contractor's headquarters to be considered a secret clearance level facility or will the Stallion Army Airfield headquarters be sufficient?

ANSWER: A Facility Clearance (FCL) is a determination made by the Government that a contractor is eligible for access to classified information. A contractor must have an FCL commensurate with the highest level of classified access (Secret per the PWS) required for contract performance. It is a clearance of the business entity; it has nothing to do with the physical office structure.

48.PWS, Part 5 SPECIFIC TASKS, 5.1 Basic Services: The Contractor shall propose the number of man hours required to perform Garrison support. Historically the number of manhours to fulfill this function is 52,640.00 man hours, which is equivalent to 28 personnel to solely cover the Garrison mission

5.1.13 To ensure compliance and meet all duties required in this contract, security guards working in support of the Garrison mission will be required to work a total of 50,760 hrs. in a year. This is equivalent to 27 full-time bodies.

The question is which number of hours and bodies is correct, 5.1 or 5.1.13?

ANSWER:

50,760 hrs is correct. The Solicitation will be Amended and the PWS updated . 50,760 hrs are needed to accomplish the Garrison Mission PWS 5.1 CLINs 0002,1002, 2002, 3002, and 4002.

49.PWS, Part 5 SPECIFIC TASKS, 5.5.4 Former Employer Verification: 5.5.6 With a favorable

LAC, NCIC, and NRC completed, the Secret clearance request submitted, interim clearance provided, weapons qualification completed, and the passing of the PAT, the Contractor may employ an individual in the interim, pending receipt of Secret clearance results and final adjudication, and if approved by the certifying official. CSGs with interim clearance shall only be used for access control at the SRC gate. As discussed at the 2-day site visit, there were to be no standing posts, is the government requesting to put non cleared employees for access control until cleared?

PWS 5.5.6: CSGs with interim clearance shall only be used for access control at the SRC gate.

Wage Determination No. 2015-5447 Rev No. 23 50.Has the government specified which instructor category they are requiring for the staffed instructor, 15090 or 15095?

ANSWER:

15090. However, the incumbent’s Collective Bargaining agreement (CBA) is also applicable to this follow-on requirement and is included in this solicitation in accordance with FAR 22.1002-3.

The higher of the two rates would be the minimum pay required.

Collective Bargaining Agreement

51.The CBA has TBD for 2024 pay rates. What are the benefits for 2024?

The 2023 pay and benefits apply to 2024. When the Option Year 1 was exercised, the benefits were extended to 2024.

52. Section 1.1 What are the total number of supervisors on the current contract?

ANSWER: 5

53. Article 7 Seniority What is the total number of CSG in a probationary status?

See Attached Seniority Roster

54. Article 14 Meetings & Special Assignments 14.2 What was the total number of canceled missions last year?

ANSWER: 0

55. Article 15 Bargaining unit work/schedule, Section 51.1 ... Non-bargaining unit personnel may temporarily perform Bargaining Unit Work only in the following circumstances and only where such work does not result in the layoff or reduction of work hours of bargaining unit employees: a) For the purpose of instructing and training employees. Does this mean the instructor is able to be part of the Bargaining unit?

ANSWER: No

56. Article18 Fringe Benefits Section 18.4 A Pension Plan will be provided to all employees. What is the name of the current agency who manages this pension plan?

This is proprietary company information.

57. Article18 Fringe Benefits Section 18.4 ... Each employee, to include new hires, will be immediately vested with the Company. Does the union expect to have dues pulled from probationary employees?

ANSWER:

See CBA Attachment 5B Section 5.1.

As a condition of continued employment, all present bargaining unit employees who have completed their ninety (90) day probationary period shall become members of the Union or pay an agency fee to the Union equal to the amount of monthly dues (but not both) within thirty (30) days of execution of this Agreement and all new employees shall become and remain members of the Union or pay an agency fee not later than ninety

(90) calendar days from their date of hire.

58. Article 19 Lock in Time: How many times has this happened over the last year?

Lock ins happen periodically. Cannot provide an exact number.

59. Article 20 Training Time, 20.1 What are the training times for these training sessions?

ANSWER:

Per AR 190-56

60. Section 21.3 Military Leave, For current employees who are members of the National Guard or Armed Forces Reserve and who perform active military duty or active duty for training, the Company will reimburse such employees for the difference between their military base pay and their regular, straight-time hourly rate for a 40-hour week for up to two (2) weeks per calendar year. What is the total number of CSG that fall into this category?

ANSWER:

There is currently have one (1) CSG who is a member of the Reserves, but there have been more in the past.

61.17) Section 25.7 Government Requested Screening: The Government may, from time to time and at any time, request random urine drug screenings, and these requests will be granted. If this does happen will the government reimburse the contractor for the testing?

ANSWER:

PWS 5.5.8: Drug Testing: The Contractor shall implement a Urinalysis Drug Testing Program for each CSG employee for the detection of Alcohol, Tetrahydrocannabinol (THC), Cocaine, Amphetamines, Barbiturates, and the drugs listed in AR 190-56, AR 600-85, and AR 380-67. Annual and random drug testing shall follow the testing procedures outlined in AR 600-85 before being certified into the IPR. All drug testing shall be at the Contractor’s expense. Urinalysis Drug Testing shall be done during the initial hiring process, annually, and randomly thereafter. Any CSG with a positive test result shall be removed from the IRP and not used as a CSG under this contract.

62. Article 28 General, 28.6. It shall be a condition of employment that employees must qualify semi-annually with Government required weapons in accordance with the Company weapons qualifications and procedure attached as Appendix A. If the Government required weapons qualifications’ standards or procedures should change or be updated, then those standards shall prevail and Appendix A be updated accordingly. There is no Appendix A attached, will we be able to see it prior to submission?

The incumbent has verified that the CBA doesn’t have an Appendix A.

63. Solicitation Section 52.212 ITO, 5.11.e. TAB E: DIGITALLY SIGNED PROPOSAL. O erors shall submit a signed copy of the SF 1449 along with their individual proposal (IF ANY). Question

– please clarify this statement, we understand that the SF 1449 requires a signature – should the signature be an electronic signature? Also, does the Technical Proposal require an electronic signature as well? Please clarify the reference to “IF ANY”? Based on these instructions, we assume that the “Technical Proposal” will be provided at TAB E along with SF 1449. Is this correct?

ANSWER:

The Solicitation has been amended and TAB E no longer needs the signed SF 1449. The SF 1449 is to be submit in TAB B. A digital signature is not required. A wet signature can be used on the emailed proposal. The solicitation has been amended to reflect this information.

64. Are there formatting requirements for the proposal (i.e., font type, font size, line spacing, and page limitations)

ANSWER:

There are no formatting requirements. Please ensure the proposal is submit according to FAR 52.212-1 in the Solicitation.

65.How many vehicles are required?

A minimum of 5 vehicles have historically been used.

PWS 4.4 covers recommended vehicle specs.

66.What is the estimated annual mileage per vehicle?

PWS 4.4.1: Historically, for the period of Mar 2023 – Feb 2024 of performance, 633,108 miles were incurred, and 36,641 gallons of fuel were consumed.

67.General: What is the current billing and pay rate for the vehicle patrols; SUV?

68.General: What are the current billing rates for (1) Armed Security Guards and (2) Supervisor

69.General: Is the incumbent guard force up-to-date on all of their certifications?

ANSWER: Yes

70.General: Are tasers authorized to carry?

ANSWER: No

71.General: When was the current incumbent awarded the contract? Is it possible that you could provide us a copy of the current contract?

ANSWER:

Current contract: W911SG23C0004 The Current Contract has propriety information and cannot be shared.

72. General: Are there any significant modifications from the previous contract to the new one?

For instance, an increase in hours, a change in guard type (e.g., armed vs. unarmed), a need for additional resources.

ANSWER:

The current contract is similar in nature to this follow-on solicitation. There are some di erences between the two contracts, but “significant” is subjective and the Government is unable to definitively answer.

73.General: What was the amount spent in the last 12 months?

The incumbent’s specific billing rates, equipment, and number of employees are propriety information.

74. Please provide the current schedule of services/post exhibit for the existing contract.

ANSWER:

The incumbents proposal; to include manning, schedules, and posting of guards is proprietary company information.

75. Is the government providing a guard tracking system?

No. However in PWS 3.5 the Government will make available handheld security radios and vehicle radios.

76. Does the Government provide phones?

Class A o ice telephone is provided; however, the Government shall not furnish cellular phones of any kind.

77. In the event of an emergency, what are the preferred first aid response measures?

Emergency protocols and first aid response measures may vary depending on the location, material, or dependent on the specific nature of the emergency. However, a universal protocol that applies to all emergency situations is the prompt notification and communication of the incident.

78.What are the range fees for armed personnel?

There are no range fees.

79. How long is Roll Call time?

There is no minimum time commitment for roll call.

80. Please provide a list of all posts to be checked for the entire SOW.

See Table under PWS 1.5.6 Place of Performance

81. How much is gas per gallon for contract personnel?

PWS 4.4.1: The Contractor shall be responsible for all vehicle fuel costs associated with the vehicles used in the performance of this contract. The Government has been provided an estimated number of miles traveled and gallons of fuel historically used, using fuel e icient vehicles. The Contractor may use these figures to estimate their fuel needs for their proposals, but it remains the Contractor’s responsibility to ensure they understand the fuel usage requirements of this contract and they understand the vast area for which they are required to provide the security services in the PWS so they can provide an accurate cost for their fuel usage. Historically, for the period of Mar 2023 – Feb 2024 of performance, 633,108 miles were incurred, and 36,641 gallons of fuel were consumed.

Gas prices can fluctuate. It is the Contractor’s responsibility to account for these fluctuations in their proposal.

82. Do want us to have a dedicated instructor on the contract?

ANSWER:

PWS 1.10: The following personnel are considered key personnel by the Government: Captain of Guards (COG), Supervisors, and Instructors. See PWS 1.10c for more information on Instructors.

83. Are there any charges associated with utilizing the Government provided range?

There are no range fees.

84. Can we get a post exhibit/schedule that shows the shifts di erentials and number of guards per post?

ANSWER:

This is proprietary company information.

85.Is iwatch government furnished?

8.2.4 iWATCH Training: The Contractor shall ensure all employees are briefed on the local iWATCH program IAW with the installation’s Antiterrorism standards. These training standards shall be provided by the installation’s Antiterrorism O icer.

86. Can you confirm that the terms of the Collective Bargaining Agreement (CBA) with Local 106, as well as the current workforce, should be taken into consideration when preparing our proposal?

Yes, IAW FAR 22.1002-3.

87. How many total sites will require security services under this contract?

See Table under PWS 1.5.6 Place of Performance

88. Are there any special training requirements beyond what is outlined in the deliverables schedule?

Answer:

You are required to perform in accordance with the Performance Work Statement

(PWS).

89. Is the awarded contractor responsible for training the security personnel, or is training provided by another party?

ANSWER:

The majority of the training responsibility lies with the contractor, with the exception of a few requirements which will be handled by the government. These select training sessions will be administered either through an online platform or in a traditional classroom/lecture setting.

90. If a new company is awarded the contract, will they receive the following from the current contractor:

Training manuals Safety plans Employee roster All reports Quality control plans Work schedules Phase-in plan Logs or records?

This information is proprietary company information.

91.Who is responsible for paying for the required security clearances?

It is the Contractors responsibility to ensure they have the proper security clearances.

92. Who is responsible for processing the security clearances?

It is the Contractors responsibility to ensure they have the proper security clearances.

93. Are vehicles provided by the government or current contractor, or do we need to include vehicle costs in our proposal? Do we need to provide maintenance sta to work on vehicles?

ANSWER:

PWS 4.4: The Contractor shall provide non-electric vehicles necessary for the full performance of the PWS (Recommend 4x4 capability). The Contractor shall price all vehicle costs (lease and or purchase costs, operation, fuel, maintenance, depreciation, insurance, etc.) into the firm fixed price Contract Line-Item Number (CLIN) of the contract. The Contractor shall provide vehicles that are fuel e icient, and able to handle/maneuver over unpaved roads, rough terrain, and during inclement weather. The Contractor shall be responsible for all maintenance to include tire replacement (recommended using 10 ply tires which have been used under previous contract), fuel, and repair of vehicles. The Contractor is not permitted to store any non-working vehicles that are not being used to support the contract requirements on government property.

94. What are the specific driving and licensing requirements for security personnel under this contract?

PWS 4.4.6: All Contractor-furnished vehicles shall be licensed and operated IAW New Mexico and WSMR tra ic laws and regulations.

95. Does this contract require the use of sworn law enforcement o icers, or are non-sworn guards acceptable?

There are no requirements to utilize only sworn law enforcement o icers.

96. Can you confirm that the wage rates listed under Register Number 27000 for Protective

Service Occupations represent the minimum pay requirements for each position?

FAR 52.212-1 from the Solicitation: Service Contract Wage Rates are applicable to this project (Service Contract Act WD # 2015-5447) and provided as separate attachment (Attachment 4 WSMR Wage Determination). The incumbent’s Collective Bargaining agreement (CBA) is also applicable to this follow-on requirement and is included in this solicitation in accordance with FAR 22.1002-3.

The higher of the two rates would be the minimum pay required.

97. Section 18.4- A Pension Plan will be provided to all employees. …The Company agrees to deposit pension funds every month. The amount deposited will be forty-five cents ($0.45) per hour for all hours paid not to exceed eighty (80) hours per pay period. Pension... The parties acknowledge this section is subject to further negotiation in successor years. Either party may open negotiations sixty (60) days prior to the Company's contract anniversary date. What is the amount of the pension fund deposit as modified during the previous contract anniversary date?

Per current CBA - $0.45 per hour

98. Sick Leave benefits are based on seniority, please provide a guard roster with count or percentage by seniority grouping.

See attached Seniority Roster.

99. Vacation benefits are based on seniority, please provide a guard roster with count or percentage by seniority grouping.

See attached Seniority Roster.

100.CLIN 0001 initially speaks to a thirty (30) day transition, but then indicates a POP for this CLIN that is from 01-FEB-2025 to 28-FEB-2025, which is 28 days. Please provide clarification as to the actual duration and start/end dates of the transition.

ANSWER:

30 days is the default term for 1 month. However, February has 28 days and the Phase-in will be 28 days, 1 Feb 2025 – 28 Feb 2025.

101. CLIN 0003 Mission Support- Base Year is described as FFP but the UNIT is listed as Job, please clarify how this CLIN should be priced and subsequently billed. Is CLIN 0003 to be billed in equal monthly amounts or as the hours are expended?

ANSWER:

CLIN 0003 is as needed and will fluctuate depending on the number of missions each month. A “Job” allows the CLIN to be invoiced at di erent amounts depending on the usage of the CLIN. The CLIN should be invoiced based on actual usage. The FFP amount should cover 8,000 hrs as described in PWS 5.2.

102. CLIN 0004 Fuel- Base Year is described as FFP but the UNIT is listed as Job, please clarify how this CLIN should be priced subsequently billed. Is CLIN 0004 to be billed in equal monthly amounts or as the fuel is used?

ANSWER:

CLIN 0004 is as needed and will fluctuate depending on the number of missions each month. A “Job” allows the CLIN to be invoiced at di erent amounts depending on the usage of the CLIN. The CLIN should be invoiced based on actual usage. The FFP amount should cover the historical miles and fuel usage in PWS 4.4.1. Historically, for the period of Mar 2023 – Feb 2024 of performance, 633,108 miles were incurred, and 36,641 gallons of fuel were consumed.

103. Within the PWS there are several deliverables or requirements which call for 30-day notices, but which must also occur with the transition-in. Examples include the Weapon Schedule, Training Manual, Scheduling of Weapon Ranges, Scheduling of PAT, Scheduling of Weapons Training and Qualification, and Submission of the Training Schedule. Given the depth of these requirements, will the Government relax the required notification period so that contractors may compliantly perform these 30-day notice tasks within the 28-day transition?

The deliverables requiring a 30-day notice may be done during the Phase-in period.

104. The government has provided a link to the basic DD Form 254. This link requires a contractor to have a DTIC account established. The account request requires a government sponsor/point of contact. What is the First Name, Last Name, email address, complete phone number, position and organization of the government sponsor/contracting o icer, contracting o icer's representative, or program manager we should use to access the base

DD-254?

The DD254 will be attached to this solicitation in Sam.gov.

105. In 1.6.1, 1.6.2, 5.5.6 and the 4th listed objective of Technical Exhibit A the PWS indicates that a contractor must have a personnel clearance at the secret (or interim secret) level. The 5th listed objectives standard states that "No contractor personnel shall be used until a full secret clearance is granted." Will the Government clarify if an employee can be used in any capacity with an interim secret clearance?

ANSWER:

PWS 1.6.2: Contractor personnel performing work under this contract must have an active personnel security clearance at the Secret (or Interim Secret) level in the Defense Information System for Security (DISS) at time of the proposal submission and must maintain the level of security required for the life of the contract. The security requirements are IAW the DoD Contract Security Classification Specification DD Form 254.

106. Contractor personnel performing work under this contract must have an active personnel security clearance at the Secret (or Interim Secret) level in the Defense Information Systems for Security (DISS) at time of the proposal submission and must maintain the level of security required for the life of the contract. Does the government expect o erors to hire all the contract security guards prior to submitting a proposal for this solicitation?

ANSWER:

Executive Order 14055 of Nov 18, 2021 Section 1: Policy. When a service contract expires, and a follow-on contract is awarded for the same or similar services, the Federal Government's procurement interests in economy and e iciency are best served when the successor contractor or subcontractor hires the predecessor's employees, thus avoiding displacement of these employees. Using a carryover work force reduces disruption in the delivery of services during the period of transition between contractors, maintains physical and information security, and provides the Federal Government with the benefits of an experienced and well-trained work force that is familiar with the Federal Government's personnel, facilities, and requirements.

These same benefits are also often realized when a successor contractor or subcontractor performs the same or similar contract work at the same location where the predecessor contract was performed.

If you are expecting to hire the incumbent’s workforce, it should be incorporated into your proposal and the Government cannot expect those employees to be hired at time of proposal.

107. PWS 1.6.2: Will the government provide the necessary information for all contract security personnel to o erors, so they may take an owning relationship in DISS to satisfy the requirements in this paragraph?

ANSWER:

Information cannot be provided prior to award. Once the contract has been awarded, the awardee will be able to reach out to the current contract security personnel.

108. PWS 4.2: The Contractor shall possess and maintain a Secret clearance level facility clearance from the Defense Security Service IAW DoD 5220.22-M. The Defense Security Service was renamed Defense Counterintelligence and Security Agency in July 2019.

ANSWER:

The Defense Security Service has been replaced by the Defense Counterintelligence and Security Agency. DoD 5220.22-M has been replaced with 32 CFR Part 117 (the NOSPOM rule).

109. DoD 5220.22-M was superseded by the codified NISPOM, 32 CFR Part 117, on February 24, 2021.

ANSWER:

The Defense Security Service has been replaced by the Defense Counterintelligence and Security Agency. DoD 5220.22-M has been replaced with 32 CFR Part 117 (the NOSPOM rule).

110. The Contractor's employees, performing work in support of this contract shall have been granted a Secret clearance level from the Defense Industrial Security Clearance O ice.

DCSA Adjudication and Vetting Services division performs this function.

ANSWER:

The Defense Security Service has been replaced by the Defense Counterintelligence and Security Agency.

111. Due to the extensive use of the vehicles on this contract does the Government have a minimum requirement for the model year of vehicles used?

There is no stated model year requirement for the vehicles. Please see PWS 4.4 for minimum vehicle requirements.

112. Due to the extensive use of the vehicles on this contract does the Government have a requirement for the maximum amount of miles that are on the vehicle at the start of contract operations?

ANSWER:

There is no stated maximum amount of miles requirement for the vehicles. Please see PWS 4.4 for minimum vehicle requirements.

113. Total miles driven are 633,108 from March 2023 to February 2024. How many of those miles are Garrison Support?

ANSWER:

The Government is not able to di erentiate the miles driven between Garrison Support and Mission Support.

114. Total miles driven are 633,108 from March 2023 to February 2024. How many of those miles are Mission Support?

ANSWER:

The Government is not able to di erentiate the miles driven between Garrison Support and Mission Support.

115. From March 2023 to February 2024, 36,641 gallons of fuel were consumed. What type of fuel was consumed?

Vehicle and fuel type are proprietary information.

116. From March 2023 to February 2024, 36,641 gallons of fuel were consumed. How much fuel was consumed by garrison support?

ANSWER:

The Government is not able to di erentiate the miles driven/fuel consumed between Garrison Support and Mission Support.

117. From March 2023 to February 2024, 36,641 gallons of fuel were consumed. How much fuel was consumed by mission support?

ANSWER:

The Government is not able to di erentiate the miles driven/fuel consumed between Garrison Support and Mission Support.

118. The solicitation states: "All weapons and ammunition shall be turned in at the end of their tour of duty. Employees shall not be permitted to retain firearms or ammunition after completing duty." Can the Government confirm that all employees draw and turn in their assigned weapons at B34200 or the contractor provided storage facility?

ANSWER: Information regarding the current contractor’s operations is considered proprietary. As such, this information will not be disclosed.

119. "Building B34200 is equipped with an arms room should the contractor choose to use it."

The PWS does not mention an arms room at B29344. Is an arms room available for contractor use at B29344?

ANSWER:

Currently it’s in the processes of becoming available.

120. Does the arms room in B34200 meet the security requirements for unattended storage of handguns, shotguns and ammunition?

No

121. "Buildings that are considered as HRT and MEVA shall be checked once during each shift."

Will the Government provide a list of buildings and sites considered HRT and MEVA?

122. Are all incumbent Contractor Security Guards up to date on all new hire and sustainment training?

123. Will the Government define "In service training"? Is this training done outside of guard duty time?

In service training is the same as sustainment training.

124. Is "in service training" in addition to…