FNAL_BASE_Latrine_BPA_PWS_20180801.pdf

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PERFORMANCE WORK STATEMENT

Portable Latrine and Hand Wash Stations with Cleaning Services

PART 1

GENERAL INORMATION

1. General. This is a non-personal services contract to provide Portable Latrine and Hand Wash Stations with Cleaning Services via purchase order contracts and Government Purchase Card (GPC) transactions. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who in turn is responsible to the Government.

1.1. Description of Services/Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Portable Latrine and Hand Wash Stations with Cleaning Services at Fort Bliss, Texas, White Sands Missile Range (WSMR), New Mexico, Range 50, New Mexico, McGregor Range Camp, New Mexico, Dona Ana Range Camp, New Mexico, and Oro Grande Range Camp, New Mexico as defined in this Performance Work Statement (PWS) except for those items specified. Contractor shall perform to the standards in this contract in addition to maintaining a tracking log of all services being performed on latrines and wash station to insuring that services are being conducted within the standard outline in 29 CFR 1910, Occupational Health and Safety, US Army Training Circular 4-02.3 Field Hygiene and Sanitation (2015).

1.2. Background. Many of the units stationed at and rotating through Fort Bliss, Texas and White Sands Missile Range (WSMR), New Mexico, conduct tough, realistic, combined arms and joint operational training events in an environment that prepares them for deployment to combat operations and other situations. Due to this high volume of training events held at Fort Bliss, Texas, White Sands Missile Range (WSMR), New Mexico, Range 50, New Mexico, McGregor Range Camp, New Mexico, Dona Ana Range Camp, New Mexico, and Oro Grande Range Camp, New Mexico, there is a recurring need to have Portable Latrine and Hand Wash Stations with Cleaning Services available for use at the sites. This requirement will provide a contracting vehicle to meet this need for all units stationed at or rotating through Fort Bliss.

1.3. Objectives. The objective of this contract is to provide portable latrine and hand wash stations with cleaning services.

1.4. Scope. This contract includes all functions, tasks, and responsibilities normally performed by a Portable Sanitation Service provider to include furnishing portable units, cleaning and maintenance of units. The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, Texas and New Mexico State Law, Occupational Safety and Health Administration (OSHA) regulations, Army and installation regulations.

1.5. Period of Performance. The Period of Performance reads as follows:

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Base Year: 15 April 2019 to 14 April 2020 Option Period I: 15 April 2020 to 14 April 2021 Option Period II: 15 April 2021 to 14 April 2022 Option Period III: 15 April 2022 to 14 April 2023 Option Period IV: 15 April 2023 to 14 April 2024

1.6. Quality Control. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government in accordance with (IAW) the terms and conditions contained in Federal Acquisition Regulation (FAR) 52.246-1 entitled, “Contractor Inspection Requirements” and applicable sub-clauses pertaining to quality control.

1.6.1. The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services are provided to the Government.

The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall provide to the Government their quality control documentation within five (5) calendar days after contract award; changes to the QCP after award shall be submitted to the Contracting Officer (KO) and Contracting Officer’s Representative (COR) within five (5) working days prior to the proposed changes thereafter. After acceptance of the quality control plan the Contractor shall receive the KO’s acceptance in writing of any proposed change to their QC System in regard to this contract.

1.6.2. Corrective Actions. At any time it is determined by the KO that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements, action shall be taken by the Contractor to correct the deficiency. If a Contract Deficiency Report (CDR) is issued the Contractor shall develop a Corrective Action Plan (CAP) which identifies the root cause, Corrective Action (CA) for the root cause, CA for the specific non-conformance and CA to the root cause to prevent recurrence and a timeline for completion.

1.7. Quality Assurance. The Government shall evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed IAW the requirements of the PWS of this contract. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable deficiency rate(s) as illustrated within the PWS and Performance Requirements Summary (PRS).

1.7.1. Contracting Officer Representative (COR). The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration.

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The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.7.2. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW FAR 42.5, Post Award Orientation. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance.

At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced; minutes will be taken during all meetings by the KO/KS. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be considered into the overall contract price.

1.8. Hours of Operation.

1.8.1. Normal Duty Hours. The Contractor is responsible for providing performance/service, services (7) days a week from the hours of 8:00 a.m. through 5:00 p.m.; Monday through Sunday except/including on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8.2. Federal Government Holidays

a. New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

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b. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

c. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, the Contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked, unless stipulated otherwise. This provision does not preclude reimbursement for authorized overtime work if applicable.

d. When the Department of Defense grants excused absence to its employees, the Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the KO or the COR. Changes in employee work schedules shall comply with the terms and conditions of the contract, to include payment provisions.

e. If Government personnel are furloughed, the Contractor shall contact the KO or the COR to receive direction. It is the Government’s decision as to whether the contract price/cost will be affected as a result of Government shutdown and/or furloughed Government employees. In the event that Government shutdown and/or furloughed Government employees do impact contract price/cost, a negotiated settlement will be reached as deemed appropriate by the KO.

1.8.3. Emergency Services. On occasion, services may be required to support an exercise of contingency plan outside the normal duty hours described above; weekend and holiday services are considered emergency services and are to be distinguished from routine services. Emergency services will be authorized by the KO. The Contractor’s responsibilities for emergency services are described in part 5.7. of this PWS.

1.8.4. Inclement Weather Operations. The Contractor shall service portable latrines and hand wash stations during periods of inclement weather. In cases of severe weather, the KO may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed services within twenty-four (24) hours after the severe weather has terminated, unless the KO authorizes additional time. Rescheduling to provide make-up services shall not be a basis for a claim by the Contractor for additional compensation.

1.9. Place of Performance. The work to be performed under this contract will be performed at Fort Bliss, Texas, White Sands Missile Range (WSMR), New Mexico, Range 50, New Mexico, McGregor Range Camp, New Mexico, Dona Ana Range Camp, New Mexico, and Oro Grande Range Camp, New Mexico and surrounding areas.

1.10. Type of Contract. The Government will award no less than four (4) Firm Fixed Price Blanket Purchase Agreements (BPA).

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1.11. Security.

1.11.1. Access and General Protection/Security: Policy and Procedures. Contractor and all associated sub-Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.11.2. Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use IAW AR 190-13, The Army Physical Security Program. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.11.3. Security of Classified Items, Systems and Information. The Contractor, as a general rule, shall not have access to classified information; however, should classified documents fall into the possession of the Contractor, the Contractor shall immediately contact the COR for disposition instructions.

1.12. Safety. The Contractor shall establish and maintain a Safety Plan (SP) of which a draft plan shall be submitted to the KO at the time of proposal. Contractor’s final SP shall be submitted No Later Than (NLT) five (5) calendar days after contract award.

1.12.1. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with the following Safety Accident Prevention Standards: 29 CFR 1910, Occupational Safety and Health Standards; Army Corps of Engineers Manual 385-1-1, Safety and Health Requirements Manual. The Contractor shall comply with the above and all other applicable DOD, Army, Federal, State and Local safety and health requirements.

1.12.2. Reporting of Fire and Safety Hazards. The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contactor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract.

1.12.3. Environment and OSHA. The Contractor shall comply with all Federal, State, and Local environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such Federal, State, and Local environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be

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The Contractor shall notify the KO or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such Federal, State, and Local laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or authorized representative to halt any and all Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall notify the KO or designated representative and COR.

1.12.4. Reporting Mishaps. The Contractor shall adhere to reporting of mishaps IAW AR 385- 10, The Army Safety Program and DA Pam 385-40, Army Accident Investigations and Reporting. In addition the Contractor shall report: (1) Injury or occupational illness to on-duty Contractors; (2) Damage to GFM, GFP, or GFE provided to a Contractor; (3) Contractor accidents involving Army property and personnel.

1.12.5. Personnel Safety. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the KO, COR or other designated representative, and shall notify the KO of the corrective action to be taken.

1.13. Personnel. For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or Subcontractors. The Contractor shall staff this effort with trained, competent and capable employee(s) for the discipline they are assigned to. Contractor personnel shall present a clean, neat and professional appearance. The Contractor shall ensure that employees meet all applicable Federal, State, Local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Army and Fort Bliss, El Paso, Texas and New Mexico. All Contractors’ personnel shall comply with installation security and access procedures and the Contractor’s final SP.

1.13.1. Contractor’s personnel whose tasks involve operation of any vehicles shall possess a valid U.S. State driver’s license, certificates and permits applicable for the type and class of vehicle being operated.

1.13.2. Contractor’s personnel shall either be a United States Citizen or authorized to work in the United States or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card.

1.13.3. Speaking, Reading, and Understanding English. Contractor shall hire and staff personnel who can communicate with Government representatives and where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee’s

7 | P a g e duties. Contractor’s employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

1.13.4. Identification of Contractor Employees. The Contractor (to include Subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include Subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include Subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the KO prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.13.5. Conflict of Interest & Employment of Government Personnel. The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DOD 5500.7-R, Joint Ethics Regulations (JER) by the individual’s commander or director. A copy of the authorization will be provided to the COR. In addition, the Contractor is prohibited from employing Government Quality Assurance Representatives (QAR) whom the Contractor knows or should have known are responsible for monitoring any contracts/subcontracts awarded to the service provider.

1.13.6. Conduct of Employees. Contractor employees shall conduct themselves IAW installation policies concerning conduct and DOD 5500.7-R, Joint Ethics Regulation. The KO may require the Contractor to remove from the job site any employee working under this contract for reason of misconduct, security, found to be, or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises if such action is necessary in the best interests of the Government. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS. Contractor personnel will not get in a confrontational situation with Government or Government personnel.

KO and COR will be responsible for providing a resolution to all disputes and disagreements.

1.13.7. Contractor Vehicles.

a. All Contractor vehicles shall be readily identifiable. Identification shall include displaying Contractor’s name in a clear and unobstructed location on the vehicle.

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b. Motor vehicles entering Fort Bliss Operational Area shall be properly licensed, insured, and registered with the Installation Access Pass Office.

1.13.8. Contractor Advertising. The Contractor shall not place or display advertising of any kind on Government property.

1.13.9. Key Personnel. The following personnel are considered key personnel by the Government:

a. Project Manager (PM)/Alternate PM. The Contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO/COR within five (5) calendar days after contract award, thereafter any changes shall be provided five (5) business days prior to expected change and no less than 24-hours after unplanned changes. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

The PM or alternate shall be available between 8:00 a.m. through 5:00 p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.13.10. Supervision of Contractor Employees. The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government.

The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

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PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms.

2.1. Definitions. Federal Acquisition Regulation (FAR), Dictionary of US Army Terms, AR 310- 25 and Authorized Abbreviations and Brevity Code, AR 310-50, are the references for definitions and acronyms not listed below.

2.1.1. Contract Administrator. The official Government representative delegated authority by the KO to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.3. Contracting Officer (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.4. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. Controlled Area. A controlled space extending upward and outward from a specified point. This area is typically designated by a commander or director, wherein sensitive information or operations occur and requires limitations of access.

2.1.6. Defective Service. A service output that does not meet the standard of performance associated with the PWS.

2.1.7. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8. Government-Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.9. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

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2.1.10. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.11. Property Administrator (PA) or Plant Clearance Officer (PLCO). An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of the Contractor.

2.1.12. Quality Assurance. The Government procedures to verify that services being performed by the Contractor are acceptable IAW established standards and requirements of this contract.

2.1.13. Quality Assurance Specialist. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control.

Acts as technical advisor to the KO in these areas.

2.1.14. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.15. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16. Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privet of contract with the Subcontractor.

2.1.17. Work Day. The number of hours per day the Contractor provides services IAW the contract.

2.1.18. Work Week. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. Acronyms.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation AT Antiterrorism BPA Blanket Purchase Agreement CDR Contract Deficiency Report CFR Code of Federal Regulations CMR Contract Manpower Reporting CPARS Contractor Performance Assessment Reporting System CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement

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DOD Department of Defense FAR Federal Acquisition Regulation FPCON Force Protection Condition HIPPA Health Insurance Portability and Accountability Act of 1996 JER Joint Ethics Regulation JTR Joint Travel Regulation KO Contracting Officer NIE Network Integration Exercise OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PA Property Administrator PIPO Phase In/Phase Out PLCO Plant Clearance Officer PM Project Manager POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SP Safety Plan TE Technical Exhibit

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services.

3.1. Services. The Government will not provide any services, facilities, utilities (to include water or electric), equipment, or materials to execute tasks in conjunction with this contract.

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities.

4.1. Contractor Furnished Items. Everything included in this paragraph and its subparagraphs is basic to the contract and should be included in the contract price.

4.1.1. The Contractor shall provide all labor, supervision, transportation, vehicles, supplies, equipment, materials, facilities and services required to perform work under this contract that are not listed under Section 3. of this PWS.

4.2. Equipment. The Contractor shall provide equipment to support the requirements of this contract to include but not limited to: portable latrines, hand washing stations with soap dispensers, personal protective equipment, support trucks and equipment, and insure that the waste tank shall be recharged with a sufficient quantity of chemicals to ensure an odorless unit.

4.3. Responsibilities of the Contractor.

a. The Contractor shall provide a safe working environment for key consultants and all persons in his/her employ as prescribed by Engineering Manual (EM) 385-1-1 General Safety Requirements and 29 CFR 1910 “Occupational Health and Safety”. The Contractor shall be responsible for all damages to persons and property that occur in connection with the work and service under this contract, without recourse against the Government.

b. Contractor shall exercise extreme caution to protect building finishes, private property, military property, etc., from damage during the performance of these contract requirements. Contractor shall be responsible for all loss or damage or whatsoever kind and nature to all Government property, while in the performance of these contract requirements, which result in whole or in part from the negligence or omissions of Contractor, any of his Subcontractors or any employee, agent or any representative of the Contractor or Subcontractor(s).

c. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and Municipal laws, codes, and regulations applicable to the performance of the work.

d. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

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PART 5

SPECIFIC TASKS

5. General. The Contractor shall provide all skilled personnel, equipment, supplies, tools, materials, supervision, and other items necessary to perform this prescribed project as defined in this PWS to meet the performance requirements, except for those items specified.

5.1. Portable Latrines. The Contractor shall be responsible for furnishing adequate portable latrines in accordance with ANSI Z4 3-2005.

5.1.1. Serviceable Unit Standards.

a. Each latrine shall be new or like new condition, single type occupancy; roofs, sides, and floors shall be free of leaks, cracks and holes.

b. Each unit shall be well ventilated to vent all fumes from remaining in unit.

c. Each unit shall have a spring loaded closing mechanism on the door to close it when released. The door shall have sufficient tension placed on it to prevent wind from blowing it open when the unit is unoccupied. Each door shall have a workable inside lock.

d. Container tanks shall be watertight and free of leaks.

e. Each latrine shall have a toilet seat, urinal and toilet paper holder(s); all hinges and other pertinent parts undamaged and usable.

f. Each unit shall be able to withstand wind velocity up to 75 Miles Per Hour (MPH) and shall be anchored (no sandbags in units!) to ensure personnel safety and prevention of tipping over.

g. The waste tank shall be recharged with a sufficient quantity of chemicals to ensure an odorless unit.

h. Each unit shall have a clearly readable, Unique Identification Number (UID), visible on the exterior of the unit for identification.

i. Male and Female latrines may be requested.

5.1.2. Unserviceable. Any unit that does not meet the above standards, whether identified by the Contractor or Government personnel, shall be replaced within twenty-four (24) hours with a serviceable unit. Government personnel will notify the COR of unacceptable deliverables.

5.2. Portable Hand Washing Stations. The Contractor shall be responsible for providing adequate hand washing stations to support at minimum two (2) individuals at a time that meet the performance standards. Historical data indicates ten (10) individuals are on site at any given time.

5.2.1. Serviceable Unit Standards.

a. Each hand washing station shall be new or like new condition; structure shall be free of leaks, cracks and holes.

b. Units shall have a soap dispenser(s) and paper towel dispenser(s) to support the unit.

c. Units shall have separate fresh and gray water tanks with sealable lids.

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d. Each unit shall have a clearly readable, Unique Identification Number (UID), visible on the exterior of the unit for identification.

5.2.2. Unserviceable. Any unit that does not meet the above standards, whether identified by the Contractor or Government personnel, shall be replaced within twenty-four (24) hours with a serviceable unit.

5.3. Delivery, Set-up and Pick-up.

5.3.1. The Contractor shall coordinate with the COR prior to delivery of any latrines or hand wash stations to ensure proper delivery of the equipment and inspections. Units will provide a POC to be on site when equipment is delivered for joint inspection with the Contractor and to report any discrepancy to the Brigade (BDE) S-4 or the COR, within two (2) hours of the inspection, additionally the contractor shall pick up equipment NLT 48 hours once the training even is completed.

5.3.2. The Contractor shall deliver units to specified grid locations as noted in Exhibit 1. Grid locations will be within the Biggs Army Airfield, within the boundaries of Fort Bliss Garrison Command Control, Texas and WSMR, New Mexico area.

5.3.3. The Contractor shall have all units delivered, set-up and in operational order NLT 8:00 AM on the first day of the requested date/time/group for each requested unit location listed in the attached performance schedule for this contract.

5.3.4. The services of delivery, set-up and pick-up shall be inclusive to the cost of the contract and shall not be charged individually.

5.4. Relocations. Due to possible exercise planning changes the Government may require relocation of latrines and hand washing stations. Relocations will range within two (2) to three

(3) miles of the coordinated grid locations, while the number of move allowed for latrines and hand wash stations will be specified by the BPA call.

5.4.1. Contractor shall relocate units within 24-48 hours of notice from the COR to new locations indicated by a contract modification.

5.5. Cleaning & Stocking of Units.

5.5.1. The Contractor shall clean the portable latrines and hand washing stations on a regularly scheduled basis as specified on each individual BPA Call during normal operating hours to a provide sanitary environment for the prevention of spreading disease.

a. Latrines shall be emptied of waste materials and shall be refilled with standard commercial sanitizing chemicals.

b. Hand washing stations shall be emptied of gray water and all fresh water tanks shall be refilled.

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c. All units shall be disinfected with a germicidal detergent each time the unit is serviced and all detergent residues shall be wiped up prior to departing unit.

d. Each latrine shall be damp cleaned on all interior surfaces of unit where they are free of all human waste, soiled toilet articles and dirt; sanitized and left ready for immediate occupant usage.

e. Each hand washing station shall be damp cleaned on all surfaces of unit where they are free of waste, soiled articles, soap residue and dirt; sanitized and left ready for immediate usage.

5.5.2. The Contractor shall leave the area in and around the latrine(s) and hand washing station(s) in a sanitary state. A sanitary state is defined as the immediate ten (10) foot area surrounding the unit(s) is litter free, and that there is no evidence of any waste spill from the unit(s) either while filling or emptying.

5.5.3. The Contractor shall restock each latrine with a minimum supply of three (3) full rolls of clean toilet paper in addition to any remaining partial rolls. Toilet paper must be biodegradable and safe for waste water treatment facilities or septic systems.

5.5.4. The Contractor shall restock the hand washing stations by refilling all soap dispensers, paper towel holders and fresh water tanks to full capacity.

5.5.5. At time of service, the Contractor shall provide the COR with the service performance ticket in accordance with industry practices. The service ticket shall indicate service performed and shall be signed by the Contractor and COR on the date that the service was performed.

5.5.6. Contractor shall maintain Material Safety Data Sheet (MSDS) on the vehicle during delivery, pick-up and cleaning; preferably within the passenger cabin, appropriately identified as such in case driver is unavailable or unconscious.

5.5.7. Contractor shall provide transportation for all chemicals in accordance with Hazardous Materials Regulations (HMR) Title 49 Code of Federal Regulation (CFR). Chemicals shall not be stored in the passenger compartment of the vehicles.

5.6. Maintenance. The Contractor shall perform routine scheduled maintenance on all units to ensure serviceability.

5.6.1. If repairs are required they will be performed during the scheduled servicing or the unit will be replaced within 24 hours with a serviceable unit.

5.6.2. Any units whether anchored or not, which has tipped over by weather or personnel use shall be set-up and re-serviced within 24 hours after notification by KO or COR.

5.6.3. At time of maintenance other than routine, the Contractor shall provide the COR with the service performance ticket in accordance with industry practices. The service ticket shall indicate service performed and shall be signed by the Contractor and Government on the date that the service was performed.

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5.7. Additional Tasks.

5.7.1. Solid Waste Diversion Report. The Army is mandated by Sec. 2. (e)(ii) of Executive Order 13514, to divert at least 50 percent of non-hazardous solid waste by the end of fiscal year 2015.

The Contractor shall provide a monthly Solid Waste Diversion Report to the Directorate of Public Works, Solid Waste PM, Lilia Lenhart, Shane P Offutt and COR.

5.7.2. Spill Prevention & Control Procedures. The Contractor shall maintain spill prevention and control procedures which shall be submitted to the KO NLT fifteen (15) calendar days after contract award. At a minimum the procedures shall cover spill kits and reporting of spills.

a. Spills. The Contractor shall execute due diligence in the prevention of spills. Any and all spills, regardless of size shall be reported to the Environmental Division. Upon notification, the Environmental Division will determine what, if any, further action needs to be taken. Cleanup of all spills will be done IAW Federal, State, and Local laws and Environmental Division guidance and is the responsibility of the Contractor to include any associated fees.

5.7.3. Material Safety Data Sheets (MSDS). The Contractor shall provide the MSDS of all proposed chemicals to be used in the performance of this contract at the time of the proposal. If at any time after the commencement of work the chemicals are to be changed the Contractor shall provide the new proposed chemical MSDS to the KO and COR for approval fifteen (15) calendar days prior to proposed change.

5.7.4. Monthly Reports. The Contractor shall provide a Monthly Report to the COR NLT the 5 th calendar day of each month. At a minimum the report shall contain units cleaned, date of performance of cleaning and any vandalism reports.

5.7.5. Contractor shall provide a monthly invoice to the COR NLT the 2nd calendar day of the following month.

5.8. Inspection Requirements. The Contractor shall provide quality services and/or products IAW this contract.

5.8.1. The Contractor shall perform an inspection of all units after winds over 75 MPH.

Contractor shall proceed with any required maintenance standards illustrated in paragraph 5.6., Maintenance, as necessary.

5.8.2. Joint Inspection. The Contractor and the COR shall conduct a joint inspection of the unit(s) being delivered. All unit(s) Universal Identification Number (UIN) shall be noted upon delivery on a delivery invoice, receipt or equivalent form. An inspection checklist provided by the government shall be used to identify discrepancies in the condition of the units. Any discrepancies shall be noted on the checklist or receipt form at time of delivery to include the unit(s) UIN, and a description of the specific discrepancy. The names of the Contractor and COR shall be printed on the receipt form and then signed and dated. The Contractor shall be

18 | P a g e responsible for obtaining the required information and signatures. The Contractor and the COR shall retain a copy of the receipt and checklist form.

5.8.3. When the Contractor’s performance is unsatisfactory; a CDR shall be issued. If a CDR has to be issued, the Contractor shall reply in writing, giving the reason for the unsatisfactory condition, and what corrective action has been taken; and procedures to prevent recurrence.

5.9. Contractor Manpower Reporting (CMR): The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.”

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PART 6

APPLICABLE PUBLICATIONS AND FORMS

6. Applicable Publications (Current Editions)

6.1. The Contractor (to include Subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Engineering Manual (EM) 385-1-1 General Safety Requirements (2014) 29 CFR 1910, Occupational Health and Safety, US Army Training Circular 4-02.3 Field Hygiene and Sanitation (2015) DoD 5200.08-R, Physical Security Program (2009) 32 CFR 147.24, The National Agency AR 190-13, The Army Physical Security (2011) AR 385-10, The Army Safety Program (2017) DA Pam 385-40, Army Accident Investigations and Reporting (2015) Executive Order 13693

6.2. Forms. Mandatory records and report forms are listed below.

DD254 – Department of Defense Contract Security Classification Specification

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PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHEMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 –Portable Latrines and Hand Wash Stations Inspection Report for Receipt and Turn-in

7.4 Attachment 4/Technical Exhibit 4- Portable Latrines and Hand Wash Stations –Post Wide Daily Inspection Work Sheet

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TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services

(Tasks)

Performance Standard

Acceptable Quality Level (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Incentive/Disincentive

5.1. and 5.2.

Serviceable Unit

Standards.

Each portable toilet shall meet

American National Standard for Sanitation, Non-sewer Waste Disposal Systems

Requirements, ANSI Z4 3-2005.

The performance standard will be met at 100% of the time.

First failure will result in the issuance of a

Contractor Deficiency Report (CDR) Continuance of not meeting performance standard (2 or more) a corrective action plan will be developed at the discretion of the KO

5.3. Delivery, Setup, and Pickup.

Hand washing stations to support at minimum two

(2) individuals at a time met at 100% of the time.

Contractor Deficiency Report (CDR) Continuance of not meeting performance standard (2 or more) a corrective action plan will be developed at the discretion of the KO

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5.5. Cleaning and

Stocking of Units.

The Contractor shall have all units delivered, set-up and in operational order NLT 8:00 AM on the first day of the requested date/time/group for each requested unit location met at 90% of the time.

Contractor Deficiency Report (CDR) Continuance of not meeting performance standard (2 or more) a corrective action plan will be developed at the discretion of the KO

5.6. Maintenance Provide sanitary

environment for the prevention of spreading disease

The performance standard will be met at 90% of the time.

First failure will result in the issuance of a

Contractor Deficiency Report (CDR) Continuance of not meeting performance standard (2 or more) a corrective action plan will be developed at the discretion of the KO

5.7. Additional

Tasks

If repairs are required they will be performed during the scheduled servicing or the unit will be replaced within 24 hours with a serviceable unit.

The performance standard will be met at 90% of the time.

First failure will result in the issuance of a

Contractor Deficiency Report (CDR) Continuance of not meeting performance standard (2 or more) a corrective action plan will be developed at the discretion of the KO

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TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

1.6.1 Quality

Control Plan

5 days after date of signed contract.

1 Each Electronic soft copy MS Word, PDF, or

Excel Word.

KO/COR

1.12 Safety Plan Proposal Submission 1 Each Electronic soft copy MS Word, PDF, or

Excel Word.

KO/COR

1.13.4 ID Card

Listing

Prior to start date of contract.

1 Each Electronic soft copy MS Word, PDF, or

Excel Word.

KO/COR

1.13.9(a) Key Personnel PM/APM

5 days after date of signed contract.

1 Each Electronic soft copy, MS Word, PDF, or

Excel Word

KO/COR

5.7.1. Solid Waste

Diversion Report.

Monthly 1 Each Electronic soft copy, MS Word, PDF, or

Excel Word

Directorate of Public Works, Solid Waste PM, Lilia Lenhart, Shane P Offutt and

COR.

5.7.2. Spill

Prevention & Control Procedures.

15 days after date of signed contract.

1 Each Electronic soft copy, MS Word, PDF, or

Excel Word

KO/COR

5.7.3. Material

Safety Data Sheets

(MSDS)

Proposal Submission 1 Each Electronic soft copy, MS Word, PDF, or

Excel Word

KO

5.7.4. Monthly

Reports

5th day of Each Month

1 Each Electronic soft copy, MS Word, PDF, or Excel Word

COR

5.7.5. Monthly

Invoice

2nd day of Each Month

1 Each Electronic soft copy, MS Word, PDF, or

Excel Word

COR

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TECHNICAL EXHIBIT 3

PORTABLE…