PWS_Ice_Product_Description_XCTC_18-06.pdf

PURCHASE DESCRIPTION FOR SUPPLY PURCHASE

Crushed Ice for XCTC Rotation 18-06

PART 1

GENERAL INFORMATION

1. General. In accordance with Army Regulation (AR) 40-657, Veterinary/Medical Food Inspection and Laboratory Service, suppliers facilities must be sanitarily inspected and approved for listing in VETCOM Circular 40-1, “Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement” prior to award of a contract.

1.1. Description of Supply. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and crushed ice.

Crushed ice shall be in cubes no larger than one inch in diameter and packaged in twenty pound plastic bags to be delivered within the boundaries of Fort Bliss Garrison Command Control, Texas, and New Mexico as defined in this Purchase Description (PD). The Contractor shall perform to the standards in this contract.

1.2. Background. This effort is in support of 30th ABCT XCTC exercise, Fort Bliss, Texas training being conducted at Fort Bliss and Fort Bliss maneuver areas.

1.3. Objective. The objective of this effort shall be to support 30th ABCT XCTC exercise being conducted at Fort Bliss and Fort Bliss maneuver areas.

1.4. Scope. Contracts for commercial items shall rely on contractors’ existing quality assurance systems as a substitute for government inspection and testing before tender for acceptance unless customary market practices for the commercial item has been acquired include in-process inspection. The Contractor shall provide a copy of all inspections performed to the government. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice.

1.5. Delivery Schedule. A total of 310 Pallets of Crushed Ice (34,129 lbs) shall be delivered throughout the Period of Performance of 23 July – 31 August 2018. Initial delivery of 20 pallets of crushed ice to Dona Ana Base Camp on 23 July 2018. Re-supply deliveries will occur on Tuesday and Friday throughout the remaining exercise with the last delivery of ice on 31 Aug 2018. A sufficient amount of crushed ice must be on delivered to maintain two full 53 foot reefer trailers (40 pallets) at Dona Ana Base Camp and one each full 53 foot reefer trailer (20 pallets) at Muleskinner. On call capability for re-supply of crushed ice during normal hours of operations is critical.

Specific locations at each training site is Dona Ana Base Camp reefer trailer staged near building # 8152, New Mexico, and Muleskinner at the outer edge of Ft. Bliss main post. Crushed Ice bag will be 20lb bags.

40 Pallets (4,400 bags) at 110 bags per pallet – 23 July 2018 Dona Ana Base Camp New Mexico 20 Pallets (2,200 bags) at 110 bags per pallet – 7 August 2018 Muleskinner Base

NOTE: All deliveries shall be coordinated between the Contracting Officer Representative (COR), MSG Walter Mansfield (113th SB S4 NCOIC/704-813-9568) and the contractor.

1.6. Quality Control. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality equipment to the Government IAW the terms and conditions contained in Federal Acquisition Regulation (FAR) clause 52.246-1, entitled “Contractor Inspection Requirements,” and applicable sub-clauses pertaining to quality control.

1.7. Normal Hours of Operation.

1.7.1. Normal Duty Hours. The Contractor is responsible for conducting business between the hours of 7:30 AM and 4:30PM, Monday through Friday, except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For operations outside of the normal duty hours, Contractor shall coordinate actions through the KO and the COR forty-eight (48) hours prior to intended operation. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.2. Federal Government Holidays. N/A

1.8. Type of Contract. The Government will award a Firm Fixed Price contract.

1.9. Security.

1.9.1. Security Requirements. Access to classified information will not be required under this SOW. All Contractor employees under this SOW will be US citizens or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card. Security clearance is not required and the Government will not award a security clearance to the Contractor. If a mission involves access to a secure area, the Government will provide the escort.

1.9.2. AT Level I Training. All Contractor employees, including Subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within five (5) working days after contract start date or effective date of incorporation of the requirement into the contract, whichever applies. The Contractor shall submit Certificates of completion for each affected contract employee and Subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within five (5) working days after completion of training by all employees and Subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site:

https://atlevel1.dtic.mil/at. If access to a computer is not available, the unit’s Level II ATO will conduct AT Level I training for the Contractor and employees within five (5) working days after contract start and maintain a copy of the attendance roster for one year. Any Contractor hired after contract start will be required to receive AT Level I training within five (5) working days by the ATO. It will also be acceptable for the new hire to take the training on line and present the training certificate to the ATO within three (3) calendar days. AT Level I training is an annual requirement with the 12-month period starting on the date of initial training and re-certification no later than (NLT) the last day of the 12-month period. If the requiring activity does not have an ATO, the first ATO in the chain of command will conduct this training.

1.9.3. Access and General Protection/Security: Policy and Procedures. Contractor and all associated sub-contractor employees shall comply with applicable installation, facility, and area commander’s access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, Headquarters Department of the Army, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.9.4. iWATCH Training. The Contractor and all associated Subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within five (5) working days of contract award and within five (5) working days of new employees’ commencing performance, with the results reported to the COR NLT five (5) working days from employment start.

Documentation to be used by the COR to satisfy this requirement can be found at https://www.bliss.army.mil/iWATCH.

1.9.5. Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use IAW AR 190-13, The Army Physical Security Program. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.9.6. Security of Classified Items, Systems and Information. The Contractor, as a general rule, shall not have access to classified information; however, should classified https://www.bliss.army.mil/iWATCH documents fall into the possession of the Contractor, the Contractor shall immediately contact the COR for disposition instructions.

1.10. Safety. The Contractor shall establish and maintain a safety plan.

1.10.1. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with the following Safety Accident Prevention Standards: 29 CFR 1910, Occupational Safety and Health Standards. The Contractor shall comply with the above and all other applicable DoD, Army, Federal, State, and Local safety and health requirements.

1.10.2. Reporting of Fire and Safety Hazards. The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contactor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract.

1.10.3. Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO or authorized representative for final resolution. The Contractor shall notify the KO or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local, State, or Federal laws, rules, and regulations.

All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or authorized representative to halt any and all Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire or large fuel spill, the Contractor shall notify the KO or designated representative and COR.

1.10.4. Reporting Mishaps. The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program and DA Pam 385-40, Army Accident Investigations and Reporting. In addition the Contractor shall report: (1) Injury or occupational illness to on-duty Contractors; (2) Damage to Government-furnished material, property, or equipment provided to a Contractor; (3) Contractor accidents involving Army property and personnel.

1.10.5. Personnel Safety. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the KO, designated representative, or COR, and shall notify the KO of the corrective action to be taken.

1.11. Personnel. For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including, but not limited to, the Contractor’s employees, agents, representatives, or Subcontractors. The Contractor shall staff this effort with trained, competent, and capable employee(s) for the discipline to which they are assigned. Contractor personnel shall present a clean, neat, and professional appearance. The Contractor shall ensure that employees meet all applicable Federal, State, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government-authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Army and Fort Bliss, Texas.

All Contractors’ personnel shall comply with installation security and access procedures and the Contractor’s final Safety Plan.

1.11.1. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid U.S. state driver’s license, certificates and permits, applicable for the type and class of vehicle being operated.

1.11.2. Contractor’s personnel shall either be a United States Citizen or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card.

1.11.3. Speaking, Reading, and Understanding English. Contractor shall hire and staff personnel who can communicate with Government representatives; where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee’s duties, Contractor’s employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions, and other business transactions.

1.11.4. Identification of Contractor Employees. The Contractor (to include Subcontractors) shall provide each employee an Identification (ID) Badge, which includes, at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include Subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include Subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the KO prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.5. Conflict of Interest & Employment of Government Personnel. The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DOD 5500.7-R, Joint Ethics Regulations (JER), by the individual’s commander or director. A copy of the authorization will be provided to the COR. In addition, the Contractor is prohibited from employing Government Quality Assurance Representatives (QAR) whom the Contractor knows or should have known are responsible for monitoring any contracts/subcontracts awarded to the service provider.

1.11.6. Conduct of Employees. Neither the Contractor nor Contractor employee(s) shall get into a confrontational situation with Government employee(s); should a disagreement arise, the Contractor personnel shall contact the KO and COR for resolution.

1.11.7. Contractor Vehicles. All Contractor vehicles shall be readily identifiable.

Identification shall include displaying Contractor’s name in a clear and unobstructed location on the vehicle. All Contractor motor vehicles entering Fort Bliss Operational Area shall be properly licensed, insured, and registered with the Installation Access Pass Office and IAW Texas laws and regulations. The Contractor shall provide routine maintenance as to protect Government property from damage due to negligence. The Contractor shall be responsible for any damages and/or clean-up fees associated due to Contractors vehicles.

1.11.8. Contractor Advertising. The Contractor shall not place or display advertising of any kind on Government property.

1.11.9. Supervision of Contractor Employees. The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms.

2.1. Definitions. Federal Acquisition Regulation (FAR), Dictionary of US Army Terms, AR 310-25 and Authorized Abbreviations and Brevity Code, AR 310-50, are the references for definitions and acronyms not listed below.

2.1.1. Contract Administrator. The official Government representative delegated authority by the KO to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.3. Contracting Officer (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.4. Contracting Officer’s Representative (COR). An employee of the U.S.

Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. Controlled Area. A controlled space extending upward and outward from a specified point. This area is typically designated by a commander or director, wherein sensitive information or operations occur and requires limitations of access.

2.1.6. Defective Service. A service output that does not meet the standard of performance associated with the SOW.

2.1.7. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8. Government-Furnished Property (GFP) or Government Property. GFP means property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. GFP includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, and modification. GFP also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.9. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.11. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privet of contract with the subcontractor.

2.1.13. Work Day. The number of hours per day the Contractor provides services IAW the contract.

2.1.14. Work Week. Monday through Friday, except for Federal holidays, unless specified otherwise.

2.2. Acronyms.

ACOR Alternate Contracting Officer's Representative AD Armored Division AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation AT Antiterrorism CA Corrective Action CDR Contract Deficiency Report CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP Government-Furnished Property HHC BDE Brigade Headquarters & Headquarters Company JER Joint Ethics Regulation KO Contracting Officer

MPH Miles Per Hour NLT No Later Than OCONUS Outside Continental United States (includes Alaska and Hawaii) POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program/Plan SOW Statement Of Work SP Service Provider TE Technical Exhibit UID Unique Identification Number

PART 3

GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government-Furnished Items and Services. The Government will not provide any services, facilities, utilities (to include water), equipment, or materials to execute tasks in conjunction with this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities.

4.1. Contractor Furnished Items. Everything included in this paragraph and its subparagraphs is basic to the contract and should be included in the contract price.

4.1.1. The Contractor shall provide all labor, supervision, transportation, vehicles, supplies, equipment, materials, facilities and services required to perform work under this contract (See Part 3, Government Furnished Property).

4.2. Responsibilities of the Contractor.

a. The Contractor shall provide a safe working environment for key consultants and all persons in his/her employ as prescribed by 29 CFR 1910 “Occupational Health and Safety”. The Contractor shall be responsible for all damages to persons and property that occur in connection with the work and service under this contract, without recourse against the Government.

b. Contractor shall exercise extreme caution to protect building finishes, private property, military property, etc., from damage during the performance of these contract requirements. Contractor shall be responsible for all loss or damage of whatsoever kind and nature to all Government property while in the performance of these contract requirements which result in whole or in part from the negligence or omissions of Contractor, any of his Subcontractors, or any employee, agent or any representative of the Contractor or Subcontractor(s).

c. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

PART 5

SPECIFIC TASKS

5. General. The Contractor shall provide all skilled personnel, equipment, supplies, tools, materials, supervision, and other items necessary to perform this prescribed project, as defined in this PWS, to meet the performance requirements.

5.1. In accordance with Army Regulation (AR) 40-657, Veterinary/Medical Food Inspection and Laboratory Service, suppliers facilities must be sanitarily inspected and approved for listing in VETCOM Circular 40-1, “Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement” prior to award of a contract.

5.2. To request an initial sanitary inspection, suppliers shall submit a letter through the Contracting Officer to the Commander, U.S. Army Institute of Public Health (AIPH), ATTN: AIPH, 5158 Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403, containing as a minimum the following information:

(a) Full name of the establishment, street address (or geographical location), city, state, zip code and country in which the establishment is located; and the mailing address, if different from the location.

(b) Name, title, telephone number, fax number and email address of the contact person at the supplier’s establishment and the normal operating hours.

(c) Specific products to be furnished (ice; block, crushed and carving).

(d) If establishment is currently inspected by a federal, state or local agency, provide the establishment number and the name of the agency.

5.3. The inspection request will be forwarded to the U. S. Army Veterinary Command at least two weeks before the results are due. The U. S. Army Veterinary Command will furnish the vendor a written notice of approval or disapproval.

PART 6

APPLICABLE PUBLICATIONS AND FORMS

6. Applicable Publications (Current Editions).

6.1. The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures such as, but not limited to:

29 CFR 1910, Occupational Health and Safety DoD 5200.08-R, Physical Security Program 32 CFR 147.24, The National Agency AR 190-13, The Army Physical Security AR 385-10, The Army Safety Program DA Pam 385-40, Army Accident Investigations and Reporting Executive Order 13514 Public Health Service Drinking Water Standard, 1962; Safe Drinking Water Act, 1974 and Safe Drinking Water Act, 1996 (available through the Superintendent of Documents, Washington, DC).

AR 40-5, Preventive Medicine, Chapter 1, Introduction..

AR 40-657, Veterinary/Medical Food Safety, Quality Assurance and Laboratory Service.

DA PAM 40-11, Preventive Medicine, Chapter 4, Environmental Health