Draft SOW for Consolidated Ice.pdf

DRAFT

STATEMENT OF WORK (SOW)

MCoE Consolidated Ice Blanket Purchase Agreement (BPA)

1. GENERAL: This is a supply contract to provide potable Ice to Maneuver Center of Excellence (MCoE) for both Program of Instruction (POI) and Non-POI training events. This Ice is used for cooling POTABLE WATER in potable water storage tanks, Ice Sheets, coolers and Special unscheduled Training events during hot weather training. This Ice ensures Soldiers stay cool and well hydrated while conducting training during hot weather. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Block Ice is primarily added to M149 Water Trailers to assist in keeping the drinking water cold during training.

1.1 Background: Fort Benning has (82) Primary Firing Ranges along with additional non-firing training areas.

Water support is absolutely critical to successful training during summer heat on Fort Benning. Ice is a major contributor to the daily success of training on Fort Benning. Medic support also benefits from having Ice on hand during training events to cool a Soldier’s body temperature in the event of a heat casualty injury

1.2 Objectives: The main objective for the use of Ice is to prevent and control dehydration, heat injuries, and provide cold water during training.

1.3 Location: Subsistence Supply Management Office (SSMO) located on Sand Hill at 8689 11th Airborne Division Road, Building 3115, Fort Benning, GA. 31905.

1.4 Type of Contract: The government will award a Firm-Fixed Price BPA between two vendors who meets the qualification and can perform the tasks outline in this SOW. The awardees will be the lowest technical acceptable by Requiring Activity. Past performance will be reviewed by the Contracting Officer.

1.5 Scope of Work: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services. This contract shall provide Ice that is consumable, made from potable water to support daily MCoE Training Events and approved Non-POI events/ competitions on ranges, motor-pools, and field training areas during normal weather and summer heat surges.

1.6 Contractor’s Qualification and Responsibilities:

a. The contractor shall deliver 40-50lbs Bags of Solid Block and Crushed Ice

b. Bags must be on Pallets no less than 40W X 48L

c. Ice supplier shall include documentation that the actual facility that produces the ice has been vetted through a Military Veterinary/Food Service Specialist

d. The actual facility that produces the Ice (block and crushed) must be inspected by the

VET Clinic at Fort Benning, GA every three years.

e. The contractor producing the ice must be vetted through the life of the contract.

f. The contractor must be within 100 miles radius and/or three hours from Fort Benning, GA front gate.

g. Delivery ice between the hours of 8:00 am through 3:00 pm EST, Monday through Friday.

1.7 Period of Performance: TBD

1.8.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Performance Standards in the SOW.

1.9 Recognized Holidays: The Contractor is not required to deliver ice on Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.10 Hours of Operation: The contractor is responsible for delivery ice during normal business, Mondays through Fridays between the hours of 8 am – 3 pm, except for Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce to delivery ice as defined within this SOW.

1.11 Special Qualifications and Instructions:

1.11.1 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.11.2 Access and General Protection/Security Policy and Procedure: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.11.3 Visit Authorization Letter: The Contractor must provide a valid (IAW DoD 5220.22-M) Visit Authorization Letter (VAL) for every employee on the contract, prior to their visit. This VAL must be originated by the Contractor's Security Office (also called Facility Security Officer or FSO), and shall be sent to the Contracting Officer Representative or Security Representative. The VAL must include the purpose and date(s) of visit, security clearance information, social security number, the contract number. This request is valid for up to one year. The request must be reviewed and updated as needed, but at least annually.

1.11.4 For contractors that do not require CAC, but require access to a DOD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), in accordance with status of forces agreements and other theater regulations.

1.11.5 Statement of Non-Disclosure: All Contractor personnel will comply with the non- disclosure requirements in the clause at FAR Part 52.227-14 (or DFAR equivalent). All Contractor personnel shall have habitual access to Proprietary information which they are required to protect. Personnel applied to the tasks in this statement of work may not work on other tasks for the Contractor or other agency without a formal written request and prior written consent. All Contract Personnel must sign a statement of non-disclosure.

1.11.6 Invoicing: Invoices for requests that made for Ice requests must have the minimum information. The vendor name and address, the Requested delivery date, Call number and month called, the name of the commodity requested (Blocked/Crushed), the weight of the bag, Quantity request the unit cost, the total cost of each different requested commodity, and the total cost for that request. Invoices must be emailed to the requester and the Contracting Officer Representative (COR), when the order has been filled and delivered

1.11.7 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the contractor; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate delivery schedules; and provide onsite entry of the ice storage facility. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.11.8 Key Personnel: The contractor shall provide a point of contact and an alternate. The POC or alternate shall be available between 0800hrs to 1700hrs, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

Performance Standards

The contractor’s performance standards are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of performance required for each standards.

Standard #1 – The contractor shall provide ice that is consumable, frozen solid and made for potable water.

Standard #2 – The contractor shall be vetted through a Military Veterinary/Food Service Specialist.

Standard #3 – The contractor shall provide 40-50lbs bagged solid block and crushed ice

Standard #4 – Bagged ice on pallets no less than 40W X 48L to Fort Benning

Standard #5 – The contractor shall provide invoices for requests made for ice requests with minimum information. The vendors name and address, the Requested delivery date, Call number and month called, the name of the commodity requested (Blocked/Crushed), the weight of the bag, Quantity request in the unit cost, the total cost of each different requested commodity, and the total cost for that request.

Standard # 6 – Delivery within 3 hours

Standard # 7 – 100 miles radius from front gate of Fort Benning, GA