SF30 Solicitation Amendment 1 W911SF-21-R-0004-0001 20201116.pdf

W911SF21R0004

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is to update the PWS and solicitation CLINS based on feedback from questions recieved. All questions are answ ered on a separate attachment.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 66

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Nov-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SF21R0004

X 9B. DATED (SEE ITEM 11)

30-Oct-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Nov-2020

CODE

MICC - FORT BENNING

6650 MELOY DRIVE

BLDG 6, SUITE 250

FORT BENNING GA 31905-1300

W911SF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0009

The pricing detail quantity has decreased by 1,280.00 from 1,680.00 to 400.00.

CLIN 0014

The pricing detail quantity has increased by 200.00 from 500.00 to 700.00.

CLIN 0015

The CLIN extended description has changed from:

Tree Removal (>30 Inches Diameter)

To:

Tree Removal (>30 Inches Diameter). Includes removing stumps of these trees.

The pricing detail quantity has increased by 154.00 from 12.00 to 166.00.

CLIN 0016

Tree Removal (24-30 Inches Diameter)

Tree Removal (24-30 Inches Diameter). Includes removing stumps of these trees.

CLIN 0017

Tree Removal (18-24 Inches Diameter)

Tree Removal (18-24 Inches Diameter). Includes removing stumps of these trees.

CLIN 0018

Tree Removal (8-18 Inches Diameter)

Tree Removal (8-18 Inches Diameter). Includes removing stumps of these trees.

CLIN 0019

Tree Removal (<8 Inches Diameter)

Tree Removal (<8 Inches Diameter). Includes removing stumps of these trees.

CLIN 1009

CLIN 1014

CLIN 1015

CLIN 1016

CLIN 1017

CLIN 1018

CLIN 1019

CLIN 2009

CLIN 2014

CLIN 2015

CLIN 2016

CLIN 2017

CLIN 2018

CLIN 2019

CLIN 3009

CLIN 3014

CLIN 3015

CLIN 3016

CLIN 3017

CLIN 3018

CLIN 3019

CLIN 4009

CLIN 4014

CLIN 4015

CLIN 4016

CLIN 4017

CLIN 4018

CLIN 4019

CLIN 0047 is added as follows:

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0047 200 Each Tree Planting

FFP

The successful bidder will furnish and install all exterior tree planting as noted in the PWS in accordance with the requirements of this bid document. Complete installation within 90 days from date of award and remove and discard any existing plant material not required for this landscape project. Maintain as required trees to ensure health for one year. Warranty trees for one year from date of installation, and replace (including replanting) within the warranty period, should they die. List of trees to be planted. This CLIN is used at the request of the COR. Trees that could be requested: Quercus falcate, Southern Red Oak, 2.5” Caliper, 12’-14’ Height; Quercus virginiana, Live Oak, 2.5” Caliper, 12’-14’ Height; Quercus alba, White Oak, 2.5” Caliper, 12’-14’ Height; Carya illinoensis, Pecan, 2.5” Caliper, 12’-14’ Height; Betula nigra, River Birch, 2.5” Caliper, 12’-14’ Height;

Lagerstroemia x ‘Sarah’s Favorite’, Sarah’s Favorite Crape Myrtle, 2” Caliper, 8’- 10’ height, Multi-Stem; Magnolia soulangeana, Saucer Magnolia, 2.5” Caliper, 12’-14’ Height. Any other trees by special request from the COR.

FOB: Destination

PSC CD: S208

ESTIMATED

NET AMT

CLIN 0048 is added as follows:

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0048 200 Each Stump Removal

FFP

Stump Removal The Contractor shall identify stumps needing to be removed.Stump removal includes the removal of the stump and perimeter roots by chipping/grinding the tree stump to a depth of ten inches (10”) below ground level and disposal of all other debris. All debris shall be removed within ten (10) calendar days of tree removal and damaged area shall be raked, leveled and seeded.

Order at the request from COR. This CLIN does not count stumps removed during Tree Removal CLINS 0015-0019; the cost of those stumps removal is included in the Tree Removal CLIN.

CLIN 1047 is added as follows:

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

1047 200 Each OPTION Tree Planting

FFP

The successful bidder will furnish and install all exterior tree planting as noted in the PWS in accordance with the requirements of this bid document. Complete installation within 90 days from date of award and remove and discard any existing plant material not required for this landscape project. Maintain as required trees to ensure health for one year. Warranty trees for one year from date of installation, and replace (including replanting) within the warranty period, should they die. List of trees to be planted. This CLIN is used at the request of the COR. Trees that could be requested: Quercus falcate, Southern Red Oak, 2.5” Caliper, 12’-14’ Height; Quercus virginiana, Live Oak, 2.5” Caliper, 12’-14’ Height; Quercus alba, White Oak, 2.5” Caliper, 12’-14’ Height; Carya illinoensis, Pecan, 2.5” Caliper, 12’-14’ Height; Betula nigra, River Birch, 2.5” Caliper, 12’-14’ Height;

Lagerstroemia x ‘Sarah’s Favorite’, Sarah’s Favorite Crape Myrtle, 2” Caliper, 8’- 10’ height, Multi-Stem; Magnolia soulangeana, Saucer Magnolia, 2.5” Caliper, 12’-14’ Height. Any other trees by special request from the COR.

CLIN 1048 is added as follows:

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

1048 200 Each OPTION Stump Removal

FFP

Stump Removal The Contractor shall identify stumps needing to be removed.Stump removal includes the removal of the stump and perimeter roots by chipping/grinding the tree stump to a depth of ten inches (10”) below ground level and disposal of all other debris. All debris shall be removed within ten (10) calendar days of tree removal and damaged area shall be raked, leveled and seeded.

Order at the request from COR. This CLIN does not count stumps removed during Tree Removal CLINS 0015-0019; the cost of those stumps removal is included in the Tree Removal CLIN.

CLIN 2047 is added as follows:

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

2047 200 Each OPTION Tree Planting

FFP

The successful bidder will furnish and install all exterior tree planting as noted in the PWS in accordance with the requirements of this bid document. Complete installation within 90 days from date of award and remove and discard any existing plant material not required for this landscape project. Maintain as required trees to ensure health for one year. Warranty trees for one year from date of installation, and replace (including replanting) within the warranty period, should they die. List of trees to be planted. This CLIN is used at the request of the COR. Trees that could be requested: Quercus falcate, Southern Red Oak, 2.5” Caliper, 12’-14’ Height; Quercus virginiana, Live Oak, 2.5” Caliper, 12’-14’ Height; Quercus alba, White Oak, 2.5” Caliper, 12’-14’ Height; Carya illinoensis, Pecan, 2.5” Caliper, 12’-14’ Height; Betula nigra, River Birch, 2.5” Caliper, 12’-14’ Height;

Lagerstroemia x ‘Sarah’s Favorite’, Sarah’s Favorite Crape Myrtle, 2” Caliper, 8’- 10’ height, Multi-Stem; Magnolia soulangeana, Saucer Magnolia, 2.5” Caliper, 12’-14’ Height. Any other trees by special request from the COR.

CLIN 2048 is added as follows:

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

2048 200 Each OPTION Stump Removal

FFP

Stump Removal The Contractor shall identify stumps needing to be removed.Stump removal includes the removal of the stump and perimeter roots by chipping/grinding the tree stump to a depth of ten inches (10”) below ground level and disposal of all other debris. All debris shall be removed within ten (10) calendar days of tree removal and damaged area shall be raked, leveled and seeded.

Order at the request from COR. This CLIN does not count stumps removed during Tree Removal CLINS 0015-0019; the cost of those stumps removal is included in the Tree Removal CLIN.

CLIN 3047 is added as follows:

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

3047 200 Each OPTION Tree Planting

FFP

The successful bidder will furnish and install all exterior tree planting as noted in the PWS in accordance with the requirements of this bid document. Complete installation within 90 days from date of award and remove and discard any existing plant material not required for this landscape project. Maintain as required trees to ensure health for one year. Warranty trees for one year from date of installation, and replace (including replanting) within the warranty period, should they die. List of trees to be planted. This CLIN is used at the request of the COR. Trees that could be requested: Quercus falcate, Southern Red Oak, 2.5” Caliper, 12’-14’ Height; Quercus virginiana, Live Oak, 2.5” Caliper, 12’-14’ Height; Quercus alba, White Oak, 2.5” Caliper, 12’-14’ Height; Carya illinoensis, Pecan, 2.5” Caliper, 12’-14’ Height; Betula nigra, River Birch, 2.5” Caliper, 12’-14’ Height;

Lagerstroemia x ‘Sarah’s Favorite’, Sarah’s Favorite Crape Myrtle, 2” Caliper, 8’- 10’ height, Multi-Stem; Magnolia soulangeana, Saucer Magnolia, 2.5” Caliper, 12’-14’ Height. Any other trees by special request from the COR.

CLIN 3048 is added as follows:

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

3048 200 Each OPTION Stump Removal

FFP

Stump Removal The Contractor shall identify stumps needing to be removed.Stump removal includes the removal of the stump and perimeter roots by chipping/grinding the tree stump to a depth of ten inches (10”) below ground level and disposal of all other debris. All debris shall be removed within ten (10) calendar days of tree removal and damaged area shall be raked, leveled and seeded.

Order at the request from COR. This CLIN does not count stumps removed during Tree Removal CLINS 0015-0019; the cost of those stumps removal is included in the Tree Removal CLIN.

CLIN 4047 is added as follows:

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

4047 200 Each OPTION Tree Planting

FFP

The successful bidder will furnish and install all exterior tree planting as noted in the PWS in accordance with the requirements of this bid document. Complete installation within 90 days from date of award and remove and discard any existing plant material not required for this landscape project. Maintain as required trees to ensure health for one year. Warranty trees for one year from date of installation, and replace (including replanting) within the warranty period, should they die. List of trees to be planted. This CLIN is used at the request of the COR. Trees that could be requested: Quercus falcate, Southern Red Oak, 2.5” Caliper, 12’-14’ Height; Quercus virginiana, Live Oak, 2.5” Caliper, 12’-14’ Height; Quercus alba, White Oak, 2.5” Caliper, 12’-14’ Height; Carya illinoensis, Pecan, 2.5” Caliper, 12’-14’ Height; Betula nigra, River Birch, 2.5” Caliper, 12’-14’ Height;

Lagerstroemia x ‘Sarah’s Favorite’, Sarah’s Favorite Crape Myrtle, 2” Caliper, 8’- 10’ height, Multi-Stem; Magnolia soulangeana, Saucer Magnolia, 2.5” Caliper, 12’-14’ Height. Any other trees by special request from the COR.

CLIN 4048 is added as follows:

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

4048 200 Each OPTION Stump Removal

FFP

Stump Removal The Contractor shall identify stumps needing to be removed.Stump removal includes the removal of the stump and perimeter roots by chipping/grinding the tree stump to a depth of ten inches (10”) below ground level and disposal of all other debris. All debris shall be removed within ten (10) calendar days of tree removal and damaged area shall be raked, leveled and seeded.

Order at the request from COR. This CLIN does not count stumps removed during Tree Removal CLINS 0015-0019; the cost of those stumps removal is included in the Tree Removal CLIN.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PWS

Performance Work Statement (PWS)

Grounds Maintenance

Updated November 16, 2020

TABLE OF CONTENTS

1.0 Introduction

1.1 Background

1.2 Objectives

2.0 Requirements ........................................................................ Error! Bookmark not defined.

2.1 General

2.1.1 Scope

2.1.2 Description of Services

2.1.3 General Information

2.1.4 Place of Performance and Hours of Operation

2.1.5 Recognized / Government Holidays

2.1.6 Travel / Temporary Duty

2.1.7 Emergency Services

2.1.8 Contract Administration and Management

2.1.9 Quality Control

2.1.10 Government POC

2.1.11 Subcontract Management

2.1.12 Contractor Employees

2.1.13 Business Relations……………………………………………………………………… 7

2.2 Special Requirements

2.2.1 Security

2.2.2 Safety ............................................................................... Error! Bookmark not defined.

2.2.3 Special Training / Qualifications

2.2.4 Environmental Requirements

3.0 Performance Requirements and Standards

3.1 High Level Objective (HLO)

3.1.1 Performance Task Requirements, Standards and AQLs

3.2 Transition

3.3 Contractor Manpower Reporting Application (CMRA)

4.0 Performance Requirements Summary (PRS) MATRIX

4.1 Quality Assurance

4.2 Quality Control Plan

5.0 Deliverables

6.0 Related Documents

6.1 Definitions and Acronyms

6.2 Applicable Directives and Publications

6.3 Technical Exhibits

6.4 Government-Furnished Material/Property/Equipment

6.5 Contractor-Furnished Material/Property/Equipment

6.5.1 Contractor-Furnished Material and Responsibilities

6.6 U.S. Department of Labor Wage Determination

1.0 Introduction. This is a non-personal services contract to provide Grounds Maintenance Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance at Fort Benning, Georgia as defined in this Performance Work Statement (PWS), section three (3.0) except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards of this PWS.

1.1 Background. Fort Benning is located in the state of Georgia and Alabama neighboring Columbus Georgia and Phenix City Alabama. Fort Benning consists of approximately 184,000 acres and over 5000 buildings. The population base consists of approximately 120,000 military and Government civilian and Contractor personnel, as well as resident family members. The installation consists of four (4) different training areas. Main Post, Sand Hill, Kelley Hill and Harmony Church. Since 1918, Fort Benning, Ga, has served as the Home of the Infantry. Since 1940, Fort Knox, KY., has served as the Home of the Armor. The Maneuver Center of Excellence transformation began as a result of the 2005 Base Realignment and Closure (BRAC) Commission's decision to consolidate a number of schools and installations to create "centers of excellence."

Included in this transformation was the move of the Armor School to Fort Benning. At the MCOE, those critical maneuver forces will train as they fight - together! - and together they will win.

1.2 Objectives. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors to the installation (in accordance with DA PAM 420-1-1, Housing Management, Table 2-14,). Objectives will be met in accordance with the FY19 CLS Communities of Practice and the Headquarters IMCOM Enterprise Municipal Grounds Maintenance Performance Standards.

1.3 Climatic Conditions. The average annual rainfall is 37 inches; with the wettest months being April through July. The average annual maximum and minimum temperatures are approximately 65 and 45 degrees Fahrenheit, respectively. Monthly normal temperatures ranged from a low of 23 degrees in January to a high of 86 degrees in July.

2.0 Requirements.

2.1 General.

2.1.1 Scope. The Contractor shall maintain Improved, Semi-Improved, and Unimproved Grounds as identified under Technical Exhibit (TE-1) in this PWS, utilizing accepted industry standards and practices, where practical.

Improved Areas. These areas are the developed areas of the installation and will require an intensive level of maintenance, Average cutting will be every (7 days) to maintain areas and .

Improved grounds includes Lawson Army Airfield (LAAF) all facilities on Main Post, Brigade and above HQ, Benning Blvd., Dixie Road and 101st Airborne Div Road, Freedom Hall, 8th Div

Road, Hospital Mall Complex, . The work performed in these areas by the Contractor shall include mowing grass, edging and trimming grass, removing grass trimmings from paved areas, irrigating, aerating lawn areas applying fertilizer and/or lime, applying herbicide to lawn and landscape areas, maintaining plants, shrubs, and flowers, performing seasonal planting of plants and flowers, removing leaves, applying mulch, pruning trees, removing crack grass from sidewalks, pavements, asphalt, curve side and litter control. The government estimates improve grounds is about 6400 acres, at Lawson Army Airfield, the area with lighting and 100ft from runway will be cut weekly.

2.1.1.2 Semi-Improved Areas. These areas are used for operational and maintenance purposes.

Erosion control shall be the predominant grounds maintenance work performed in this area by the Contractor, average Cutting approximately every 14 days to maintain. This will include grassed areas, vegetated areas, trees, and pavements. These areas are Kelley Hill, Sand Hill and Harmony Church. The work performed in these areas by the Contractor shall include mowing grass, removing grass trimmings from pave areas and removing crack grass from sidewalks, pavements, asphalt, curve side and litter control. Fort Benning has approximately 200 acres of road shoulder need cut to the tree line or approximately 15 ft. from the road shoulder.

2.1.1.3 Unimproved Areas. Unimproved areas are acreage on which periodic recurring maintenance is performed. Activities include mowing for life, health, safety, security, weed and brush control, erosion control, dust control, and drainage maintenance, average cutting every 21 to 25 days to maintain. These areas may include but are not limited to antenna fields, airfield shoulders, clear zones, drop zones, ranges, ponds, Patton Park and picnic areas.

2.1.2 Description of Services. The Contractor shall maintain Improved, Semi-Improved, and Un-Improved Grounds as identified in this PWS. The Contractor shall provide all personnel, management, tools, supplies, transportation, labor, equipment, and other items and services necessary to perform Grounds maintenance services as defined in this Performance Work Statement (PWS), The Contractor shall perform grounds maintenance services to the standards in this contract and in a manner that will maintain grounds in a satisfactory condition and present a clean, neat, and professional appearance. The Main Post Cemeteries, Golf Course, Snow Removal and Salting Sidewalks. MWR, AAFES, DECA, DOD Schools and Martin Community Hospital (MACH) not included in this PWS.

2.1.2.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.3 General Information.

2.1.3.1 Period of Performance. The period of performance (PoP) consists of a Base Year and four option years.

The PoP is as follows:

Base Year 01 Jan 2021-31 Dec 2021 Option Year I 01 Jan 2022-31 Dec 2022 Option Year II 01 Jan 2023-31 Dec 2023 Option Year III 01 Jan 2024-31 Dec 2024 Option Year IV 01 Jan 2025-31 Dec 2025

2.1.4 Place of Performance and Hours of Operation.

2.1.4.1 Place of Performance. The work to be performed under this contract will be performed at the locations listed in Technical Exhibit (TE).

2.1.4.2 Hours of Operation. The Government's regular (normal) hours are from 7:30 AM to 5:00 PM, Monday through Friday, except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor is responsible for conducting business between these hours, if they desire to work outside of this hours or dates contractor must request permission from the MICC. Contractor will provide a monthly general schedule and a daily detail schedule showing areas been cut, and a rain delay schedule to COR. Contractor will provide weekly cut sheet to COR. If contractor falls behind schedule due to weather they will have 3 days to get back on schedule once weather clears.

2.1.5 Recognized / Government Holidays. The Contractor’s performance shall not be required on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.1.5.1 The Contractor shall provide personnel support outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) Maintenance Division mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the Contracting Officer. The Program/Project Manager or the Alternate Project Manager shall be available after normal duty hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.6 Travel / Temporary Duty. N/A

2.1.7 Emergency Services. (As required for special events and support of military missions).

2.1.7.1 The Contractor shall have make available competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the Contracting Officer (KO) or Contracting Officer’s Representative (COR) within two (2) hours of the incident.

2.1.7.2. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

Contractor will provide copy of their safety and emergency plan in writing.

Contractor is responsible with keeping their 144R current.

2.1.8 Contract Administration and Management. Administered by the MICC, Fort Benning Georgia department.

2.1.8.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the Contractor to review the Contractor's performance. Written minutes of such meetings will be recorded by the Government and signed by the Program/Project Manager and the Contracting Officer, or COR and distributed within five (5) workdays after the meeting. The Contractor may request a meeting with the Contracting Officer or COR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contractor and signed by all participants involved and distributed within five (5) workdays after the meeting. In either case, if the Contractor does not concur with any portion of the minutes, recorded by the Government or the Contractor, such non-concurrence shall be provided in writing to the Contracting Officer within two (2) calendar days following receipt of the minutes.

2.1.8.2 Contract Administration. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the Contractor.

2.1.8.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.8.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

2.1.8.3.2 Contracting Officer’s Representative (COR). The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation

Supplement (DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide Pamphlet 70-1, (ACC PAM 70- 1, dated 26 March 2010).

2.1.8.3.2.1 COR Authority. A letter of designation issued to the COR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.1.8.3.3 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide and maintain a quality control system that is acceptable to the Government. (The QCP is addressed at paragraph 4.2)

2.1.10 Government POC. The Government COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-furnished property, and provide site entry of Contractor personnel.

Contracting Officer Contract Specialist Contracting Officer’s

Representative Name Sherry James Address 6650 Meloy Drive, Suite 250 Fort Benning, GA 31905 Email Sherry.d.james8.civ@mail.m il Phone number 706 545-7403

Name Crystal Provencher Address 6650 Meloy Drive, Suite 250 Fort Benning, GA 31905 Email Crystal.L.Provencher.civ@mail.

mil Phone number 706 545-5428

Name Carmelo Cruz Address 6650 Meloy Drive Suite 313 Fort Benning, GA 31905 Email Carmelo.cruz.civ@mail.m il Phone number 706 545-

2.1.10.1 COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-furnished property, and provide site entry of Contractor personnel.

2.1.10.2 The COR Management System Tool (Virtual Contracting Enterprise (VCE) - Acquisition Resource Center (ARC) https://arc.army.mil/COR) will be used for nomination, tracking, documentation, and management of CORs.

2.1.11 Subcontract Management. Managed by the Prime Contractor.

2.1.12 Contractor Employees. Managed by the Prime Contractor.

2.1.12.1 Key Personnel. The following personnel are considered key personnel by the Government: Project Manager, Assistant Project Manager. The Contractor shall submit resumes and an organization chart (to include contact info) for initial key personnel and replacements, to the KO. The intent is to have two individuals who can respond locally to emergencies and other requests by the COR without calling the contractor headquarters.

2.1.12.1.1 The Contractor shall provide a Program/Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer.

The Program/Project Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Program/Project Manager or alternate shall be available between 7:30 a.m. to 5:00p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

2.1.12.2 Contractor Identification. All contract personnel shall be identified as a Contractor, i.e., badge, company logo, or uniform. All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.1.12.3 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance.

The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 U.S.C. 423 Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.12.4 Organizational Conflict of Interest (OCI). N/A

2.1.13 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide corrective action plans, timely identification of issues and effective management of subcontractors. The Contractor shall assure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.1.14 SECURITY REQUIREMENTS:

2.1.14.1 Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.1.14.2 All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level 1 Awareness Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at.

2.1.14.3 Access and General Protection/Security Policy and Procedures. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.1.14.4 iWATCH Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program in coordination with information provided by the COR. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

2.1.14.5 OPSEC SOP/Plan. The contractor shall adhere to the Government's Operations Security (OPSEC) Standard Operating Procedure (SOP)/Plan during the entire period of performance.

2.1.14.6 In accordance with AR 530-1, all personnel shall complete Level I Operations Security (OPSEC) training which is composed of both initial and continual awareness training (annually).

All newly assigned personnel, within the first 30 days of arrival in the organization, shall receive initial training to include a briefing on the organizations critical information. The end state of initial and continual awareness training is that each individual should have the requisite knowledge to safeguard critical information.

2.1.14.7 Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

2.1.14.8 Contractor Employees Who Require Access to Government Information Systems: All contractor employees, and associated subcontractor employees, with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DoD Cyber Awareness Challenge training prior to access to the information system and then annually thereafter.

2.1.14.8.1 ‐ Information Assurance (IA)/Information Technology (IT) Certification: Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, contractor employees and associated subcontractor employees supporting IA/IT functions shall be appropriately certified for each category and level upon contract award. The baseline and computing environment certifications are stipulated in DoD 8570.01-M must be completed upon contract award. Upon request by the Government, the Contractor shall provide documentation supporting the IA certification status of personnel performing IA functions. Contractor personnel who do not have proper and current certifications shall be denied access to DoD information systems for the purpose of performing IA functions.

2.1.14.9 Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities which includes turning off the water faucets or valves after using the required amount to accomplish the necessary cleaning.

2.1.14.10 Post-award conference or periodic progress meetings: The contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office.

These procedures are identified in FAR Subpart 42.5. The Contracting Officer, COR, and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor’s performance, and the contractor shall apprise the government of any problems experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

2.1.14.11 COR: The COR for this contract is the DPW COR and Inspector located at 6650 Meloy Drive, address, Fort Benning, Ga 31905. The COR shall monitor all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, monitor contractor’s performance and notify both the Contracting Officer and contractor of any deficiencies; coordinate availability of government-furnished property; and provide site-entry for contractor personnel. A letter of designation will be issued to the COR, a copy of which will be sent to the contractor detailing the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the contract.

2.1.14.12 Contract Manager: The contractor shall manage the contract or shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor during absences shall be designated in writing and provided to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

2.1.14.13 Identification of Contractor Employees: All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties shall be required to identify themselves as contractors to avoid creating an impression in the minds of members of the public that they are government officials.

They shall also ensure all documents or reports produced by the contractor are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.1.14.14 Telephone Usage: NA

2.1.14.15 BACKGROUND CHECK REQUIREMENTS: Contractor/Sub-Contractor employees providing services under contracts are subject to the following process:

2.1.14.16 Each employee (direct employee and sub-contractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

2.1.14.17 Background checks will be initiated and paid for by the Government. The cost for the pre-employment screening is the responsibility of the Contractor. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist CONTRACTOR and sub- CONTRACTOR employees completing all required documents required for the background check process. CDE contact information will be provided upon contract award.

2.1.14.18 The following is a list of the required screenings per the Army Directive 2014-23.

2.1.14.19 (a) REGULAR/RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one (1) month or longer.

Required screening:

1.Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

2. Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization);

3. CNACI – Child Care National Agency Check and Inquiries (Proponent:

Government/Commander Designated Entity is responsible organization).

The CNACI will be initiated after successful completion of the preliminary investigation (1.3(a)(ii)). If deemed appropriate by the local Garrison Commander, a contractor can start working under Line Of Sight Supervision (LOSS) after successfully completing the preliminary investigation (1.3(a)(ii). If LOSS is not feasible, favorable CNACI (1.3(a) (iii) results are required BEFORE the contractor can start working under this contract.

2.1.14.20 (b) SHORT TERM/OCCASIONAL contact with children:

Definition: Contact with children that does not fall under the definition of Regular/Recurring contact.

Required screening:

1.Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

2. Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization);

An employee must successfully complete the required screening (1.3(b)(i) and (ii) BEFORE working under this contract

2.1.14.21 No person, regardless of circumstances, will be approved to provide child care services if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child. If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

2.1.14.22 Additional information on the background check process can be found at: http://www.opm.gov/investigations/background-investigations.

2.1.14.23 Re-verification (IRC and FBI fingerprint check) is required every 5 years.

2.2.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by a Government representative). The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

2.2.1.1.1 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office, and COR.

2.2.1.2 Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. The Contractor shall maintain a physical security checklist/log (e.g., Army Standard Form (SF) 701 Activity Security Checklist), which will be forwarded to the COR, not later than (NLT) the 10th of each month, following the month of surveillance At the close of each work period, Government facilities, equipment, and materials shall be secured by the Contractor.)

2.2.1.3 Key Control. NA

2.2.1.3.1 NA

2.2.1.3.2 NA

2.2.1.3.3 Lock Combinations. NA

2.2.3 Special Training / Qualifications.

2.2.3.1 The Contractor must be certified/licensed in appropriate Environmental Protection Agency (EPA) in the state of Georgia and Alabama, Department of Agriculture categories for the application of herbicides. Required documentation of certification or licensure for new Contractor personnel shall be filed with the Contracting Officer, or COR, within 24 hours prior to performance of service by any Contractor personnel.

Georgia: The contractor (company) must have a 'Pesticide Contractor License' issued by the GA Department of Agriculture; license categories would be Right-of-Way - 27 (preferred) and/or Ornamental & Turf - 24 (acceptable).