W911SF-20-R-0005 Solicitation Amendment 3 20200430.docx

W911SF-20-R-0005 Pest Control, Solicitation, Amendment 3, 20200430 Questions and Answers – Added Questions 14-22

NO FURTHER QUESTIONS WILL BE ALLOWED AFTER MAY 1, 2020, 5:00 PM EST.

Q1. What is the name of the current contractor for this contract?

A1. Cannon Termite and Pest Control

Q2. What is the current awarded contract number for this contract?

A2. W911SF-15-D-0001

Q3. Will there be a scheduled site visit for this opportunity, if so please forward site visit information and or instructions?

A3. There is no site visit due to COVID-19 response restrictions.

Q4. What will be the anticipated award date for this contract?

A4. Anticipate awarding by July 30, 2020.

Q5. What will be the anticipated start date for this contract?

A5. Start date September 5, 2020.

Q6. What is the current total annual awarded amount for this contract?

A6. Unable to release this value.

Q7. Has funds been appropriated for this opportunity?

A7. Yes.

Q8. Question regarding the Licensing requirements on page 149 section L – Technical Capabilities and also on page 11 under the Performance Work Statement Section. As the primary contractor will all state, business and employee license/certifications be required under the primaries name? Or can some of the licensing/certification be under a subcontractor? For example: If the primary Contractor has licenses and certifications for the State of Georgia but not Alabama can the primary contractor use the license and certifications from a subcontractor?

A8. Yes, the actual technician must have the licenses.

Q9. Another example : If the technician is employed by a subcontractor would the pest control categories/subcategories listed below count? Or must the certifications be held by a technician employed by the primary?

a) WDO (DoD #7)(GA #30)(AL #WDC)

b) Turf and Ornamental (DoD #3) (GA #24)(AL #OTPS)

c) Right of Way (DoD #6) (GA #27)(AL #ROW)

d) Mosquito (Ga #41)

e) Public Health Pest Management (DoD #8) (GA #31)(AL #PH)

f) Industrial, Institutional, Structural and Health Related( DoD #7)(GA #35)

g) Household Pest Control (DoD #7)(Ga #29)(AL #HPC)

h) Commercial Trapping License and Nuisance Wildlife Control Permit (GA)(AL) A9. The technician completing the contract must have the licenses for pest control in both Georgia and Alabama. All technicians need to be certified and not registered. A company can use the certification of a certified licensed technician. For example, one company used a subcontractor’s license to do business as a Designated Certified Operator. When a proposal is submitted, the contractor must show that the technicians have all licenses; the proposal cannot state that a suitable subcontractor/licensed technician will be obtained after award. NOTE: If the prime contractor is using a subcontractor, the prime must be compliant with FAR 52.219-14 Limitations on Subcontracting (DEVIATION 2020-O0008):

52.219-14 Limitations on Subcontracting (DEVIATION 2020-O0008)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. “Similarly situated entity,” as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for small business concerns or 8(a) participants;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) participants;

(3) Contracts that have been awarded on a sole-source basis in accordance with subpart 19.8;

(4) Orders set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F), if the order amount is expected to exceed the simplified acquisition threshold;

(5) Orders competed among 8(a) participants in accordance with subpart 19.8 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F), regardless of dollar value;

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference; and

(7) Orders issued directly to small business concerns or 8(a) participants under multiple- award contracts as described in 19.504(c)(1)(ii).

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a NAICS code for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. Other direct costs are excluded to the extent they are not the principal purpose of the contract and cannot be obtained from small business concerns;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the prime contractor’s 75 percent subcontract amount that cannot be exceeded.

(f) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(g) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1) and (2) of this clause— [Contracting Officer check as appropriate.] By the end of the base term of the contract and then by the end of each subsequent option period; or By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(3) and (4) of this clause, by the end of the performance period for the order.

(End of clause)

Q9. How to determine the amount using unit price "job"?

A9. Use the Quantity x Unit Price = Amount Example:

Q10. Under Annex M (Performance Work Statement) Page 19 section 1.7 it states that “an annual building and structure WDO inspection must be done prior to the end of the performance period” (see below). Can you clarify what buildings/structures will require the WDO inspection? Would this be required for all buildings and structures located on base? This was not listed in the quote/pricing section.

A10. As of now the pest control contractor is not being assigned to complete any annual termite inspections. Normally the contractor only responds to work orders for possible termites and then inspects that area and not the whole building. If during the course of completing a pest control service and you find termite evidence, then the DPW Quality Assurance person will come to verify and determine how to proceed. With your regular monthly inspections such as the MWR, DFAC and Child Development Center (CDC) you should be looking for any potential pest problems. Any issues can be documented on your company service tickets. If we determine that the pest control contractor needs to do any annual termite inspections, It will only be to structures that have a history of termite or have difficult construction designs. Price will be matched to the appropriate CLIN number and square feet set.

Q11. Under Section L – Instructions - Number 3.C. it states “pages beyond the initial 25 will not be evaluated” (see below). This is for the technical capabilities and past performance section of our proposal – does pages like the cover page and table of contents count toward the 25 pages?

A11. This page count does not include your cover page and table of contents.

Q12. Under Annex M (Performance Work Statement) Page 11 section 1.4.1 it list license categories/subcategories (see below). The Public Health Category 31 is a “government employee only” license. Will having the category 41 and not having the Public Health 31 be acceptable for this RFP?

A12. Category 41 will work for Mosquito control in Georgia.

Q13. For Turf treatment (Fire Ants & Mole Crickets) of the parade and athletic fields we feel the best method of treatment (control options) would be to use a product called Top Choice and/or Chipco Choice which is a “Restricted Use Pesticide”. Are there any exceptions to the below section/rule within the Performance Work Statement?

A13. Top Choice EPA # 432-1217 is on the DOD approved pesticide list. Once the contractor submits the material list, the Environmental department will make the final approval.

Q14. How many technicians and other staff are currently servicing the contract? Is the number of technicians and Quality Control staff currently servicing the contract able to keep up with the government’s expectations?

A14. The Government will not disclose this information at this time.

Q15. Will the 2019 or other years’ workload data be provided for service orders?

A15. The Government will not disclose this information at this time.

Q16. Can the government provide historical data from the current contract or can the government provide the amount of Termite treatments performed in 2019?

A16. The average termite treatment was about 1000-1500 linear feet in 2019.

Q17. What is the level of control for Rodents on this contract?

Ref: Rodent 1.11 The Contractor shall establish control of target pests within 7 days after initial treatment and control shall be maintained in the treated area for the duration of the Contract. The Contractor shall provide pest control services to control rodents in other miscellaneous Government buildings as directed by the COR and confirmed by surveillance. The Contractor shall establish control of target pests within 7 days after initial treatment and control shall be maintained in the treated area for at least an additional 30 days.

A17. All Dining Facilities will have at a minimum of two permanent rodent stations at loading docks as part of the monthly service. All schools will have the necessary amount to control as part of the monthly service. Glue boards are normally the first line of defense for all other initial service request. During that service request it should be determined if it is a sanitation issue or exclusion issue. Communication will be made with the person requesting the service as to if they need to clean up or submit a maintenance request to close up any entry points. Somethings can be fixed and others cannot, so that is when a temporary rodent box should be place to establish control at that location if glue boards or not working affectedly. Those temporary boxes can be checked once per month and bill the government for your standard service call to check it. The contractor will determine when to remove the temporary rodent stations.

Q18. Can the Government confirm the illegible instructions on Technical Exhibit 2?

A18: Technical Exhibit 2: Pest control services are required for miscellaneous government facilities (to include AAFES and MWR buildings) as directed by the Contracting Officer’s Representative via service orders through the Directorate of Public Works.

Q19. Will the government be providing a space, such as a contractor layout to have an office?

A19. The contractor can request a place on contractor row. They must request this action through the DPW Real Property Office, POC is Vern Kennedy. Contractor is responsible for all utility connections, payments, fees and at no cost to the government. This is space/land only, no buildings are on contractor row.

Q20. What will be the final date for solicitors to submit questions to the government prior to the deadline for bid submittal?

A20. No further questions will be entertained after May 1, 2020, 5:00 PM EST.

Q21. Is Item number 0008AD a duplicate of 0008AA?

A21. Yes, CLIN 0008AD is a duplicate and can be ignored.

O22. Do you have a copy of Ft. Benning’s IPMP?

A22. The Integrated Pest Management Plan is located at https://www.benning.army.mil/Garrison/DPW/EMD/Legal.html#a7 image1.emf