Draft_PWS_Engr_Tech_SPT.pdf

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

DPW MASTER PLANNING AND ENGINEERING DIVISION SUPPORT

PART 1

GENERAL INFORMATION

1. GENERAL: DPW requires support for its Real Property, Furniture, Fixtures and Equipment (FF&E) and Project Management functions. The contractor shall provide support for planning and execution of facility utilization tasks and Furniture, Fixture and Equipment requests/tracking/installation. The contractor shall provide support for planning and execution of MILCON and SRM funded construction projects for the 1st Security Forces Assistance Brigade, the Military Assistance Training Academy (SFAB) and Airborne Ranger Training Brigade (ARTB) at its four geographically dispersed camps and the Fort Benning Main Post cantonment area.

1.1 Description of Services/ Introduction: The contractor shall have expertise in the English language, the use of Automatic Data Processing (ADP) equipment and office software (Microsoft Outlook, PowerPoint, Project, Word, and Excel). Experience with Computer Aided Design (CAD) and Geo-Spatial Information System (GIS) is considered helpful. Contractor personnel shall possess the analytical and mathematical skills to extrapolate and forecast requirements using sound and logical methodology. Contractor personnel will be required to drive government furnished light vehicles in the performance of their duties. They shall possess a valid state driver’s license and be able to obtain a defensive driver card issued upon the completion of government provided driver improvement training course. Passing this course is a requirement prior to operating government furnished vehicles.

1.2 Background: Fort Benning has a need and requirement for providing subject matter experts (SME’s) in support of Ft Benning, GA in order to perform the following tasks. The contractor shall provide the personnel necessary to apply in-depth skills, specialized expertise, and project management capability to assist DPW with regard to gap analysis, oversight, and coordination for Maneuver Area MILCON and SRM funded projects in support of the Maneuver Center of Excellence (MCoE) and the U.S. Army Garrison, Fort Benning (USAG, FBGA). Contractor shall coordinate with the DPW Master Planning Division and Engineering Division to identify facility shortfalls and will assist with synchronization of the efforts of all stakeholders involved with training facility requirements.

1.3 Objective: Award a contract to support Real Property, Furniture, Fixtures and Equipment (FF&E) and Project Management functions.

1.4. Scope: The contractor shall assist the Fort Benning DPW Master Planning Division in implementing its facility space planning, deconfliction, allocation and tracking processes and furniture planning/tracking/installation processes for MILCON and SRM funded projects.

Contractor shall assist Fort Benning DPW Engineering Division with implementing its project planning and execution processes for SRM funded construction projects for the Airborne Ranger Training Brigade at its four geographically dispersed camps and the Fort Benning Main Post cantonment area. The contractor shall support Fort Benning by developing necessary plans and reports and providing technical support required to maintain compliance in accordance with Army policy and guidance, and applicable state and Federal laws.

1.5. Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and four (4) Option periods of 12 months each. The Period of Performance is as follows:

Base Year 29 JUN 2019 to 28 JUN 2020

Option Yr 1 29 JUN 2020 to 28 JUN 2021

Option Yr 11 29 JUN 2021 to 28 JUN 2022

Option Yr 111 29 JUN 2022 to 28 JUN 2023

Option Yr 1V 29 JUN 2023 to 28 JUN 2024

1.5.1. Travel. Travel will be required to fulfill the requirements of this contract. Minimum travel requirements are: 1) Two overnight trips per year from Fort Benning to Camp Rudder, Eglin AFB, FL; 2) two overnight trips per year from Fort Benning to Camp Merrill, Dahlonega, GA. The Contractor shall ensure that the requested travel costs will not exceed what has been authorized in the task order. Travel shall be in accordance with the Joint Travel Regulations (http://www.dtic.mil/perdiem/jtr.html). The Contracting Officer or his/her delegated representative must approve all travel in advance. The Contractor personnel may be required to perform travel to various locations within, and possibly outside, the continental U.S. Locations and duration of travel will be established and funded during performance of contract. Funding for Travel and Per Diem shall not exceed the funded amount approved for each travel instance.

1.6. General Information

1.6.1. Federal Holidays. The Contractor shall submit to the COR an alternate schedule for service affected by federally observed holidays not later than ten (10) work days prior to the holiday.

The schedule shall include dates for make-up of all services affected by the holiday.

The following is a list of Federal Holidays observed by this installation:

New Year’s Day January 1

Martin Luther King, Jr.’s Birthday 3rd Monday in January

Presidents’ Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day July 4

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day November 11

Thanksgiving Day 4th Thursday in November

Christmas Day December 25

1.6.2. Hours of Operation. The hours during which the Contractor is responsible for providing services are between the hours of 0700 and 1800 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Should services be required on officially recognized federal holiday the government will notify Contractor no later than two business days before that holiday.

1.6.3. Place of Performance. The work to be performed under this contract will be performed throughout Fort Benning, Georgia (including Camp Rogers and Camp Darby), Camp Merrill, Dahlonega, GA, and Camp Rudder, Eglin AFB, FL.

1.6.4. Quality Control (QC). Quality Control (QC) is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/deliverables to the Government (see Federal Acquisition Regulation [FAR] 52.246-1, Contractor Inspection Requirements). The Contractor shall develop and maintain an effective quality control system, which includes a quality control plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting task order performance to ensure all task order requirements are met. The Contractors’ QCP shall contain a systematic approach to monitoring operations in order to ensure acceptable services/products are provided to the Government. At a minimum, the QCP shall address continuous process improvement; procedures for scheduling, conducting, and documenting inspection; discrepancy identification and correction; corrective action procedures, to include procedures for addressing Government-discovered contract nonconformance; procedures for root cause analysis to identify the root cause and corrective action to prevent reoccurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. Upon request, the Contractor shall provide to the Government their quality control documentation. The QCP shall be delivered within 30 days after task order award. Revisions to the QCP shall be submitted to the Contracting Officer (KO) and Contracting Officer’s Representative (COR) within five working days when changes are made thereafter. After acceptance of the quality control plan, the contractor shall receive the KO’s acceptance in writing of any proposed change to the QC system.

1.6.5. Quality Assurance. The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6. Type of Contract. The Government will award a Performance Based Contract.

1.6.7. Security Requirements. Contractor shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.1. Contractor and all members of the staff shall be legal residents of the United States and shall be able to read, write, speak, and understand English.

1.6.7.2. Personnel performing work under this contract shall not be considered employees of the Government.

1.6.7.3. Physical Security. The Contractor shall safeguard all government equipment, information and property provided for Contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly or quarterly basis. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.4. Key and Lock Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.4.1. Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.4.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.6.7.5. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s

QCP.

1.6.8. Special Qualifications. Contractor personnel providing Master Planning Division support should have a minimum of 5 years’ experience working with US Army Master Planning processes and procedures including knowledge of and experience with the Installation Status Report- Infrastructure (ISR-I), Army Regulation (AR) 405-70, Utilization of Real Property; AR 420-1, Army Facilities Management; AR 415-28, Real Property Category Codes; applicable DA Policy Memorandums and DA Pamphlets; IMCOM Facility Reduction Program policies and procedures, the Real Property Planning and Analysis System (RPLANS) and Fort Benning’s FB 144-R (Record of Environmental Consideration) process. In addition personnel should be familiar with the Real Property requirements of the Chief Financial Officers Act (CFOA) and how they interface with the above listed publications and processes. Contractor personnel providing Engineering Division project management support should have a minimum of 5 years’ experience working with the Army’s MILCON and SRM construction project planning and execution processes as well as with the ISR-I system.

1.6.9. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.9.1 The COR for this contract is located at 6650 Meloy Drive, Fort Benning, Georgia. The COR shall monitor all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assure the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, monitor contractor’s performance and notify both the Contracting Officer and contractor of any deficiencies; coordinate availability of government-furnished property; and provide site-entry for contractor personnel. A letter of designation will be issued to the COR, a copy of which will be sent to the contractor detailing the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.9.2 The contractor shall manage the contract or shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor during absences shall be designated in writing and provided to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract

1.6.10. Contracting Officer’s Representative (COR). The COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities which includes turning off the water faucets or valves after using the required amount to accomplish the necessary cleaning.

1.6.12. Identification of Contractor Employees: All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties shall be required to identify themselves as contractors to avoid creating an impression in the minds of members of the public that they are government officials.

They shall also ensure all documents or reports produced by the contractor are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12.1. Display of ID Badges. Contractor personnel shall wear the ID badge at all times when performing work under this contract to include attending Government meetings and conferences.

Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

https://arc.army.mil/COR

1.6.12.2. Answering Telephones. Contractor personnel shall identify themselves as Contractor employees when answering Government telephones.

1.6.12.3. Utilizing Electronic Mail. When prime Contractor or Sub-Contractor personnel send E-mail messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), E-mail address and the name of the individual's employer.

1.6.12.4. When a Contractor employee requires access to a Government computer; the employee will be required to obtain a Common Access Card. To do so, the employee must complete a DD Form 1172-2, Application for DoD Common Access Card, Deers Enrollment and forward it to the Contracting Officer. Section III of this Form must be verified/signed by the Contracting Officer before employee physically proceeds to have the card made.

1.6.13 Contractor Personnel Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee guilty of misconduct or security viloation. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the US Army Facilities.

1.6.14. Antiterrorism (AT) and Operations Security (OPSEC).

1.6.14.1. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or the contracting officer, if a COR is not assigned within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil. AT level I training is an annual requirement if option years are exercised.

1.6.14.2. Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Installation https://jkodirect.jten.mil/

Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.14.2.1. For contractors requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.14.3. iWATCH Training. The contractor shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.14.4. Access to Government Information Systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.6.14.5. OPSEC Standing Operating Procedure/Plan. The contractor shall adhere to the Government's Operations Security (OPSEC) Standard Operating Procedure (SOP)/Plan during the entire period of performance.

1.6.14.6. Operation Security (OPSEC) Training. In accordance with AR 530-1 all personnel, to include contractor employees and associated sub-contractor employees must complete Level I Operations Security (OPSEC) training which is composed of both initial and continual awareness training (annually). All personnel within the first 30 days of arrival in the organization must receive initial training to include a briefing on the organizations critical information (Essential Elements of Friendly Information) and read/sign the OPSEC Individual User Compliance Agreement form. The end state of initial and continual awareness training is that each individual should have the requisite knowledge to safeguard critical information. The following link is provided: https://www.iad.gov/ioss/index.cfm click on training, click OPSEC Fundamentals Course, then OPSE-1301 CBT.

1.6.14.7. Information Assurance (IA)/Information Technology (IT) Training. All contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.6.14.8. Handling or Access to Classified Information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

Additionally, the contractor shall adhere and conform to all safety, security and attendance requirements that apply to the supported office. The contractor is required to attend and participate in all organizational meetings, training, and emergency preparedness events and is required to vacate the Government office work site when no sufficient Government oversight is available.

1.6.14.9 BACKGROUND CHECK REQUIREMENTS: Contractor/Sub-Contractor employees providing services under contracts are subject to the following process: Each employee (direct employee and sub-contractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and nonappropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

1.6.14.10 Background checks will be initiated and paid for by the Government. The cost for the pre-employment screening is the responsibility of the Contractor. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist CONTRACTOR and sub- CONTRACTOR employees completing all required documents required for the background check process. CDE contact information will be provided upon contract award. This included in the firm fixed price.

1.6.14.11 The following is a list of the required screenings per the Army Directive 2014- 23.

http://www.apd.army.mil/pdffiles/ad2014_23.pdf

1.6.14.12(a) REGULAR/RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one (1) month or longer.

Required screening:

1.Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

2. Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization);

3. CNACI – Child Care National Agency Check and Inquiries (Proponent:

Government/Commander Designated Entity is responsible organization).

The CNACI will be initiated after successful completion of the preliminary investigation (1.3(a)(ii)). If deemed appropriate by the local Garrison Commander, a contractor can start working under Line Of Sight Supervision (LOSS) after successfully completing the preliminary investigation (1.3(a)(ii). If LOSS is not feasible, favorable CNACI (1.3(a) (iii) results are required BEFORE the contractor can start working under this contract.

1.6.14.13 (b) SHORT TERM/OCCASIONAL contact with children:

Definition: Contact with children that does not fall under the definition of Regular/Recurring contact.

Required screening:

1.Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

2. Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization);

An employee must successfully complete the required screening (1.3(b)(i) and (ii) BEFORE working under this contract.

1.6.14.14 No person, regardless of circumstances, will be approved to provide child care services if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child. If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

1.6.14.15 Additional information on the background check process can be found at: http://www.opm.gov/investigations/background-investigations.

1.6.14.16 Re-verification (IRC and FBI fingerprint check) is required every 5 years.

1.7 Emergency Services:

1.7.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.7.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.7.3 Identification of Contractor Employees.

1.7.4 Display of ID Badges. Contractor personnel shall wear the ID badge at all times when performing work under this contract to include attending Government meetings and conferences.

Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

1.7.5 Telephone Usage: Contractor employees shall not use Government telephones at the work site for personal reasons or make any toll or long distance calls.

1.7.6 Using Electronic Mail. When prime Contractor or Sub-Contractor personnel send E-mail messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), E-mail address and the name of the individual's employer.

1.7.8 When a Contractor employee requires access to a Government computer; the employee will be required to obtain a Common Access Card. To do so, the employee must complete a DD Form 1172-2, Application for DoD Common Access Card, Deers Enrollment and forward it to the Contracting Officer. Section III of this Form must be verified/signed by the Contracting Officer before employee physically proceeds to have the card made.

http://www.opm.gov/investigations/background-investigations http://www.opm.gov/investigations/background-investigations

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search

(2) Theft

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair

2.1.13 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.15. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.16 Property. All tangible property, both real and personal.

2.1.17 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.18 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.19 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.20 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.21 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.22 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.23 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.24 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.25 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.26 Unit Acquisition Cost means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.27 Wide Area Work Flow (WAWF):A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.28 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.29 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative

AR Army Regulation

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

DA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FF&E Furniture, Fixtures & Equipment

FAR Federal Acquisition Regulation

GFP Government-Furnished Property

KO Contracting Officer

OCI Organizational Conflict of Interest

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. Government Furnished Property- Workspace and office equipment. The Government will provide office space, office supplies, telephone service, workstations, computers, system access, and storage space at the place of performance. The Government will inventory all Government-furnished property and provide a record to the contractor as detailed in TE A. All Government-furnished property shall be provided in accordance with FAR 52.245-5. The Government property shall be used only in performance of these services.

3.2. Government Furnished Property- Vehicle. Contractor personnel will be required to travel both within Fort Benning and between Fort Benning and Camp Merrill and Camp Rudder (see para 1.4). The Government will provide a vehicle as needed to fulfill this requirement.

3.3. Government Property Requirements. The Contractor shall comply with the Government property requirements as outlined in the FAR subpart 45-5. In addition, the Government shall provide Government property in accordance with the same paragraph. All property acquired under this task order is government property. Property transfers are the responsibility of the Contractor. The Contractor shall maintain physical security of all government-owned material or equipment in the Contractor’s custody or in the Contractor’s use whether at the primary work site or when used in another location. The Contractor shall be the hand-receipt holder for all assigned government equipment in use by the Contractor. Upon the request of the government, the Contractor shall complete an inventory of government-furnished material and property to ensure accountability is maintained. The Contractor shall ensure compliance with government regulations, policy, and instructions when inventorying and surveying equipment. All equipment, supplies, and property acquire by the Contractor or government under this contract is property of the government.

PART 4

CONTRACTOR FURNISHED ITEMS

4.1. General. Except for those services or supplies specifically stated above to be Government furnished, the Contractor shall furnish all items necessary to perform work under this contract.

4.2. Security Clearance. Contractor Personnel must pass a NCIC-III Background check . This is a requirement to gain access to Fort Benning.

PART 5

SPECIFIC TASKS

5.1. Master Planning Division Support. Contractor shall recommend the most efficient use of space, maintain the Facility Reduction Plan and coordinate the ordering and delivery of facility furnishings to include the SFAB and MATA. The contractor shall provide analysis and recommendations with respect to the execution of these activities for review and approval by the Fort Benning Leadership.

5.1.1. The contractor shall assist with gap analysis associated with facility utilization including swing space and end state planning. Contractor will recommend solutions for evolving endstate space requirements for all Fort Benning organizations to include the SFAB and MATA.

Contractor prepares, coordinates, and facilitates monthly Space Management Working Group meetings. Contractor shall be responsible for identifying resource gaps associated with swing space and/or end state facility requirements as approved by the Space Management Working Group. Contractor shall maintain communications with stakeholders and key installation leadership through Space Management Working Group briefing slide updates and meeting minutes as well as information briefings.

5.1.2. The contractor shall provide recommendations to the Government as to means of acquisition, delivery and installation of FF&E for MILCON and SRM funded construction projects. Contractor shall assist the DPW Master Planning Division and Engineering Division project managers in coordinating the delivery and installation of FF&E for these projects.

5.1.3. The contractor shall provide recommendations to the Government as to disposition of excess furniture, fixtures and equipment (FF&E) associated with facility swing space and endstate planning and execution. Contractor shall develop a recommended means for installation leadership to make best use of existing or excess FF&E resulting from the swing space/end state space allocation planning and execution process.

5.1.4. The contractor shall provide recommendations to the Government for the Facilities Reduction Plan, keep the plan updated as changes are approved and track execution of the plan to include coordination with the Corps of Engineers and its contractors once demolition contracts are awarded.

5.1.5. The contractor shall attend meetings and keep minutes for the purpose of developing information papers, white papers, technical manuals, other documents, briefings and presentations to convey the results of analysis, studies, recommendations, and capabilities related to this PWS to the DPW, Garrison and MCoE leadership. Documentation will be in the form of reports, text, charts, graphs diagrams, photographs and briefing charts as appropriate.

5.1.6. Contractor shall have the capability to enter data from facility workbooks prepared by the occupant organization of each facility into the ISR system.

5.2. Engineering Division Support. Contractor shall coordinate DPW construction support to the Airborne Ranger Training Brigade (ARTB).

5.2.1. Contractor shall assist the ARTB, SFAB and MATA with development of potential Military Construction (MILCON) and Sustainment, Restoration and Modernization (SRM) projects at the three cantonment areas and four camps at which ARTB, SFAB and MATA facilities are located. Specifically, the Contractor shall prepare DA Form 4283 (Work Request), a Scope of Work, a Cost Estimate and a Record of Environmental Consideration (Fort Benning Form 144-R) for each project and submit same to the COR for review and approval. Upon approval, the Contractor shall enter each project into the IMCOM Project Prioritization System and the GFEBS C-Projects Module. If a project requires a footprint expansion approval, contactor will coordinate with Master Planning Division for obtaining this approval. The government estimates that approximately 30 to 40 separate projects are required each year.

5.2.2. After award of a construction contract, MATOC/SATOC task order or IJO, the contractor shall coordinate for the provision of any utility services that may be required from Fort

Benning’s privatized utility providers. The contractor will assist the ARTB, SFAB or MATA with obtaining the procurement of Information Technology and/or furniture needed to make the facility Soldier Ready when one of their projects requires these items. Contractor will coordinate between the ARTB, SFAB or MATA and/or the various DPW elements responsible for the planning and execution of any contract modifications that may be needed for a particular project.

5.2.3. Contractor shall monitor the progress of on-going and planned MILCON and SRM projects for ARTB, SFAB or MATA facilities. Contractor shall provide a report each week to the COR on the status of such projects. Contractor shall provide semi-annual briefings on the construction program for the ARTB SFAB and MATA to the DPW and Fort Benning leadership.

5.2.4. For projects that DPW executes through the Corps of Engineers (COE) (about half of the annual total cited in paragraph C.5.2.2, above), Contractor shall coordinate the provision of design information maintained by DPW, to include as-built plans, utility drawings, maps, site diagrams and layouts, to the COE designers and project managers.

5.2.5. The contractor shall attend meetings and keep minutes for the purpose of developing information papers, white papers, technical manuals, other documents, briefings and presentations to convey the results of analysis, studies, recommendations, and capabilities related to this PWS to the Garrison and MCoE leadership. Documentation will be in the form of reports, text, charts, graphs diagrams, photographs and briefing charts as appropriate.

5.3 Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity…