RFP__MCoE_G6_IT_Student_Support.doc

DEPARTMENT OF THE ARMY

MISSION AND INSTALLATION CONTRACTING COMMAND

INSTALLATION CONTRACTING OFFICE – FORT BENNING

6650 MELOY DRIVE, SUITE 250

FT BENNING, GA 31905-1300

CCMI-CEU-BN

June 11, 2018

Subject: Request for Proposal

RFP Number: W911SF-18-G6 IT Support

Description of Services: MCoE IT Student Support Services Location of Services: Fort Benning, GA 31905 Closing Date/Time: 18 June 2018/10:00 Eastern Standard Time for receipt of responses.

Dear 8a Contractor:

This is a Request for Contract Proposal (RFP) for services to be provided in accordance with the attached performance work statement.

The Government intends to award a single contract as a result of this RFP to the offeror that can fulfill all requirements of this RFP and the Performance Work Statement (PWS). Responses that are for less than the full requirements will be rejected and will not be evaluated.

Attached are all related documents for this RFP. Please ensure that you have read the attached documents, to include specific response submission instructions that are included in this RFP, and then submit your response by the date and time indicated above.

Technical questions must be submitted via email no later than 18 June 2018 3:00 P.M. Eastern Standard Time to susanne.h.johnson.civ@mail.mil. If government responses to technical questions affect the Performance Work Statement (PWS) requirements, a follow-on Amendment to the RFP will be issued.

All items within the RFP must be completed and returned by closing due date and time. In addition to this letter, this RFP includes the following exhibits:

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Attachment 1 - Additional Terms and Conditions

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Attachment 2 - Pricing Schedule (CLIN Structure)

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Attachment 3 - Performance Work Statement

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Attachment 4 - Submission Instructions/Evaluation Criteria

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4 A. Instructions

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4 B. Evaluation Criteria

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4 C. Basis for Award

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Attachment 5 –Wage Determination Number: Revision, dated

Contract Type: The Government contemplates award of the following contract type:

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Firm-Fixed Price with reimbursable CLINs for VTC parts.

Anticipated Period of Performance:

Base Period: 15 July 2018 – 14 July 2019

Option Year 1: 15 July 2019 – 14 July 2020

Option Year 2: 15 July 2020 – 14 July 2021 Option Year 3: 15 July 2021 – 14 July 2022

The Contracting Officer (KO) reserves the right to withdraw and cancel the proposed RFP. In such event contractors shall be notified in writing of the KO’s decision. This decision is final, conclusive and shall not be subject to the “Disputes” clause or the “Contract Disputes Act.”

Responses may be submitted electronically (e-mail only) to the email address;

Mail to: Yewston.n.myers.civ@mail.mil and Susanne.h.johnson.civ@mail.mil All responses shall be the “Official Copy” for review and marked “Source Selection Sensitive”. The offeror shall title each section by its content. The offeror’s proposals shall be single-spaced and the font shall be Times New Roman, the font size shall be no less than 12 point font.

Electronic submissions are subject to the following constraints:

· E-mail file may not be larger than 10 Mega Byte (MB). Email submissions must be in PDF format.

· Government security systems will delete e-mail enclosures or attachments with the following extensions; ensure that your response contains none of the following:

*.ace* *.ad* *.asp* *.bas* *.bat* *.b64* *.bhx* *.bin* *.ceo* *.ce0* *.chm* *.cmd* *.com* *.cpl* *.crt* *.dbx* *.dll* *.dot* *.e x e* *.eml* *.exe* *.hlp* *.hqx* *.hta* *.htm* *.inf* *.ins* *.isp* *.js* *.lnk* *.mdb* *.mde* *.mp3* *.mim* *.mpe* .mpg* *.msc* *.msi* *.msp* *.mst* *.nch* *.ocx* *.pcd* *.pi* *.rar* *.reg* *.scr* *.sct* *.shb* *.shs* *.url* *.uu* *.uue* *.v b s* *.vb* *.vs* *.wab* *.wma* *.wmi* *.wmv* *.wsb* *.wsc* *.wsf* *.wsh* *.xxe* *.zip*

· Any response received after the date/time specified for receipt of offers is “late.”

Offeror must ensure that the electronic proposal submitted in response to the RFP is virus free. Typing using no less than a size 12 font. This requirement also applies to all proposed subcontractors/team members.

Your response must be in full compliance with the instructions in this RFP. The response (to include price) shall be valid for sixty (60) calendar days. If you have any questions, please contact Susanne Johnson at 706-545-4224 or email susanne.h.johnson.civ@mail.mil or the undersigned at 706-545-1088 or email at yewston.n.myers.civ@mail.mil. Thank you in advance for your time and attention in this matter.

Yewston N. Myers

Contracting Officer

Request for Proposal (RFP)

Attachment 1 – Additional Terms and Conditions The following apply to this contract:

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FAR 52.217-8, Option to Extend Services.

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FAR 52.217-9, Option to Extend the Term of the Contract

…within 60 days;

…at least 30 days;

…shall not exceed 36 months.

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FAR 52.232-19, Availability of Funds for the Next Fiscal Year

….beyond 30 September 2018.

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FAR 52.232-22, Limitation of Funds is applicable at the CLIN level.

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FAR 52.237-3 Continuity of Services

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FAR 52.233-2, Service of Protest

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FAR 52.246-4, Inspection of Services-Fixed Price

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DFARS 252.227-7020, Rights in Special Works

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FARS 52.217-8, Option to extend service

………60 days

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-7 Anti-Kickback Procedures MAY 2014

52.203-15 Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009 JUN 2010

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-14 Service Contract Reporting Requirements OCT 2016

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011

52.219-14 Limitations On Subcontracting JAN 2017

52.222-41 Service Contract Labor Standards MAY 2014

52.222-50 Combating Trafficking in Persons MAR 2015

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011 52.232-1 Payments APR 1984

52.232-22 Limitation Of Funds APR 1984

52.232-33 Payment by Electronic Funds Transfer--System for Award Management JUL 2013 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.243-1 Changes--Fixed Price AUG 1987

52.219-17 SECTION 8(a) AWARD (JAN 2017)

(a) By execution of a contract, the Small Business Administration (SBA) agrees to the following:

(1) To furnish the supplies or services set forth in the contract according to the specifications and the terms and conditions by subcontracting with the Offeror who has been determined an eligible concern pursuant to the provisions of section 8(a) of the Small Business Act, as amended (15 U.S.C. 637(a)).

(2) Except for novation agreements, delegates to the to MICC FORT BENNING the responsibility for administering the contract with complete authority to take any action on behalf of the Government under the terms and conditions of the contract; provided, however that the contracting agency shall give advance notice to the SBA before it issues a final notice terminating the right of the subcontractor to proceed with further performance, either in whole or in part, under the contract.

(3) That payments to be made under the contract will be made directly to the subcontractor by the contracting activity.

(4) To notify the Contracting Officer immediately upon notification by the subcontractor that the owner or owners upon whom to MICC FORT BENNING 8(a) eligibility was based plan to relinquish ownership or control of the concern.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

(End of clause)

The following provisions are added to this RFP:

Contractor’s additional information:

1. The Contractor shall provide all personnel, management, supervision, equipment, tools, supplies, materials, transportation, and any other items and services necessary to perform the functions of the Performance Work Statement (PWS). The place of performance is Fort Benning Georgia 31905.

2. Inspection and Acceptance. Inspection and acceptance of all work, performance, reports and other deliverables under this contract will be performed at the location specified in this RFP by the Contracting Officer’s Representatives (CORs). CORs are responsible for inspection and acceptance of services under the Contract (TO). The inspection and acceptance is based on the use of the Quality Assurance Surveillance Plan (QASP). The Government will evaluate the contractor’s performance under this TO using the method of surveillance to be identified in the QASP. The Government will record all surveillance observations. When an observation indicates defective performance, the COR will request the contractor's representative to initial the observation.

3. Deliveries or Performance. The anticipated Period of Performance is as follows:

Base Year*

15 Jul 2018 - 14 Jul 2019 Option Year 1

15 Jul 2019 - 14 Jul 2020

Option Year 2

15 Jul 2020 - 14 Jul 2021 Option Year 3

15 Jul 2021 – 14 Jul 2022

4. Electronic Submission and Processing of Payment Requests: Electronic invoicing is mandatory in accordance with DFARS 252-232-7003, Electronic Submission of Payment Request. The contractor shall submit invoices via WAWF and the CORs will accept services performed via WAWF. For additional information or if you have questions regarding WAWF, visit the website at https://wawf.eb.mil or contact the Customer Support section at (866) 618-5988.

5. Special Contract Requirements.

a. Contractor Manpower Reporting. The Contractor is required to enter data into the Contractor Manpower Reporting (CMR) system. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each year and must be reported by 31 October of each calendar year. Data must be accurate and complete and entered into CMR during the data gathering period of every year, or part of a year, for which the contract is in force. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. NOTE: If the reporting of Manpower Equivalents is not separately priced, insert "NSP" in the blank shown.

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this Contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The required information includes:

(1) Contracting Office, Contract Contracting Officer, Contracting Officer’s Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mails address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including subcontractors);

(8) Predominant Federal Supply Class Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Estimated data collection price;

(10) Organizational title associated with the Unit Identification Code is W56F2X for the Army Requiring Activity.

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

b. Insurance Requirements. The following kinds and minimum amounts of insurance are required in accordance with FAR clause 52.228-5 entitled, “Insurance—Work on a Government Installation.”

KIND:

AMOUNT:

Workmen’s Compensation and Amount required by the State in which this TO be preformed

Occupational Disease Insurance

Employer’s Liability Insurance

$100,000

Comprehensive General Liability

$500,000 per occurrence

Insurance for Bodily Injury

Comprehensive Automobile Liability $200,000 per person

$500,000 per occurrence for Bodily Injury and $20,000 per occurrence for Property Damage

c. Wage Determination. WD applies to this contract and can be downloaded at www.wdol.gov.

Request for Proposal (RFP) W911SF-18-G6 IT Support Attachment 2 – Pricing Schedule (CLIN Structure)

15 July 2018 – 14 July 2019

Months

Cost

Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. Travel shall not exceed $xxx.xx

Lot

FFP

Contractor shall provide a Contractor Manpower Report as described in the PWS for the period of 15 July 2018 – 14 July 2019. If not separately price, Contractor shall input “NSP”.

Each

NSP

15 July 2019 – 14 July 2020

Cost

Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. Travel shall not exceed $xxx.xx

FFP

Contractor shall provide a Contractor Manpower Report as described in the PWS for the period of 15 July 2019 – 14 July 2020. If not separately price, Contractor shall input “NSP”.

15 July 2020 – 14 July 2021

Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. Travel shall not exceed $xxx.xx

FFP

Contractor shall provide a Contractor Manpower Report as described in the PWS for the period of 15 July 2020 – 14 July 2021. If not separately price, Contractor shall input “NSP”.

15 July 2021 – 14 July 2022

Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. Travel shall not exceed $xxx.xx

FFP

Contractor shall provide a Contractor Manpower Report as described in the PWS for the period of 15 July 2021 – 14 July 2022. If not separately price, Contractor shall input “NSP”.

Request for Proposal (RFP) W911SF-18- G6 IT Support Attachment 3 – Performance Work Statement Performance Work Statement

Maneuver Center of Excellence (MCoE) – Fort Benning

Student Information Technology (IT) Support Services

C.1 BACKGROUND. Fort Benning supports more than 120,000 active-duty military, family members, reserve component soldiers, retirees, and civilian employees on a daily basis. It is a power projection platform, and possesses the capability to deploy combat-ready forces by air, rail, and highway. Fort Benning is the home of the United States Army Maneuver Center of Excellence, the United States Army Armor School, and the United States Army Infantry School. All figures related to potential workload and customer base, including equipment and system totals, are provided for estimating purposes only.

C.2 SCOPE. For this effort, the Contractor shall provide technically qualified personnel who understand, speak, read and write the English language; administration; management; parts, supplies, tools and equipment other than GFE Network Operations Centers (NOCs) unclassified communication systems identified in this PWS. The Contractor shall support the following Information Technology Services (ITS): system administration, help desk assistance; hardware and software installation and troubleshooting; public web site support; SharePoint, and video teleconferencing (VTC) support to include establishing and scheduling of VTCs (classified and unclassified).

C.2.1 Training. The Contractor shall ensure contractor personnel are properly trained and that they maintain technical proficiency for the O&M of the systems and equipment associated with this PWS. Contractor personnel shall have current training and required certifications before beginning work on this task order. The Contractor shall train its own personnel on existing equipment at no cost to the Government. The Government will not provide or fund training to obtain certification for any Contractor employees unless the training is a result of a new requirement.

C.2.1.1 If during the term of this contract, the Government installs new equipment that requires training to meet the certification requirements of this contract, the Government will provide one-time training during initial fielding and in support of new site activations for those employees currently working on site. The Contracting Officer’s Representative (COR) or Contracting Officer (KO) will approve all training in advance. If the Contractor replaces an employee who has received Government-provided training as described above for any reason, the Contractor shall provide any needed training at no cost to the Government.

C.2.1.2 Training Records. The Contractor shall ensure required training is documented within records that are available upon request by the KO or COR.

C.2.2 Hours of Operation. The Contractor shall provide services during the hours ranging between 0700 – 1700 (depending on the area of assignment), Monday – Friday, except on federal holidays as designated by the Office of Personnel Management at http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/#url=Overview or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

C.2.2.1 Overtime. Services to be performed under this contract are generally performed during normal duty hours. Periodically, requirements including emergencies, special projects, supporting deployments, and seasonal requirements, may require work be accomplished at times other than normal duty hours.

C.2.3 Information Technology (IT) Software and Equipment. The Contractor shall request project-related IT software, equipment and tools in support of the task order requirements through the COR. COR will assist with locating the Army approved list with all Information Assurance approvals, Certificate of Networthiness (CoN), and Joint Interoperability Test Command (JITC) certifications. This software/equipment shall require IAVA scanning and patching and compliance with applicable DISA Security Technical Implementation Guides (STIG) to the degree applicable prior to allowing connectivity to the Government production network, by the contractor.

C.2.3.1 The Contractor shall ensure that a Government CoN is available for all Contractor-purchased software and IT equipment that will be installed or integrated into existing government IT systems and networks. The Contractor shall first check the Army Knowledge Online (AKO) web site at https://www.us.army.mil/suite/grouppage/16220 for a list of systems and commercial-off-the shelf (COTS), Government-off-the shelf (GOTS), or other equipment with current valid CoNs. The Contractor must be registered in AKO by the COR for access. If a CoN is not available, The Contractor shall fill out and submit the applicable Networthiness Checklist to the COR.

C.2.3.2 Purchases. The Contractor shall submit a list of items required and a cost analysis to the COR or KO for approval prior to any purchase. The Contractor shall only purchase materials directly related to the maintenance support and necessary to accomplish and assure acceptable levels of O&M for supported systems. The Contractor shall purchase materiel necessary to complete assigned special projects and for maintenance of bench stock levels, expendable supply levels or requirements for routine O&M maintenance outlined in the task order. All non-expendable items purchased shall become the property of the Government and added to the list of Government-furnished property (GFP). Approved purchases will be reimbursed on the Supply CLIN.

C.2.4 CONTRACTOR ACCOUNTABILITY

C.2.4.1 GENERAL

The government will provide the facilities, utilities, equipment, materials, and supplies described herein as government-furnished property. Government-furnished property (GFP) consists of government-furnished facilities (GFF), government-furnished equipment (GFE) (to include automated data processing equipment (ADPE)) and government-furnished parts, materials, and supplies, placed in the contractor’s custody. The government will also provide certain services to the contractor. The contractor shall not use GFP or services for any other purpose than execution of work under this contract. The contractor shall loan GFP to government operations and/or other government contractors when directed by the KO. The contractor shall assume responsibility for GFP provided for his/her use and shall take precautions to prevent fire and safety hazards, odors, chemical spills, vermin. At the completion of the contract, GFP shall be returned to the government in the same condition as received, except for reasonable wear and tear.

C.2.4.2 Accountability of Equipment

The contractor shall become accountable for GFP when the equipment is hand receipted from Installation Property Book Officer (IPBO), or upon acceptance from incumbent contractor (user level property). The contractor shall submit, to the KO, the name of the person designated to be responsible for control of all GFP within 10 calendar days of contract award and prior to any change in designation.

C.2.4.3 Property Control System

Within ten work days prior to contract start date, the contractor shall provide a Property Control System (PCS) Plan to the KO. The contractor shall ensure that the PCS includes the requirements of this contract and meets property requirements contained in Federal Acquisition Regulation (FAR) 45.4 and Army Regulation (AR) 71-32. The contractor shall update the plan annually or as required based on changes to property regulations and requirements.

C.2.4.4 Property Administration

The contractor shall perform property administration in accordance with FAR Section 45, as supplemented by Department of Defense Federal Acquisition Regulation Supplement (DFARS) and Department of the Army Federal Acquisition Regulation Supplement (AFARS), AR 71-32, AR 710-2, Department of the Army Pamphlet (DA PAM) 710-2-1, and AR 735-5.

C.2.4.5 Report of Government Property

The contractor shall prepare and submit to the KO an annual report of government property on Department of Defense (DD) Form 1662, and according to the requirements of the contract.

C.2.4.6 Removal of Property

The contractor shall not remove GFP from the Installation or other supported areas without written approval from the government Property Administration Officer. Department of the Army Form 2062, Hand Receipt / Annex Number, shall be used to obtain Property Administration Officer approval for the removal of GFP from the Installation.

C.2.4.7 Inventory Management

C.2.4.7.1 Initial Inventory Procedures

The successor contractor shall attend a phase-in GFP inventory meeting with the KO and the incumbent contractor. The meeting will be scheduled by the government at the beginning of the contract phase-in period.

C.2.4.7.2 During the phase-in period, the successor contractor shall conduct a phase-in 100% joint inventory with the incumbent contractor in accordance with AR 71-32, AR 710-2, DA PAM 710-2-1, and AR 735-5. This inventory shall include, but is not limited to, all installation property book property; user level property. The operational or conditional status of all GFF and GFE shall be determined. Any item found to be broken or not suitable for its intended purpose shall be recorded. At the end of the phase-in inventory, the successor contractor and the incumbent contractor shall have 15 calendar days to reconcile any discrepancies recorded during the inventory. The incumbent contractor and the successor contractor shall certify the joint inventory as accurate to the KO within 15 days of completion of the inventory. The incumbent contractor shall keep the inventory current and accurate until the successor contractor takes responsibility of the GFP.

C.2.4.7.3 At the time of inventory, all GFP shall be jointly inspected. During the joint phase-in inventory, the successor contractor shall record any damaged property, or property whose condition code is questionable, in digital format utilizing digital cameras provided by the government. Digital format will be accepted in Joint Photographic Experts Group (JPEG) files. The contractor shall index both JPEG and PDF files by major and subordinate functional areas and shall be submitted on Digital Video Disk (DVD). The digital files shall be provided to the KO upon completion of the inspection. All valid discrepancies or damage shall be noted and may be corrected by one or both of the following methods at the government’s option. A government representative will determine validity.

C.2.4.7.4 The government may correct noted discrepancies prior to the contract start date, or

C.2.4.7.5 The government may require the contractor to repair discrepancies subject to reimbursement by the government

C.2.4.7.6 The government may choose to defer repair until time of turn in

C.2.4.7.7 The successor contractor shall sign custody records. The successor contractor shall prepare, certify, and submit a detailed final Government Property Inventory Report within 60 calendar days after contract start date. The contractor shall ensure that the Government Property Inventory Report is jointly approved by the government and the contractor. The contractor shall maintain property custody records in a current status.

2.4.8 User Level Property Inventory

2.4.8.1 The contractor shall establish a property inventory control list at the contractor user level. The property inventory control list, as a minimum, shall provide the National Stock Number or Management Control Number when possible, generic nomenclature of the items and the quantity on hand. The designated person shall sign and date the property inventory control list and shall submit to the KO with initial inventory report required in paragraph C.2.4.7.2.

2.4.8.2The contractor shall update the control list with any additions or deletions semi-annually, re-sign, and submit to the KO within two work days of completion. The property inventory control list may be established on a DA Form 3161 . The contractor may also use their own manual or automated inventory control listing.

2.4.8.3 The contractor shall inventory the equipment as part of the initial phase-in /phase-out inventory and annually thereafter. The contractor’s designated person shall re-sign for the equipment after each inventory. If there is a change in contractor’s designated person | user, both the outgoing and incoming holders shall do a joint inventory, sign and date the property inventory control list. An accountability form (such as DD Form 3161, Request for Issue and Turn-In), shall be used to laterally transfer the property from one location to another.

2.4.8.4 For any contractor-furnished property, the contractor shall furnish a listing of purchase invoices for equipment and minor durable tools to the Installation Property Book Office (IPBO) for accountability review not later than seven work days after the purchase date. Items that are determined to require formal accountability shall be placed on the appropriate contractor’s hand receipt.

2.4.8.5 The contractor shall ensure government property entrusted to the contractor is properly used, cared for and safeguarded.

2.4.9 Periodic Inventory

2.4.9.1 The contractor shall establish and maintain records of GFP in use by the contractor. The records shall be maintained in accordance with the functional guidance for the automated system in use or manually in accordance with the instructions contained in AR 710-2, DA PAM 710-2-1, and FAR Section 45. The records system will be reviewed by the KO. The contractor shall make all changes to the record system required by the KO. Upon approval by the KO, the records system shall become the contractor’s official GFP control system. It shall remain in use until termination of the contract or written withdrawal of approval by the KO.

2.4.9.2 The contractor shall perform a 100% inventory of all GFP annually and perform a hand receipt update at least every six months. The six month period is based on the date of the oldest change document. The contractor shall also submit a report of results of physical inventory to the KO within 10 work days of inventory completion.

2.4.9.3 The contractor shall conduct special inventories as requested by the KO.

2.4.9.4 The contractor shall prepare administrative adjustment documents in accordance with AR 73 5-5 and provide them to the Property Administration Officer within 30 days of inventory completion.

2.4.10 Contract Expiration or Termination Inventory Procedure The incumbent contractor shall attend a phase-in | phase-out GFP inventory meeting with the KO and the successor contractor. The meeting will be scheduled by the government at the start of the successor contractor’s phase-in period.

2.4.10.1 During the successor’s phase-in period, a joint inventory of all GFP shall be conducted by the incumbent contractor and the successor contractor in accordance with AR 71-32, AR 71 0-2, DA PAM 710-2-1 , and AR 735-5 . The government will observe the inventory. The inventory shall include, but is not limited to, all installation property book property; user level property; facilities, to include keys; and material items of work in progress, e.g. equipment on active maintenance work orders. The operational or conditional status of all GFP shall be determined. Any item found to be broken or not suitable for its intended purpose shall be recorded. At the end of the phase-in/phase-out inventory, the successor contractor and the incumbent contractor shall reconcile any discrepancies recorded during the joint inventory. The successor contractor and the incumbent contractor shall certify the joint inventory as accurate to the KO within 15 calendar days of completion of inventory. The incumbent contractor shall keep the inventory current and accurate until the successor contractor takes responsibility of the GFP on contract start date or during the incumbent contractor’ s phase-out period (maximum of 90 calendar days after contract completion or termination date, as negotiated).

2.4.10.2 During the phase-in/phase-out inventory, all GFP shall be jointly inspected by the incumbent contractor, the successor contractor and the government. All valid discrepancies or damage shall be noted and may be corrected by one or both of the following methods at the government’s option. Validity will be determined by a government representative.

2.4.10.3 The incumbent contractor shall correct noted discrepancies prior to contract expiration, or

2.4.10.4 The cost of repair shall be deducted from the final payment to the incumbent contractor in accordance with Paragraph 3.1.2.4.4 below.

2.4.10.5 At the completion of the contract, the incumbent contractor shall return the same property or property equal in type, kind, quality, and quantity of items as originally furnished by the government and accepted by the contractor. Remaining GFP shall be returned to the government in the same or better condition as when originally furnished, less fair wear and tear.

2.4.10.6 For all items requiring repair or replacement, the government will determine equivalent monetary value required to repair or replace the item. The incumbent contractor shall reimburse the government at current government-estimated replacement value or estimated amount to cover cost of repair as determined by the KO.

2.4.11 PROPERTY SHORTAGES and DAMAGES

The contractor shall be liable for the shortages, loss, damage, destruction, or excessive consumption of government property as specified in Part 45 of the FAR and its agency supplements, and Paragraphs 2-5 and 14-14 of AR 735-5.

2.4.11.1 Equipment Assigned to Government Personnel

Contractor liability does not cover equipment that was assigned to government personnel at the time of loss, damage, or destruction. An example of this is a laptop signed out to a student. For those pieces of equipment, the commander or supervisor of the student will take action required by the current General Services Administration (GSA) Regional Bulletin, current GSA Memorandum of Understanding (MOU), or other applicable regulations. The student contractor will fill out all required FLIPL or SoC paperwork upon loss by student.

2.4.11.2 Reporting

The contractor shall investigate and submit a formal report of shortage, loss, damage, destruction, or excessive consumption of GFP to the KO within two work days of occurrence/discovery in accordance with contract paragraph 1 .4.3 .6.3 . The contractor shall report the specific property affected, including National Stock Number (NSN), other identifying codes, and property nomenclature; the circumstances surrounding the loss, damage, destruction, or excessive consumption; the estimated cost of alleviating the problem, if required; and the expected impact on provision of contractor services.

2.4.11.3 The contractor shall be responsible for the physical security of GFP in accordance with AR 1 90-5 1 and the requirements of this contract. The contractor shall secure all GFF when not occupied by contractor personnel. The contractor shall maintain an activity security checklist for each individual facility as part of the contractor’s Physical Security Program (see contract paragraph 1.4.7.3).

2.4.11.4 CHANGE OF STATUS FOR GOVERNMENT-FURNISHED PROPERTY

When GFP is no longer required or suitable for intended use, or has reached the end of its economic life, the contractor shall prepare and provide required hand receipt documentation to the KO for approval and disposition directions. Upon KO approval, the contractor shall process the items in accordance with the requirements of Section 5.3 of this contract. All property furnished under, and all scrap resulting from, this contract shall remain the property of the government.

C.2.5 Security Requirements. Contractor performance includes, but is not limited to, installation, operation, and maintenance of unclassified and classified systems, networks, devices and equipment; work in classified, sensitive, and/or Restricted Areas where exposure to classified information cannot be precluded and/or where security clearances are required. The Contractor shall, at a minimum, have a final Secret facility clearance level (FCL) at time of contract award.

C.2.5.1 All Contractor personnel performing on this task order must be U.S. citizens with required security clearance or suitability investigations. Upon task order start date, all contractor personnel shall possess and maintain the required security clearance over the life of the TO in accordance with DD Form 254, Contract Security Classification Specification. After TO award, newly hired personnel who require a security clearance for this work effort shall have submitted for a security clearance within two (2) months of being hired and shall maintain the required security clearance throughout employment on this TO. Contractor personnel who require a Secret security clearance and who will be performing IT-I functions will require a ANACI/NACLC or equivalent completed with suitability determination for IT level II access. The Contractor shall contact the supporting Government Security Office/G-2/S-2 for submission of the ANACI/NACLC or equivalent (SF 86) via the Army Investigative Enterprise Solution (AIES). The SF 86 will indicate SECRET access/IT level II. The Contractor shall provide the contract/TO number as authority to request the investigation. Contractor interim privileged level access to Army systems prior to completion and favorable adjudication of the required investigation will be in accordance with AR 25-2. If contractor personnel have a current ANACI/NACLC or equivalent on record in JPAS, the AR 25-2 investigative requirement for IT Level II is satisfied. Contractor personnel who do not require a security clearance but who require an investigation for suitability/trustworthiness purposes shall have SUBMITTED the required investigation documentation within two (2) months after TO award. Contractor personnel shall comply with all applicable security and safety regulations, guidance, and procedures, including local, referenced in the PWS and in effect at the work sites. The Contractor shall coordinate with the supporting Government security office for submission of required suitability investigations.

C.2.5.2 The Contractor shall protect Government information, systems/networks, devices, and other Government-furnished equipment and property, based on the level of access provided to contractor personnel supporting this contract. The Contractor shall comply with and enforce all security and information assurance requirements and measures, as specified in applicable directives and as stated in the task order.

C.2.6 Information Assurance.

C.2.6.1 Information Assurance (IA) Training. All contractor personnel with access to Government information systems and networks shall successfully complete all required initial and annual IA awareness training as specified in AR 25-2 and as directed by the Government requiring activity. Training is available at https://ia.signal.army.mil.

C.2.6.2 Contractor employees and subcontractor employees performing work under this task order that have access to Government information systems and networks shall create a user account and profile in the Army Training and Certification Tracking System website (ATCTS) at https://atc.us.army.mil, in the unit container managed by the COR. Certificates of successful completion of IA training, Acceptable Use Policies (AUP), applicable baseline and computing environment certifications, and continuing professional education credits, as required by DoD 8570.01-M, shall be uploaded to the ATCTS and provided to the COR for continuous compliance monitoring and reporting.

Global Address Listing (GAL): All contract employees who require access to Government Information Systems shall update their profile and Global Address Listing (GAL) information: https://www.dmdc.osd.mil/milconnect within 10 working days of being granted IT access.

C.2.6.3 The Contractor shall ensure that all contractor employees and subcontractor employees requiring IA awareness training complete the training at start of work performance on this task order and annually thereafter for the duration of this task order.

C.2.6.4 Information Assurance Workforce Certification. Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.239-7001 (Information Assurance Contractor Training and Certification) applies to this task order. This task order is subject to the mandates of DoD 8570.01-M, which establishes baseline technical and management IA skills for personnel performing IA functions within DoD. Functions spanning multiple levels require certification of the highest level functions. Contractor personnel performing functions in multiple categories or specialties shall hold certifications appropriate to the functions performed in each category or specialty.

C.2.6.5 The Contractor shall ensure its IA workforce members have the baseline certifications corresponding to their IA functions, as defined in Chapters 3, 4, 5, 10, and 11, and Appendix 3 of DoD 8570.01-M at work performance start date. Contractors will obtain all required Computing Environment (CE) certificates within 6 months of being engaged. The IAT Level I baseline certification is the minimum requirement for unsupervised privileged access. Contractor certification holders shall ensure that their certificates remain active and are renewed prior to expiration.

C.2.6.6 Contractor IA certification holders shall release their certification information to the Department of Defense through the Defense Workforce Certification Application, https://www.dmdc.osd.mil/appj/dwc/index.jsp.

C.2.6.7 Table 1 reflects the Personnel Security (IT Level) and IA Workforce Specialty requirements, aligning the IA functional responsibilities and access levels to the task order tasks, in accordance with DoD 8570.01-M.

IT Level

IAW AR 25-2, which identifies requirements for IT level designations and security investigation requirement for each level ) IA Category & Level

IAW DoD 8570.01-M, which identifies required DOD acceptable Baseline Certifications); BBP (Better Business Practice) on Information Assurance Training and Certification, 05-PR-M-0002, identifies Army minimum required training for the same IA category and level) Clearance

Required

Table 1. Listing of positions with Information Assurance and Security Requirements

C.2.7 Non-Government-owned computing systems or devices. The Contractor shall comply with AR 25-1 and AR 25-2. The Contractor shall not install or connect non-Government-owned computing systems or devices to Government networks without the COR’s coordinating and obtaining proper authorization from the appropriate Information Assurance Program Manager (IAPM), ensuring that all software has a Government Certificate of Networthiness. The non-Government-owned computing systems or devices include, but are not limited to, personal or contractor-owned thumb drives (e.g., memory sticks, flash drives, Universal Serial Bus (USB) drives, jump drives, pen drives), removable or external hard drives, Personal Digital Assistants (PDA), PC Cards/Express Cards, MP3 players, cell phones, smartphones, Blackberries, digital media, floppy disks, compact disc (CD)/digital video disk (DVD) burners, optical recordings, photo flash cards, mobile device (laptop or tablet), or any devices that can store data.

C.2.8 Protection of Sensitive Unclassified Data. The Contractor shall ensure any sensitive information, including, but not limited to, Personally Identifiable Information (PII) and For Official Use Only (FOUO), proprietary, and Law Enforcement Sensitive information residing on Mobile Computing Devices (MCD) or other external media, is protected in accordance with current Data at Rest (DAR) guidelines and requirements. The Contractor shall use an authorized, approved, and prescribed DAR solution. The MCDs include, but are not limited to, laptop, netbook, notebook, or tablet computers, and Blackberry or equivalent devices. External media include optical disk media such as CDs, DVDs, USB drives (also referred to as flash or thumb drives) (when authorization to use them is restored), floppy disks, and other portable digital storage devices. Guidance for protecting DAR information appears in DoD Policy Memorandum, 3 Jul 07, subject: Encryption of Sensitive Unclassified Data at Rest on Mobile Computing Devices and Removable Media, and DoD Component implementing instructions.

C.2.9 Security Requirements.

C.2.9.1 Antiterrorism Level I Training. The Contractor shall ensure that all contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas complete Antiterrorism (AT) Level I awareness training within 30 calendar days after start of employee performance on this task order. Within 5 calendar days of training, The Contractor shall certify to the COR or KO that all employees performing work under this task order have completed the AT Level I awareness training. AT Level I awareness training is available at https://jkodirect.jten.mil, course #JS-US007-14 to receive credit for the training.

C.2.9.2 iWATCH. The Contractor shall ensure that all employees and subcontractor employees performing work under this task order are trained on the local iWATCH program within 30 calendar days of start of employee performance on this task order. The requiring activity ATO will provide the locally developed iWATCH training. The Contractor shall maintain all iWATCH training records and shall provide copies to the COR upon request.

C.2.9.3 During declared emergencies and/or elevated Force Protection Conditions (FPCONs) Charlie or Delta, contractor performance under this task order shall be determined by the COR or KO. All contractor employees providing services under this task order are required to report for duty as scheduled and remain on duty during declared emergencies and/or elevated FPCON levels unless otherwise directed by the KO or COR.

C.2.9.4 Operations Security (OPSEC). Operation Security (OPSEC) training: In accordance with AR 530-1 all personnel, to include contractor employees and associated sub-contractor employees must complete Level I Operations Security (OPSEC) training which is composed of both initial and continual awareness training (annually). All personnel within the first 30 days of arrival in the organization must receive initial training to include a briefing on the organizations critical information read/sign the OPSEC Individual User Compliance Agreement form. The end state of initial and continual awareness training is that each individual should have the requisite knowledge to safeguard critical information. The Contractor is not required to prepare an OPSEC Plan. The contractor shall adhere to the Government's Operations Security (OPSEC) Standard Operating Procedure (SOP)/Plan during the entire period of performance. The Contractor shall comply with DoD Directive 5205.02E, Army Regulation 530-1, and the requiring activity OPSEC program. The Contractor shall maintain all OPSEC training records and shall provide copies to the COR upon request.

C.2.9.5 Visit Authorization Letter: The Contractor must provide a valid (IAW DoD 5220.22-M) Visit Authorization Letter (VAL) for every employee on the contract, prior to their visit. This VAL must be originated by the Contractor's Security Office (also called Facility Security Officer or FSO), and shall be sent to the Contracting Officer Representative or Security Representative. The VAL must include the purpose and date(s) of visit, security clearance information, social security number, the contract number. This request is valid for up to one year. The request must be reviewed and updated as needed, but at least annually.

C.2.9.6 Statement of Non-Disclosure: All Contractor personnel will comply with the non-disclosure requirements in the clause at FAR Part 52.227-14 (or DFAR equivalent). All Contract Personnel must sign a statement of non-disclosure.

C.2.9.7 Handling or Access to Classified Information: Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

C.2.9.8 Threat Awareness Reporting Program: For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

C.2.9.9 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

C.2.9.10 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

C.2.9.10.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.