JA_Redacted_Downtown_Hilton.pdf

Control No. 15-86

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

(Actions NTE $650K for other than Simplified Acquisition Procedures)

1. Agency!Contracting Activity: Mission and Installation Contracting Command (MICC-FBGA) Attn: CCMl-BEN

2. Description of Action:

Nature: l2l New Requirement

6600 Meloy Drive, Suite 250 Fort Benning. GA 31905-1300

0 Follow-on Requirement 0 Mod to Existing Purchase Order/Contract Number

Pricing: l2l Firm-Fixed Price 0 Time & Materials 0 Cost

Funds: 0 OMA l2l Other Funds: VTER

Name of Proposed Contractor(s): Downtown Hilton Atlanta Street Address:

City, State, Zip: Atlanta, GA 30303 Phone:

3. Description of Services or Supplies:

The total estimated value of the proposed action is $ 579.000.00.

ontractor will supply billeting, meals, conference space and equipment rental during operations for troops staying in Joint Operations Area ATL (JOA-A TL) or supporting the

The subject requirement provides that the contractor maintain a level of discretion and non-disclosure in order to prevent proliferation of mission requirements before and durin execution. Downtown Hilton A I cilities designated as a trusted agent by for support of a high visibility and

4. Authority:

Actions other than simplified acquisition procedures {select one):

12J FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 10 USC 2304(C)(1)

0 FAR 6.302-2: Unusual and compelling urgency. 10 USC 2304(c)(2)

0 FAR 6.302-5: Authorized or Required by Statute, 10 USC 2304(c)(5)

D Other: <insert appropriate authority here

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Control No. 15-86

5. Reasons for Authority Cited:

a. This event will happen with little or no notice. It requires rooms, meals, conference space, and equipment rental within a few hours and requires absolute discretion, especially in the time before execution. Taking these issues in combination, there was no other contractor that could satisfy all of the agency's requirements who has also been designated as a Trusted Agent by the Government. Lodging facilities must be located in the downtown Atlanta area in proximity of the media operations center based upon the sensitive nature of the event while also mitigating force protection concerns in and around the surrounding areas for troops participating in the events.

Additionally, hotels are required to provide interior room entrance to allow for entering rooms from the interior of the hotel, sutveillance system (on the exterior of the hotel at a minimum), meats (three per day for up to 250 personnel), conference space to accommodate 250 participants, computer display packages, speaker systems, and 36 computers in support of operations.

6. Actions to Increase Competition: General inquiries were made of other companies for feasibility. It was determined that Downtown Hilton Atlanta was the only company that could deliver with little notice for the timeframe allotted - AND - could maintain the level of discretion and non-disclosure required of the mission, in order to prevent proliferation of mission requirements before and during execution. A sources sought letter was posted on FEDBIZOPS through Army Single Face Industry (ASFl), with only two responses received from facilitators who wanted to broker this requirement for the Government.

7. Market Research: Traditional market research was conducted, as hotel costs in Atlanta, Georgia are similar and the ability to deliver quickly while observing non-disclosure requirements are of more importance.

8. Procurement History:

Previous Purchase Order(s) or Contract(s): 0 Yes rgj No

If "Yes". for each purchase order or contract provide:

Purchase order or contract number:

Was action competed? D Yes [SJ No !faction was not competed, state the cited authority, summarize rationale, and describe the actions that were supposed to be taken to increase competition and the results thereof: A Sources Sought was posted to identify competitors in the area who could meet this requirement. As a result of the response from the Sources Sought, it has been determined that no other vendor is able to provide the services necessary for this requirement at an undetermined time. ln the Downtown Atlanta region, the sellout zone is very high for hotel rooms, in which many hotels are unable to maintain over 100 rooms in reserve until an undetermined time of use. Other facilities outside of Atlanta may be considered in the future to increase competition. Due to the sensitive nature of this requirement, other locations were unfeasible for the Government to consider in order to maintain discretion without compromising force protection.

9. Additional Information to support the justification. NIA

10. Technical I Requirements Certification: I certify that the supporting data under my cognizance which is included in this abbreviated J&A is accurate and complete to the best of my knowledge and belief.

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Control No. 15-BB

Submitted By:

Position Title (Division Chief or higher}:

Email address:

Signature:

Date: 24 September 2015

11. Fair and Reasonable Price Determination: As contracting officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.

The Contracting Officer used a comparison of industry cost for similar services for comparable quantities and the Independent Government Estimate.

12. Reviews: I have reviewed this justification and find it legally sufficient.

Legal Counsel (if value exceeds $1 SOK)

13. Contracting Officer's Approval: J hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

AUSTIN.DAPHNE.HOWAR :::-,..,,-:;::...-:-~·.-:.: ·."'.'~

SIGNATURE: ~'-"-~-"-'"-'"---"-·,_:-;;;_~·._.7":'_··_-· .. _______ .DATE: ---------- NAME: L TC Daphne H. Austin TITLE: Procuring Contracting Officer

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