Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

Math Book Restoration April 2025

(POP 6/1/25-5/31/26)

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to have 29 Math books from the Archives and Special Collections sent for repair and conservation. The bindery will be completing specific repairs to improve the longevity of 29 individual books. The vendor will not need access to West Point or any other facility as all the work will be completed off-site at the Vendor’s offices. Proof of completion of the work will be gained via the return of the same 29 archival Math books with specific requisite repairs completed. See 1.3 Scope for more details.

1.2 Background: The collection of archival Math books at the Archives and Special Collections of USMA Library has been in need of restoration to prolong the longevity of these resources. A gift fund for the restoration of this specific collection has been provided by a generous donor.

1.3 Scope: The Contractor shall provide the following non-personal service(s).

1.3.1 Proof of Expertise: The vendor will provide examples of fine-craftsman handiwork (Not Machined) and proof of custom hand-binding experience for the USMA Library to evaluate.

Contractor staff should include:

• Bookbinders trained in historical binding styles and conservation.

• Conservators with knowledge of paper chemistry, inks, and historical materials.

• Preservation specialists who assess damage and recommend appropriate treatments.

1.3.2 Delivery Requirement Clause

Due to the delicate and fragile nature of the items requiring repair under this Agreement, vendors should be aware of the distance between West Point and the storage or repair location for the items. A shorter distance would be beneficial to minimize the risk of damage during transportation and to ensure that appropriate handling procedures can be followed throughout the repair process. As such, only vendors who can provide verified specialized transportation and handling services may be considered for the repair work. Acknowledging that the longer these items must travel, the more damage they may receive (which is abhorrent in terms of managing the preservation of materials per NARA 1571). The Vendor will provide hand-courier services for the pick-up and drop-off of the 29 Math Books listed in 1.3.3

A. All deliveries under this Agreement shall be made exclusively through the vendor directly or a hand courier service which will NOT allow for any of the 29 math books to be placed in any sort of luggage or shipping containers. The Hand Courier Service must be designated or approved in writing by the USMA Library.

B. The use of common carriers, including but not limited to United Parcel Service (UPS), Federal Express (FedEx), United States Postal Service (USPS), DHL, or any similar delivery service is expressly prohibited for any deliveries under this Agreement.

C. The Sender shall ensure that all items are delivered by an individual person who shall take personal custody of the items and personally hand transport the items from origin to destination, and back again, without utilizing any common carrier's transportation network.

D. The hand courier shall obtain a signed receipt from the Recipient or authorized representative upon delivery, which shall include the date, time, and name of the receiving individual.

E. Failure to comply with these delivery requirements shall constitute a material breach of this Agreement and may result in damages.

F. Any additional costs associated with hand courier delivery shall be borne by the vendor.

1.3.3 Repair and Restoration:

1.3.3.1 Description of Binding Arts:

The Contractor shall perform the professional service of hand-binding historical manuscripts, encompassing both conservation and restoration practices, in accordance with industry standards for rare book preservation and the ethical guidelines established by recognized conservation bodies (e.g., AIC, IADA). This work shall include, but not be limited to, the following elements:

1. Condition Assessment and Documentation Prior to commencement of binding work, the Contractor shall conduct a comprehensive condition assessment of the manuscript(s), including photographic documentation, written reports detailing structural integrity, prior repairs, material composition, and evidence of deterioration. Any deviations from the expected condition or additional conservation needs discovered shall be documented and submitted to the Client for approval before proceeding.

2. Disbinding (if applicable) Where necessary and authorized, the Contractor shall carefully disbind the manuscript using non-invasive techniques to prevent further damage to the text block, sewing structure, or original materials. All removed components shall be preserved and returned to the Client, unless reintegration is part of the treatment plan.

3. Surface Cleaning and Stabilization

All manuscript leaves and cover materials shall be subject to appropriate dry or aqueous cleaning methods. Stabilization of fragile media (e.g., iron gall ink, pigments) will be carried out in accordance with conservation best practices. Mending of tears, consolidation of weak areas, and other minor repairs shall be conducted using archival, reversible materials.

4. Sewing and Binding Structure The Contractor shall resew or reinforce the text block using hand techniques historically accurate to the manuscript's period and region of origin, or as agreed upon with the Client. Binding structures may include sewn-on cords, chain stitch, or other period-specific methods. All sewing supports, endbands, and linings shall be fabricated by hand using conservation-grade materials such as linen thread, unbleached cotton, and Japanese kozo paper.

5. Cover Restoration or Recreation Original covers shall be retained and stabilized where feasible. If replacement is required, facsimile or period-appropriate covers shall be hand-crafted using traditional methods and materials, including vegetable-tanned leather, hand-marbled papers, wooden boards, or parchment. Decorative elements such as blind tooling, clasps, or titling may be reproduced with prior approval of the Client and based on documented historical references.

6. Materials All materials used in the binding and conservation processes shall be acid-free, stable, and reversible where possible. Adhesives shall be conservation-grade (e.g., wheat starch paste, gelatin, or EVA as appropriate). Leather, paper, cloth, and other components shall be of archival quality, with provenance and specifications documented in the final report.

7. Standards and Ethics The Contractor shall conduct all services in accordance with the Code of Ethics and Guidelines for Practice of the American Institute for Conservation (AIC) or other relevant international body. All treatment decisions shall prioritize the preservation of original materials and historical integrity.

1.3.3.2 Specified Repairs: The vendor will complete the following repairs (by title and volume):

1. The Fluxional Calculus o New leather spine, end papers, and spine label o Signature repair 1

2. Traite de Calcul o New leather spine, end papers, and spine label

3. Traite Elementaire de Calcul o Conservation of cloth spine and spine label o New end papers

4. Lecons de Calcul o New leather and marbled paper spine and new end papers o Conservation of spine label

5. Lecons de Calcul vol. 2 o New leather and marbled paper spine and new end papers o Conservation of spine label

6. Reflexions … Metaphysical o New cloth spine and new end papers o Signature repair 1-2

7. Rowes Fluxions o New leather spine and spine label o Conservation of end papers

8. The Differential and Integral o New leather spine, end papers, and spine label

9. Elements de Geometrie o New leather spine o Conservation of end papers and spine label o Signature repair 23 foldout pages

10. Lecons Nouvelles o New leather spine, end papers, and spine label o Signature repair 15-20 foldout pages

11. Elements of Conic Sections o New leather spine and end papers o Conservation of spine label

12. Elements & Practice of Mensuration o New leather spine, end papers, and spine label o Signature Repair on 1st page

13. Traite des Sections o Repair of text block o New leather spine and spine label o Conservation of end papers o Signature repair on 4 foldouts

14. Methods Inveniendi o New leather spine and spine label o Conservation of end papers

15. Traite Analytique o Conservation of leather spine, end papers, and spine label

16. Analyse Demontree vol 1 o Conservation of end papers and spine label

17. Analyse Demontree vol 2 o Conservation of end papers and spine label

18. Trate des Fluxions vol 1 o Conservation of end papers and spine label

19. Trate des Fluxions vol 2 o Conservation of end papers o New spine label

20. Principles of Analytical Calculation o New end papers and spine label o Signature repair 2-4

21. Elemens de Calcul Differentiel o New end papers and spine label

22. Elements of Geometry o Repair of text block o New end papers and spine label o Signature repair 6

23. First Lessons in Plane Geometry o New end papers and spine label

24. A Treatise of Geometry o New end papers and spine label

25. Cours o New spine label o Conservation of end papers o Signature repair 1-4

26. Elements of Geometry o New spine label o Conservation of end papers

27. Geometrie o New end papers o Conservation of spine label o Signature repair 6-10

28. Receuil o New end papers and spine label

29. Traite Elementaire o Conservation of end papers and spine label o Signature repair for foldout pages

1.4 Objectives: The objective is for this contract to facilitate the pick-up, repair, and delivery of 29 unique Math Books from the collections of the Archives and Special Collections at USMA Library following the requirements of the Math Book Restoration Fund.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): the contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 RESERVED

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 72 clock hours of identifying those issues. Verbal reports shall be followed up by written reports within 10 business days {Deliverable 1}.

Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.2 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If the submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.2.1 U.S. Holidays: When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.2.2 Host Nation Holidays: RESERVED

1.5.3 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.3.1 Government Facility Office Hours: The Government facility office hours are 0700 to 2315 Monday through Thursday, 0700-2100 Friday, 1300-2100 Saturday, and 1000-2315 on Sundays except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.3.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0700 to 2315 Monday through Thursday, 0700-2100 Friday, 1300- 2100 Saturday, and 1000-2315 on Sundays. The Government facility is The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph

1.6.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.3.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0900-1700 Monday through Friday regardless of the facility’s open or closed status during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.3.3.1 Contractor Work Plan: RESERVED

1.5.4 Training Holidays: RESERVED

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the contractor’s facility. The contractor’s facility must be a controlled environment to prevent degradation of materials.

• Temperature: 18–22°C (65–72°F)

• Humidity: 45–55% RH (relative humidity)

• Air filtration: HEPA filters to reduce dust and pollutants

• Light control: UV-filtered lighting to prevent damage to materials

The Contractor will have all essential equipment and tools on hand at their own facility, including, but not limited to the following:

• Book press & lying press: for flattening and applying pressure during rebinding

• Sewing frame: for resewing text blocks using traditional methods

• Guillotine or board shear: for precise cutting of paper and boards

• Nipping press: to ensure strong adhesion of covers and spines

• Folder & bone tools: for crease work and folding

• Microscope or magnifier: for examining fine details and damage

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: RESERVED

1.6.3.1 Installation Pass Log: RESERVED

1.6.3.2 Individual Termination or Expiration of Employment: RESERVED

1.6.3.3 Contract Termination or Cancellation: RESERVED

1.6.3.4 Common Access Cards (CAC) and CAC Log: RESERVED

1.6.4 Background Checks: RESERVED

1.6.4.1 U.S. Citizen: RESERVED

1.6.4.2 Local Nationals and Third Country Nationals: RESERVED

1.6.5 PHYSICAL Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.6.6 Operations Security (OPSEC) Requirements: RESERVED

1.7 Key Control: RESERVED

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will appraise the Contractor of how the Government views the Contractor's performance and the Contractor shall appraise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: RESERVED

1.11 Identification of Contractor Employees: RESERVED

1.12.1 RESERVED

1.12.2 RESERVED

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs (ODCs): RESERVED

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: RESERVED

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: RESERVED

1.19 Organizational Conflict of Interest (OCI): RESERVED

1.20 Phase In /Phase Out Period: RESERVED

1.21 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.21.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)).

1.21.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

http://www.dimoc.mil/resources/limitations/

1.21.1.2 The Contractor shall complete and provide safety notifications required and will provide documented proof if requested.

1.22 Environmental Compliance: The following provides information on Environmental Compliance.

1.22.1 Environmental Compliance Plan and Program: RESERVED

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: RESERVED

1.23.2 OPSEC Training: RESERVED

1.23.3 iWATCH Training: RESERVED

1.23.4 Information Assurance (IA) Training

1.23.4.1 RESERVED

1.23.4.2 RESERVED

1.23.4.3 RESERVED

1.23.5 Personally Identifiable Information (PII): Reserved

1.24.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and American law is a material contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.25 Notice to Proceed: the notice to proceed will be provided as indicated below.

(Contracting Office must identify one)

☐The effective date of contract will constitute the date of notice to proceed ☐A notice to proceed letter will be issued ☐The date of the letter transmitting the contract will constitute the date of the notice to proceed

1.27 Government Property and Services: RESERVED

General Information Definitions & Acronyms

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense EP End Papers Refers to sheets of paper used to fasten the casing of a hardcover book to the glued and sewn interior pages.

FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate

IT Information Technology JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan SL Spine Label Refers to the label affixed to the spine of the book SR Signature Repair Refers to individual pages (signatures) that need to be reattached to the binding (choir) of the book.

TB Text Block Refers to a larger grouping of pages (Signatures) that have been sewn together and attached to the binding.

TE Technical Exhibit USAG United States Army Garrison UOM Unit of Measure USMA United States Military Academy

Part 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: RESERVED

3.2 Facilities: RESERVED

3.3 Utilities: RESERVED

3.4 Equipment: RESERVED

3.5 Special Tooling and Test Equipment: RESERVED

3.6 Materials: The Government will provide the 29 Math books in need of repair and upon completion of repairs and restoration, the government will receive all 29 books titled in section 1.13.

3.7 Training: RESERVED

3.8 Common Access Cards (CAC): RESERVED

Part 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall deliver all 29 Math books titled in section 1.13 back to the Archives and Special Collections at USMA Library for review and approval of completed restoration work.

4.2 Secret Facility Clearance: RESERVED

4.3 Materials: RESERVED

4.4 Vehicles and Equipment: RESERVED

4.5 Background Checks): RESERVED

Part 5 Contractor Furnished Items and Services

5.1 Basic Services: The Contractor shall provide services outlined in section 1.13:

1. Completion of specified repairs for each of the 29 Math books from Archives and Special

Collections at the USMA Library.

5.2 Tasks: Tasks consist of the following:

Deliverable 1: The Contractor shall inform the COR of issues or potential issues that might affect the performance within 72 clock hours of identifying those issues. Verbal reports shall be followed up by written reports within 10 business days.

5.2.1 Repair of Archival Math Books

5.2.1.1 Vendor will complete the following specified repairs (by title and volume):

2. The Fluxional Calculus o New leather spine, end papers, and spine label o Signature repair 1

3. Traite de Calcul o New leather spine, end papers, and spine label

4. Traite Elementaire de Calcul o Conservation of cloth spine and spine label o New end papers

5. Lecons de Calcul o New leather and marbled paper spine and new end papers o Conservation of spine label

6. Lecons de Calcul vol. 2 o New leather and marbled paper spine and new end papers o Conservation of spine label

7. Reflexions … Metaphysical o New cloth spine and new end papers o Signature repair 1-2

8. Rowes Fluxions o New leather spine and spine label o Conservation of end papers

9. The Differential and Integral o New leather spine, end papers, and spine label

10. Elements de Geometrie o New leather spine o Conservation of end papers and spine label o Signature repair 23 foldout pages

11. Lecons Nouvelles o New leather spine, end papers, and spine label o Signature repair 15-20 foldout pages

12. Elements of Conic Sections o New leather spine and end papers o Conservation of spine label

13. Elements & Practice of Mensuration o New leather spine, end papers, and spine label o Signature Repair on 1st page

14. Traite des Sections o Repair of text block o New leather spine and spine label o Conservation of end papers o Signature repair on 4 foldouts

15. Methods Inveniendi o New leather spine and spine label o Conservation of end papers

16. Traite Analytique o Conservation of leather spine, end papers, and spine label

17. Analyse Demontree vol 1 o Conservation of end papers and spine label

18. Analyse Demontree vol 2 o Conservation of end papers and spine label

19. Trate des Fluxions vol 1 o Conservation of end papers and spine label

20. Trate des Fluxions vol 2 o Conservation of end papers o New spine label

21. Principles of Analytical Calculation o New end papers and spine label o Signature repair 2-4

22. Elemens de Calcul Differentiel o New end papers and spine label

23. Elements of Geometry o Repair of text block o New end papers and spine label o Signature repair 6

24. First Lessons in Plane Geometry o New end papers and spine label

25. A Treatise of Geometry o New end papers and spine label

26. Cours o New spine label o Conservation of end papers o Signature repair 1-4

27. Elements of Geometry o New spine label o Conservation of end papers

28. Geometrie o New end papers o Conservation of spine label o Signature repair 6-10

29. Receuil o New end papers and spine label

30. Traite Elementaire o Conservation of end papers and spine label o Signature repair for foldout pages

5.2.2 Pick-up and Delivery of 29 Archival Math Books

All 29 books must be picked up and returned by vendor or hand courier, NOT by any common carrier as expressed in 1.3.2a and 1.3.2b.

Once repairs are completed, all 29 Math Books will be returned to Archives and Special Collections at the USMA Library where a 100% check will be completed.

5.3 Service Contract Reporting

5.3.1 System for Award Management (SAM) Service Contract Report (SCR): RESERVED

Steps for Submitting a Service Contract Report (SCR) RESERVED (Does not apply)

Part 6 Applicable Publications

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

1.3.2 National Archives and Records Administration Archival Standards (Memo 1571)

6.1.1 Department Of Defense Contract Security Classification Specification (DD Form 254)

6.1.2 Department of Defense Security Agreement (DD Form 441)

6.1.3 National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.4 Installation Access Control (AE Reg 190-16)

6.1.5 The Army Physical Security Program (AR 190-13)

6.1.6 Contractor Identification (AE Reg 27-715)

6.1.7 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.8 Information Assurance Workforce Improvement Program (DoD 8570-M)

6.1.9 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.1.10 Information Assurance (AR 25-2)

6.1.11 Electromagnetic Compatibility Directive (2004/108/EC)

6.1.12 Policies and Procedures for Property Accountability (AR 735-5)

Part 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Attachment 1 – RESERVED

7.4 Attachment 2 – RESERVED

7.5 Attachment 3 – RESERVED

Technical Exhibit A Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY

LEVELS (AQLs)

METHOD OF

SURVEILLANCE

PRS#1 - PWS para 2

Vendor will complete the specified repairs

All 29 books provided will have the requisite repairs (1.13) necessary to prolong the life of these resources without damaging the historically significant portions of the materials. All 29 books must be at the requisite quality

100% of the books will be restored with no loose pages or damage to bindings that would limit usage.

100% Check

Once the 29 books are delivered, every book will be evaluated on condition and quality of repair.

PRS#2 - PWS para 2

Pick Up and Delivery of 29 Math Books to be Repaired and Restored

All 29 books must be picked up and returned by vendor or hand courier, NOT by any common carrier as expressed in 1.3.2a and 1.3.2b.

100% of the books must be picked up from the United States Military Academy at West Point, NY and returned to the Archives and Special Collections of USMA Library.

100% Check

We will check to ensure every one of the 29 books has returned to the care of our Archives and Special Collections.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To PWS Repairs and Delivery (paragraph

5.2.1 and 5.2.2)

Once after final delivery of repaired books.

1 copy – for the

COR

Electronic delivery via email

To the Contracting Officer through the Contracting Officer’s Representati ve

(COR)