SOW (Statement of Work).pdf

Scope of Work

(Specifications & Requirements)

PROJECT: The USMA Library requires a Contractor to securely pack and move a collection of Filing Cabinets, Books / Pamphlets, and Maps from the home of a donor and transport portions of the collection to two (2) separate facilities (see below):

LOCATIONS:

FROM: Mr. Jim Controvich (Home) 97 Mayfield Street Springfield, MA 01108-3535

TO (1): United States Military Academy Library

Bldg 758 (Jefferson Hall)

Basement / Room 025

758 Thayer Road West Point, NY 10996

TO (2): Backstage Library Works 9 South Commerce Way Bethlehem, PA 18017

1. The following items shall be packed at 97 Mayfield Street and delivered to the United

States Military Academy Library (see Location 1 above):

Product: Filing Cabinets Product: Maps MFR: Generic MFR: Generic Part# / Model#: Generic Part# / Model#: Generic QTY: 20 each QTY: 57 each Types: 3-drawer legal (1 each) Types : *Maps in roll tubes (45 each)

5-drawer legal (1 each) *Maps mounted on foam board (12 each)

5-drawer letter (5 each)

4-drawer letter (10 each)

3-drawer letter (3 each)

All materials to be delivered to the United States Military Academy Library are in the basement of the Controvich Home (see below).

(Continued)

TO ACCESS THE BASEMENT:

The Contractor shall access the premises (a private residence) via a driveway from Mayfield St.

The driveway is approximately 45 feet to the house (significant grade); estimate is a 10-foot drop. Go across the “sidewalk” to minor step from driveway to front porch. Go across the front porch (1 step) to the front door. Go across the front room to the landing for the basement / 1st floor entry (landing is approx. 3.5 feet), then go down 10 steps to reach basement. The door at the top of stairs can be removed to facilitate movement. However, the Contractor must contact Jim Controvich for questions and prior to a need for dismantling of any kind.

PACKING / DELIVERING / DISPOSITION INSTRUCTIONS:

a. The Contractor shall provide a liftgate or ramp for loading / unloading purposes.

b. The Filing Cabinets shall be moved directly from 97 Mayfield St to the US Military Library in one (1) vehicle with no transfer of contents enroute.

c. Jim Controvich (413-734-4856) will be present at the home during the packing to answer questions and provide guidance. ALL the physical labor (packing, moving, and removal of all packing / delivery materials, waste, and debris) shall be done by the Contractor.

d. One of the end-users (David Stockton / 845-938-2843 or Suzanne Christoff / 845-938-

3259) will be present at the US Military Library during the delivery to answer questions and provide guidance. ALL the physical labor (delivering, unpacking, and removal of all packing / delivery materials, waste, and debris) shall be done by the Contractor.

e. The majority of the rolled maps are already in cardboard tubes; Contractor shall furnish comparable tubes for any items that are not currently in tubes. Once all loose maps have been carefully rolled and placed in tubes they shall be grouped in appropriately sized cartons or totes to facilitate delivery. Cartons / totes will be retained by recipient.

f. Mounted items shall be wrapped in Contractor-provided white paper to prevent friction damage in transit. Once wrapped, these items shall be grouped in appropriately sized cartons and totes to facilitate transport. Cartons / totes will be retained by recipient.

g. The Contractor shall remove and dispose of all the packing / delivery materials, waste, and debris resulting from packing, unpacking, loading, and delivery. The Contractor shall use their own shipment vehicle to remove and dispose of all the packing / delivery materials, waste, and debris. Water and Electricity are available at the home for the Contractor’s use.

DELIVERING TO THE US MILITARY ACADEMY LIBRARY LOCATION:

Contractor will have access to a Loading Ramp to go to the basement but no loading dock.

Contractor shall provide liftgate or ramp for loading / unloading purposes. In the basement loading area, the Contractor must go to the end of the hall and through a single doorway, go down the hall through a double doorway and down another hall to a single doorway to reach

Room 025. The Contractor shall contact David Stockton or Suzanne Christoff if questions.

2. The following items shall be packed at 97 Mayfield Street and delivered to Backstage Library Works (see Location 2 on Page 1 above):

Product: Books / Manuals / Pamphlets Quantity : Approximately 710 linear feet of *Books / *Manuals / *Pamphlets *These shall be boxed spine down in cartons not exceeding 17” in any dimension. Only a single layer shall be placed in each carton. Packed cartons shall not exceed 50 lbs.

Approximately 33 shelf feet of books are on the 1st Floor (Ground) Office. The rest of them are in the basement of the Controvich home.

TO ACCESS THE 1st FLOOR (GROUND) OFFICE:

The Contractor shall access the premises (a private residence) via a driveway from Mayfield St.

The driveway is approximately 45 feet to the house (significant grade); estimate is a 10-foot drop. Go across the “sidewalk” to minor step from driveway to front porch. Go across the front porch (1 step) to the front door.

TO ACCESS THE BASEMENT:

The Contractor shall access the premises (a private residence) via a driveway from Mayfield St.

The driveway is approximately 45 feet to the house (significant grade); estimate is a 10-foot drop. Go across the “sidewalk” to minor step from driveway to front porch. Go across the front porch (1 step) to door of the house. Go across the front room to the landing for the basement / 1st floor entry (landing is approx. 3.5 feet), then go down 10 steps to reach basement. The door at the top of stairs can be removed to facilitate movement (contact Mr Jim Controvich before doing any kind of dismantling; 413-734-4856).

PACKING / DELIVERING / DISPOSITION INSTRUCTIONS:

a. The Contractor shall deliver the books to the Main Floor / Storage Area of the Backstage Library Works building.

b. The books shall be moved directly from 97 Mayfield Street to the Backstage Library

Works in one (1) vehicle with no transfer of contents enroute.

c. The end-user (Kelli Moyer / 484-241-4430) will be present at the Backstage Library Works location during the delivery to answer questions, provide guidance, and support.

ALL of the physical labor (delivering, unpacking, and removal of all packing / shipping materials, waste, and debris) shall be done by the Contractor.

d. The Contractor shall remove and dispose of all the packing / delivery materials, waste, and debris resulting from packing, unpacking, loading, and delivery. The Contractor shall use their own shipment vehicle to remove and dispose of all the packing / delivery materials, waste, and debris. Water and Electricity are available at the facility for the Contractor’s use.

e. Receiving documents shall be prepared by the Contractor and signed by the end-user

(Kelli Moyer / 484-241-4430). The Contractor shall be responsible for submitting copies of signed delivery paperwork to the USMA Library and the Cataloging Facility.

DELIVERING TO THE BACKSTAGE LIBRARY WORKS LOCATION:

The Contractor shall have access to a loading dock. However, the Contractor shall provide a liftgate or ramp for loading / unloading purposes. The loading dock connects directly to the storage area. The Contractor must contact Kelli Moyer (484-241-4430) if questions.

3. The following REQUIREMENTS shall be adhered to:

a. The work for the entire project is to be done between 8:00 AM - 4:30 PM (Mon thru Fri).

Overtime and Weekends will not be authorized (no exceptions).

b. Access to 97 Mayfield Street will be from 8:00 AM – 4:30 PM (Mon thru Fri). The

Contractor will need to inform Jim Controvich at least 48 business hours in advance to coordinate delivery and access.

c. Access to the United States Military Academy Library will be from 8:00 AM – 4:30 PM (Mon thru Fri). The Contractor will need to inform David Stockton or Suzanne Christoff at least 48 business hours in advance to coordinate delivery and access.

Summer and holiday hours vary and can be coordinated with David Stockton or Suzanne Christoff prior to delivery.

d. Access to Backstage Library Works will be from 8:00 AM – 4:30 PM (Mon thru Fri). The Contractor will need to inform Kelli Moyer at least 48 business hours in advance to coordinate delivery and access.

4. Period of Performance:

The Period of Performance for this project will begin the date of the contract award or within

30 days ARO (After Receipt of Order). The vendor will need to make arrangements with

David Stockton or Suzanne Christoff to finalize dates / times.