W911SD23R0205.pdf

PDF 2 MB Posted Aug 15, 2023

Attached to: Cleaning and Inspection of Drainage System
Solicitation number: W911SD23R0205
Issued by: Department of the Army Materiel Command Mission and Installation Contracting Command Fort Eustis

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Written by GovTribe AI · Dec 21, 2023

This solicitation requests offers for cleaning and inspection of drainage systems at the United States Military Academy at West Point. The contractor will be required to clean approximately 215,601 feet of stormwater pipe and 652 stormwater structures to remove accumulated sediment, debris, and vegetation. The contractor must also conduct visual inspections of cleaned areas and document any identified issues. Offerors should provide unit pricing to clean various drainage components and structures, with services to be performed between September 2023 and December 2023. The solicitation identifies evaluation criteria including past performance and price, and requires responses by August 31st, 2023.

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File	Type	Posted
Figure 1 - Location Map.pdf	PDF	Aug 15, 2023
Figure 2 - Storm Drainage System Map.pdf	PDF	Aug 15, 2023

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SEE ADDENDUM

(No Collect Calls)

W911SD23R0205 15-Aug-2023

b. TELEPHONE NUMBER

845-938-8180

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 31 Aug 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911SD9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DAYANNA WALLACE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0012001299

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W16BCU 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USMA, DPW PROPERTY OFFICE

BLDG. 667B, RUGEER ROAD

WEST POINT NY 10996

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

562998

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF98

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ADDENDUM FAR 52.237-1

MANDATORY SITE VISIT

MANDATORY Site Visit. The Government will hold a mandatory site visit, all personnel attending the site visit will convene at the Mission and Installation Contracting Command – West Point’s office located on the 1st Floor lobby, 681 Hardee Place, West Point, NY on Monday, 21 August 2023 beginning at 10:30 AM local time. All interested firms may attend with a limit of three (3) attendees per firm.

Please submit, in writing, the names of attendees to Ms. Dayanna Wallace at dayanna.wallace.civ@army.mil by close of business Thursday, 17 August 2023. Please reference solicitation # W911SD-23-R-0205 on the subject line.

ALL VISITORS MUST PROCEED TO THE USMA VISITORS CONTROL CENTER (VCC) ON SOUTH

POST TO GET A PASS TO ENTER WEST POINT. INSTRUCTIONS ARE AVAILABLE ON THE WEST

POINT HOME PAGE WWW.WESTPOINT.ARMY.MIL AND LOOK FOR THE LINK “VISITING US”.

CALL THE VCC AT Tel: (845) 938-0390 or (845) 938-0392 FOR DETAILS.

Give yourself adequate time –AT LEAST 1 HOUR PRIOR to go through the visitors’ center and then to drive to the MICC –West Point office. Depending on the time of day it may go fast and other times it may take up to an hour.

ADDENDUM FAR 52.212-1

PROPOSAL PREPARATION INSTRUCTIONS

A. Proposal Submittal and Inquiries.

1. Proposals shall be mailed through a commercial/Government carrier or hand carried. Quotations shall be submitted on or before the closing date and time identified in block 8 of the SF1449 to the following address:

U.S. Army Military Academy Mission and Installation Contracting Command (MICC-West Point) Attn: Dayanna Wallace, Contract Specialist 681 Hardee Place, Room 104 West Point, NY 10996

2. Electronic submissions via email or facsimile will not be accepted.

3. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Specialist. Address all questions or concerns the offeror may have to Contract Specialist Dayanna Wallace (845-938-8180). All questions (Requests for Information- RFI) regarding this solicitation shall be submitted in writing no later than 10:00 AM on Wednesday, 23 August 2023 via email to:

Dayanna.Wallace.civ@army.mil

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing simplified acquisition procedures as delineated in FAR Part 13.

2. The Proposal. The submission of the documentation specified below will constitute the offerors acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS), and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical and prices in their initial proposal submission.

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describes the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of information needed to allow for evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the contracting offeror in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents/attachments for this solicitation are available through the Government Point of Entry website at https://www.SAM.gov. Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

If any necessary documents are not available on SAM.gov please notify the point of contact shown on the Standard Form 1449.

C. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of four (4) separate volumes: General, Mission Capability, Past Performance, and Price.

2. Format

(a) Offerors shall submit an original and the number of copies listed in paragraph (c) below of their proposal.

(b) The Offerors shall be organized into four (4) volumes. Each hard copy volume of the proposal shall be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). In accordance with FAR 52.204-4, hard copies shall be double-sided on paper containing at least 30 percent postconsumer fiber, whenever practicable.

Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the proposals, digital copies shall be provided on CD-ROM disk in Microsoft Word, PowerPoint and/or Excel as outlined in Table 3. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary) shall be “Company Name – Revision X’ with X indicating the number of the revision. Page limitations are as follow:

Table 3

VOLUME TITLE NO. HARD

COPIES

NO. OF

DIGITAL

COPIES (CD

ROM)

PAGE LIMITS

I General

1 1 N/A

II Mission Capability 1 1 20

III Past Performance 1 1 20 IV Price 1 1 N/A

(c) Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation.

3. Content

(a) Volume I – General. Completed Standard Form 1449 - original signature and date, contractor information, subcontractor information, teaming agreements and SAM Unique Entity Identifier

(UEI).

(1) The SF 1449 shall be fully completed upon submission. The Contractor is cautioned that the SF 1449 must contain an original signature in block 30(a) of the form. The contractor shall acknowledge any amendments to the RFQ in accordance with the instructions on the SF 30 and with FAR provision 52.212-1. The Contractor shall provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your Quote and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(b) Volume II – Mission Capability.

(1) The Mission Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity, and coherence are very important. Proposals will be evaluated against the Mission Capability factors defined 52.212-2 Addendum. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

(2) The Mission Capability Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in 52.212-2 addendum. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS.

(c) Volume III - Past Performance. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Performance Work Statement (PWS)

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners expected to perform 20 percent or more of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Government. Offerors will be provided the opportunity to respond to adverse past performance information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

1. Early Proposal Information. The offeror is requested to submit the Past Performance Volume 10 calendar days after the RFP issuance date, to the Contracting Specialist.

2. The offeror shall include documentation regarding its relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than three (3) years for the submitted data. The past performance data shall document a successful history of past contract performance.

3. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors.

Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be considered and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. The offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

4. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Table of Contents Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment I.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information to the Government.

Offerors will be provided the opportunity to respond to such information. A sample consent letter is attached as Attachment II.

Specific Relevant Contracts Format - Sheets in accordance with Attachment III. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in size, time, scope, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting the assertion of relevance and how it was determined that the work performed previously was the same or similar in size, time, scope, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Recency- . To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation.

Past Performance Questionnaire - See Attachment I, For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to Dayanna Wallace, Contract Specialist no later than proposal submission due date. Any questionnaires not returned directly to the Contracting Officer will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

(d) Volume IV- Price – The offeror shall complete Section B of the solicitation. For the Price Volume, the electronic version will take precedence for any differences noted between the hard copy and electronic versions of an offeror’s proposal.

Certified cost or pricing data is not anticipated due to expected competition.

ADDENDUM 52.212-2

EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

a. Basis for Contract Award. This is a Lowest Price Technically Acceptable source selection conducted in accordance with Federal Acquisition Regulation (FAR) 13.106-2, Evaluation of quotations or offers, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). The Government will select the best overall proposal, based upon an integrated assessment of Experience, Past Performance, and Price Factors. Contract may be awarded to the contractor who is deemed responsible in accordance with the FAR, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by 52.212‐2 of this solicitation and is judged by an overall assessment of the evaluation factors to represent the most advantageous to the Government). As part of making the assessment, an evaluation will be performed determining whether or not the proposal meets or exceeds the minimum requirements at an associated price and provides the Lowest Price Technically Acceptable to the Government.

b. Award for All of the Work. The Government intends to award one (1) contract as a result of this solicitation. Proposals received for less than the stated number of items listed in the Price Schedule will be considered ineligible for award. As set forth in FAR 52.212‐1 (g), the Government intends to evaluate proposals and award a contract without discussions with contractors. Therefore, the contractor’s initial proposal should contain the contractor’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

c. Evaluation Criteria. Evaluation criteria consist of factors. The proposals will be evaluated under three

(3) evaluation factors: Mission Capability, Past Performance and Price.

Factor 1 – Mission Capability Factor. The Mission Capability Factor will receive one of the ratings defined below.

Table 1. Mission Capability Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

In order to receive an acceptable rating, the mission capability factor submissions must demonstrate (1) experience in same or similar magnitude and complexity outlined in the PWS (2) ability to obtain, maintain the equipment and personnel to adequately support the effort outlined in the PWS.

Factor 2 – Past Performance. The Past Performance Factor will receive one of the ratings defined below.

Table 1. Past Performance Evaluation Ratings Rating Description Acceptable Based on the offerors performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror performance record is unknown.

Unacceptable Based on the offerors performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

In order to receive an acceptable rating, the Past Performance submissions must show evidence of successfully performing work same or similar to the work outlined in the PWS or meet the criteria for “unknown” record of past performance.

Contractors without a record of relevant past performance, the contractor may not be evaluated favorably or unfavorably on past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” Past Performance must be both recent and relevant. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. To be relevant, the effort must be similar in nature of work, size, and complexity.

Factor 3 – Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3(a).

Through these techniques the Government will determine whether prices are reasonable.

WAGE DETERMINATIONS

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-4159

Daniel W. Simms Division of | Revision No.: 23

Director Wage Determinations| Date Of Last Revision: 06/30/2023

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order

14026 or Executive Order 13658.

|If the contract is entered into on or |Executive Order 14026 generally applies to |

|after January 30, 2022, or the |the contract. |

|contract is renewed or extended (e.g., |The contractor must pay all covered workers |

|an option is exercised) on or after |at least $16.20 per hour (or the applicable |

|January 30, 2022: |wage rate listed on this wage determination,|

| |if it is higher) for all hours spent |

| |performing on the contract in 2023. |

|If the contract was awarded on or |Executive Order 13658 generally applies to |

|between January 1, 2015 and January 29,|the contract. |

|2022, and the contract is not renewed |The contractor must pay all covered workers |

|or extended on or after January 30, |at least $12.15 per hour (or the applicable |

|2022: |wage rate listed on this wage determination,|

| |if it is higher) for all hours spent |

| |performing on the contract in 2023. |

The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

State: New York

Area: New York County of Orange

PERFORMANCE WORK STATEMENT

1.0 General Information.

1.1 Overview. The work consists of cleaning and inspecting the stormwater drainage system within the cantonment of US Army Garrison West Point. The cantonment is the more developed area of the installation bounded by NYS Route 218, NYS Route 293, NYA Route 9W, The Village of Highland Falls, and the Hudson River as indicated in Figure 1.

1.2 Performance Objectives and Standards: The Contractor shall perform all work in accordance with all applicable State and Federal Regulations. The Contractor shall, during performance of the work, protect all existing structures, utilities, and other site features from damage which could result from work activities. The Contractor shall be required to furnish all plant, labor, materials, and equipment necessary to meet the performance objectives and standards identified in Table 1 below.

Table 1:

Performance Objective Performance Measure

Clean storm drainage system of soil, silt, sediment, debris, and other obstructions.

Government acceptance through the COR based on visual inspection of storm system segments cleaned.

Provide cleaning and inspection report; including annotated mapping of all storm drainage elements cleaned and identified issues/defects.

Government approval through the COR based on a review of the final inspection report for completeness, consistency, and accuracy.

1.3 Normal Duty Hours. The Contractor shall schedule work between 07:30 and 17:00, Monday through

Friday. Work outside of normal duty hours, weekends or Federal holidays must be authorized by the Contracting Officer (KO).

1.3.1 Recognized Holidays: The Contractor shall perform services Monday through Friday except when occurring on the flowing listed holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.4 Background Information: The USAG, founded in 1802, encompasses fifteen thousand (15,000) acres of rocky highland located approximately fifty (50) miles north of New York City. In addition to being a college campus with all the academic and social activities, it is a self-sustaining military community. As a historic site and international tourist attraction, two million tourists from around the world visit the Academy throughout the year.

Cadet summer military training takes place at Camp Buckner, Camp Natural Bridge, various training ranges (which are located approximately one to ten miles west of the Academy on Route 293) and Lake Frederick (Lake Frederick is located on the Central Valley perimeter side of the West Point boundaries). Three (3) miles south of West Point on Route 9W is the Cadet Riding Club and Morgan’s Farm. Located approximately fifteen (15) miles northwest of West Point is Stewart International Airport where the U.S. Army 2nd Aviation Detachment occupies Building #108 (aircraft hangar). Across the Hudson River from West Point, neighboring Cold Spring NY, is the West Point property of Constitution Island.

The stormwater system at West Point collects surface runoff through roof leaders, curb inlets, and open channel drains that connect through a buried stormwater network, eventually conveying into the Hudson River. The stormwater system is owned and maintained by West Point DPW and consist of approximately 215,601 ft of in-service. stormwater pipe, and 652 in-service stormwater manholes and inlet structures. A layout of the stormwater system is included in Figure 2.

2.0 Description of Services.

This work shall consist of cleaning and keeping clean, existing culverts, closed drainage systems, drainage structures, and existing roadside sections as shown in the contract documents.

2.1 Definitions. The following general definitions shall be used in conjunction with this section:

2.1.1 Culvert. A culvert is defined as an enclosed channel open at both ends carrying water from a stream or water course through an artificial barrier such as a roadway embankment.

2.1.2 Closed Drainage System. A closed drainage system is a collection system for stormwater runoff that carries water to a discharge point. A closed drainage system consists of enclosed channel(s) closed at either one or both ends by a drainage structure and may include intermediate drainage structures at junction points.

2.1.3 Drainage Structure. A drainage structure includes catch basins, manholes, drop inlets, leaching basins and similar structures that collect and/or redirect runoff water.

2.1.4 Materials Removed. Materials removed have been presumed not to include non-hazardous industrial waste or hazardous waste in accordance with §107- 10 Managing Surplus Material and Waste.

2.1.5 Clean and Keeping Clean. Clean and keeping clean is the activity of removing accumulated sediment, debris, and vegetation which impedes the flow of water to maintain a proper drainage path and re-establish the design capacity.

2.1.6 Graded Surfaces. Grading surfaces entails forming and trimming surfaces to the lines and grades shown in the contract documents.

2.2 Schedule. Contractor shall provide a proposed schedule for cleaning and inspection for review by the COR 10 working days prior to the start of work. This schedule will be used to coordinate this project with other work and activities on the cantonment. The schedule should identify which sections of the drainage system the contractor is planning to be working each day/ and will be updated on a weekly basis.

2.3 Cleaning Culverts, Closed Drainage Systems and Drainage Structures. Locations identified in the contract documents shall be cleaned. Materials removed shall be disposed of within West Point in an area designated by the COR. The Contractor shall be responsible for dewatering material prior to placement, as well as rough grading and compaction as required for long-term stability. Additionally, disposal of turbid water generated via the cleaning process shall be subject to appropriate federal, state and local environmental regulations.

2.4 Cleaning, Grading and Shaping Existing Open Channels. The Contractor shall remove earth, turf, brush and debris, or provide necessary fill material to restore adequate drainage. Ditches and swales shall be shaped to match adjacent sections. Material removed shall be disposed of within West Point in an area designated by the COR. The Contractor shall protect all fences, markers, culverts,underground structures, utilities and other appurtenances adjacent to the work area. Any damaged facilities and/or disturbed areas shall be replaced in kind at no additional cost to the Government.

2.5 Inspection. Complete a visual assessment of each drainage system segment and structure cleaned

(including photos) to determine the asset’s condition. Utilize a consistent rating of asset conditions and descriptions by field personnel by incorporating National Association of Sewer Service Companies (NASSCO) Pipeline Assessment Certification Program (PACP) and the Manhole Assessment Certification Program (MACP) protocols or similar protocols approved by the COR.

2.6 Documentation.

2.6.1 Maintain an annotated digital map indicating all portions of the drainage system that have been cleaned and inspected. Maintain notes on locations of issues or defects observed within the drainage system. The documentation should be updated at least weekly and available for review by the COR on request.

2.6.2 The contractor will provide photographic images of both the inside and the outside of each structure. Flash photography should be used to record images of the inside of the structures.

Photos shall be provided in digital format (JPEG) and labeled with segment or structure name.

2.6.3 Videos with a high-definition pole camera will be required for all closed drainage system segments. When access is not limited, videos must be obtained from a stationary position at both the upstream and downstream adjoining structure. The videos should be approximately 10 to 20 seconds of stabilized video that show the conveyance at multiple zooms. The pole camera must be equipped with lighting that will sufficiently illuminate culverts for a minimum of 200 feet. The make and model of the proposed pole camera equipment must be specified in the contractor’s response. Videos shall be in digital (MPEG) format and labeled with segment name.

2.7 Final Report. At completion of the work, provide a final version of the annotated map, digital copies of all notes and daily summary reports, and digital copies of all photos and videos as a final report.

Provide two (2) bound hardcopies and one (1) digital copy (in PDF or another acceptable format) to the COR. Photos and videos will be provided via DVD or acceptable file transfer system (DoD Safe).

2.8 Reports. Daily Summary Report. The Contractor shall provide a daily summary report of work completed; indicating at a minimum the location and quantity by CLN of work completed and any identified issues/defects. Daily reports shall be submitted via E- mail to the COR at the end of each workday.

3.0 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE). Not Applicable

4.0 Cost Proposal

4.1 Measurement. Cleaning closed drainage systems will be measured in linear feet of pipe cleaned, measured along the invert of the pipe, from the inside wall surface of the drainage structure to the inside wall surface of the next drainage structure, measured to the nearest foot. Cleaning drainage structures will be measured as the number of drainage structures cleaned. Open channels and culverts will be measured at the invert along the length cleaned.

4.2 Payment. The unit price shall include the cost of all labor, materials, and equipment necessary to satisfactorily complete the work including the cost of managing and disposing the materials used to clean and the materials removed from the drainage system. Only one payment for each facility will be made regardless of the number of times it is cleaned. Cleaning intermediate drainage structures at junction points within a closed drainage system shall be paid for under its respective item.

4.3 Contract Line Numbers.

Contractor shall provide their cost proposal as follows:

CLN 001: Provide lump sum price for Mobilization and Demobilization.

CLN 002: Provide a unit price for the cleaning of culverts less than or equal to 50” span.

CLN 003: Provide unit price per linear foot for clearing culverts greater than 50” span.

CLN 004: Provide unit cost per linear foot for cleaning of closed drainage systems.

CLN 005: Provide a unit cost per structure for cleaning of drainage structures.

CLN 006: Provide unit cost per linear foot for cleaning of open drainage systems.

CLN 007: Provide a lump sum for final cleaning and inspection report.

PERFORMANCE REQUIREMENT SUMMARY

Required Services (PWS Tasks)

Performance Standards

Acceptable Quality Levels

Methods of

Surveillance

Incentive (Positive and/or

Negative) (Impact on Contractor Payments)

Clean & Inspect Storm Drainage System components. (2.2, 2.3, and 2.4)

Document drainage system component condition. (2.5 and 2.6)

100% of accessible system components cleaned and visually inspected.

Provide condition rating of all system components cleaned & inspected.

100%

Visual inspection and random observation, customer complaints

File reviews and random, observations, If items are found to fail inspection;

they will be brought up to the standard and within compliance at no additional cost to the government.

ATTACHMENT I

Performance Assessment Questionnaire

[Questionnaire should include questions to assess compliance with FAR 52.219-8 and FAR 52.219-9.]

Please provide your candid responses. The information that you provide will be used in the awarding of federal contracts. Therefore, it is important that your information be as factual, accurate and complete as possible to preclude the need for follow-up by the evaluators. If you do not have knowledge of or experience with the company in question, please forward this Questionnaire to the person who does and/or notify the Contract Specialist. Please return the completed Questionnaire to the Contract Specialist identified within the stated timeframe.

Rating Definitions:

Substantial Confidence: Performance meets contractual requirements and exceeds many requirements that benefit the end user. Work was accomplished with few, if any, minor problems for which corrective actions taken by the contractor were highly effective. The offeror has been highly successfully in performing the required effort.

Satisfactory Confidence: Performance meets contractual requirements and exceeds some requirements that benefit the end user. Work was accomplished with some minor problems for which corrective actions taken by the contractor were effective. The offeror has successfully performed the required effort.

Limited Confidence: Performance does not meet some contractual requirements. Serious problems with contractor performance were experienced for which the contractor has either not yet identified corrective actions or the corrective actions taken appear only marginally effective. The offeror has had little success performing the required effort.

No Confidence: Performance does not meet most contractual requirements. Serious problems with contractor performance were experienced for which the corrective actions were ineffective. The offeror has not successfully performed the required effort.

PART I. (To be completed by the Offeror)

Contractor/Company Name/Division:

Address:

Program Identification/Title:

Contract Number:

A. CONTRACT IDENTIFICATION

Contract Type:

Prime Contractor Name (if different from the contractor name cited above): Contract Award Date:

Forecasted or Actual Contract Completion Date: Nature of the Contractual Effort or Items Purchased: Total Contract Value:

Name:

Title:

Date:

Telephone Number:

E-mail Address:

PART II. EVALUATION (To be completed by Point of Contact – Respondent) *Note: rationale is required for each response.

Substantial Confidence Satisfactory Confidence Limited Confidence No Confidence

Rationale:

B. IDENTIFICATION OF OFFEROR’S REPRESENTATIVE

A. Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship

B. Effectiveness of Project Management (to include use and control of subcontractors).

Comments:

C. Timeliness of Performance for Services and Product Deliverables.

D. Effectiveness in Forecasting and Controlling Estimated Costs (Use this Question on Cost Reimbursement Type Contracts Only).

E. Commitment to Customer Satisfaction and Business-like Concern for its Customers’ Interest

F. General Comments. Provide any other relevant performance information.

Are you aware of other relevant past efforts by this company?

If yes, please provide the name and telephone number of a point of contact:

Point of Contact (Name):

Telephone Number:

Organizat on:

Name:

Title:

Date:

Telephone Number

E-mail Address:

PART III. RETURN INFORMATION

Please return this completed Questionnaire to the Contract Specialist identified. Thank you for your assistance.

G. Other Information Sources. Please provide the following information:

H. Respondent Identification. Please provide the following information:

ATTACHMENT II

SAMPLE CONSENT LETTER

Dear (Contracting Officer)

We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing quote) in responding to the Mission and Installation Contracting Command request for Quote (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company) Company Name:

ATTACHMENT III

Specific Relevant Contracts Sheet

The contractor shall provide documentation outlining the contractor’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Contractors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

1. Contract Number, Award Date and Contract type.

2. Price/Cost – original awarded AND final (or projected final, if contract is current).

3. Delivery Schedule – original AND final (or projected final, if the contract is current).

4. Contact Information - Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable). Name, telephone number, fax number and e-mail address for the following:

5. Procuring Contracting Officer (PCO)

6. Administrative Contracting Officer (ACO)

7. Government or commercial technical representative or COR: Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as product/service similarity, product/service, size and complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

8. Narrative explanation on each contract listed describing the objectives achieved and the following data: any cost growth or schedule delays encountered. For any Government contracts which did not/do not meet original requirements with regard to cost, schedule, or technical performance, a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. Contractors may include a discussion of efforts accomplished by the contractor to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a Limited or a No Confidence rating, since the problems encountered may have been on a more complex program, or an contractor may have subsequently demonstrated the ability to overcome the problems encountered. The contractor is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the contractor to be considered a Substantial Confidence or Satisfactory Confidence candidate.

9. Negative Performance Documentation. A copy of any cure notices, show cause letters or contract discrepancy reports received on each contract listed and a description of any corrective action by the contractor or proposed subcontractor.

10. Completion Date/Delivery Schedule. The contractor shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

1. Contract Number Award Date Contract type

2. Completion Date/Delivery Schedule.

Original completion/delivery date

Revised completion/delivery date

3. Price/Cost – original awarded price

4. Modified Price/Cost -

5. Completion Date or Delivery Schedule – original AND final (or projected final, if the contract is current).

6. Changed Dates -

7. Contact Information - Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable). Name, telephone number, fax number and e-mail address for the following:

8. Procuring Contracting Officer (PCO).

Phone Number:

Fax Number:

E- Mail Address:

9. Administrative Contracting Officer (ACO).

Phone Number:

E- Mail Address:

10. Government or commercial technical representative or COR.

Phone Number:

E- Mail Address:____________________________________________________________

W911SD23R0205

11. Relevancy Description.

12. Narrative explanation.

13. Negative Performance Documentation.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Mobilization and Demobilization.

FFP

Mobilization and Demobilization.

FOB: Destination

PURCHASE REQUEST NUMBER: 0012001299

PSC CD: S299

NET AMT

0002 2,500 Linear

Foot

Clean/Insp Culverts less than or equal

FFP

Cleaning of culverts less than or equal to 50” span.

FOB: Destination

0003 2,000 Linear

Clean/Insp culverts greater than cleaning of culverts greater than 50” span.

FOB: Destination

0004 125,000 Linear

Clean/Insp of closed drainage systems

Cleaning and Inspection of closed drainage systems FOB: Destination

0005 75,000 Linear

Clean/Insp of open drainage systems

Clean/Insp of open drainage systems FOB: Destination

0006 500 Each Clean/Insp of open drainage structures

FFP

Clean/Insp of open drainage structures FOB: Destination

0007 1 Job Final cleaning and inspection report

FFP

Final cleaning and inspection report IAW Performance Work Statement FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 16-SEP-2023 TO

15-DEC-2023

N/A USMA, DPW PROPERTY OFFICE

USMA, DPW PROPERTY OFFICE

BLDG. 667B, RUGEER ROAD

WEST POINT NY 10996

FOB: Destination

W16BCU

0002 POP 16-SEP-2023 TO

15-DEC-2023