Candidate Visitation - JA FAR Part 13 Revised_Redacted.pdf

CUI//SP-SSEL

Control Number:

(Source Selection Information - See FAR 2.101 and 3.104-4)

SEP 2021

Reviews

I have reviewed this justification and find it adequate to support other than full and open competition.

Small Business Specialist:

DSN:

_____ Date: See digital signature.

Control Number:

SEP 2021

Sole Source Justification and Approval

Under FAR 13.501

1. Contracting Activity: Mission & Installation Contracting Command -West Point (MICC WP); 681 Hardee Place, 1st fl., West Point, NY 10996-1514

2. Description of Action: The United States Military Academy (USMA), Directorate of Admissions (DAD) at West Point, NY request a firm-fixed-price service contract to provide lodging and meals. This approval is for a new contract, funded with fiscal year 23, appropriated and gift funds to the:

Hudson Rivers Partners I L.P.

DBA The Thayer Hotel

674 Thayer Rd.

West Point, NY 10996-1906

3. Description of Supplies/Services: This requirement is to provide lodging and sustenance (breakfast, lunch, and dinner) necessary for highly qualified candidates and at least one of their parents or an escort. The Academic Year 2023-2024 Candidate Visitation Program will be taking place at West Point on: 21-23 September 2023, 19-21 October 2023, 18-22 January 2024, and 22-24 February 2024. This is a commercial requirement. The NAICS code for this requirement is 721110 – Hotels (except Casino Hotels) and Motels, size standard is $40.0 M and PSC V231.

The anticipated dollar value of this requirement is This is a sole source justification in the matter of a contract solicitation to procure lodging and meal services at Thayer Hotel.

4. Authority Cited: As implemented in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

5. Reason for Authority Cited: Based on the execution of four (4) Candidate Visitation Programs this past Academic year (2022/2023), DAD’s office collected data via guest surveys and verbal feedback and there was significant negative feedback related to the quality of the hotel (Days Inn, New Windsor). This negative feedback has been a consistent issue that detracts from the quality of Candidate Visitation Program and candidate and parent/escorts' perception of West Point. The breakfast provided by recent hotels has been continuously rated "Below Average." Therefore, due to the scheduling and location of our events as well as the guest comments regarding lodging, we have determined the Thayer Hotel is the best facility as it will increase the effectiveness of our overall mission within the Directorate of Admissions.

Control Number: MICC-WP-2023-89<SAT

SEP 2021

Hudson River Partners I L.P

W911SD-

18-P-0003

Sole Source

10/24/2017 Small

11. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. This determination will be made using the techniques identified in FAR Subpart 13.5. As a part of this basis, certified cost or pricing data is not required because the item being acquired is considered commercial, in accordance with

FAR 15.403-1.

Signature: ________Date: See Digital Signature JARROD BOWSKY Title: Contracting Officer

12. Contracting Officer Certification and Approval:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Based on the foregoing justification, I hereby approve the procurement lodging and meals service for the Minority Candidates’ Parents Visitation on an other than full and open competition basis pursuant to the authority of 41 U.S.C. 1901 as implemented by FAR 13.501, subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Signature: _ __________Date: See Digital Signature JARROD BOWSKY Title: Contracting Officer