0-amend 1.pdf

0011797651

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

CHANGES TO THE SOLICITATION INCLUDE:

CLINS 0002, 10002, 2002, 3002 AND 4002 RENAMED AND PARAGRAPH 5.3.6.WAS REVISED.

PART 3 GOVERNMENT FURNISHED ITEMS WAS REVISED.

TECHNICAL EXHIBIT 2 WAS REVISED.

FAR 52.212-2 ADDENDUM w as RENUMBERED.

SUBMITTED QUESTIONS WERE ADDRESSED.

WHEN PROPOSALS ARE SUBMITTED, ADDRESS TO S. NICKOLAN-BAARON/JARROD BOWSKY.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 62

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Jul-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SD22R0140

X 9B. DATED (SEE ITEM 11)

01-Jul-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Jul-2022

CODE

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

W911SD 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SD22R0140

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN description has changed from Contractor Manpower Report (CMR) to SERVICE CONTRACT

REPORTING.

CLIN 1002

The CLIN description has changed from CMR to SERVICE CONTRACT REPORTING.

CLIN 2002

CLIN 3002

CLIN 4002

The following have been added by full text:

SOLICITATION QUESTIONS

The following submitted questions are addressed.

Can you please describe where the contractor is responsible for clearing snow around the church? Does clearing take place on the front of the church (steps) and all ramps behind?

The Government clears the snow in the circle of the chapel, the chapel sidewalks and the cemetery main drive. The chapel sextons clear snow on the stairs. The Contractor shall be responsible for clearing snow from the ramp on the side of the chapel, down to and around the entrance to the columbarium in the basement.

Under Technical Exhibit 4 it seems the headings are mislabeled “Shifter for Material” instead of broader equipment categories. Under the 2nd heading of this name is states that a “backhoe” attachment is needed. Is a backhoe needed if we have an excavator onsite? We have found excavators much more versatile in getting closer to the gravesite and do a lot less turf damage.

A backhoe attachment is not required. An excavator is sufficient to meet requirements.

The last contract that was solicited required a set number of workers on the site each day year-round (e.g., 8). This current solicitation does not have the same requirement. This was solicited like this in the past and did not bode well for the cemetery as remote bidders felt they could “mow and go” and treat it like a stop on their mowing routes. To clarify if all tasks are being completed, varied number of personnel can come and go each day and in the winter months we can staff as necessary to complete the daily tasks?

This is correct; however, Cemetery cannot be completely unmanned during business hours per the PWS.

In section 5.2.7.3 the government states the contractor shall have the means to water {Grass} areas not accessible to a hose bib. Please clarify your expectations as it would cost thousands each day to have water trucks to water the grass across the numerous acres where the hose bibs are broken.

Freshly seeded new interments and turf renovations need to be watered daily, either from a hose, sprinkler or water truck until turf is fully established. Hoses and sprinklers can reach all areas of the cemetery utilizing working hose bibs. Contractor is expected to make every effort with sprinklers and hoses.

Please clarify the acceptable work that can be completed while funerals are in progress. In our experience during the 160 avg funerals a season there are 2 hours for each funeral where all mowing / spraying / blowing etc. must stop out of respect. This equates to hundreds of man hours with an 8-man crew onsite sitting idle or picking up sticks.

The average number of funerals per year from FY2 015 through FY 2021 is 135. Contractor is required to be off the gravesite within 30 minutes of a service to give cemetery staff the opportunity to mitigate any deficiencies.

Contractor is expected to be off the cemetery or doing quiet work within 15 minutes of the service. When there is a chapel service at the Old Cadet chapel, work can continue in the back of the cemetery until 15 minutes prior to anticipated arrival at committal shelter (typically another 30 to 60 minutes of work time). When there is a chapel service at Most Holy Trinity which lasts 60 to 90 minutes contractor is able to work during this time in the cemetery.

Graveside services typically run about 30 minutes. While not completely unheard of for very large funeral with a chapel service, 2 hours down time is very excessive. Work permissible in the cemetery during services is quiet work, out of sight of the funeral, i.e.: floral and debris sweeps, weeding, raking leaves, turning mulch beds, sweeping mud spattered stones, raise and realign, Contractors Quality Control inspections, Contractor mapping out areas that require turf repair of identifying headstones that require cleaning or raise and realign.

Follow on question: Section 1.6.4 .states the cemetery hours are 8 am to 4:30. If a funeral is scheduled at 1:30 pm and runs to 3:30 and we are required to lower, backfill, topsoil, seed, and water until 6:30 is there billable overtime since we are basing this contract on cemetery hours of operations?

There is no billable overtime. The contract is based on services to be provided.

What is the approximate number of afternoon ceremonies a season so we can account for overtime hours for our 4-man crew needed for these respective funerals?

The Government does not have this number.

What do we do with the extra soil from digging the graves?

Extra soil/spoils shall be disposed of offsite.

What do we do with the leaves in the fall and debris collected throughout the year?

There is a small dumpster for only small every day floral and debris during the year, however any heavy debris/leaves/spoils shall be disposed of offsite by the contractor.

Do we need a soil screener to refill the grave excavation sites with clean fill? If yes, then what do we do with the screened rocks removed from said soil?

When filling graves, soil shall be screened. Screened rocks removed from soil are to be disposed of offsite.

The new contractor will be taking responsibility of the new maintenance building. Will coverage need to be added to the contractor’s insurance to cover this building? What is the contractor responsible for cleaning: the shop, bathroom, etc. Is the contractor responsible for paying for utilities? Water, electric, sewer, etc.?

Insurance requirements are already in the PWS. The Government is responsible for cleaning the bathroom and office. Bidders shall be responsible for keeping the shop clean. Contractor will not be charged for utilities.

What is normal wear and tear considered?

The deterioration which occurs based upon the use of which the building is intended and without negligence, carelessness, accident, or misuse, or abuse of the premises or contents by the Contractor or anyone the Contractor allows in the building. Any damages are to be reported by the Contractor to the COR immediately.

In the second year, when the contractor takes over the new section, are we responsible for the walls surrounding the cemetery? To include power washing and biocide? Additionally, outside the eastern wall is a very steep slope that may grow grass and weeds. Will this be our responsibility to maintain the outside of the wall on the opposite side of the parking lot?

The contractor who receives the award is responsible for the new section at award. The mowing and edging of the grass will not begin until after 12 months of when sod is placed during the ongoing construction. Stone walls will not require biocide and cleaning but will need to be kept free of leaves and debris. Columbarium walls will require pressure washing and biocide. The slope outside the wall adjacent to sections XXXIX and XL is not the contractor’s responsibility.

Is it true the contractor will take over the responsibility on the second year? (The current incumbent has responsibility under warranty) The contractor currently developing the new section is responsible only for establishing and maintaining only the sod for 12 months from date of installation. All other pws services (i.e.maintaining trails, debris pickup, keeping the columbarium walls clean,etc) are the responsibility of the new Contractor.

Who is responsible for the snow removal at the new maintenance building parking lots?

There will be an area fenced in around the new service building. The Government will not clear snow inside the fenced area. It shall be a contractor responsibility.

In Section 5.2.7.3 watering-states plants, shrubs, trees, and hedges need to be watered. What is our responsibility?

I.e., we are not responsible for any pruning of any shrubs or trees as these falls under the West Point arborist.

Plants, shrubs and trees have historically not needed watering. When the Arborist plants any new trees in the cemetery these will require water.

For bidding purposes, is brown hardwood mulch acceptable for this site or does it need to be black DYED mulch?

The black dyed mulch currently existing in the cemetery shall be maintained.

Ref: PWS Part 5 Specific Tasks, Pages 111- and Technical Exhibit 5, Historical Workload Data. While the site visit offered an opportunity to assess the grounds, metrics and workload estimates are essential towards developing a fair and reasonable price. The PWS Part 5 only states: 12 acres of developed land, 0.8106 acres in the back, and 1 acre adjacent to Bldg 689 (Para 5.1.1); plus ‘a minimum of 1,900 headstones/markers’ (PWS 5.2.6.2). Can the Government please provide the following quantities, or offer similar level of detail (fixed quantity or estimated) regarding the anticipated and required workload?

Service (PWS Reference) Quantity Unit

Headstone Cleaning (5.2.6.1) Each Niche plate covers cleaning (5.2.6.1) Each Monuments cleaning (5.2.6.1) Each

The Government provides the below count of markers as of 7/18/22 that is available. If more information is required, bidders may visit site themselves.

Standard Upright Gov 3,635 Standard Upright Private 2,449 Standard Upright Other 7 Standard Flat Gov 144 Standard Flat Private 124 Standard Flat Other 8 Group Upright Private 12

Group Flat Gov 4 Group Flat Private 4 Standard Gov 298

Columbarium walls cleaning (5.2.6.1) Square Feet Columbarium walkaways and sidewalks cleaning (5.2.6.1) Square Feet Information is not available, bidders may visit site themselves.

Receive, set and align new headstones (5.2.6.4) Each Receive, set and align replacement headstones (5.2.6.4) Each Install outdoor niche plates (5.2.6.4) Each For 2021 the number of installs was 207.

Destroy headstones (5.2.6.6) Each For 2021 – 27.

Stone dust application (5.2.7.5) Square Feet Mulching (5.2.7.6) Square Feet Information is not available, bidders may visit site themselves.

Committal Shelter Set up/Tear Down Day Both actions happen on the same day. Sometimes 2 set-ups occur per day.

Casketed Interments (5.3.1) Each See Technical Exhibit 5 of the PWS

Cremation Interments (5.3.1) Each See Technical Exhibit 5 of the PWS

Columbarium Interments (5.3.1.5) Each For 2021 49 of 109 cremations were placed in a columbarium

Disinterments (Cemetery and Columbarium) Each There have been 2 disinterments in the last 10 years. One was a cremation and one a casketed burial. In the case of casketed remains a private funeral home is called in the handle the casket/remains. The contractor is responsible for excavating.

Relocations and Reinternments (Cemetery and Columbarium) Each One relocation/reinterment was performed in the last 10 years. There is typically about 1 or 2 repositioning a year.

These have been infant caskets relocated to the head on the grave to allow for subsequent casketed burials.

Contractor was responsible for excavating while a private funeral home was called in to repackage/handle the remains.

Transportation of Casketed Remains Each There is no transportation of casketed remains in the PWS.

Mowing, Trim, Edge (5.3.4.1) Acre 12 acres of developed land, 0.8106 acres in the back, and 1 acre adjacent to Bldg 689

Trimming (5.3.4.2) Linear Feet Edging (not specified; referred to as trimming roads, curbs) Linear Feet Sod/Seed Placement (5.3.4.3) Square Feet Sunken Turf (presumed as sunken gravesites) Square Feet Snow and Ice removal (5.3.4.7) – Walkways and Sidewalks Square Feet Information is not available, bidders may visit site themselves. .

Snow and Ice removal (5.3.4.7) – Roads and Parking Lots Square Feet Information is not available, bidders may visit site themselves.

Contractor is not responsible for roads. Contractor is responsible for cemetery trails and walkways, into and out of the restrooms, the Old Cadet chapel, building 329 and sidewalk, parking/paved area by side door of building 329 and parking area at service building.

Special Ceremonies (5.3.5) Each Special Ceremonies are not always known but include: placing of flags and removal for Veteran’s and Memorial Day; Wreaths Across America in December; Projects day in the spring which does not allow any noisy work for one day; wreath layings throughout the year.

REF: PWS 5.1.1. Work Area. While the site visit offered an opportunity to assess the grounds, metrics and workload estimates are essential towards developing a fair and reasonable price. The PWS Part 5 only states: 6,881 monuments and headstones. Can the Government confirm the total number of flat markers, standard headstones, and monuments?

See above question for available breakdown.

REF: 52.222-42, PWS Page 57 In recent months it has been our experience that The Department of Labor has ruled the scope of work for Veterans Affairs, National Cemetery Administration (VA - NCA) contracts for headstone setting, aligning, raise, realigning, etc. fall under Davis Bacon Act (DBA) wage rates, not Service Contract Act (SCA) wage rates. In order to accurately price wage rates, can the Government confirm whether the contractor is to use DBA or use SCA wage rates for all headstone related services?

The applicable wage determination is in the technical exhibits.

REF: PWS 5.3.1 Is there rock present in burial sections or are grave excavations traditionally soil only?

There may be rock present in any section but mostly in the older sections.

REF: PWS 3.1 and 5.2.7. Is the contractor responsible for the cost to remove spoils from the site or can the contractor use the trash and recycle services provided by the government (through separate contractor)?

There is a small dumpster only for small every day floral and debris during the year, however any heavy debris/leaves/spoils shall be disposed of offsite by the contractor.

Ref: PWS 5.2.7.3 Is there an in-ground automatic turf irrigation system currently installed and is it operational?

How many acres of turf are covered by the automatic turf irrigation system and how many acres require manual watering? Is the contractor responsible for maintenance of the automatic in-ground irrigation system and if so, how many irrigation heads and zones are present?

There is no irrigation system.

Ref: PWS 5.3.4.1 Is the contractor permitted to use mulching decks on mowers?

Yes.

Ref: PWS 5.3.4.7 Is the contractor responsible for road and parking lot snow and ice removal?

Contractor is not responsible for road snow removal. Contractor is responsible for snow removal in their fenced area/ parking lot.

Ref: 5.3.1.3 Committal Site Preparation. Is the contractor required to provide 30 chairs, committal awning, skirting, urn stand, and burial matting?

Yes.

Ref: RFP, Proposal Instructions, Para C.2.(a), Page 144 Not understanding the stated requirement ’12-pitch type or 10 point proportional spacing’ as pitch only applies to fixed font and not proportional fonts such as Arial or Times.

Is Times font at Size 11 for the text-body and no smaller than Size 10 for headersfooters and graphics acceptable?

Please use no smaller than size 11 font.

Ref: RFP, Proposal Instructions, Para C.3.(a), Volume I In lieu of pasting and/or printing a completed 52.212-3 Offeror Representations and Certifications, is verification of on-line SAM registration and completion acceptable?

No.

Ref: RFP, Proposal Instructions, Para C.3.(a), Volume I Can the Government please clarify the last two sentences in Para C.3(a): “CMRA clins will not be separately priced. Include any cost for this action in the main clins.”

This is being change to reporting in SAM. Any cost should be included in the total price being bid on the CLIN above in the bid schedule.

Ref: RFP, PWS Para 1.6.1.1; Technical Exhibit 2, Row 1; Proposal Instructions, Para 3.(2), Page 145; and Factor 1, Mission Capability, Sub-factor 3, Operational Plans, Page 153 Comments: The PWS states “Approval or disapproval of the QCP shall be provided to the Contractor with two (2) days of contract award.” Technical Exhibit 2 states the QCP is due ‘Once, with proposal’ and the evaluation criteria list a ‘Quality Plan’ as part of Subfactor 3.

Our baseline Quality Control Plan (QCP) is a 32-page document and generally tailored to the contract particulars and location after award (a post-award deliverable) in collaboration with Quality Assurance (Government) personnel. In assessing the “contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS”, and with respect to the 50-page limit for Volume II, will an overall description of our Quality Control approach and excerpts from the QCP be technically acceptable, with the complete QCP as a post-award deliverable?

No, the pages in the separate plan do not count towards the 50 page limit.

Ref: RFP, PWS 1.6.6.2 and .3; Key Control Plan and Physical Security Plan We suggest a comprehensive (beyond a basic, boilerplate), Security Plan requires access to the various Army Regulations to include ‘applicable West Point regulations or policies (PWS 1.6.6.2) as well as ‘local security policies and security procedures provided by the Security Manager Government representative’ (PWS 1.6.7.1.5) Please clarify when the Security Plan and inclusive Key Control Plan are to be delivered; with the proposal or after-award? If with the proposal, would these basic plans be included in the Volume II 50-page limit?

There is no classified information on this contract. Bidder needs to discuss who will have keys, how keys are tracked and their plans for keeping the service lot secure. Plans do not count towards the 50 page limit.

Ref: RFP, PWS 1.6.6 Security Requirements, first two sentences. Please clarify the meaning of the following two sentences: “The Contractor personnel shall have access to enter West Point. The Contractor shall handle information that is non-classified within ten (10) days of contract award and must maintain the level of security required for the duration of the contract.”

All contract employees shall be able to obtain an access pass from the Visitor’s Control Center. Contract employees must meet all Security requirements to obtain a visitor pass.

Ref: RFP, PWS 1.6.10 thru 1.6.10.2.4. Paragraph 1.6.10 Key Personnel is followed by Para 1.6.10.1 stating the Project Manager (PM) and Alternate (APM) are considered Key Personnel. Subsequent paragraphs address an onsite Foreman, Quality Control staff, and onsite Safety Officer. All five roles and/or positions fall under Paragraph 1.6.10 ‘Key Personnel’. Can you please clarify if you require five persons to fulfill these roles? Or, what roles and/or positions can be dual or even triple-hatted; for example, the contractor’s on-site PM or APM may simultaneously serve as the Quality Control Manager (QCM) and/or the Site Safety Health Officer (SSHO); or, the Foreman may also serve as the SSHO, Etc.

The PM and APM shall not be the Foreman, otherwise dual roles are acceptable.

Ref: RFP, PWS 5.2.7 West Point Cemetery Grounds Maintenance; Technical Exhibit 2 - Deliverables Schedule;

Addendum FAR 52.212-2, Page 153 (Evaluation Criteria). Para 5.2.7 states, “The Contractor shall furnish a comprehensive Grounds/Turf Management Plan to include timelines and methods for dormant over seeding, aeration, dethatching, mulching, crabgrass and weed control, fertilizer, and pest management.” Technical Exhibit 2 does not list a Grounds Management/Maintenance or Turf Management plan as a deliverable. The evaluation criteria, Mission Capability Factor 1, Sub-factor 3 Operational Plans lists: ‘Turf Management, Grounds Maintenance, and Quality Control’. Can you please clarify whether “a comprehensive

Grounds/Turf Management Plan” is to be submitted with the proposal or upon award, and if the page-count is part of the Volume II 50-page limit?

Submit Turf Management, Grounds Maintenance, and Quality Control plans with proposal. Plans do not count towards the 50 pages.

Ref: RFP, PWS 5.2.7 West Point Cemetery Grounds Maintenance; DA PAM 290-5 Comment: Para 5.2.7 states, “The Contractor shall furnish a comprehensive Grounds/Turf Management Plan to include timelines and methods for dormant over seeding, aeration, dethatching, mulching, crabgrass and weed control, fertilizer, and pest management .” In order to complete a comprehensive plan, can we have a copy of the installation’s Invasive Species Management Plan (Ref DA PAM 290-5, Para 5-13 b.) to include a list of known historical or recurring pests (insects, invertebrates, vertebrates)?

There is no separate report for the Cemetery. Bidders can send an email requesting the part of the report that MICC was provided if they want.

Ref: RFP, PWS 5.2.6.4. It was observed on the site visit that there are large monuments onsite reaching 3 to 20 feet tall, example below. Is the contractor required to set these larger monuments? Are monument installations ongoing or are traditional headstones to be used moving forward for new interments?

The contractor will not set any large monuments - only government markers.

Ref: Site Visit. Can the government provide the total LF of the wall surrounding the cemetery? Is pressure washing of the wall included in the scope of work? Can weatherzyme be used on the wall?

Linear feet of the walls are not available. The stone walls do not require pressure washing.

Ref: Site Visit. Can the government provide a list of sections and total headstones in each section?

There are 41 sections, a columbarium in the Old Cadet chapel, the columbarium wall and a columbarium wall near sections 39 and 40. Additional information is not available, bidders may visit site themselves.

Ref: Site Visit. Are there survey markings for elevations in areas due to different ground levels?

No.

Ref: Site Visit. Can the government provide the estimated gallons per minute of the water sources available onsite?

Information is not available, bidders may visit site themselves.

Ref: RFP, PWS 5.2.7.5. Can the government provide the estimated frequency with which stone dust is applied on roads and pathways?

Information is not available. It is as needed to maintain a uniform appearance. A heavier application is required in the spring after the winter thaw.

PWS 3.2 Will the government provide an area for storage of equipment? If so will this be an in- door storage area or an outside lay down area?

There is a service maintenance building with 4 bays, restroom, office space upstairs and additional storage areas on the third floor. There are 2 12’x12’ and 2 10’x10’ bay doors.

PWS 3.2 If the storage area for equipment is outside will the contractor be able to bring in storage containers.

See above.

PWS 5.1.2 Will the contractor need a vehicle to transport casket from committal area to the grave site?

There is no transportation of casketed remains in the PWS.

PWS 5.2.6.2 The minimum Raise and Re-align is 1900 headstones. What is the maximum number of headstones to raised and re-aligned?

1,900 is the annual requirement. There could be a few extra requested in special circumstances. In two instances in the last two years a headstone sunk as a result of groundhog burrowing.

PS 5.2.6.2 Is gravel used around the R and R Headstones?

No.

PWS 5.1.2 Does the dirt that is removed in preparation for the interment need to be stored away from the grave site and brought backing after casket is placed?

Yes.

Is there an area to dump spoils for interments and R and R?

In the lot of the service building provided to the contractor.

PWS 5.2.7.3 How many acres are not irrigated in the cemetery?

There is no irrigation system.

PWS Is here a place on site for the dumping of leaves or do they need to be removed from the site at the contractor’s expense?

There is a small dumpster for only small every day floral and debris during the year, however any heavy debris/leaves/spoils shall be disposed of offsite by the contractor.

PWS 5.3.1 To clarify do the internments have to be dug by hand and not with machinery?

Graves for cremated remains shall be hand dug. First interments are dug to 4’ and second to 3’. This is more cost effective, less time consuming and damages less turf than using an excavator which requires turf protection be laid down and which digs a grave much larger than what is actually needed.

PWS 5.3.1 What are the number of internments performed each year?

See Technical Exhibit 5.

PWS 5.3.4.4 How many sunken graves are there expected to be done each year?There is no way to know what will occur. Sunken turf is to be addressed per PWS 5.3.1.5 and 5.3.4.4.

Please clarify how many hose bibs are working in the cemetery and are they equipped with male thread adapters for attaching hoses? Currently we utilize a water truck to water newly seeded graves and use the active hose bibs to water the areas in those vicinities.

The current contractor provided a map of known hose bibs, below. O is working and X is not working. There will be working hose bibs in sections XXXVII -XLI (the new section being developed at K-lot) but the Government does not know their location or how many are there as it is still under construction. Bidders are welcome to come and inspect hose bib thread adapters.

The following have been modified:

ADDENDUM 52.212-1 AND 52.212-2

ADDENDUM FAR 52.212-1

INSTRUCTIONS, CONDITIONS, AND NOTICES TO PROPOSALS

A. Submittal and Inquiries.

1. Proposals shall be mailed through a commercial/Government carrier or hand carried. If mailed Proposals should be received at the below address by the date and time specified on the SF 1449. Proposals shall be submitted to following address:

Mission and Installation Contracting Command – West Point

W911SD22R0140

Attn: Stephanie Nickolan-Barron, Contract Specialist 681 Hardee Place, Room 107 West Point, NY 10996

2. Electronic submissions via email or facsimile will not be accepted.

3. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Specialist. Address all questions or concerns the offeror may have to Contract Specialist Stephanie Nickolan-Barron (845-938-4498). All questions regarding this solicitation shall be submitted in writing no later than 2 PM on July 14 2022 via email to stephanie.l.nickolan-barron.civ@army.mil

4. Site Visit. The Government will hold a site visit, all personnel attending the site visit will convene at the West Point Cemetery, NY on 13 July 2022 beginning at 10:00 AM local time. All interested firms may attend with a limit of two (2) attendees per firm. Please submit, in writing, the names of attendees to Stephanie.l.nickolan-barron.civ@army.mil by close of business 11 July 2022. ALL VISITORS MUST PROCEED TO THE USMA

VISITORS CONTROL CENTER (VCC) ON SOUTH POST TO GET A PASS TO ENTER WEST POINT.

INSTRUCTIONS ARE AVAILABLE ON THE WEST POINT HOME PAGE WWW.WESTPOINT.ARMY.MIL

AND LOOK FOR THE LINK “VISITING US”. CALL THE VCC AT Tel: (845) 938-0390 or (845) 938-0392 FOR DETAILS. Give yourself adequate time as this can be a lengthy process.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing simplified acquisition procedures as delineated in FAR Part 12 and 13.

2. The Proposal. The submission of the documentation specified below will constitute the offerors acceptance of the terms and conditions, concurrence with the Performance Work Statement (PWS), and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical and prices in their initial proposal submission.

4. Instructions outlined in paragraph C below, prescribe the format for the Proposal and describes the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of information needed to allow for evaluation of Proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the contracting offeror in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial Proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

7. All referenced documents for this solicitation are available on sam.gov.

8. Offer expiration date. Proposals in response to this solicitation will be valid for 90 days from Offer due for this solicitation, block 8 of the cover SF 1449, as amended.

C. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of four (4) separate volumes: General, Mission Capability, Past Performance, and Price.

2. Format

(a) The Offers shall be organized into four (4) volumes. Offerors shall submit an original and the number of copies listed in table 3 below of their proposal. Each hard copy volume of the proposal shall be separated and bound.

A cover sheet should be in each volume, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable. Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. The proposal shall not exceed the limits stated in table

3. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation. In addition to submitting hard copies of the proposals, digital copies shall be provided on CD-ROM disk in Microsoft Word, PowerPoint and/or Excel as outlined in Table 3. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. Page limitations are as follows:

Table 3

VOLUME TITLE NO. HARD COPIES NO. OF

DIGITAL

COPIES (CD

ROM)

PAGE LIMITS

I General 1 1 N/A II Mission Capability 3 1 50 III Past Performance 3 1 50 IV Price 1 1 N/A

3. Content

(a) Volume I – Completed Standard Form 1449, and SF 30 for amendments if necessary; Completed 52.212-3 Offer Representations and Certifications, contractor information, subcontractor information, teaming agreements, etc. CMRA clins will be not separately priced. Include any cost for this action in the main clins.

(b) Volume II – Mission Capability.

(1) The Mission Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s Proposal. Legibility, clarity and coherence are very important. Proposals will be evaluated against the Mission Capability factors defined 52.212-2 Addendum. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.);

statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal.

(2) The Mission Capability Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in 52.212-2 addendum. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS.

(c) Volume III - Past Performance. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Performance Work Statement (PWS). Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners expected to perform 20 percent or more of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Government. Offerors will be provided the opportunity to respond to adverse past performance information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

(1) The offeror shall include documentation regarding its relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than three (3) years for the submitted data. The past performance data shall document a successful history of past contract performance.

(2) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors.

Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. The offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

(3) Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Table of Contents

Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 1.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information to the Government. Offerors will be provided the opportunity to respond to such information

Specific Relevant Recent Contracts Format - See Attachment 1- The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in size, time, scope, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting the assertion of relevance and how it was determined that the work performed previously was the same or similar in size, time, scope, and complexity to the work specified by this solicitation.

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation.

Past Performance Questionnaire - See Attachment 2- For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to Stephanie Nickolan- Barron, Contract Specialist not later than proposal submission due date. Any questionnaires not returned directly to the Contracting Officer will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

(d) Volume IV- Price – The offeror shall complete Section B of the solicitation for all years. For the Price Volume, the electronic version will take precedence for any differences noted between the hard copy and electronic versions of an offeror’s proposal.

Specific Relevant Recent Contracts Sheet-Attachment 1

The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the effort being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

1. Contract Number, Award Date and Contract type.

2. Price – original awarded AND final (or projected final, if contract is current).

3. Delivery Schedule – original AND final (or projected final, if the contract is current).

Contact Information - Name, telephone number, fax number and e-mail address for the following:

4. Procuring Contracting Officer (PCO)

5. Administrative Contracting Officer (ACO)

6. Government or commercial technical representative or COR

Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as project similarity, project, size and complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

7. Narrative explanation on each contract listed describing the objectives achieved and the following data: any cost growth or schedule delays encountered. For any Government contracts which did not/do not meet original requirements with regard to cost, schedule, or technical performance, a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. Offerors may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to an unacceptable rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the offeror to be considered for an acceptable past performance candidate.

8. Negative Performance Documentation. A copy of any cure notices, show cause letters or contract discrepancy reports received on each contract listed and a description of any corrective action by the offeror or proposed subcontractor.

9. Completion Date/Delivery Schedule. The contractor shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

ATTACHMENT 2

PAST PERFORMANCE QUESTIONNAIRE

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMATION IAW FAR

3.104

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor: __________________________________________________________________

B. Cage Code:

C. Contract number:

D. Contract type:

E. Was this a competitive contract? Yes ___No __

F. Period of performance:

G. Initial contract cost: $

H. Current/final contract cost: $

I. Reasons for differences between initial contract cost and final contract costs:

J. Description of service provided:

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or agency name:

B. Customer or agency description (if applicable):

SECTION 3: EVALUATOR IDENTIFICATION

A. Evaluator's name:

B. Evaluator's title:

C. Evaluator's phone/fax number:

D. Number of years evaluator worked on subject contract:

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

S SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions were taken by the contractor or were satisfactory.

M MARGINAL – P e r f o r m a n c e does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

US UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

NA NOT APPLICABLE - Unable to provide a score.

Technical Performance S M US NA

T1. Quality & repeatability of operations & maintenance.

T2. Quality of technical system testing and certification efforts

T3. Quality/integrity of technical data/report preparation efforts

T4. Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements

T5. Adequacy/effectiveness of environmental safety procedures

T6. Ability to implement current standard practices for computer hardware design, operation, maintenance, upgrades and configuration control

T7. Ability to implement current standard practices for computer software design, operation, maintenance, upgrades and configuration control

Program Management S M US NA

P1. Effectiveness of overall contract management (including ability to effectively lead, manage and control the program)

P2. Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes)

P3. Timeliness/effectiveness of contract problem resolution without extensive customer guidance

P4. Understand/complied with customer objectives and technical requirements

P5. Successfully responded to emergency and/or surge situations

P6. Quality/effectiveness of sub-contracted efforts

P7. Effectiveness of material management (including Government Furnished Property or Material)

P8. Effectiveness of acquisition management

P9. Contractor proposed alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the customer

P10. Contractor implemented responsive/flexible processes to improve quality and timeliness of support.

Transition/phase-in S M US NA

T1. Contractor ability to smoothly transition resources and personnel.

T2. Contractor effectiveness on maintaining continuity of mission support while transitioning/phasing in resources and personnel to support other efforts.

Employee Retention/Attraction S M US NA

E1. Ability to hire/apply a qualified workforce to this effort.

E2. Ability to retain a qualified workforce on this effort.

E3. Effectiveness of employee compensation towards quality of work.

1. Please discuss each and every response for which you indicated M (Marginal) or US (Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

2. Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc.).

SECTION 5: NARRATIVE SUMMARY

Would you have any reservations about soliciting this contractor in the future or having them perform one of your critical and demanding programs?

Please provide any additional comments concerning this contractor’s performance, as desired.

Evaluator’s Signature Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to: stephanie.l.nickolan-barron.civ@mail.mil

ADDENDUM FAR 52.212-2

EVALUATION--COMMERCIAL ITEMS (OCT 2014)

a. Basis for Contract Award. This is a lowest price technically acceptable selection conducted in accordance with Federal Acquisition Regulation (FAR) 13, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS) utilizing the Lowest Price Technically Acceptable (LPTA) process.