20201204_RFIs_HW_PS.pdf

RFI Response – W911SD-21-R-0014 Handwashing Station/Units

4 December 2020

DPW

RFI: W911SD-21-R-0014 Handwashing Stations/Units

Questions:

1. Notice ID W911SD-21-R-0014 states in Section 5.1.1.7: "Contractor shall have a facility and all resources within commuting distance in order to respond to emergencies within four (4) to eight (8) hours of notification." Does a sub-contractor having a facility within the commuting distance satisfy this requirement or is it a requirement of the prime contractor? Please advise.

A sub-contractor can satisfy this requirement. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded

2. You note in section 1.2: hand washing units and service will be required on the

West Point campus and for summer training. In 5.1.1.4.1 you state that units will be needed for summer training but do not mention other needs. When will initial deliveries be required and will sinks be on site during winter month?

Detailed requirements will be included in each specific task order.

3. The contract is for 1 base year and 4 option years. Are there provisions for possible adjustments for cost increases?

The awarded contract will be an Indefinite Delivery, Indefinite Quantity contract.

The contract will have an ordering period of five years and will not include option years. Task orders will be placed against this contract vehicle.

4. You mention that service is to be provided as ordered in 5.1.2.1 but do not give a required service interval. Do you have a requirement for the base number of times per week the sinks are serviced?

This is an Indefinite Delivery, Indefinite Quantity type contract. Service intervals and estimated numbers or stations and location will be specified at the Task Order level.

5. We use a sticker that is marked with a Sharpie to indicate service. Is this acceptable to item 5.1.1.2?

Comply with paragraph 5.1.1.2 as specified.

6. Are the Hand Washing Stations to be used inside a building or outside? In New

York, all vendors remove hand washing station that are outside due to freezing.

Detailed requirements will be included in each specific task order. We do not expect task order requirements to place units during freezing conditions.

7. How many services are you requesting per week, per hand washing station?

8. During the Annual Cadet Summer Training are you requesting additional hand washing stations to the existing number that will already be on site or are the current hand washing stations being relocated to the training area temporarily for the training and then back to original location?

9. During the Annual Cadet Summer Training are you requesting to relocate (on hand 100 handwashing stations) to the temporary Annual Training location, then relocate back to original location on a one time basis?

10. Is the emergency services proposal request on an as requirement basis per?

As directed by the COR for each task order.

11. Is the standby for a period of five hours proposal request for each time that the standby is required if it’s needed?

As directed by the COR when this CLIN is included in the task order.

12. Will all payments be made with the Government Purchase Card?

Task orders within the GPC authorized amounts can be made

13. You note in section 1.2: hand washing units and service will be required on the West Point campus and for summer training. In 5.1.1.4.1 you state that units will be needed for summer training but do not mention other needs. When will initial deliveries be required and will sinks be on site during winter month? Exact month of “summer camp”/term of use?

14. The contract is for 1 base year and 4 option years. Are there provisions for possible adjustments for cost increases?

The awarded contract will be an Indefinite Delivery, Indefinite Quantity contract.

The contract will have an ordering period of five years and will not include option years. Task orders will be placed against this contract vehicle.

15. You mention that service is to be provided as ordered in 5.1.2.1 but do not give a required service interval. Do you have a requirement for the base number of times per week the sinks are serviced?

This is an Indefinite Delivery, Indefinite Quantity type contract. Service intervals and estimated numbers or stations and location will be specified at the Task Order level.

16. We use a sticker that is marked with a Sharpie to indicate service. Is this acceptable to item 5.1.1.2?

Comply with paragraph 5.1.1.2 as specified.

17. Will the bid be based on unit cost or service cost?

Please reference the CLIN (Item NO) structure of the solicitation. The structure ask for the units and well as servicing.

December 4, 2020

18. Can you please provide more detail on line 3: 0003 1 Job Annual Cadet Summer Training Event Reference "Additional Requirements for Annual Cadet Summer Training" in the PWS.

This procurement is an Indefinite Delivery, Indefinite Quantity type contract.

Additional information such as quantities of handwashing stations, length of time required, and locations will be defined in each individual Task Order.

Historically, approximately 100 units with approximately 2800 services were used during the Annual Cadet Summer training event.

19. How would the water refrain from freezing in winter weather?

Detailed requirements will be included in each specific task order. We do not expect task order requirements to place units during freezing conditions.