SOW_for_opacity_meter_and_computer_system.docx

SOW for Replacing Air Monitoring Computer System and Opacity Meter in Central Power Plant

1. Introduction

The US Army Garrison at West Point (USAG-WP) is located in an ozone non-attainment area, and as such, must meet many varied emissions monitoring and reporting requirements imposed by the EPA and NYSDEC. As a major facility for nitrogen oxides (NOx), USAG-WP is regulated under a Title V air permit #3-3336-00022/00055 as amended for Fiscal Year 2017-2022. USAG-WP’s Clean Air Act Title V Operating Permit, requires continuous operation of EPA-certified Continuous Opacity Monitoring Systems on the common stack for three Boilers (#’s 1, 2 and 3) located at the Central Power Plant, Building 604. The Continuous Opacity Monitoring System (COMS) records and stores opacity data on data acquisition systems (DAS) located on a computer located at the CPP. Quarterly opacity reports must be filed with the State DEC summarizing opacity values for the quarter in 6-min blocks of time, which, if any, exceeded the 20% opacity limit while burning oil. Although the COMS only needs to record and report data while burning oil, it runs while burning gas as a process control measure. Calibration of the COMS using certified filters is performed every quarter.

The current opacity meter was installed in 2007 and is at the end of its useful life. In addition, the current opacity meter manufacturer Phoenix Instrument is out of business, parts no longer available. This requirement calls for the contractor to furnish and install a new opacity meter to replace current Phoenix 20/20 opacity meter. The new opacity meter (model to be specified) shall be state of the art, meet the requirement of CFR Part 60.

The main computer for the COMS and CEMS system in the Central Power Plant is more than 16 years old, it is an emachines computer with Windows XP home edition operating system. The monitor is not working reliably. Thus the computer system need to be replaced to ensure the reliable continuous monitoring of opacity and NOx emission required by Title V permit.

The objective of this contract is to replace the computer system with upgraded DAS 2000 software, and replace the current opacity meter with new opacity meter in order to meet the requirements of 40CFR60 for COMS units. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, electrical conduit, supervision, and other items and non-personal services necessary to provide USAG West Point with a new computer system with the most up to date DAS 2000 software, and a new opacity meter which has the capabilities of a Continuous Opacity Monitoring System, with the modifications as defined in this Statement of Work except for those items specified as government furnished property and services. The contractor shall perform to the established commercial industrial standards, such as the National Electrical Code, and any specific requirements, in this contract.

The contractor, as an independent contractor, and not as an agent of the Government, shall use its technical expertise in the subject areas to provide equipment, installation and modification of an EPA-NYSDEC approved opacity meter, with operator training including written recommended response to alarms and warnings. System must meet all the applicable requirements of 40CFR60.

2. Technical requirements

2.1 The contractor shall investigate the site (stack, computer software, remote display location) to recommend/confirm the new opacity meter and supporting equipment for the COMS to be properly installed, configured and integrated with Trace DAS 2000 to be in continuous operation, and with remote display in the Central Power Plant boiler room floor. The contractor shall investigate the power supply to the instrument and peripherals. The contractor shall also investigate if the blower is sufficient for providing cooling the opacity meter required in the stack. If additional requirement for power access is required, the government will provide access to breaker panel. LightHawk Standard 560 Opacity/Dust Monitor has been suggested by previous contractor.

2.2 The contractor shall provide a new computer Dell Precision T5810 with RAID Array running Windows 10. It shall be installed with latest version of Trace DAS 2000 software. The new computer need to be integrated into the Trace DAS 2000 software which include configuring the DAS 2000 software to fully work with the new Opacity monitor and provide the data handling and reporting. The specific requirements for the computer: Dell Precision T5810, 19” Dell Widescreen Monitor, 3 Year 24/7 Dell Technical Support, DVD +/- RW, Media Card Reader, Windows 10, MS Office (excel), RAID Level 1. Trace DAS 2000, installed, configured with COMS, PEMS and CEMS.

The recommended new computer and opacity meter must be approved by COR.

2.3 The Opacity Monitor must meet all the specifications of the new 40CFR60 Appendices Performance Specifications for Opacity Monitors. It must be supplied with a factory "Off Stack Zero" test stand, matching the actual flange to flange distances required at the stack. This "Off Stack Test" is now a requirement of 40CFR60 Appendices Performance Specification 1.

The opacity monitor MUST be able to communicate opacity values to the existing Procidia Distributed Control Network. Any additional power requirement, which is presently installed, or special communication cables, not installed, are the liability of the contractor. Opacity Monitor must be a modern design using a Led light source.

The new opacity monitor must be guaranteed to function and meet warranty in an environment of 121 degrees Fahrenheit. The unit shall have both local and remote displays. The opacity monitor must be suitable to supply opacity data to a remote location, using the existing wiring, which is approximately 1,800 feet from the transmissiometer. Unit must have local 4-20 mA output signals for instantaneous 6-minute average signals and provide alarm output for "Out of Compliance" conditions. The remote unit must have a MOD-bus interface RS485, configured such that any alarms, data, opacity 1-minute, opacity 6-minute and warning conditions can be retrieved from the MOD-bus registers.

Additionally, the unit must NOT HAVE an incandescent lamp or continuously moving parts such as a Chopper Wheel. Unit must also be capable of setting alarms when the retroreflector and the transmissiometer are not in good alignment.

Since the monitor is installed in a coaxial stack, the light pipe will need to be installed in at least two sections, which should be screwed and brazed or welded. The light pipe system shall be set up with a 2" air gap between the mounting flange and the opacity flange so as to allow a small amount of air to enter the stack port at negative exhaust conditions. Gaps are to minimize heat conduction into the transmissiometer from the hot stack body. This will help to allow for long life and reduce cooling requirements. Light pipe holes shall be no smaller than 1 3/4". The area of holes should be equivalent to 25% of the area of the pipe. Pipe should be Schedule 40 steel or equivalent RMT. Threaded and welded where necessary.

The existing monitor is cooled by a cooling system that brings in cool air from outside the stack in order to maintain a temperature lower than 121 degrees Fahrenheit. However, most likely, during the installation of the unit, contractor should take into consideration that the ambient temperature shall be well above 121 degrees within the stack. One blower is already installed at each of the retroreflector and transmissiometer locations previously.

3. General requirements

3.1 Period of Performance: The contractor shall have 120 days from the date of award to furnish and install the equipment. The contractor shall ensure the minimum disturbance on current COMS operation during the replacement work. A detailed plan and procedures shall be provided to COR for approval to ensure minimal time without COMS in operation at West Point. The opacity meter shall be installed at the same location where the current opacity meter is located.

3.2 Documentation of contractor experience / Qualifications. As part of contractor’s quote the contractor shall provide the following documentation of experience: Previous installation, maintenance, certification, and repair of opacity monitors. Experience with Predictive Emissions Monitoring System (PEMS) Software, specifically including Trace Environmental, “TRACE DAS 2000”. Bidders must have completed at least one (1) project which required integration and configuration of Trace DAS 2000 Software.

3.3 The contractor shall provide all labor, materials, equipment, tools and management services necessary for proper and complete installation of opacity meter and configuration of COMS. The contractor shall provide a new computer and latest version of Trace DAS 2000 software. The contractor shall integrate Trace DAS 2000 software to fully work with opacity meter and PEMS and CEMS system in the Central Power Plant. The contractor shall provide new opacity meter and peripheral equipment. All major equipment shall be submitted and approved before purchase. If equipment is purchased before it is approved, it may be returned to the contractor at no cost or obligation to the government. All equipment and materials used shall be new and conforming to standards in every case where such standard has been established for the type of material under consideration. The material shall be of the size and type required in these specifications.

Equipment proposed prior to award is what the Government expects to be furnished and installed. Contractor shall provide specification submittals for this equipment after award, but prior to actual installation. Any changes to the equipment originally proposed must be submitted and approved by the COR and Contracting Officer.

The Contractor shall supply and install all the necessary metallic conduit, conduit supports, breakers, copper wiring, wall penetrations, pull boxes, if required, and disconnect. All electrical construction shall be performed in a “plumb, workman like manner”. Electrical work shall meet all NEC, State and local codes.

All work shall be done in accordance with Federal, State and local codes. All work shall be accomplished in accordance with the standards of National Codes (i.e. Electrical, Plumbing, Fire Protection Association, etc.). All work shall be performed in a skillful and workmen like manner.

3.4. Field Tests, commissioning and Quality Assurance: Contractor shall provide on-site installation, startup and commissioning. Upon completion of installation, the contractor shall inspect and test each major piece of equipment for proper function. The contractor shall test the new computer and installed software on the compatibility and proper operation and data recording of COMS and CEMS, as well as operation of any other software on the computer system. The contractor is expected to conduct its own inspection of the work as the equipment is being installed, following its own standard commercial practices, to ensure a quality installation and that the equipment performs per the Manufacturers Specifications. Contractor shall prove conformance to contract documents during commissioning.

Commissioning report shall include COMS audit using the new opacity meter following the same procedure for the quarterly audit of the COMS.

A third party contractor, currently under contract and funded by USMA West Point, shall perform the NYSDEC required acceptance testing/commissioning per NYSDEC and USEPA Standards for the opacity monitoring systems. The contractors work will be accepted only when the third party contractor can successfully complete the quarterly audit with the opacity meter.

3.5 Warranty. The Manufacturer shall guarantee new equipment, software and work specified herein against any defects in workmanship, material, and performance, for 1 year after commercial operation date. If, during the period of one year from final written acceptance, any defects in workmanship, material or performance should appear, contractor shall remedy them without cost to the government.

3.6 As-built drawings: Upon completion of the project, three complete sets of as-built drawings, to include accurate equipment layouts, flow diagrams, electrical schematics, equipment cut sheets, and ladder logic diagrams, shall be provided. In addition, back-up copies of all unique software, and three copies of a Quality Assurance/Quality Control Plan, detailing proper operation and maintenance of the completed system, shall be provided.

3.7 Reporting

The contractor shall submit by the first day of each month a monthly progress report summarizing activities of the preceding month (if at least 15 days of contract performance occurred in that month) and planned activities for the following month. The report shall be a concise summary and include at a minimum, the following information:

(1) Beginning and ending dates covered by the report;

(2) Date of the report;

(3) Summary of accomplishments for the report month and planned accomplishments for the following month;

(4) Record of deliverables submitted;

(5) Record of communication, correspondence, and invoices.

In addition to monthly progress report, following report is also required for the contract.

1. Field investigation report which will provide the recommendations on new opacity meter, peripheral equipment, computer systems that will meet the contract requirement. This report shall be submitted to COR for approval prior to opacity meter and computer system purchase.

2. Work Plan on installation of opacity meter, integration of computer systems to COMS and CEMS, etc., and measures to minimize impact on operation. This report shall be reviewed prior to field installation.

3. Commissioning report/certification for opacity meter.

3.8 Government furnished equipment/information. The contractor will be responsible for all equipment and tools required to perform work. Upon request, USAG-WP personnel will provide all available drawing, designs and reports. Also, upon request, the contractor will have the use of all available utilities within the area for use during investigation.

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

3.9 Key Personnel: The contractor shall provide the name of a project manager who shall be responsible for and oversee the performance of the work. The name of this person and an alternate, who shall act for the contractor when the project manager is absent, shall be designated in writing to the contracting officer. The project manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily performance of this contract.

3.10 Security Requirements: The Contractor shall ensure that all personnel performing under this contract have a favorable National Agency Check with Written Inquires (NACI). All checks must be coordinated and submitted with the USMA Security Office, within five business days prior to performance start date. The security requirements must be maintained for the life of the contract, and citizenship will be verified by the Security Office on all contract personnel. All contractor employee shall display identification badges at all times while working on the job site.

3.11 Anti-Terrorism Level One Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I Awareness Training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 15 calendar days after completion of training by all employees and subcontractor personnel. All contractor employees must complete annual AT Level I Awareness Training.

3.12 Safety. In performing this contract the Contractor shall provide for protecting the lives and health of employees and other persons, preventing damage to property, materials, supplies and equipment and avoiding work interruptions. For these purposes, the Contractor shall adhere to the requirements of Engineer Safety Manual EM 38511, OSHA 29 CFR 1926 Construction, and OSHA 29 CFR 1910 Industrial.

A. The Government will loan the Contractor a copy of EM 38511 upon request. The Contractor shall return the copy not later than the last day of performance of the award.

B. Ensure that safety equipment is used by those employed under this contract.

C. Provide appropriate safety barricades, signs, and signal lights during this contract. Plastic safety fencing is not acceptable on the Military Reservation (U.S. Military Academy).