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FIRE EXTINGUISHER CONTRACT

STATEMENT OF WORK

This specification describes the requirements of the inspection and as needed maintenance, repair, and re-charging of portable fire extinguishers owned by the United Stated Military Academy at West Point. The Contractor shall furnish, and deliver as required, services for the inspection and maintenance of various types of portable fire extinguishers located in various United States Military Academy at West Point buildings, facilities. The estimated quantities of the various types and sizes of fire extinguishers is the best available and most accurate information that may be provided to contractor (see Appendix 1). If during the servicing of locations it is determined that other fire extinguishers exist, the contractor should service the extinguisher as required. The West Point Fire Department also reserves the right to add or delete fire extinguishers.

SERVICE STANDARD

The Contractor shall provide inspection, maintenance, repair and recharging of all portable fire extinguishers in accordance with the most recent addition of the National Fire Protection Association’s Standard for Portable Fire Extinguishers (NFPA 10). It shall also comply with Occupational Safety and Health Standard 1910.157 entitled Portable Fire Extinguishers.

QUALIFICATION/CERTIFICATION

The Contractor shall assign a trained, licensed technician(s) to provide this service, trained in providing portable fire extinguisher inspection, maintenance, servicing, testing and recharging.

This technician(s) shall have the appropriate servicing manuals, proper tools, recharge materials, lubricants, expellants and manufacturers recommended replacement parts specially listed for use in the extinguisher. Proof of trained and/or licensed technician must be submitted.

REPLACEMENT WHILE SERVICING

Fire extinguishers removed from service for maintenance or recharging shall be replaced by a “LOANER” fire extinguisher suitable for the type of hazard being protected and shall be of at least equal rating. If an extinguisher is replaced with a “LOANER” the original must be brought back and placed into service no later than five (5) calendar days from the removal date as indicated on the written report. The contractor shall provide a means of tracking the “LOANER” extinguishers. If service or repairs are anticipated to take longer than five (5) calendar days, the contractor shall notify the contracting officer’s designated representative in writing with the reason for the delay and an estimated completion date.

OBSOLETE/CONDEMNED FIRE EXTINGUISHERS

The Contractor shall be responsible for disposal of all condemned/obsolete fire extinguishers in accordance with local, state and federal laws. Condemned or obsolete fire extinguisher information shall be annotated on the required report provided to the contract manager.

WARRANTY

Services and supplies furnished under this contract shall be covered by the most favorable commercial warranties the contractor gives to any customer for such services and supplies. If a commercial warranty is applicable to services and supplies being furnished under this contract, one copy of the warranty will accompany the services and supplies at the time of delivery. Said warranty shall be in addition to the rights inferred on the Government by this contract and to the extent said commercial warranty restricts or conflicts with any clauses, terms, conditions of this contract, the contract shall take precedence over the commercial warranty.

TAGS or LABELS All weather tags or labels intended for recording inspections, maintenance, or recharging shall be utilized and placed on the front of the fire extinguishers.

SCHEDULING

ANNUAL INSPECTION PROCEDURES

In conjunction with NFPA 10 requirements a yearly inspection of all fire extinguishers shall include a check of at least the following items:

1. Location in designated place

2. No obstruction to access or visibility

3. Pressure gauge reading or indicator in the operable range or position

4. Fullness determined by weighing or hefting for self-expelling-type extinguishers, cartridge-operated extinguishers, and pump tanks

5. Condition of tires, wheels, carriage, hose, and nozzle for wheeled extinguishers

6. Indicator for non rechargeable extinguishers using push-to-test pressure indicators

7. Verifying that operating instructions on nameplates are legible and face outward

8. Checking for broken or missing safety seals and tamper indicators

9. Examination for obvious physical damage, corrosion, leakage, or clogged nozzle

SIX YEAR MAINTENANCE

The required six (6) year maintenance of extinguishers shall be conducted in accordance with National Fire Protection Association’s Standard for Portable Fire Extinguishers (NFPA 10).

When applicable maintenance procedures are performed during periodic recharging or hydrostatic testing, the 6-year requirement shall begin from that date.

HYDROSTATIC TESTING

The hydrostatic testing of extinguishers shall be conducted in accordance with National Fire Protection Association Standard for Portable Fire Extinguishers (NFPA 10). Extinguishers shall be refilled to operating conditions upon completion of the test.

CORRECTIVE ACTION

When an inspection of any fire extinguisher reveals a deficiency in any of the conditions listed in the NFPA Standard immediate corrective action shall be recommended to the West Point Fire Department via provided written report.

RECORD KEEPING/WRITTEN REPORT

A report of the inspection, testing, and maintenance performed for each fire extinguisher, including replacement parts utilized, shall be submitted to the contract office representative after each day of work.

INVOICING

The Contractor shall submit an informational invoice to the contract office representative. The Contractor shall include the contract number, item number and services performed in each invoice.

ANNUAL BUILDING/FACILITY INSPECTION SCHEDULE

Each area has a four (4) month time frame for completion. See appendix A for approximate total number of extinguishers.

North Area- January, February, March April Central Area- May June, July, August South Area- September, October, November, December

INSTALLATION/SITE ACCESS

The contractor must submit the following items in order to obtain appropriate credentials to access the installation and buildings, facilities.

a. Contract Number

b. Contract Award Date

c. Employee’s full name

d. Employee’s social security number, for those without a SSN, a working visa or resident alien number must be provided.

The Contract Office Representative will make appropriate appointment in conjunction with Contractor for the identification cards to be issued. If credentials are lost or stolen then a signed letter requesting replacement from the Contractor must be submitted to Contract Office Representative.

CRUDENTIALS DISPLAY

All identification badges shall be prominently worn/displayed in available manner. Safety related exceptions to this requirement shall be addressed with the Contract monitor.

CONTRACT COMPLETION, RETURN OF CRUDENTIALS

The Contractor shall return all credentials no later than five (5) working days after contract completion to the Contract Monitor. All credentials shall be turned in collectively by the Contractor, not incrementally/individually by the contractor employees. Failure to return credentials IAW Contract Completion shall result in withholding $25 for each unreturned badge.

POST AWARD MEETING

Upon award, on a mutually agreeable date, the Contractor shall meet with Contracting and Contract Office Representative to review and approve inspection scheduling. At this meeting, the Contractor shall be prepared to provide a tentative date to accomplish the specified work.

The meeting shall take place at West Point FD Headquarters, 664 Eichelberger Road, West Point, NY 10996

CONTRACT OFFICE REPRESNETATIVE

Primary- Kenneth Canfield, Chief of Fire Prevention

845-938-6132 kenneth.canfield@usma.edu

PERIOD OF PERFROMANCE

Base Year, with four (4) option years

HOURS OF WORK

7:00 A.M. to 4:00 P.M., Monday through Friday, excluding Federal Holidays

ITEM # SUPPLIES/SERVICE QUANTITY UNIT UNIT PRICE AMOUNT

001 Annual Inspection TBD Each 002 Hydrostatic Testing/refill N/A Each 003 Five (5) Year Maintenance N/A Each 004 CO2 cylinder test 1 Each 005 Emergency calls TBD Each 006 CMRA 1 Each

APPENDIX A

TYPE QUANTITY

Assorted Fire Extinguishers 1600