20180929_Solicitation_Questions.xlsx
XLSX spreadsheet 23 KB Posted
- Attached to
- West Point DPW MAIDIQ Federal contract opportunity
- Solicitation number
- W911SD-18-R-0002
About this file
This sources sought announcement seeks capability statements from companies interested in a potential multiple award indefinite delivery/indefinite quantity contract to provide maintenance, repair, alteration, and minor construction services at West Point Military Academy and Stewart Army Sub Post in New York. Services include maintenance, repair, remodeling, renovation, minor new construction, and incidental design work. The NAICS code is 236220 and the small business size standard is $36.5 million. Capability statements are due by January 15, 2018 and should demonstrate experience on similar contracts within the last three years, transition plans, and ability to provide services in nine functional areas. The anticipated contract type is firm-fixed-price task orders under an IDIQ contract with a $100 million ceiling and $2,000 minimum guarantee for the base period. The government may issue a solicitation and requests for task order proposals using statements of work.
20180929 Solicitation Questions
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 20190416_W911SD-18-B-0001-0003.pdf | ||
| Pre-Bid_Conference_Attendees.pdf | ||
| 20180929_W911SD-18-B-0001-0002.pdf | ||
| 20180912_W911SD-18-B-0001-0001.pdf | ||
| 20180912_W911SD-18-B-0001.pdf | ||
| 20180614_W911SD-18-B-0001.pdf | ||
| 20180614_W911SD-18-B-0001.xlsx | XLSX spreadsheet | |
| River_Court_Field_Improvements.pdf | ||
| 20180613_W911SD-18-B-0001.pdf | ||
| 20171219_MAIDIQ_SOW.pdf |
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Q&A
| IFB Section | Paragraph | Page | Reference | Question | Answer |
| Block 10 | Item b | 1 | IFB | The Government intends to use the two step process to award a MAIDIQ contract . Also, Item d , last sentence states that The Government will be issuing an Invitation for Bid (IFB) and will using the two-step sealed bidding procedures. Please confirm that: a. Only Phase I is only for Technical Proposal [ Volume I and Volume II] is required in Phase I proposal submittal and that b. Phase II RFP and SEED project will be released to only those contractors who are selected during the Phase I selection process. | The Government released the requirement seed project on 13 June 2018 with the draft solicitation. The Seed project is to be included in Volume 1 and will be evaluated during the Phase I. Phase II will include the price of Seed Project. |
| Block 10 | Item a | 1 | IFB | Please clarify how many contractors governments plans to select during Phase I for Phase II RFP invitation. | Phase I has no limitation on the number of offerors selected, however the Government's intent is to award approximately 5 contracts for this effort. |
| Block 10 | Item e | 1 | IFB | Item e states that a Pre-bid conference was held on June 19, 2018. Could you please provide the list of attendees and any material /meeting notes on this meeting? | The Government will include the list of attendees. |
| Block 13 | Item d | 1 | Additional Solicitation Requirements | Since there is no SEED project released with the solicitation, we assume that SEED project will only be released to contractors who are qualified during Phase I evaluation. Is our understanding correct? | The Government released the requirement seed project on 13 June 2018 with the draft solicitation. |
| Block 13 | Item d | 1 | Additional Solicitation Requirements | Why is the pricing required in Phase I submittal if this is a two phase selection process? Please clarify. | Pricing will be requested from those offerors who are determined acceptable in the Phase I review. |
| 00 22 00 | C | 57 | Submission of Bid Content | We could not find Attachment 1 Bid Schedule required under TAB C of Volume 1 [on page 57] of the solicitation. Could you please help us locate this attachment? | Revised language reads: The bidder shall ensure that their pricing is complete and accurate. The contractor does not need to provide pricing information on the CLIN schedule. Pricing shall include a breakdown of all direct and indirect costs to include overhead and profit supported by a narrative and detailed computations that explain and depict how the price were developed. |
| 00 22 00 | B | 54 | Volume II, TAB A: Subfactor 1 | a. Notional Projects Execution says that Offerors must thoroughly demonstrate their capability to execute the Seed Project.. However, there is SEED project provided with the solicitation. Please provide the SEED project if this statement is true. b. In fact TAB A subfactor 1 (a) through (f) are related to the SEED project. How could we respond to this requirement with out knowing the SEED project? c. In a Two Phase selection approach, SEED project is not released in Phase I and is only bidders qualified during Phase I are invited to submit on SEED project in Phase II. Please clarify what is true? | The Government released the requirement seed project on 13 June 2018 with the draft solicitation. |
| 00 20 00 | C | 49 | Bid Guarantee | Please clarify Bid Guarantee requirement for this solicitation. | FAR provision 52.228-1 Bid Guarantee applies to the MAIDIQ solicitation requirement. |
| 00 22 00 | A | 55 | Responsiveness of Bid | Please clarify Bid Requirement. Is this reference to a bid guarantee of "$3 million minimum per task order" after award of the contract and during the RTOP bidding process. | RESPONSIVENESS OF BID: A Bid Guarantee is required and shall be provided in the amount of $3 million minimum per task order. The Offeror shall submit information showing minimum available bonding capacity of $10 million aggregate applies to individual Task Orders on the MAIDIQ. |
| 00 22 00 | 1.a | 56 | Bid Submission | Please clarify bid submission address. Form 1442 block 8 identifies a West Point, NY address. Instructions to bidders, pg. 56, identifies a Fort Eustis, VA address. | Mission and Installation Contracting Command (MICC) – Fort Eustis ATTN: Hatasha Hanley 705 Washington Blvd, Suite 126 Fort Eustis, VA 23604 |
| 00 22 00 | Volume II (b)(1)(a) | 54 | Joint Venture | Can we bid this project as a Joint Venture. | Yes |
| N/A | # of Contracts Awarded | How many Contractors will be selected for this MAIDIQ Contract? | The Government's intent is to award approximately 5 contracts for this effort. | ||
| Seed Project | No specifications were provided with draft solicitation. Please provide. | Please note, all questions for draft solicitation have been addressed. The solicitation has been revised and the solicitation was posted on 12 Sep 2018. | |||
| 00 22 00 | Volume I | 54 | Conditions, and Notices to Offerors | Please provide detailed list of documents to be included in Volume I. | The following documents should be included in Volume I: • Completed SF1442 with acknowledgement of all amendments. |
• Shall be currently registered in SAM, https://www.sam.gov/portal/public/SAM/ (Please ensure that the NAICS code, applicable to this requirement, (236220) is listed on your SAMS record).
• FAR and DFARS Representations and Certifications within SAM record need to be accurate and complete.
• Any additional verification/requested documents or information.
• Confirmation email of VETS4212 report filing for 2017.
| Seed Project | Is there a designated disposal site for spoils, rock, etc.? | No. The contractor is responsible for the disposal of excess materials in accordance with applicable laws and regulations and Contract Documents. | |||
| Seed Project | is excavated material suitable for all required fills? | Excavated materials may be used in fill areas provided they meet the material requirements for fill as specified. | |||
| Seed Project | Plans call for removal of asphalt & subbase, can subbase be re-used? | Re-used materials must meet the requirements of the specifications related to any proposed re-use. | |||
| Seed Project | Is contractor responsible for SWPPP? | Contractor shall complete the relevant parts of the SWPPP which has been drafted by QPK Design, LLP | |||
| Seed Project | Is there a spec, make/model # for the yard hydrants? | Yard Hydrants shall be Woodfod IOWA Yard Hydrants or approved equal as described in the 100% Design Report and the Contract Specifications. | |||
| Seed Project | Will geogrid be required with installation of the precast retaining wall? | The Segmental Concrete Block Retaining Wall shall be designed and constructed in accordance with Section 32 32 23 of the Contract Specifications. | |||
| Seed Project | Safety cap required on chain link fencing? | The chain-link fence shall be installed in accordance with the detail shown on Sheet C-501 of the Contract Plans. | |||
| 00 20 00 & 00 22 00 | C | 49 & 55 | Bid Guarantee | On page 49 of the RFP, 52.228.1 BID GUARANTEE, it states that the amount of the bid guarantee shall be 20 percent of the bid price or $1M, whichever is less. On page 55, TAB D, a. Responsiveness of Bid, it states that A Bid Guarantee is required and shall be provided in the amount of $3 million minimum per task order. Can you please clarify whether a 20% or 1 MIL, or a 20% or 3MIL bond is required for the seed project? | FAR provision 52.228-1 Bid Guarantee applies to the MAIDIQ solicitation requirement. RESPONSIVENESS OF BID: A Bid Guarantee is required and shall be provided in the amount of $3 million minimum per task order. The Offeror shall submit information showing minimum available bonding capacity of $10 million aggregate applies to individual Task Orders on the MAIDIQ. |
| IFB | Since the draft solicitation has been posted on FBO, there have been 3 issuances of the RFP, and one of the River Court Field documents. We would like to clarify that the most updated solicitation includes the River Court Field project as a task order solicitation due with the MAIDIQ proposal. | Yes | |||
| Seed Project | Is the Seed project Design Build? | The project has been designed, however some elements as outlined in the Contract Documents require the Contractor to provide Professional Engineering Services. | |||
| Seed Project | Referencing drawing C-104 (Note 1) can you please provide Specification Section 31 00 00.10? | The Geotechnical Instrumentation section is 31 00 00.00 10 | |||
| Seed Project | Is an Alternate listed on drawings but not on the bid form , please advise. | The work shown on Alternate 1 Plan, Sheet C-ALT 1 will be included in the base bid. | |||
| Seed Project | C-106 depicts a north retaining wall that is not shown on the plan (see C-102) Is the north wall to be included? | Yes there is a short section of wall on the north end of the project as shown on the Contract Drawings. | |||
| 00 22 00 | 7 | 53 | Requirements / Deliverables | As part of the Deliverable on page 53 of 58 of the solicitation asks us to submit a Completed Attachment 1 Bid Schedule Spreadsheet identifying additional types of costs included in proposed coefficients. Where is this attachment.? Please clarify? | Revised to read: Completed pricing shall identify any additional types of costs included in proposed coefficients. |
| 00 22 00 | Attachments | 53 | Conditions, and Notices to Offerors | The solicitation mention 4 separate volumes on page 53 as part of the required deliverable but we noted only 3 volumes | Revised language reads: The Offeror’s proposal shall consist of three (3) separate volumes: |
| 00 22 00 | 7 | 53 | Requirements / Deliverables | Are we required to submit all three volumes as part of this solicitation for the bid or just volume 1 and volume 2, please clarify. | During the phase I technical evaluation, volume 1 and 2 will be submitted. |
| 00 22 00 | Volume II Tab B | 54 | Conditions, and Notices to Offerors | In Volume Technical capability – Sub- factor 2- is the government looking for the personnel experience or the organizations experience for the seed project requirements. | All experience will be evaluated at the Organizational level. |
| 00 22 00 | Volume II Tab B | 54 | Conditions, and Notices to Offerors | Sub-factor 2- Are we required to list potential subcontractors for the trades that we may use along with their qualification and experience | If subcontractor personnel are associated with the requirements of applicable bullet then yes. |
| 00 22 00 | Attachments | 53 | Conditions, and Notices to Offerors | Page 53 of the Solicitation states that the proposal should consist of (4) separate volumes, but only (3) are listed. | Revised language reads: The Offeror’s proposal shall consist of three (3) separate volumes: |
| 00 22 00 | 7 | 53 | Requirements / Deliverables | Page 53 of Solicitation says that we need to submit Attachment 1 - Bid Schedule Spreadsheet and it is not included in any attachments. | Revised to read: Completed pricing shall identify any additional types of costs included in proposed coefficients. |
| 52.228-1 | C | 49 | Bid Guarantee | Will the Bid Bond be returned to the successful contractors after the award of the contract or will it be held until the term of the contract. | Offerors determined acceptable in Phase I, will be required to submit an SF 24 with their pricing in Phase II. The SF 24 will become part of contract awardee files until completion of the MAIDIQ. |
| Block 10 | Item d | 1 | IFB | As per your conversation with Mr. George Tapia from SBA Philadelphia District Office, will you be issuing an Addendum to remove Item 10.D from Standard Form 1442 from the solicitation? (Deleting requirement of having NY/NJ bonafide 8A Business office) | This requirement will be removed from the solicitation in Amendment 2, it is not required for the IFB. |
| 00 22 00 | Volume III | 57 | Volume III Pricing | Volume III Pricing states for "New Construction use R.S. Means Cost Data. Is the seed project considered new construction? | Yes |
| 00 22 00 | Tab C | 57 | General and Administrative | What if the real time Bid Schedule from the vendor is lower than R.S Means? | The Bid Schedule is not required for IFB, all references to a Bid Schedule will be removed in Amendment 2 . |
| 00 22 00 | Tab C | 57 | General and Administrative. | Would the two items be used for comparison or we just need to fill out the Bid Schedule. | The Bid Schedule is not required for IFB, all references to a Bid Schedule will be removed in Amendment 2 . |
| IFB | The RFP document has the solicitation number as W911SD-18-B-0001 and the FBO notice has the Solicitation number W911SD-18-R-0002. Which number is correct? | The initial documents were posted as a RFP and after consideration the Government determined that an IFB is more appropriate for this procurement and changed it. | |||
| 00 22 00 | 7 | 53 | Requirements / Deliverables | The RFP reference the Attachment 1 on the page 53. However, I could not locate this attachment on the FBO. Is this something contractor will provide or government? | Revised to read: Completed pricing shall identify any additional types of costs included in proposed coefficients. |
| Block 13 | Item a | 1 | Additional Solicitation Requirements | Is there any possibility of extending the due date beyond Oct. 4? | Changed due date to 10 Oct 18. |
| 00 22 00 | C | 57 | Submission of Bid Content | In preparing the IFB volume, we discovered that we could not locate the “Attachment 1 Bid Schedule” which is referred to as an Excel document | The Bid Schedule is not required for IFB, all references to a Bid Schedule will be removed in Amendment 2 . |
| 00 22 00 | C | 57 | Submission of Bid Content | Will the government be providing the form? | The Bid Schedule is not required for IFB, all references to a Bid Schedule will be removed in Amendment 2 . |
| 00 22 00 | C | 57 | Submission of Bid Content | If Attachment 1 is the Bid Schedule / pricing, what goes in Volume 3 Pricing? | The Bid Schedule is not required for IFB, all references to a Bid Schedule will be removed in Amendment 2 . |
| 00 22 00 | 7 | 53 | Bid Guarantee | Should the Bid Bond be placed in the IFB Volume? The Supplement Instructions (pages 51-53) don’t seem to be incorporated with the Bid Preparation Instructions so it is unclear where to place the additional requirements. | The following documents should be included in Volume 3: • Completed pricing shall identify any additional types of costs included in proposed coefficients. • Bid Guarantee |
hatasha.hanley: hatasha.hanley:
Is the bid bond/bid guarantee going to be Vol I or III? I think it's been mentioned in both places.
00 22 00 7 53 Requirements / Deliverables The Supplement Instructions (pages 51-53) don’t seem to be incorporated with the Bid Preparation Instructions so it is unclear where to place the additional requirements. The following documents should be included in Volume I: • Completed SF1442 with acknowledgement of all amendments.
• Shall be currently registered in SAM, https://www.sam.gov/portal/public/SAM/ (Please ensure that the NAICS code, applicable to this requirement, (236220) is listed on your SAMS record).
• FAR and DFARS Representations and Certifications within SAM record need to be accurate and complete.
• Any additional verification/requested documents or information.
• Confirmation email of VETS4212 report filing for 2017.
Sheet1
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