W911SD-17-B-0003-0005_CARPETING_EXTENSION_AND_RFI'S.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RFI RESPONSES

The following information is the FINAL REPLY to RFI's that have been submitted.

This information is current as of 1 June 2017 and where applicable may change a previous response and all answers that result in a change and or clarification have been updated into the PWS. If a response posted to a RFI is somehow not posted to the PWS then the RFI answer will be the final word in the event of an omission or disagreement between the RFI answers and or PWS.

1.

We believe this to be a proprietary specification that only one GSA schedule holder can provide. As an industry leader for environmental stewardship, our products are cradle to cradle Platinum certified. Our environmental initiatives go beyond just recycled content percentages, incorporating the values stressed in LEED v 4.0, Declare, NSF140, Green Label Plus and others. We request that West Point eliminate the 25% recycled content requirement, and evaluate companies on their overall environmental programs. We believe this will provide a tremendous advantage to West Point by driving greater competition, while expanding options to award winning products that still include principles of environmental leadership.

Suggested edit to: 5.5.1 New carpet face materials shall contain a minimum of 25-100 percent of total recovered material content. This allows for pre and post consumer, while still emphasizing environmental stewardship. For future reference, I can certainly help in providing language around this portion of your bid structure. We have documentation that we can provide to assist in this effort.

ANSWER: AGREE. SPEC MUST MEET: "NSF/ANSI 140 Sustainability Assessment for Carpet" GOLD STANDARD. AND ALSO FOLLOW THE REQUIREMENTS OF THE EPA AND USDA. PARA 5.5.1 has been updated in the PWS.

2. Line Item ‘0019’ (install reflective nosing) are we to assume that is for stairs only? And what is the purpose for the reflective nosing? IE, Safety or visually impaired or emergency? IE; NY State only requires a 2” color contrast for visually-impaired, whereas emergency nosing will illuminate when there is a loss of lighting.

ANSWER: NOSING IS FOR STAIRS ONLY .Abide by NYS standard . Federal guidelines may apply.

3. Please verify carpet dimensions per 5.6.2

This was changed to read 5.6.2 Minimum carpet thickness shall be .130 inches. See Para 5.6.2 for changes

4. Please confirm whether the broadloom is to be made from nylon fiber or whether it would be it acceptable to use alternate types? (Our understanding is that West Point prefers if not requires nylon, but our understanding of the spec as written would allow for alternate types to be furnished and installed.)

ANSWER: NYLON IS PREFERRED DUE TO ITS DURABILITY, HOWEVER, OTHER ALTERNATE MATERIAL TYPES MAY BE CONSIDERED AS LONG AS THEY MEET THE WARRANTY AND DURABILITY REQUIREMENTS.

5. Not knowing the type and amount of furniture in any of the buildings we are going to remove and replace flooring causes issues with the unit prices for carpet or VCT. This can create a situation where a small room needing carpet can have a higher labor cost for removing/reinstallation furniture than that of material/labor, as it will skew the SF/SY price. Suggest a flat labor rate line item for removal/reinstallation of furniture which will cover both secure and loose furniture. We respectfully request that the labor to remove/reinstall furniture be separated from ITEM 0014 and 0015

ANSWER: THE LABOR COSTS REQUIRED TO REMOVE , MOVE, REINSTALL ETC WILL NOT BE BROKEN OUT INTO A NEW CLIN FOR ANY CLIN(S).

6. Section 1.14.1 states that Government will verify if suspected floor needs abatement, we all know that the only way to properly check/inspect for asbestos is for it to be sent to a lab. If this is the case, is the Government responsible for the lab charge? Also, we will have a crew of (xxxxxx) men that will be responsible for removing the carpet, if they find the black mastic or tiles, they will not be able to do anymore work until the asbestos testing is done and the results are back- how do we get compensated for the personnel mobilized that suspects the floor needs abatement, while the Stop Work Order is implemented??

ANSWER: THIS HAS BEEN ADRESSED IN PREVIOUS RFI'S. IF THE CONTRACTOR SUSPECTS ASBESTOS IS PRESENT, CONTACT THE COR. THE CONTRACTOR DOES NOT TEST NOR REMEDIATE ASBESTOS . MICC WEST POINT WILL ADDRESS ANY AND ALL ISSUES ON A CASE BY CASE BASIS FOR WORK STOPPAGE AND OR HOW TO PROCEED. IN A BEST CASE SCENARIO , WE WILL ATTEMPT TO KEEP A CONTRACTOR BUSY BY ISSUING OTHER TASK ORDERS. SEE ALSO PWS PARAGRAPH 5.4.2

The following have been modified:

PARTIAL ANSWERS TO RFI'S

The flowing information is provided in response to RFI’s received to date. Further clarifications will be posted as soon as answers are finalized.

Questions to KO RE: Carpet re-compete.

Solicitation Number: W911SD-17-B-0003 General Questions:

1. Is there an USMA Material overlay that depicts buildings or areas of buildings where Asbestos Tile or older linoleum have been installed? Are we to assume every building could have asbestos and if so how long is the down time to have remediated if discovered?

SEE 3.4 3.4 ASBESTOS REMOVAL: The Government will provide asbestos removal services as and when needed.

Prior to the contractor being issued a Task Order for carpeting, the government will survey the site and check for the existence of asbestos. If asbestos is known to be in the floor, a Task Order will not be issued. If after accepting Task Order for carpeting, asbestos is found see para 1.14.1 and 3.4.3.4

1.14.1 The Contractor shall be aware that asbestos floor tiles may be discovered during the performance of this contract. The Contractor will notify the COR that he or she suspects the floor tile to be asbestos and the Government will verify if the floor tile contains asbestos. Asbestos removal will be accomplished by the Government. (Historically, West Point has found that nine (9) and twelve (12) inch tiles contain asbestos material.) Completion schedules will be adjusted accordingly.

5.4.2 Preliminary Site Investigation: Prior to issuance of the task order, the Contracting Officer’s Representative (COR) shall schedule a preliminary site visit with the Contractor to determine and jointly agree on the following:

Field measurements: quantities of materials needed Quantities for all CLINS are estimated.

Existing layout of office furniture locations

Existing site conditions

Time required to complete each job

2. Section: 5.6.2 – please clarify thickness – may be a typo.

5.6.2 Minimum carpet thickness shall be .130 inches.

ITEM Number questions:

1. While we understand the RFQ for large quantities in order to reduce quotes for the RFQ (IE 15,000 SY, 30 door cuts, etc), most projects at USMA are not more than 1000 SY. Is It West Points plan to order a large quantity and inventory it (stock it) or have contractor stock material? And will these quoted amounts be final? As 30 door cuts is rare on any average flooring job project – would normally be 2-6 door cuts. If a bidder produces an ‘assembly line bid’ which would be abnormally low, it would be unrealistic to stick by that price when only performing 2 or 3 door bottom trims.

West Point will not supply a “bench stock”. All quantities are estimated- and as noted on each Contract Line Item (CLIN) Please review the PWS Paragraph #1 “The Contractor shall provide all personnel, management, materials, transportation, equipment and any other items and services necessary to remove and replace carpet, vinyl base and install new vinyl base in accordance with the specifications listed below and manufacturers recommendations in various public buildings at West Point, New York. “

Please keep in mind that for each clin and within each option year, Task Orders are issued against the quantity that has been estimated. There is no guarantee that subsequent Task Orders will exhaust the quantity. For example if the clin on the award shows 15,000 Yards, that 15,000 yards represents the ESTIMATED QUANTITY that may be used. While in the planning phase of the solicitation/award, the DPW personnel have anticipated a need for 15,000 yards to be used. In reality we may not have funding to use all that quantity and conversely, we may exceed that amount. How the prospective contractor determines their prices is entirely up to them. Once the contract is awarded, there is no going back because someone underbid the award. The prices that are submitted are the prices that the contractor is obligated to perform at for the life of the contract. Also reference PWS paragraphs 2.1.9.2, 2.1.9.3 and 2.1.9.4

2. Line Item ‘0009’ doesn’t have a secondary Line item that includes moving furniture as Line Item number 14 and 15 do (28/30OZ and move furniture). Will that be amended? Corrected

Clin #0009,1009, 2009 ,3009 and 4009 Extended Description Now reads “INSTALL MODULAR CARPET TILE 24 INCHES X 24 INCHES AND TO REMOVE AND REINSTSTALL FURNITURE "ALL QUANTITIES ARE ESTIMATED"IINSTALL MODULAR CARPET TILE 24 INCHES X 24 INCHES AND TO REMOVE AND REINSTSTALL FURNITURE” "ALL QUANTITIES ARE ESTIMATED"

3. Please define ‘Move Furniture’. In most cases, projects require: remove furniture to include disassembly thereof, relocate to acceptable area or store furniture, upon completion reassemble/reinstall furniture. Furniture attached to the building by any means, brackets or otherwise, is that furniture included? Please define furniture IE; Cubicals, temporary walls etc – what is expected under the term ‘move furniture’. How are Safes, water bubblers, oversized - delicate plants to be treated? Government responsibility or Contractor? SEE para 5.12.5 and 2.1.9.4. In short if it’s bolted to the floor or wall, don’t move it.

See customer walk thru issues

4. Line items ‘0004’, ‘0005’, ‘0006’ and ‘0009’ (install carpet, 28oz,30oz, staircase, modular) are we to assume that material is vendor provided material only? (IE Government is not requesting material in their inventory to be installed and warrantied). Carpet shall be provided by the contractor.

5. Line Item ‘0019’ (install reflective nosing) are we to assume that is for stairs only? And what is the purpose for the reflective nosing? IE, Safety or visually impaired or emergency? IE; NY State only requires a 2” color contrast for visually-impaired, whereas emergency nosing will illuminate when there is a loss of lighting.

Abide by NYS standard

6. Line item ‘0011’ (Multi seat removal). Is the estimate supposed to portray cost per hour for moving 100 seats? (document says “HOURS” under unit qualifier, should this be per hour?) NEED to verify prior

The proper unit of measure is represented in HOURS. For any clin the quantity and unit of issue/measure are linked. This clin reads a quantity of 100 and a unit of measure in hours. We have a maximum qty of 100 hours and that is for the entire base period. As explained earlier this is a requirements contract and all quantities are not known but rather estimated. The contractor shall submit a price based upon hours. For example if the contractor bid price submitted was $1 , then for each hour of work you could invoice $1. If a Task Order was issued and you agreed that the work could be done in 5 hours, then you’d be held to that rate of 1 dollar an hour. This is not for a set number of seats. See also para “2.1.9.5 The CLINS #0011, 1011, 2011, 3011 and 4011“Remove and Replace multi-seating arrangements” will be based on an hourly rate. This clin applies to auditoriums, chapels, and lecture rooms with multi-seating.” SEE ALSO PARA “5.4.2 Preliminary Site Investigation: Prior to issuance of the task order, the Contracting Officer’s Representative shall schedule a preliminary site visit with the Contractor to determine and jointly agree on the following:

Field measurements: quantities of materials needed Quantities for all CLINS are estimated.

Existing layout of office furniture locations

Existing site conditions

Time required to complete each job”

7. Is there a scheduled site visit? A site visit was held on Tuesday 16 May and was posted on FBO.GOV in advance of the RFI being properly answered.

8. Is it the contractor’s responsibility to provide on-site storage space for furniture and other items?

Yes the contractor is responsible yet prior coordination with the COR should resolve the issue. While each situation is different, I’d be willing to be that we could find a spot or perhaps allow ½ of room/area to be completed at a given time. This can be coordinated in advance when the contractor performs a walk through with the activity and the COR.

9. If West Point provides storage space, is it going to be adjacent to each task order location or central to the campus (will there be significant transport distance to the storage space)?

See above. It is not anticipated that furniture would need to be moved a long distance or across post.

10. Item 5.1 states. "Work is to be performed at various locations throughout West Point including public buildings consisting of administrative, academic, support offices, hallways, lecture rooms, auditoriums and chapels. Lecture rooms, auditoriums and chapels generally have multiple seating arrangements." Are the seating arrangements permanently/semi-permanently fixed to the floor?

Yes in lecture halls and auditoriums etc, chairs are attached to the floor with screw or bolts that can easily be removed.

11. Item 5.3 states that the contractor is responsible for the removal of furniture. Is the contractor also responsible for reinstalling all furniture?

Yes the contractor shall remove and reinstall all furniture removed for the performance of the designated work. See also para 2.1.9.4 It shall be understood for each Contract Line Item (CLIN), the Contractor shall be required to do all necessary removals, reinstallation of same and preparatory work and furnish all labor, material, equipment, moving office furniture, etc. which shall be included in the unit price item. (This has been changed to show reinstallation as part of the requirement.)

12. Will there be designated space for dumpster and material storage?

Yes prior coordination with the COR is required and all your requirements will be satisfied. Keep in mind that material storage is limited to the work being performed and is not a long term storage option.

13. 5.5 Face Carpet Materials:

5.5.1 New carpet face materials shall contain a minimum of 25-100 percent of post-consumer content and a total recovered material content of 25-100 percent.

1.

We believe this to be a proprietary specification that only one GSA schedule holder can provide. As an industry leader for environmental stewardship, our products are cradle to cradle Platinum certified. Our environmental initiatives go beyond just recycled content percentages, incorporating the values stressed in LEED v 4.0, Declare, NSF140, Green Label Plus and others. We request that West Point eliminate the 25% recycled content requirement, and evaluate companies on their overall environmental programs. We believe this will provide a tremendous advantage to West Point by driving greater competition, while expanding options to award winning products that still include principles of environmental leadership.

Answer: This will be further researched and a proper reply posted prior to closing of the bid. If anyone believes this is too restrictive, please contact me ( Dave Ariosto-MICC-West Point) and submit another RFI with better guidance and or suggested language.

14. Please verify carpet dimensions per 5.6.2

This was changed to read 5.6.2 Minimum carpet thickness shall be .130 inches.

15. Please confirm that the Federally required wage rate for carpet installers is listed under the Wage Determination that begins on page 66 and that the rates provided under 52.222-42 on page 121 are to be disregarded for this purpose.

(Our understanding is that either the Carpenter, Maintenance or Carpet Layer wage rates will be the required wage rates along with the additional Health & Welfare, Vacation, and Holiday fringe benefits. If another contractor bids using the 52.222-42 wage rates, their labor would start off 30-50% lower than those using the Wage Determination.)

The information listed in FAR Clause 52.222-42 is not a Wage Determination

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

"THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION"

The contract to be awarded as a result of the solicitation W911SD-17-B-0003 will be a service contract award and the most current version of the US DOL Wage Determination in Effect will be applicable. The McNamara–O'Hara Service Contract Act of 1965 (SCA)( or as revised) applies and this will not be awarded using the Davis Bacon Act. In simplified terms, this is a Service and is not Construction. Wages are required to be paid IAW the SCA.

16. ) Please confirm whether the broadloom is to be made from nylon fiber or whether it would be it acceptable to use alternate types? (Our understanding is that West Point prefers if not requires nylon,but our understanding of the spec as written would allow for alternate types to be furnished and installed.)

Follow the spec as written and I’ll seek further clarification.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-Jun-2017 04:00 PM to 06-Jun-2017 02:00 PM.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT/ DESCRIPTION/SPECIFCATIONS

1. DESCRIPTION OF WORK: This is a non-personal service contract to provide carpeting services to the U.S. Army Garrison at West Point, NY and the United States Military Academy, West Point, hereafter referred to as West Point. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, management, materials, transportation, equipment and any other items and services necessary to remove and replace carpet, vinyl base and install new vinyl base in accordance with the specifications listed below and manufacturers recommendations in various public buildings at West Point, New York.

1.1 HOURS OF OPERATION: The hours of operation are from 7:30 AM to 4:30 PM Monday through Friday. The Contractor may be required to arrive earlier or stay later, also be required to work weekends and/or Federal holidays

1.2 BACKGROUND INFORMATION: West Point, is located approximately fifty miles North of New York City, on the West bank of the Hudson River, in what is commonly called the Hudson Valley.

1.2.1 AREA OF RESPONSIBILITY: The United States Military Academy is an educational institution and military reservation. West Point is a National Historical Site and as such, receives more than two million visitors per year.

1.3 PERSONNEL:

1.3.1 The Contractor shall designate a representative, hereafter called the Contract Manager, in writing to the KO, within ten (10) calendar days after contract award. The Contract Manager shall be in charge of all the work to be completed under this contract and have complete authority to act for the Contractor, direct the work and ensure personnel and equipment are in compliance with these contract requirements.

1.3.2 CONDUCT OF PERSONNEL: The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, reliability, or found to be or suspected to under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. The installation commander has the authority to bar individuals from the installation. Such removal from the job site or dismissal from the premises shall note relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this work statement.

1.3.3 IDENTIFICATION BADGES: The Contractor shall supply identification badges, which shall be worn by all contractor personnel on duty. Identification badges shall be visible and shall display the Contractor’s name, photo with employee’s name, contract number and project description (i.e. Carpeting Floor Coverings: Various Locations).

1.4 VEHICLE OPERATION: Contractor personnel operating motor vehicles on the installation shall have a valid state operator’s license for the category of the vehicle being operated and be properly insured.

1.4.1 VEHICLE PASS: The Government will supply the Contractor with parking passes for specific locations (normally for use in Central Area); this pass shall be displayed in the windshield of the vehicle at all times when working on West Point. The pass will be surrendered to the Contracting Officer Representative upon completion of each delivery order. See the specific guidelines on the West Point parking plan provided elsewhere in this document.

1.5. QUALITY CONTROL PROGRAM: The contractor shall perform the quality control program, in accordance with the contract terms and conditions and Contractor’s Government approved Plan insuring that all work and requirements of the contract are met as specified.

1.5.1 The Contractor is responsible for quality control and shall establish and maintain an effective quality control system in compliance with Contract Clause titled “Inspection of Services.” The Contractor shall assure that all work complies with this requirement. The QCP shall include written records of manpower, equipment, labeling of packages, which define contents, manufacturer, and batch identification. The Quality Control Plan shall identify, his/her designated quality control representative. The designation shall include his/her authority and responsibilities to perform quality control. Once the Contracting Officer approves the plan, the Contractor shall notify the Contracting Officer of any proposed change(s). No changes shall be implemented prior to review and acceptance by the Contracting Officer.

1.5.2 The Contractor shall submit the Quality Control Plan (QCP) within fifteen (15) days after receipt of award.

1.5.3. CONTRACTOR QUALITY CONTROL: The Contractor shall provide and maintain an effective quality control program that complies with all contract specifications. The Contractor shall establish and comply with the quality control program to perform sufficient inspections and tests of all items of work, including that of his subcontractors, to ensure conformance to applicable specifications, materials, workmanship, construction, finish, functional performance and identification. The failure to comply with the quality control program may result in the withholding of contract payment (partial up to 10% of payment invoice), until the Contractor has conformed with the approve Quality Control Plan. The Quality Control Plan shall have a minimum of three (3) phases of inspection as follows:

1.5.3.1 Preliminary Site Inspection: To be performed prior to beginning any work on any definable segment of work.

1.5.3.2 Initial Inspection: To be performed when work is accomplished to include examination of the quality of workmanship and a review of control testing for compliance with contract requirements, use of defective or damaged materials, omissions, and dimensional requirements.

1.5.3.3 Follow-up Inspection: To be performed as frequently as necessary to assure continuing compliance with contract requirements.

1.5.3.4 Unless specifically authorized by the Contracting Officer, no work will be started until the Contractor’s quality control plan is approved. Performance of any feature of work will only be permitted after Government approval of the quality control plan, or at least the Government has approved approval of that portion of the plan applicable, under this contract, of the Quality Control Program. The Contractor shall notify the Contracting Officer in writing of any proposed changes to this inspection system, no such changes shall be implemented prior to approval, in writing by the Contracting Officer.

1.5.3.5 If recurring deficiencies in an item or items indicate that the quality control system is not adequate such corrective actions shall be taken as directed by the Contracting Officer.

1.5.3.6 A copy of these records and corrective tests, as well as the records of corrective action taken, shall be furnished to the Government as directed by the Contracting Officer.

1.6. QUALITY ASSURANCE: The Government will monitor the Contractor’s performance under this contract using quality assurance procedures.

1.7 INTERFACE WITH GOVERNMENT OPERATION: Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

1.8 FRAUD, WASTE AND ABUSE: The Contractor shall be responsible for maintaining proper conduct and good discipline within the Contractor’s occupied work area. Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during or in the performance of this contract.

1.9 CONSERVATION OF UTILITIES: Contractor personnel shall operate under conditions, which preclude waste of Government furnished utilities.

1.10 FIRE PROTECTION: The Contractor shall comply with installation fire prevention standards.

1.11 ACCIDENT REPORTING: The Contractor shall maintain an accurate record of accidents resulting in traumatic injury or death and accidents resulting in damage to Government property, supplies, and equipment. The Contractor shall report incidents causing disruption of contract services, or any accidents in connection with performance of this contract, to the Contracting Officer within 2 hours of occurrence.

1.12 SAFETY. The Contractor shall safeguard and maintain all Government property as well as provide for the safety and well-being of personnel employed in the administration of this contract.

1.12.1 The Contractor shall comply with the Occupational Safety and Health Act (OSHA). Contractor personnel shall wear safety items required by OSHA during the performance of tasks requiring protective equipment or clothing.

1.12.2 In performing this contract the Contractor shall provide for protecting the lives and health of employees and other persons, preventing damage to property, materials, supplies and equipment and avoiding work interruptions. For these purposes, the contractor shall adhere to the requirements of EM 385 1-1, OSHA 29 CFR 1926 Construction, and OSHA 29 CFR 1910 Industrial:

1.12.3 The Contractor shall protect the work area and provide appropriate safety barricades and signs during this contract.

1.12.4 The Contractor shall submit Material Data Safety Sheets (MSDS) on any materials utilized under this contract to the Contracting Officer’s Representative. The Government will accept or reject within 5 days. The Contractor shall have the MSDS on the work sites.

1.13 Key architectural features such as wide toe molding, historic doors/hardware located in the work area shall be protected during all work. Items such as doors shall be removed carefully and reused in locations in which they were removed.

1.14 ENVIRONMENTAL RESPONSIBILITY: West Point is committed to a safe environment. Contractors are required to comply with all environmental requirements. Immediate actions shall be taken by the Contractor to minimize the effect of any environmental associated incidents (e.g. oil spillage, hazardous waste handling, lead abatement removal and chemical spillage). Clean up shall be performed by contractor in accordance with all applicable Federal, State and Local Laws and Regulations.

1.14.1 The Contractor shall be aware that asbestos floor tiles may be discovered during the performance of this contract. The Contractor will notify the COR that he or she suspects the floor tile to be asbestos and the Government will verify if the floor tile contains asbestos. Asbestos removal will be accomplished by the Government. (Historically, West Point has found that nine (9) and twelve (12) inch tiles contain asbestos material.) Completion schedules will be adjusted accordingly.

1.15 HOUSKEEPING: The Contractor shall take into full account the special Public, Military and Academic nature of West Point and its prominence as a tourist attraction, all of which will be in operation during the course of this contract. Where materials cannot be kept on the designated site area in neat, clean and orderly fashion, and thereby causing an unnecessary eyesore, they shall be moved to other locations, on or off Government property, as directed by the Contracting Officer’s Representative. The Contractor shall, at all times, furnish from his own organization a sufficient force to carry out the housekeeping and cleanup requirements on areas affected by the contract operations, on a day to day basis throughout the life of the contract.

1.15.1 The Contractor shall remove all debris from each project site daily. Removed materials shall not be stockpiled at the site. Debris and other rubbish shall be disposed of off West Point at the contractor’s expense in accordance with Federal, State and local requirements. Coordination with the COR may allow a designated location for a contractor supplied roll off container for use while working at a designated location as per a task order. The Contractor or its employees shall not dispose of residual materials, scrap, debris, rubbish in any West Point disposal containers, dumpsters/sidewalk containers.

1.15.2 If, at any time during the progress of the work, the Contracting Officer determines that the Contractor is failing to comply with the requirements of the subparagraph(s) above, he may direct the contractor to take such measures, as he deems necessary to constitute corrective action. Such measures may include the requirement to increase the work force assigned to the housekeeping and cleanup operations or to work overtime during evenings or weekends until proper job conditions have been restored.

1.16

AVAILABILITY, USE AND OUTAGES OF UTILITY SERVICES:

1.16.1 The Government will make all reasonable amounts of utilities available from existing connections, except for electric for temporary heat, available during the course of this contract. The Government will furnish the utilities necessary at no cost to the Contractor for the sole purpose of performing this work. The Contractor shall carefully conserve all utilities.

1.17 PARKING: There is “Limited Parking “available for the Contractor’s privately owned vehicles in and around the work site. Parking is available on a “first come first served” basis at public parking areas. Contractors are cautioned to not park in any unauthorized area and special attention must be given to not park in an area designated for a Central Area Pass (CPA). All vehicles can be parked in the following public parking areas subject to change:

a. Buffalo Solider Field located by the Thayer Gate and the Provost Marshall’s Office

b. H- Lot located by the AAFES Exchange (PX)

1.18 REST ROOMS: The Contractor may use rest rooms located within the public buildings.

1.19 Work of a similar nature, which is part of and incidental to a distinct construction project or a contract on the installations Job Order Contract (JOC), shall be excluded from and not considered as a requirement under the terms of this contract.

1.19.1 Working Conditions: Depending upon the actual work location during a given event, the Contractor may be required to shut down, or limit work during the following periods:

Graduation Week: Usually the 3rd week of May each year.

Reception Day: June 29 2017 (Tentative);-

Special Events as determined by the KO

Specific dates for all activities shall be provided by the COR with as much advance notice as possible.

1.19.2 Road Restrictions will not be permitted without approval of the Contracting Officer for the sole purpose of delivering and removing materials to the work site.

1.20 The prime Contractor shall coordinate and be responsible for all coordination of work to be performed by his sub-contractors.

1.21 The Contractor shall be responsible for any damage to the existing structure and contents within the building, caused by their neglect. The Contractor shall repair, restore, or replace promptly by and at the expense of the Contractor. The Contractor is required to secure the work area at the end of every workday.

2 DEFINITIONS: For the purpose of this contract, the following definitions shall apply.

2.1 STANDARD DEFINITIONS:

2.1.1 CONTRACT ADMINISTRATOR: The official Government representative i.e. the Contract Specialist delegated authority by the Contracting Officer to administer a contract. This individual represents the Contracting Officer on all contractual matters.

2.1.2 CONTRACTING OFFICER (KO): A person duly appointed with the authority to enter into and administer contracts on behalf of the Government.

2.1.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR): An individual designated in writing by the Contracting Officer to act as an authorized representative to the Contracting Officer to perform specific contract administrative functions within the scope and Limitations as defined by the Contracting Officer.

2.1.4 CONTRACTOR: The Contractor, its subsidiaries and affiliates, joint ventures involving the Contractor, or any entity which the Contractor may have merged or any individual or entity that assisted or advised the Contractor in the preparation of a proposal under this solicitation.

2.1.5 CONTRACT MANAGER: A Foreman, Project Superintendent, or Manager designated to manage the project. Contractor Manager shall have full authority to act on behalf of the Contractor, direct the work and ensure personnel and equipment is in compliance with contract requirements. Contract Manager shall be CFI certified.

2.1.6 DEFECT: Any nonconformance of a unit of service with specified requirements.

2.1.7 GOVERNMENT FURNISHED PROPERTY (GFP): All equipment, goods, and land possessed by the Government and, subsequently, delivered or otherwise made available to the Contractor.

2.1.8 QUALITY ASSURANCE: Those actions taken by the Government to assure that the quality of purchased goods and services received are acceptable in accordance with established standards and requirements of the contract.

2.1.9 TECHNICAL DEFINITIONS/TERMS:

2.1.9.1 Various: The term “Various” as used herein means that the rooms vary in size and area where flooring is to be replaced is of different size, shape and has different conditions, e.g. some will have carpeting with vinyl base and transition strips, asphalt tile, vinyl sheet flooring, rubber tile, vinyl asbestos or other types of composition flooring. Some floor coverings are installed over asphalt felt, plywood, hardboard, strip wood floor, fast patch or latex underlayment over concrete or any combination thereof. The baseboard may be of wood with a molding at the joint between the floor covering and base or it may be vinyl or rubber base of the following sizes: 4 inch or 6 inch.

2.1.9.2 Installed: The term “installed” means that the Contractor will be paid only for the amount of material that is actually installed in the area verified by the Contracting Officer Representative. No compensation will be paid for excess material not actually installed.

2.1.9.3 Type of work to be performed: When an order for work is received by the Contractor, it shall be understood that he/she will perform all work specified. Payment will be made on the actual work completed in accordance with the Unit Price of each item of work listed on the Task Order.

2.1.9.4 It shall be understood for each Contract Line Item (CLIN), the Contractor shall be required to do all necessary removals, reinstallation of same and preparatory work and furnish all labor, material, equipment, moving office furniture, etc. which shall be included in the unit price item.

2.1.9.5 The CLINS #0011, 1011, 2011, 3011 and 4011“Remove and Replace multi-seating arrangements” will be based on an hourly rate. This clin applies to auditoriums, chapels, and lecture rooms with multi-seating.

3 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES: The Government will provide the property and services listed below:

3.1 PROPERTY: The Contractor shall not use property provided by the Government for any purpose other than in the performance of this contract.

3.1.2 PARKING FACILITIES: No specific parking areas are required for this contract. The Contractor’s employees will abide by Government posted regulations. A temporary parking pass for the cadet area (Central Area) will be provided for the contractors use during each task order issued, upon completion it will be returned to the Contracting Officers Representative. All parking passes are at the discretion of the COR as per current security issues and or guidance.

3.2 SERVICES:

3.2.1 EMERGENCY MEDICAL CARE: The facilities of the USMA Keller Army Community Hospital (KACH) are available for use by the Contractor only for emergency treatment of contractor personnel injured on-the-job. Charges to the Contractor for the use of said facilities will be at prevailing rates for the services provided and billing and payment will be made by separate transaction between the KACH and the Contractor.

3.2.3 EMERGENCY SERVICES- FIRE PROTECTION, MEDICAL CARE/AMBULANCE: The telephone number for all Emergencies is “911” from West Point telephones. For any Emergency response while using cell phones anywhere on West Point, call 845-938-3333 the Military Police Desk. The MP Desk is manned 24 Hours a day, seven days a week and 365 days per year. The MP Desk will dispatch any needed emergency service. The use of “911” with a cell phone may delay critical care due to the location of the cell towers.

3.3 UTILITIES: The Government will make available to the Contractor electric and water currently existing at the facility.

3.4 ASBESTOS REMOVAL: The Government will provide asbestos removal services as and when needed.

3.5 ELEVATORS: Freight elevators are available in some buildings. Passenger elevators are “Off Limits”.

4 CONTRACTOR FURNISHED ITEMS:

4.1 The Contractor shall furnish all property and services not specifically identified in Section 3 as Government furnished, but which are necessary to perform the requirements of this contract. Contractor furnished property and services shall be compatible with existing Government systems.

4.2 MATERIALS: Materials furnished under this contract shall be standard products of manufacturers regularly engaged in the production of the items, and the most current design conforms to the requirements specified. The materials shall be of the size and type required in these specifications.

4.3 SUBMITTALS: The Contractor shall submit for Government approval, to the Contracting Officer Representative, within ten (10) calendar days after contract award. The contractor shall provide four (4) copies of all submittal information, in regards to the materials to be supplied under this contract. The contract shall provide manufacturers descriptive literature, installation instructions and cut sheets. The Government shall review the submittal(s) within seven (7) calendar days upon receipt. Contractor shall be notified in regards to the Government Approval (GA) or deemed “Rejected” as unacceptable. Submittal(s) deemed “Rejected” shall be resubmitted within seven (7) calendar days to the Contracting Officer Representative: At a minimum submittals shall be provided for the following items:

Commercial grade carpet

Transition strips

Vinyl cove base

Bonding agents

Preformed vinyl cove base

Adhesives

Edge strips

MSDS for all materials.

Manufacturer installation instructions

Quality Control Plan

Safety Plan

Project Manager Qualifications

Installer Qualifications

The following shall be submitted in accordance with "Submittal Procedures," in 4.3 in sufficient detail to show full compliance with the specification:

SD-01 Product Data

Manufacturer's catalog data and printed documentation stating physical characteristics, durability, resistance to fading and flame resistance characteristics for each type of carpet material and installation accessory. For the following items:

Commercial Carpet and adhesives shall bear the CRI Indoor Air Quality (IAQ) label

Transition strips

Vinyl cove base

Carpet Cushion

Stair Nosing

SD-02 Samples

The following samples shall be submitted:

Carpet Samples

-Pattern Type 1 (as described in section 5.6.10): For selection after award, the Contractor shall submit a minimum of three different carpet sample books for Pattern Type 1, showing quality, pattern and color. USAG will select one out of the three submissions. Digital submissions, pdfs, or brochures will not be acceptable in place of physical samples.

-Pattern Type 2 (as described in section 5.6.10): For selection after award, the Contractor shall submit a minimum of three different carpet sample books for Pattern Type 2, showing quality, pattern and color. USAG will select one out of the three submissions. Digital submissions, pdfs, or brochures will not be acceptable in place of physical samples.

Transition strips vinyl or aluminum at least 12 inches long (two pieces of each type)

Carpet Cushion

Stair Nosing

SD-03 Certificates

Certificates shall be submitted for following showing conformance with the referenced standards contained in this section.

Commercial Carpet

Transition strips

Vinyl cove base

Carpet Cushion

Stair Nosing

SD-04 Manufacturer's Instructions

Manufacturer's instructions shall be submitted showing printed instructions covering installation of carpet.

SD-05 Operation and Maintenance Data

Two copies of carpet manufacturer’s maintenance instruction describing recommended type of cleaning equipment, material, spotting and cleaning methods and cleaning cycles.

SD-06 Certifications

Indoor Air Quality certifications

Floor Covering Materials:

Provide carpet and cushion products certified to meet indoor air quality requirements by UL 2818 (GreenGuard, SCS Global Services Indoor Advantage Gold, CRI GLP QM or provide validation by other third-party program that products meet the requirements of this paragraph. Products must meet emissions requirements of CDPH SECTION 01350. Provide current product certification documentation from certification body.

Paints and Coatings:

Concrete primer products used on the interior of the building (defined as inside of the weatherproofing system) must meet either emissions requirements of CDPH SECTION 01350 (limit requirements for either office or classroom spaces regardless of space type) or VOC content requirements of SCAQMD Rule 1113. Provide current product certification documentation from certification body.

Adhesives and Sealants:

Sealants and non-aerosol adhesive products used on the interior of the building (defined as inside of the weatherproofing system) must meet either emissions requirements of CDPH SECTION 01350 (limit requirements for either office or classroom spaces regardless of space type) or VOC content requirements of SCAQMD Rule 1168. Aerosol adhesive products used on the interior of the building (defined as inside of the weatherproofing system) must meet either emissions requirements of CDPH SECTION 01350 (limit requirements for either office or classroom spaces regardless of space type) or VOC content requirements of GS-36. Provide current product certification documentation from certification body.

SD-07 Warranties

Minimum fifteen-year warranty against 10 percent loss of face fiber.

Minimum fifteen-year warranty against edge raveling, snags, picks, runs, and delamination.

4.3.1 The contractor shall provide a current copy of a certification to the COR within (15) calendar days identifying the installers who are Certified Floor Installer certified.

4.4 Materials Delivered and Storage: Packaged materials such as adhesives, base, vinyl tiles etc. shall be plainly marked and labeled with manufacturers’ name and brands.

5 GENERAL & SPECIFIC TASKS & TECHNICAL REQUIREMENTS

5.1 This is a firm fixed price requirements contract and requirements against this contract will be placed by individual task orders as the need is identified. The Contractor shall provide all personnel, management, materials, transportation, equipment and any other items and services as necessary to perform all work required by “Task Orders” issued hereunder. Work is to be performed at various locations throughout West Point including public buildings consisting of administrative, academic, support offices, hallways, lecture rooms, auditoriums and chapels. Lecture rooms, auditoriums and chapels generally have multiple seating arrangements.

5.2 The Contractor shall be responsible for all planning, programming, administration and management necessary to perform all work in the successful and timely completion of task orders to be awarded under this contract. All work to be performed in accordance with all contract terms and conditions, and in strict compliance with all applicable Federal, State of New York and Local Laws, Regulations and Directives. The Contractor is responsible for the performance of work including, but not limited to: supply, quality control and financial control. The contractor shall provide related services such as preparing and submitting required reports, tests, performing administrative work and submitting necessary information as specified. The Contractor shall be required to provide materials lists to include trade names and brand names, model materials in accordance with submittal requirements under this contract.

5.3 This will be a base year with four, one year option periods. The performance will begin on the date of award and continue for 365 days (1 Year). Prior to issuance of the Task Order, the COR will coordinate with the contractor to coordinate the work schedule and completion time. The Contractor shall be responsible for coordinating removal of furniture, and furnishing supplies and skilled carpet installers to accomplish the carpet installation within the agreed upon work schedule. Services to be furnished under this contract shall be ordered by the issuance of task orders issued in writing by the Contracting Officer. All task orders issued hereunder are subject to the terms of the resulting contract. Task Orders may be issued under this contract from date of award through 31 May 2022 (This date will change based upon the date of award and exercised options). Each option if exercised will begin on the anniversary of the award date or exercised option IAW FAR Clause 52.217-9 Option to Extend the Term of the Contract also the government reserves the right to extend the period of performance for up to 6 months. See FAR 52.217-8 Option to Extend Services.

Clins 0001 thru 0021 are for the base year period from 1 June 2017 through 31May 2018. (These dates are estimated and will be changed upon award to reflect actual dates)

Clins 1001 thru 1021 are for the first option year period from 1 June 2018 through 31May 2019.

Clins 2001 thru 2021 are for the second option year period from 1 June 2019 through 31 May 2020.

Clins 3001 thru 3021 are for the third option year period from 1 June 2020 through 31 May 2021

Clins 4001 thru 4021 are for the fourth option year period from 1 June 2021 through 31 May 2022.

5.4 Principle Features

Remove and dispose of carpet

Remove and dispose cove base/transition strips/stair nosings

Prepare floor surface

Apply adhesives

Install carpet/transition strips

Install cove base

Install stair nosings

5.4.1 The above outline of principle features of work does not in any way limit the responsibility of the Contractor to perform all work and furnish all labor, supervision and equipment required to fulfill the intent of these specifications referred to herein.

5.4.2 Preliminary Site Investigation: Prior to issuance of the task order, the Contracting Officer’s Representative shall schedule a preliminary site visit with the Contractor to determine and jointly agree on the following:

Field measurements: quantities of materials needed Quantities for all CLINS are estimated.

Existing layout of office furniture locations

Existing site conditions

Time required to complete each job

5.4.3 Contract pricing per CLIN shall be considered full compensation. Work paid for under one CLIN shall not be paid under any other items.

5.4.4 Government personnel will disconnect and remove computers, associated hardware, electronic office equipment, and empty materials from bookcases, pack in cartons (for Contractor to remove and replace after services have been rendered) and remove personal property.

5.5 Face Carpet Materials

5.5.1 New carpet face materials shall contain a minimum of 25-100 percent of total recovered material content. The specification must meet "NSF/ANSI 140 Sustainability Assessment for Carpet" Gold Standard and also follow the requirements of the EPA and USDA.

5.6 Carpet type and construction/composition: The following specifies the construction for carpet and are referenced in ASTM.

5.6.1 DPW prefers 24x24" modular tiles. Broadloom will be used for special circumstances/conditions. Broadloom should have the same standard requirements as the 24x24 tiles. Only one pattern type is required for broadloom and that is to match pattern type 1 as outlined in paragraph 5.6.10.

5.6.2 Carpet Thickness: The carpet thickness shoulkd follow ADA…